ࡱ> q` ڟbjbjqPqP 4::```````t<<<8tt`:"v$$Wh`""``4Pd``:Z,`` @a8< UR`$ЦZ*tЦЦЦ9XЦЦЦtttdn|dttt|ttt`````` Section B. Service Record Migration  PRIVATE INFOTYPE="OTHER" Overview In this SectionThis section contains the following topics: TopicTopic NameSee Page10General Information on Service Record Migration2-B-211Service Treatment Record (STR) Migration2-B-612General Information on Locating STRs2-B-1013Army Service Record Migration2-B-1214Navy Service Record Migration2-B-1415Air Force Service Record Migration2-B-1816Marine Corps Service Record Migration2-B-2117Coast Guard Service Record Migration2-B-2418Exhibit 1: Development Letter for Reserve or National Guard Records2-B-27 10. General Information on Service Record Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains general information on service record migration, including analysis necessary to locate service records determining the type of separation reviewing for potential fire-related cases locating a summary of the individual health record records housed at the Records Management Center (RMC) locating service records in transit, and updating telephone and address information for service records. Change DateAugust 13, 2009 a. Analysis Necessary to Locate Service RecordsSecuring a veteran's service records may require careful analysis on the part of the individual performing the development since the location at which a veteran's service records will reside following separation from service is affected by a number of different agencies, and may vary depending on local conditions and workloads. The information in this section furnishes a general framework for understanding what happens to a veteran's service records after separation from active duty. References: For information on specific locations of service records and address codes, see  HYPERLINK "pt03_sp03_ch02_secJ.xml" \l "III.iii.2.J" M21-1MR, Part III, Subpart iii, 2.J, and  HYPERLINK "pt03_sp03_ch02_secK.xml" \l "III.iii.2.K" M21-1MR, Part III, Subpart iii, 2.K.Continued on next page  STYLEREF "Map Title" 10. General Information on Service Record Migration, Continued b. Determining the Type of SeparationKnowing the type of separation is critical in locating a veteran's service records. If the type of separation is Discharge, the veteran has no Reserve obligation, or Release from Active Duty, the veteran is being transferred to a Reserve component to complete his/her military obligation. The DD Form 214, Certificate of Release or Discharge From Active Duty contains information concerning the veterans Reserve obligation termination date, and type of separation. Note: Always use the current date when determining if there is a remaining obligation. When the obligation date is past, there is no Reserve obligation for purposes of requesting and locating military service records. Reference: For more information on DD Form 214, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.7" M21-1MR, Part III, Subpart iii, 2.A.7. c. Reviewing for Potential Fire-Related CasesReview service dates, branch of service, and service number to identify potential fire-related cases before requesting service verification. Reference: For more information on fire-related cases see  HYPERLINK "pt03_sp03_ch02_secE.xml" \l "III.iii.2.E.26" M21-1MR, Part III, Subpart iii, 2.E.26.Continued on next page  STYLEREF "Map Title" 10. General Information on Service Record Migration, Continued d. Locating a Summary of the Individual Health RecordIf a veteran was hospitalized as an inpatient during service, a summary of the hospitalization should appear in the veteran's individual health record. Note: Normally this hospital summary is adequate for rating purposes, but clinical records, such as detailed daily treatment records and nurses notes, are retained by the treating facility and are not filed with the individual health record. Reference: For more information on locating inpatient treatment records, see  HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.12.c" M21-1MR, Part III, Subpart iii, 2.B.12.c. e. Records Housed at the RMCThe Department of Veterans Affairs (VA) Records Management Center (RMC) houses all service treatment records (STRs) forwarded by the Department of Defense (DoD) to VA, except for those consolidated in claims folders or notice of death (NOD) folders at either regional offices (ROs) or Federal Archives Records Centers (FARCs), and inactive Department of Veteran Affairs (VA) claims folders. Reference: For more information on the records housed at the RMC, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.4" M21-1MR, Part III, Subpart iii, 2.A.4, and  