ࡱ> ;=:%` Wbjbjٕ ."W *******>  > HJJJJJJ$hdn*X X X n** X .* * HX Hr** @H[ T$$0bzW WW*H r \P  nnF X X X X >>> >>> >>>****** Job Description OFFICE MANAGER OFFICE of CONGRESSMAN SUMMARY: The Office Manager assists in the overall operation of the D.C. office, and ensures that office policies and procedures are followed. ESSENTIAL JOB FUNCTIONS: Supervisory: Carries out responsibilities in accordance with office policy and applicable laws. Responsibilities include training support staff employees; planning, assigning and directing work of support staff employees; Monitors the Office's compliance with House Rules; Maintains and updates, as necessary, an employee handbook and policy manual for the office; Provides orientation and training for new staff; Assists departing employees with necessary administrative procedures (i.e., returning keys, House I.D. cards, and other office property; obtaining forwarding addresses, work files, and records); Administers parking space assignments for office; Maintains confidential medical files, as necessary, for all staff members, including interns and volunteers; Maintains emergency information sheets for each staff member; Maintains leave and time records for the Washington, D.C. staff; Manages office supplies for the Washington, D.C. and district offices; Orders business cards for the Washington, D.C. and district office staff; Supervises the reception desk, mail operations and the administrative files and personnel records; Assumes responsibility for overall office appearance and layout; Assists the staff in all mass mailings and ensures that quarterly mass mailing reports are filed; Maintains borrowing lists and staff borrowing I.D.'s for the Library of Congress; Assists staff in scheduling House or Capitol rooms for outside group functions; Maintains a good working relationship with the Member, staff and constituents; Accepts performance based criticism and direction; Meets attendance requirements as established by the office; Works under pressure and handles stress; Responsible for responding to ADA and OSHA questionnaires; Works a flexible schedule including long hours, nights, and weekends; and Performs other duties as assigned. EDUCATION/EXPERIENCE: At least one year of office management experience. At least one year of working in a congressional office. Alternatively, five years of related work experience. SKILLS AND KNOWLEDGE REQUIRED: Thorough knowledge of the Members' Congressional Handbook and House Rules; Provides necessary organization, supervisory, leadership and motivation to manage office operations; Ability to perform essential job functions above; Ability to work cooperatively and courteously with others; Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Strong leadership and organizational skills; Ability to manage multiple tasks and projects; Thoroughness and careful attention to detail; Knowledge of office policies, practices and procedures; Knowledge of office computer applications; and Proficiency in word processing. WORKING CONDITIONS: Work is mainly performed in an office environment. Noise levels are usually moderate; and Ability to work in a small work station without an expectation of privacy. 5?Rz N O q t  B C t u  ` a b p r T U p IJ¸¥±¥±±±±±±ž¥±•ž±±±hh*HaJhh0aJ hh8h#hh05 hh0hh056 hh*H hh;o hhP@hh*H5hhP@5hhP@5CJ(aJ(hhP@5CJ aJ 46? O C u a U J & F `x1$gd0 x1$^gd0x1$gd0 $1$a$gd0 $ H1$a$gdP@ $ H1$a$gd0WJeXY)*?@Q}LMLM{|  VW hhPh#hh*H5hh05 hh0 hh*H hhI26JY*@MM| & F `x1$gd0 x1$^gd0x1$gd0 & F `x1$gd0 W & F `x1$gd0,1h/ =!"#$% @@@ *HNormal1$CJ_HmH sH tH DAD Default Paragraph FontRiR  Table Normal4 l4a (k(No List:O: *HQuick _0^`0HH P@ Balloon TextCJOJQJ^JaJW "6?OCu aUJY*@ M   M | Y 000000 0 0 0 0 0 0 0 0 0 0  0  0  0  0  0 0 0 0 0 0 0 0 0000 0 0 0 0 0 0 0 0 0 0  0 0 0 0?Y J00nH00J00J00J00JW JW W *! |x +! <{ ,! y -! w .! T^Pq8*h^`OJQJ^Jo(hHoh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hH|i= >T^Pq = `y@ 0^`0OJQJo(C                             :#I2> F*H;o#P@PV085V Y yp0@ 0?=  W p@UnknownG: Times New Roman5Symbol3& : Arial5& zaTahoma?5 : Courier New;WingdingsY WP MathATimes New Roman"1hzF4\̆zF  !4Q Q 2QHX ?> F2Job Descriptionlrowleycburden    Oh+'0  8 D P \hpxJob DescriptionlrowleyNormalcburden6Microsoft Office Word@ԭ@J@=@@[ ՜.+,0 hp   U.S. House of RepresentativesQ ' Job Description Title  !"#$%&'()+,-./013456789<Root Entry F0[>Data 1TablesWordDocument."SummaryInformation(*DocumentSummaryInformation82CompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q