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BOARD OF DIRECTORS MEETINGPRIVATE
Saturday, January 23, 2021
9:00 AM
MEETING CALLED TO ORDER : By the President of the Board Rick Pinciaro at 9AM via conference call due to Covid 19
DIRECTORS: Rick Pinciaro, John Torok,
Larry Silverstein, Jeff Marlowe
ABSENT:
DIRECTORS NONE
TERM
ATTENDANCE Rick Pinciaro ((6/6), Torok (10/10),
Marlowe (1/1), Silverstein (6/6)
MANAGEMENT: Eduarda Couto, Kevin Bento
GUESTS: Atty. James Musgrave, Gregg Perry
OWNER COMMENTS/CONCERNS
Reviewed and discussed. Good feed back from owners/guests.
MINUTES OF 11/14/20
Reviewed and discussed minutes of 11/14/20. Motion to accept amended minutes
Torok, 2nd Marlowe, all in favor.
ELECTION OF OFFICERS
Motion by Torok to re-nominate Pinciaro as President, Motion by Pinciaro to re-nominate Torok as Vice President, and Motion by Pinciaro to re-nominate Marlowe as Secretary/Treasurer, all in favor.
BY- LAW CHANGES- Atty. James Musgrave
Musgrave reviewed and discussed recommended amendments to the current bylaws which are outdated since they were implemented back in 1982.
Motion to approve amendments to the by-laws as presented by Musgrave along with memo to membership with by-law changes as presented. Torok, 2nd Marlowe, all in favor.
MARKETING Gregg Perry
Perry reviewed and discussed the updated economic report that was to be presented at the annual meeting in November 2020.
Minutes of 1/23/21
Continued..Page 2
MARKETING Gregg Perry cont.
Discussed the impact Covid 19 had and is having on the hotel industry.
Economic Report with the mentioned of the purposed amendments to the by-laws will be going to all homeowners via mail and posted on the owner web-site in the next couple of weeks.
Follow up correspondence to owners will be forthcoming in the next few months leading up to June of mailing of Proxy for vote.
Motion to develop a campaign to membership on the by-law change Torok, 2nd Marlowe, all in favor.
Reviewed and discussed Travel site reviews. Great improvement from previous year.
Majority of reviews are from Expedia, Booking.com and Kayak.
GENERAL MANAGERS REPORT
Reviewed current projects the painting on the 3rd floor with new color schemes recommended by
The interior designer and the outside contractors working in 413 and 409 addressing leaks.
Housekeeping running smoothly. Dorothy Housekeeping Manager was laid-off in December.
Front Desk, we have Paula, Chris, Mike and Danielle. All hours have been scaled back for now until things pick up.
Maintenance Kevin is coordinating both on-going projects and addressing any daily maintenance issues. Anthony Assistant is laid off.
We have been busy on the weekends. Slow mid-week but that is common in the winter on a normal year, but very much impacted by Covid 19.
Foreclosures scheduled for 1/26/21. We have 17 units on the list right now.
Miller Dodson Reserve Report scheduled on site visit on hold to Covid 19.
Mall owners are all current.
Checks for the Plaza Deck revenue were mailed. Surf Club reported gross sales of $926,981.
2020 YEAR END STATISTICS AND COLLECTIONS
Reviewed and discussed 2020 sales and collections. We finished 2020 29% down in sales from 2019.
Occupancy down 28% and maintenance fee collections down 5% from last year.
F.F. & E. account year end will be about $850,000. No Major expenditures in 2020.
We are in the process of applying for the 2nd PPP loan.
Minutes of 1/23/21
Continued..Page 3
Board asked that we look into what is the deadline for the first PPP loan forgiveness application.
Couto to find out.
CAPITAL IMPROVEMENTS Marlowe Silverstein and Bento
Marlowe updated Board on the current painting project and addressing the deck leaks.
Right now we have decks in rooms 413 and 409 out of order and being addressed by outside contractors. Going slower than expected as we are waiting for building permit from the City.
Renderings were presented to the Board on recommendations from Hull-Cove on Roof Deck Renovations. Board reviewed and discussed improvement upgrade and prefer option 3 Louver panels.
Motion to go forward with the renderings presented by Hull Cove on the roof deck renovations with the Louver look Marlowe, 2nd Torok, all in favor.
Right now there is a 12 week wait from Marvin Windows and Doors for the custom made order we will need. Silverstein to contact a window company that he has worked in the past.
Painting is running a little behind from previous years as it normally takes 7 days to paint a suite and its talking 12 days and due to the new color schemes. Kevin feels the 3rd floor will be completed before high season starts and that we address 2nd and 4th floor next off season.
Discussed upgrading our current Key card system. The current system is outdated and we are unable to get replacement parts.
Discussed two bids received (GESI and Dormkaba.
Motion to go forward with the GESI proposal of $30,535 Torok, 2nd Marlowe, all in favor.
Furniture project on hold for now as we address the leak project as we do not know what the cost will be at this time until contractor digs into.
SURF CLUB - Larry Silverstein
Silverstein updated Board on opening The Freaky Burrito. Scheduled to open early spring.
Working on upgrading outdoor seating area in the
Surf Club is closed for the winter
Also updated board on on-going parking lot project Marina, restaurant and event space.
Also new plans to move entrance to the Plaza deck entrance more towards Americas Cup side instead into the plaza. Will keep Board posted at the March meeting.
Trash pickup was discussed. Board asked if the extra pick up charges (June-Oct) when the Plaza Deck is open we could split the expenses. Silverstein said he would not mind but would like to look at other alternatives. Will have recommendations for the March meeting.
Minutes of 1/23/21
Continued..Page 4
COMMERCIAL UNITS - Marlowe
Retail owners were pleased considering Covid 19. Sales from June on improved to more normal numbers.
Silverstein asked that unit 00 in Front of building remove their window signage, has its not in signage code. GM to notify all unit owners via mail of signage regulations.
NEW BUSINESS
MEETING ADJOURNED AT 11:19AM
Next meeting is Saturday, March 6th, 2021
Conference call at 9AM
_______________________________
Recording Secretary
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