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III, Subpart iii, 2.A.5.Continued on next page  STYLEREF "Map Title" 10. General Information on Service Record Migration, Continued f. Locating Service Records in TransitDevelop for service records from alternate sources if requests from primary sources are unsuccessful. Delays in forwarding records from one point to another may result in the records not arriving at the proper location in a timely manner. Example: The records might never have left the separation center or treating facility be in the veteran's possession, or still be at the Reserve/Guard unit, even though the veterans Reserve/Guard obligation has ended. References: For more information on address and telephone numbers of State Adjutants General offices, see HYPERLINK "pt03_sp03_ch02_secK.xml" \l "III.iii.2.K.79"M21-1MR, Part III, Subpart iii, 2.K.79, and time frames for sending requests to the various records custodians, see HYPERLINK "pt03_sp03_ch02_secJ.xml" \l "III.iii.2.J.69"M21-1MR, Part III, Subpart iii, 2.J.69 through 74. g. Updating Telephone and Address Information for Service RecordsIf any addresses or telephone numbers listed in HYPERLINK "pt03_sp03_ch02_secK.xml" \l "III.iii.2.K.76"M21-1MR, Part III, Subpart iii, 2.K.76 are incorrect, contact the Compensation and Pension (C&P) Service (212C) at VAVBAWAS/CO/212C. 11. Service Treatment Record (STR) Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on service treatment record (STR) migration, including STR migration for separating service members not applying for benefits STR migration for separating service members applying for benefits migration of dental and outpatient medical records service separation point responsibilities migration of STRs for the Army or Navy migration of STRs for the Marine Corps when to use a transmittal record, and handling STR shipments. Change DateAugust 13, 2009 a. STR Migration for Separating Service Members Not Applying for BenefitsService branches send STRs to the RMC for separating service members who have not applied for VA benefits. Exception: The National Oceanic and Atmospheric Administration (NOAA) and Public Health Service (PHS) maintain separate records storage facilities and do not send STRs to the RMC for separating service members who have not applied for VA benefits. Continued on next page  STYLEREF "Map Title" 11. Service Treatment Record (STR) Migration, Continued b. STR Migration for Separating Service Members Applying for BenefitsSTRs and the applications of service members who apply for VA benefits at separation are generally sent directly to the ROs of jurisdiction by the service departments. Exception: Army and several other military transition points may send the applications and STRs to the closest RO. In these cases, mail the applications and the STRs to the RO of jurisdiction after certifying that the DD Form 214 or other separation documents are being received directly from the service departments. Important: ROs servicing the transition points should use Military Services Coordinators, who have already established liaisons with the service departments, to resolve any problems with STR shipments for veterans who applied for VA benefits while on active duty awaiting discharge. c. Migration of Dental and Outpatient Medical RecordsWhen there is no claim for VA benefits prepared prior to separation, the dental and outpatient medical records are normally forwarded to the RMC in St. Louis, MO. Important: STRs belonging to an individual in the National Guard or Reserves who has never been on active duty are not sent to the RMC. Reference: For more information on the RMC, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.4" M21-1MR, Part III, Subpart iii, 2.A.4, and  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III, Subpart iii, 2.A.5. d. Service Separation Point ResponsibilitiesService separation points ensure that STRs are segregated from other military records, and available during the service members' separation out-processing, and provide VA with all available STRs.Continued on next page  STYLEREF "Map Title" 11. Service Treatment Record (STR) Migration, Continued e. Migration of STRs for the Army or NavyThe Army and Navy advise the service member that his/her STRs will be mailed directly to VA within five working days of his/her separation. Important: This does not apply to those service members who are participating in the Benefits Delivery at Discharge (BDD) program, since their records are made available immediately. Note: Occasionally, STRs are received in the RMC before the cut-off dates for the respective service department. When this happens, the records