ࡱ> ')&#` "bjbjmm ."@@@@ L T2ddddd? ? ? $h`n ? ? n n dd n "dd n  _dX S@ w$0T,N NN(? >} , $ ? ? ? j ? ? ? Tn n n n d$ Rental Car Procedures If employees in your department must travel outside of a 75 mile radius, Avis Rent A Car has agreed to give Cabarrus County Schools special rates, deliver the car/van to the Education Center (or pick up at Concord Airport), and accept purchase orders. The system has chosen a mid-sized vehicle that should be selected to be cost effective; a larger size vehicle requires advanced approval by the Finance Officer. We have found that renting a vehicle is more cost effective than paying mileage reimbursement. The following procedures must be followed: Supervisor approve and sign the prior approval form Employee verify coverage with personal insurance company regarding rentals Request price quote from Avis, Delana Dawson 704-795-2880 Department enter a requisition to Avis Rent a Car, vendor number 6527406 Include: rental dates, individual renting, destination, etc. Send prior approval form and copy of the requisition to Connie Hahn in accounts payable Once the requisition is approved, Connie will issue a Company Travel Order required for billing purposes (have this in-hand when you call for reservations) Call the contact person at Avis for reservation of vehicle @ least 24-48 hours in advance (vans will require extra time) Contact Delana Dawson 704-795-2880 with PO number Re-fuel the vehicle before you return it. Reimbursement for fuel requests should be on a green travel form with prior approval form attached. (Your budget is charged 3 to 4 times the cost of fuel if vehicle is not full of fuel when returned to Avis.) b l D e l w x  ' ( E H g x  # $ % l m "hkhh2bh vh2bCJ,aJ,&   D x F y $  !" & Fgd2b & Fgd2bgd2b`gd2b  `gd2b$a$gd2b",1h/ =!"#$% @@@ 2bNormalCJ_HaJmH sH tH DAD Default Paragraph FontRiR  Table Normal4 l4a (k(No List"DxFy$ !$000000 0 0 0 0 0 0 0 0 0 0000Dxy$ !$@0@0@0@0@0@0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@0@00"" " 8@0(  B S  ?}~| !$$8*urn:schemas-microsoft-com:office:smarttagsCity9*urn:schemas-microsoft-com:office:smarttagsplace K$$bl '(EHwx##$%lm!$bk$?b^Ķh^`OJQJo(hHh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hH?b         kC2b@bb,&bb"p@UnknownGz Times New Roman5Symbol3& z Arial;Wingdings?5 z Courier New"qhNRNR8 8 #r42QHX)?2b2Rental Car ProceduresCCSCCS Oh+'0t  0 < HT\dlRental Car ProceduresCCSNormalCCS2Microsoft Office Word@@ S@ S8՜.+,0 hp|  CCS ' Rental Car Procedures Title  !"#$%(Root Entry F? S*1Table ^WordDocument.SummaryInformation(DocumentSummaryInformation8CompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q