ࡱ>  ubjbj q|9$-$P2ON bb"MMMMMMM,[Q TZMEM4 N*MMvH"L@'rP$I,MN0ON"JgTgTX"L"LLMMONgT Z:   GROUP ACTIVITY Tuesday, July 26, 2011 8:30AM 9:45AM Plenary Session VI Meeting Our Strategic Plan Goals (TSU-2015) Auditorium, 5th Floor Expected Session Outcomes: Develop an inclusive process for formulating your units Action Plan. Develop a timeline for completing your units Action Plan. Use the Timeline in this document which is provided by Office of Institutional Planning and Assessment as your guide. Select one Strategic Plan Goal, and develop one key strategy for reaching this goal for your unit. During Fall Semester, 2011, complete your Action Plan for the Universitys five Strategic Plan Goals using the Strategic Plan Action Plan format provided. Document your Action Plan in the Universitys online reporting system, Compliance Assist! Instructions: Each unit should select a facilitator to guide unit discussions in cases where a facilitator has not already been assigned. Each unit should also select a note taker, and a presenter to share the units plan regarding the tasks below. Facilitator will guide discussions on steps the unit would take to develop an inclusive process, identify who should be involved in the process for the unit, and why. Task 1: Group discussion and recording of the major points of the discussion. Facilitator will guide discussions on units timeline for completing its Action Plan using as a guide the timeline provided by the Office of Institutional Planning and Assessment. Task 2: Group discussion and recording of units timeline for developing its Action Plan. Facilitator will guide discussions on the five goals of the Strategic Plan; have unit select one Strategic Plan Goal for further discussions; and have unit develop one key strategy for reaching this strategic goal for the unit. The five goals are as follows: Access and Diversity Academic Quality and Student Success Business-Friendly Practices Revenue Generation/Research/Resourcefulness Engagement Task 3: Group discussion and recording of Strategic Plan Goal selected, and development of one key strategy for achieving this strategic goal. Facilitator will guide unit discussions on understanding and use of the Strategic Plan Action Plan Format for documenting the units Action Plan annually. Task 4: Group discussion and recording of unit feedback on understanding and use of the Action Plan Form. When you return to your unit, each unit should complete by November 15, 2011 the following Steps A & B in the Strategic Plan Action Plan Steps. Strategic Plan Action Plan Steps (See SP Action Plan TemplateAppendix A) _______________________________________________________________________ A. Unit Strategic Plan Develop Strategic Plan narrative/description linked to Universitys Five Strategic Goals B. Action Plan Steps 1. University Strategic Goal What is the Strategic Plan goal? 2. Unit Goal What is the unit goal in relation to the University goal? 3. Unit Expected Outcomes In implementing this strategy, what is the first objective you plan to attain? Multiple objectives may be required to achieve the goal. 4. Criteria for Success How will you measure success? Is the criterion a measurable outcome/measurable unit? Use baseline data if available. 5. Unit Strategies /Methods What is/are your strategy(ies) to reach objectives? There can be multiple strategies for reaching an objective. 6. Resources What resources will be needed to accomplish this objective? What are the sources? 7. Timeline When will this objective be accomplished? 8. Action Plan Report Summary Analysis and summary of results from Unit Action Plan. Attach Unit Strategic and Action Plans in Compliance Assist! Note: The Planning and Assessment System has been set up to provide the following descriptors: Name Start Date Department Responsible persons Groups Facilitators Location Division Academic Affairs Dr. Dennis Gendron (All units in Division) Unit(s) College of Agricultural, Dr. Chandra Reddy Natural & Human Sciences College of Business Dr. Millicent Lownes-Jackson College of Engineering, Dr. Keith Hargrove Technology & Computer Science College of Education Dr. Peter Millet College of Health Sciences Dr. Kathleen McEnerney College of Liberal Arts Dr. Gloria Johnson College of Public Service & Urban Affairs Dr. Rodney Stanley Institutional/Academic Support: Library; Honors; Service Dr. Sandra Holt Learning; Academic Enrichment Graduate School; Testing; Dr. Alex Sekwat Records; USAFROTC; Extended Education CIT, RSP, IR, Planning & Asst Mr. Khalid Chaudhary Enrollment Management/ Dr. John Cade Retention Services Division Business & Finance Ms. Cynthia Brooks Student Affairs Dr. Samuel Dexter University Relations Ms. Michelle Viera & Development Division Office of the President Dr. Portia Shields Unit(s) Athletics; Legal Counsel; Internal Audit; Title III; Equity, Diversity & Compliance AY 2011/2012 Strategic Planning Timeline 2011 July 26 Begin Developing Mission, Vision, Values, Voices, Goals, Outcomes, and Resources (SP and Action Plan) August-October Continue Development of Mission, Vision, Values, Voices, Goals, Outcomes, and Resources (SP and Action Plan) October 30 Complete Development of Mission, Vision, Values, Voices, Goals, Outcomes, and Resources (SP and Action Plan) November 15 Submit Action Plans in Compliance Assist! November 16- Review of Plans by University Strategic Planning Council (USPC); Meet with individual units needing additional assistance November 30 Review and Approval of Plans by Vice Presidential Areas 2012 January Action Plan implementation begins February-May Continue implementation of Action Plan June 15 Submit AY 2011-2012 Annual Planning Reports in Compliance Assist! July 15 USPC and Institutional Planning & Assessment Report campus progress on SP Goals to President Appendix A: Strategic Plan Action Plan Template JOB TARGETS For FY 20_ _20_ _ University Strategic GoalUnit GoalUnit Expected OutcomesCriteria for SuccessUnit Strategies/MethodsResourcesTimelineAction Plan Report SummaryWhat is the Strategic Plan Goal?What is the unit goal in relation to the University goal?In implementing this strategy, what is the first objective you plan to attain? Multiple objectives may be required to achieve goal.How will you measure success? Is the criterion a measurable outcome/measurable unit? Use baseline data if available.What is/are your strategy(ies) to reach objectives? There can be multiple strategies for reaching an objective.What resources will be needed to accomplish this objective? What are the sources?When will this objective be accomplished?Use the University timeline as your guide.Analysis and summary of results from Unit Action Plan. Attach Unit Strategic Plan.Evaluators Comments:Deans Signature:Date:Provosts Signature:Date: Instructions: List no more than 10 Unit Goals for the planning cycle. Goals should be major tasks that go beyond normal day-to-day operations. For example, hiring faculty or staff is a typical job expectation of deans whereas developing a new assessment program is not. Unit Goals should have Unit Expected Outcome. Use action verbs like create, implement, produce, resolve, increase. However, action verbs do not always produce acceptable targets. For example, Serve on the strategic planning committee doesnt produce a product, whereas create a planning process for academic affairs is an acceptable target because it produces a specific product/outcome. List the major strategies that you will use to address the goals. Although you may have many ideas, only list a couple (maximum of 4) to illustrate your action plan. To fairly evaluate your performance we need to agree on how we will know when you have accomplished the target. Therefore, in the column labeled Criteria for Success, provide one or more performance indicators that can be used to measure the completion of the target. Be sure your Criteria for Success is data-driven. Examples: Unit Goal: Increase the number of international students attending Tennessee State University; Performance Indicator/Criteria for Success: Fall 2010 attendance = 120. Unit Goal: Implement an assessment program for Year II for the College; Performance Indicator/Criteria for Success: All departments have implemented acceptable assessment plans for Year II as documented in Compliance Assist! No less than 8 departments have filed assessment reports to demonstrate implementation. Unit Goal: Increase academic progress of first year entering cohort in the College using the previous year data as baseline. Performance Indicator/Criteria for Success: 90% of first time freshman cohort earned 24 credit units at the end of their first year. Unit Goal: Increase the percentage of external dollars generated by the College using the average of the last three years (-------- percent) as baseline. Performance Indicator/Criteria for Success: College increased external revenue dollars by------------% over the last three years average.  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