are stored at the RMC.  f. Migration of STRs for the Marine CorpsThe Marine Corps attempts to send STRs of veterans who have no reserve obligation or are retired to the RMC within one day of separation. To ensure that verified service data is also available, the transition points place a legible photocopy of the service members DD Form 214 labeled Service-2 into the STR, or a memo that identifies the length of Reserve obligation and a statement that the STRs should be forwarded to the Marine Corps Reserve Support Command (MCRSC) by the RMC. Notes: The photocopy of the service member's DD Form 214 labeled Service-2 is a separate copy from the copy 3 that is sent to VADS in Austin, Texas. STRs belonging to service members who are separated with a Reserve obligation are sent to the members reserve unit, if he/she has been assigned to one, or RMC, if the member is inactive or has not been assigned to a unit.Continued on next page  STYLEREF "Map Title" 11. Service Treatment Record (STR) Migration, Continued g. When to Use a Transmittal RecordTransition and separation points prepare a transmittal record with each STR shipment to VA. The transmittal record lists names and Social Security numbers (SSNs) of service members whose STRs are being forwarded, and serves as a control document to identify and validate the STRs shipped to both the RMC and the RO servicing the transition point.  h. Handling STR ShipmentsThe receiving RO should review and validate the STR shipment sign the transmittal record return a copy to the separation point acknowledging receipt retain a copy at the RO, and input O into the field labeled SMR on the loc screen References: For more information on the RMC workflow, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III, Subpart iii, 2.A.5 and loc screen, see HYPERLINK "pt03_sp03_ch02_secC.xml" \l "III.iii.2.C.19"M21-1MR, Part III, Subpart iii, 2.C.19. 12. General Information on Locating STRs  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on locating STRs, including when to check the RMC for STRs checking for STRs in transit locating military inpatient treatment (clinical) records, and locating STRs for Navy veterans.  Change DateAugust 13, 2009 a. When to Check the RMC for STRsWhen it is expected that the STRs are at the RMC, but the LOC screen does not indicate that they are, then make a one-time check to ensure that the records are not there. E-mail VAVBASTL/RMC/RCD to check for the STRs and format the e-mail as shown below. Subject Line: STR Request. Body of Text: Include VA file number SSN name of veteran type of folder requested (STRs or claim) date of first and any subsequent requests for transfer, and name of requestor and RO. Note: Do not ask the RMC for another veterans STRs within the same e-mail STRs belonging to individuals in the Reserves or Guard who have never been on active duty, or any non-medical records, such as personnel records.Continued on next page  STYLEREF "Map Title" 12. General Information on Locating STRs, Continued b. Checking for STRs in TransitWhen the Beneficiary Identification and Records Locator Subsystem (BIRLS) shows an in transit date for STRs at 375 or 376 that is more than 2 weeks earlier, and the records have not arrived, e-mail VAVBASTL/RMC/RCD sending the veterans name and SSN, and in transit date, and advising that the STRs have not arrived. c. Locating Military Inpatient Treatment (Clinical) Records If a veteran was hospitalized during service, the hospital summary should appear in his/her individual health record. Normally, this is adequate for rating purposes. However, if the clinical records, such as detailed daily treatment records and nursing notes, are required, use the table below to locate inpatient treatment (clinical) records. If the treating facility is a/an Then the records areArmy or Air Force hospitalretained by the treating facility for one year after the end of the calendar year during which the veteran received treatment, and then sent to the National Personnel Records Center (NPRC).Navy hospitalretained for two years after the end of the calendar year during which the veteran received treatment, and then sent to the NPRC.military teaching hospitalgenerally retained by the treating facility for an additional five to ten years before being sent to the NPRC. d. Locating STRs for Navy VeteransOccasionally STRs are left on the last ship to which a Navy veteran was assigned. Contact the land-based office to request a search of the ships medical record holdings. Note: This may require development from the veteran for the name of the ships land-based parent command. For additional information about fleet command structure, see  HYPERLINK "http://vbaw.vba.va.gov/bl/21/M21-1MR/pt03/sp03/ch02/pt03_sp03_ch02_secJ.xml" \l "III.iii.2.J.66" M21-1MR, Part III, Subpart iii, 2.J.66 and the Internet link to  HYPERLINK "http://www.cffc.navy.mil/links.htm" U.S. Fleet Forces Subordinate Commands. 13. Army Service Record Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on Army service record migration, including action at separation from the Army Army enlisted members records records for Army veterans with no further service obligation, and records for Army veterans in the Reserves. Change DateAugust 13, 2009 a. Action at Separation From the ArmyAfter separation from the Army, records are assembled at a transition center and every effort is made to obtain the health and dental records for each separating individual. Currently, the medical records are forwarded to the RMC with a copy of the DD Form 214 if a claim has not been filed. b. Army Enlisted Members RecordsEnlisted members have an Official Military Personnel File (OMPF) which is maintained at the Enlisted Records and Evaluation Center (EREC) at Ft. Benjamin Harrison while the soldier is on active duty. The OMPF is currently stored in an optical imaging format in the Permanent Electronic Records Management System (PERMS) at EREC. Notes: The military field activity is responsible for ensuring that specific documents from the field jacket, known as the Military Personnel Records Jacket (MPRJ), are added to the OMPF in PERMS during the separation/retirement process. With the exception of enlistment and discharge examination reports, the OMPF rarely contains any service treatment records. The MPRJ for enlisted members was eliminated August, 2005.Continued on next page  STYLEREF "Map Title" 13. Army Service Record Migration, Continued c. Records for Army Veterans with No Further Service ObligationWhen the service member retires or is released from active duty with no further service obligation (i.e., Reserves), his/her OMPF is electronically transferred to the Army Human Resource Command in St. Louis for archiving. Notes: The Army stopped transferring OMPFs to NPRC on October 1, 2002. The Army began scanning OMPFs and storing them electronically in its Personnel Electronic Records Management System (PERMS) on July 2, 2002. ROs have access to these records through the PIES/Defense Personnel Records Image Retrieval System (DPRIS) interface. d. Records for Army Veterans in the ReservesIf the service member is released from active duty, and joins a specific Reserve or National Guard component, then the OMPF is transferred to that component for maintenance and safekeeping, or does not join a specific Reserve component, then the OMPF will be transferred to the HRC in St. Louis. Notes: The Army began scanning OMPFs and storing them electronically in its Personnel Electronic Records Management System (PERMS) on July 2, 2002. ROs have access to these records through the PIES/DPRIS interface. The Army sends STRs belonging to reservists with prior active duty service to the RMC. STRs belonging to an individual in the National Guard or Reserves who has never been on active duty are never sent to the RMC. 14. Navy Service Record Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on Navy service record migration, including migration of Navy records according to date of separation migration of records when a Navy veteran is retired or discharged with no Reserve obligation has a Reserve obligation but is not in an active Reserve unit is on the temporary disability retired list (TDRL), or is in an active Naval Reserve unit, and migration of Navy records associated with line-of-duty determinations. Change DateAugust 13, 2009 a. Migration of Navy Records According to Date of SeparationUse the table below to determine service record migration for Navy personnel according to date of separation. If separation occurred And a claim has Then the before January 31, 1994---medical and personnel records were sent to the Naval Reserve Personnel Center (NRPC) (address code 36), where they were held pending completion of any service obligation. Upon discharge, these records were transferred to the National Personnel Records Center (NPRC) (address code 13).on or after January 31, 1994---personnel records are sent to the NRPC, where they are held pending completion of any service obligation. Until January 1, 1997, these records were transferred to the NPRC once the service member was discharged.Continued on next page  STYLEREF "Map Title" 14. Navy Service Record Migration, Continued  STYLEREF "Block Label" a. Migration of Navy Records According to Date of Separation (continued) If separation occurred And a claim has Then the on or after January 31, 1994not been filedmedical records were/are sent to VAs Records Management Center (RMC).on or after January 31, 1994been filed, and a Benefits Delivery at Discharge (BDD) site existsmedical records were/are sent to the BDD site.on or after January 31, 1994been filed, and no BDD site existsmedical records were/are sent to the VA regional office having jurisdiction over the separation site.on or after January 1, 1996---personnel records were/are stored electronically as image files in the Navys Electronic Military Personnel Records System (EMPRS). These records are available through the PIES/DPRIS interface. Important: Do not confuse NRPC with NPRC. Reference: For more information on RMC processing, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.4" M21-1MR, Part III, Subpart iii, 2.A.4, and  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III, Subpart iii, 2.A.5. b. Migration of Records When a Navy Veteran Is Retired or Discharged with No Reserve ObligationFor a veteran who is retired or discharged with no Reserve obligation, all medical and dental records are sent directly to the RMC, and personnel records are scanned and stored electronically as image files in EMPRS, and available through the PIES/DPRIS interface. Reference: For more information on the NPRC, see HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.3"M21-1MR, Part III, Subpart iii, 2.A.3. Continued on next page  STYLEREF "Map Title" 14. Navy Service Record Migration, Continued c. Migration of Records When a Navy Veteran Has a Reserve Obligation, but Is Not in an Active Reserve UnitFor a veteran who has a Reserve obligation, all medical and dental records are sent directly to the RMC, and personnel records are scanned and stored electronically as image files in EMPRS, and available through the PIES/DPRIS interface. Notes: Because of past records management practices, NRPC currently maintains some medical records for service personnel with a Reserve obligation. As those personnel complete their Reserve obligation, NRPC sends their medical records to the RMC. Since February of 2003, NRPC has been immediately forwarding all medical records for all personnel to the RMC. STRs belonging to an individual in the National Guard or Reserves who has never been on active duty are never sent to the RMC. d. Migration of Records When a Navy Veteran Is on TDRLFor a veteran who is on the Temporary Disability Retired List (TDRL) all medical and dental records are sent directly to the RMC, and personnel records are scanned and stored electronically as image files in EMPRS, and available through the PIES/DPRIS interface. Reference: For information on the migration of service records after retirement or discharge, see HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.14.b"M21-1MR, Part III, Subpart iii, 2.B.14.b. Continued on next page  STYLEREF "Map Title" 14. Navy Service Record Migration, Continued e. Migration of Records When a Navy Veteran Is in Active Naval Reserve UnitFor a veteran assigned to an active Reserve unit, the Reserve unit maintains the veterans service treatment records, and paper copies of the veterans personnel records, and certain personnel records (enlistment documents, DD Form 214) are scanned and stored electronically as image files in EMPRS, and available through the PIES/DPRIS interface. Reference: For information on the migration of service records after the expiration of the Reserve obligation, see HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.14.c"M21-1MR, Part III, Subpart iii, 2.B.14.c. f. Migration of Navy Records Associated with Line-of Duty DeterminationsUse the table below to determine the location of records associated with line-of-duty determinations.  If the date of determination was Then the associated records are located at the on or before December 31, 1995Office of the Judge Advocate General 1322 Patterson Ave., Suite 3000 Washington Navy Yard Washington, DC 23074-5066on or after January 1, 1996office address of the commanding officer over the location/facility where the incident occurred. 15. Air Force Service Record Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on Air Force service record migration, including migration of Air Force service records according to release date, and if the veteran is an inactive Ready Reservist or active Reservist not assigned to a unit in an active Reserve or Air National Guard unit separated from the Air National Guard retired from the Air Force Reserves, or on Air Force TDRL. Change DateAugust 13, 2009 a. Migration of Air Force Service Records According to Release DateUse the table below to determine service record migration for Air Force personnel according to release date. If separation occurred And the veteran Then prior to May 1, 1994had a Reserve obligationmedical and personnel records were forwarded to the veterans unit, if he/she had been assigned to one, or sent to the Air Reserve Personnel Center (address code 21)prior to May 1, 1994has no Reserve obligationmedical and personnel records were assembled at the separation point sent to the USAF Military Personnel Center, Randolph AFB, TX (address code 22) retained at Randolph AFB for three to six months, and then sent to the NPRC (address code 13).Continued on next page  STYLEREF "Map Title" 15. Air Force Service Record Migration, Continued  STYLEREF "Block Label" a. Migration of Air Force Service Records According to Release Date (continued) If separation occurred And the veteran Then on or after May 1, 1994has no Reserve obligationpersonnel records were/are sent to the Air Force Personnel Center (AFPC), Randolph AFB, TX (address code 22), and STRs were/are sent directly to VAs Records Management Center (RMC) from the installation at which the Air Force veteran is separated.on or after May 1, 1994has a Reserve obligationsee  HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.15.b" M21-1MR, Part III, Subpart iii, 2.B.15.b and  HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.15.c" c for an explanation of the location of records belonging to individuals in the Reserves or Guard.on or after October 1, 2004---personnel records are stored electronically in the Automated Records Management System (ARMS) and are available electronically through the PIES/DPRIS interface. STRs are still sent to RMC. Reference: For more information on RMC processing, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.4" M21-1MR, Part III Subpart iii, 2.A.4, and  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III Subpart iii, 2.A.5. b. If the Veteran Is an Inactive Ready Reservist or Active Reservist Not Assigned to a UnitPersonnel and medical records are sent to the Air Reserve Personnel Center (ARPC) in Denver (address code 21) if the veteran is assigned to an inactive Ready Reserve component, or an active Reservist who has not yet been assigned to a unit.  c. If the Veteran Is in an Active Reserve or Air National Guard UnitFor a veteran assigned to an active Reserve or Air National Guard unit, personnel and medical records are maintained by that unit. Note: The unit is required to respond within five days to VA requests for STRs. Continued on next page  STYLEREF "Map Title" 15. Air Force Service Record Migration, Continued d. If the Veteran Is Separated From the Air National GuardWhen the veteran leaves the Air National Guard, the service records are sent to the state headquarters, the Office of the Adjutant General, which functions as a separation and transfer point. Note: The RMC neither accepts nor stores STRs belonging to individuals with no active duty service. e. If the Veteran Is Retired From the Air Force ReservesFor veterans who retire from the Reserves STRs are sent to the RMC, personnel records were sent to NPRC, once the veteran reached the age of 60, until October 1, 2004, and beginning October 1, 2004, the Air Force began scanning all personnel records and storing them electronically in ARMS. Note: ROs may obtain records stored in ARMS through the PIES/DPRIS interface.  f. If the Veteran Is on Air Force TDRLFor a veteran who is on the Temporary Disability Retired List (TDRL), all medical and dental records are maintained at the facility where the veteran is being treated personnel records are scanned and stored electronically as image files in ARMS, and available through the PIES/DPRIS interface (address code 22). Reference: For information on the migration of service records after retirement or discharge, see  HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.15.a" M21-1MR, Part III, Subpart iii, 2.B.15.a.  16. Marine Corps Service Record Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on Marine Corps service record migration, including action at separation from the Marine Corps migration of Marine Corps records according to release date medical and personnel records for a veteran transferred to involuntary appellate leave status location of STRs when a veteran is on TDRL, and STR migration after expiration of Marine Corps Reserve obligation. Change DateAugust 13, 2009 a. Action at Separation From the Marine CorpsAfter separation from the Marine Corps, records are assembled at a separation point and a sort is performed based on whether there is a Reserve obligation or Reserve connection.  b. Migration of Marine Corps Records According to Release DateUse the table below to determine service record migration for Marine Corps personnel according to release date. If separation occurred And Then prior to May 1, 1994---medical and personnel records for each separating member were sent to the United States Marine Corps (USMC) Headquarters in Quantico, VA (address code 41). Note: Records were transferred to NPRC one year after retirement or end of military obligation.Continued on next page  STYLEREF "Map Title" 16. Marine Corps Service Record Migration, Continued  STYLEREF "Block Label" b. Migration of Marine Corps Records According to Release Date (continued) If separation occurred And Then on or after May 1, 1994the veteran has no reserve obligationmedical records were/are sent to the RMC directly from the military installation from which the Marine veteran is separated. Personnel records were still sent to address code 41, as described in the previous block. Reference: For more information on RMC processing, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.4" M21-1MR, Part III, Subpart iii, 2.A.4, and  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III, Subpart iii, 2.A.5.on or after May 1, 1994the veteran has a reserve obligation, and is assigned to a specific unitthe unit to which the veteran is assigned maintains custody of the medical records.on or after May 1, 1994the veteran has a reserve obligation, but is inactive or has not been assigned to a unitmedical records are sent to the RMC directly from the military installation from which the Marine is separated.Continued on next page  STYLEREF "Map Title" 16. Marine Corps Service Record Migration, Continued  STYLEREF "Block Label" b. Migration of Marine Corps Records According to Release Date (continued) If separation occurred And Then on or after January 1, 1998 ---personnel records are scanned and stored electronically in the Optical Digital Imaging Records Management System (ODI-RMS). STRs are still sent to RMC. Note: These records are available through the PIES/DPRIS interface.Continued on next page  STYLEREF "Map Title" 16. Marine Corps Service Record Migration, Continued c. Medical and Personnel Records for a Veteran Transferred to Involuntary Appellate Leave Status Medical and personnel records belonging to individuals who have been transferred to an involuntary appellate leave status (court-martialed and awaiting completion of the appellate review process before being discharged) are maintained at the Navy and Marine Appellate Leave Activity, (NAMALA), 716 Sicard Street, SE., Room 44, Washington, DC 20374-5083. Note: If records required to process the claim cannot be obtained through the PIES/DPRIS interface, users should submit a follow-up message to the Marine Corps action officer. d. Location of STRs When a Veteran Is on TDRLFor a veteran on TDRL a copy of the STRs is maintained at the U.S. Marine Corps (USMC) Headquarters in Quantico, VA (address code 41), and original STRs are sent to the RMC. Reference: For information on the migration of STRs after the expiration of the Reserve obligation, see HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.16.e"M21-1MR, Part III, Subpart iii, 2.B.16.e. e. STR Migration after Expiration of Marine Corps Reserve Obligation After the Reserve obligation expires, STRs are forwarded to the RMC. 17. Coast Guard Service Record Migration  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on Coast Guard service record migration, including records for Coast Guard veterans who retire or are discharged with no further service obligation. a Coast Guard veteran with a Reserve obligation, but not in an active Reserve unit, and in an active Reserve unit, and records migration after the expiration of Coast Guard Reserve obligation or retirement from the Reserves. Change DateAugust 13, 2009 a. Records for Coast Guard Veterans Who Retire or Are Discharged With No Further Service Obligation Use the following table to determine service record migration for Coast Guard veterans who retired or were discharged with no further service obligation. If discharge occurred Then the prior to June 1, 2003STRs and personnel records were sent to the United States Coast Guard Personnel Command, U.S. Coast Guard HQ, Washington, DC. If there was no reserve obligation, STRs were sent to the RMC and personnel records were forwarded to the NPRC. Note: The Coast Guard began sending STRs to the RMC on May 1, 1998. STRs belonging to veterans discharged prior to this date were sent to NPRC.Continued on next page  STYLEREF "Map Title" 17. Coast Guard Service Record Migration, Continued  STYLEREF "Block Label" a. Records for Coast Guard Veterans Who Retire or Are Discharged With No Further Service Obligation (continued) If discharge occurred Then the on or after June 1, 2003STRs and personnel records are collected at the Coast Guard Personnel Command, Military Records Branch (CGPC-ADM-3), after which personnel records are forwarded to NPRC, and STRs are forwarded to the RMC. Note: Effective December 14, 2004, the unit from which the veteran separates sends the veterans STRs directly to the RMC. Reference: For more information on RMC processing, see  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.4" M21-1MR, Part III, Subpart iii, 2.A.4, and  HYPERLINK "pt03_sp03_ch02_secA.xml" \l "III.iii.2.A.5" M21-1MR, Part III, Subpart iii, 2.A.5. b. A Coast Guard Veteran With a Reserve Obligation, but Not in an Active Reserve UnitIf the veteran has a reserve obligation, but is not an active reservist (IRR), STRs and personnel records are maintained by Coast Guard Personnel Command, Reserve Personnel Management Branch (CGPC-RPM), until the veteran either resumes drilling or the reserve obligation ends. Reference: For information on the migration of service records after the expiration of the Reserve obligation, see HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.17.d"M21-1MR, Part III, Subpart iii, 2.B.17.d.Continued on next page  STYLEREF "Map Title" 17. Coast Guard Service Record Migration, Continued c. A Coast Guard Veteran in an Active Reserve UnitIf the veteran is in an active Reserve unit, the unit usually maintains both the STRs and personnel records. However, in some districts, these records are maintained at maintenance logistic centers (MLCs) or integrated support commands (ISCs). Note: A request to the unit will be forwarded to the appropriate MLC or ISC if the records are located at one of these sites. Reference: For information on the migration of service records after the expiration of the Reserve obligation, see HYPERLINK "pt03_sp03_ch02_secB.xml" \l "III.iii.2.B.17.d"M21-1MR, Part III, Subpart iii, 2.B.17.d. d. Records Migration after the Expiration of Coast Guard Reserve Obligation or Retirement from ReservesWhen the veteran no longer has a reserve obligation or retires from the Reserves, service and personnel records are first sent to CGPC-ADM-3. Then, personnel records are sent to NPRC and STRs are forwarded to the RMC. Note: STRs and personnel records belonging to retired reservists, who have not reached the age of 60, are held at CGPC-ADM-3. Once the reservist is 60 years old, his/her personnel records are sent to NPRC; STRs are forwarded to the RMC. 18. Exhibit 1: Development Letter for Reserve or National Guard Records Change DateAugust 13, 2009 a. Reserve or National Guard Development Letter for RecordsA sample copy of a development letter for Reserve or National Guard records is below. In Reply Refer To: Reserve Unit XXX/21XXX National Guard VA folder number VETERANS LAST NAME, First Name Veterans Social Security No. Veterans Date of Birth To Whom It May Concern: We have received a claim for benefits from the veteran named above. We have information that this veteran is or was assigned to your unit. This letter requests copies of any service records in your possession, or information about the location of these records. What We Need Before we can process the claim, we must try to obtain information from the veterans service records. We would appreciate your forwarding the information listed below: A copy of all physical examinations reports, to include the enlistment and discharge examination reports, if available. A complete copy of all service treatment (health treatment) records of the veteran. A copy of any line of duty determinations which may have been made because of any injury. Verification of all periods of service. Show which dates are active duty and which are active duty for training. Provide the character of service for any period of active duty. If You Do Not Have Service Records If you do not have this veterans service records, we would appreciate any information you may have that will help us locate them. If known, please provide the name and complete mailing address of the organization which does have these records. If you transferred the service records to another organization, please provide the date when the records were transferred. Your prompt attention to this matter is appreciated. This letter is being sent in duplicate so that you may retain a copy. Attach the other copy of our letter to your reply to ensure proper identification. 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