ࡱ> WYTUV +bjbj Njj'l8888888$\BBBP8CC\|DI"IIIINOP$ &8QIIQQ&R88II;RRRQL8I8IRQRRT88ID ZJ\=BQ4 8Q0DRR\\8888University of Cincinnati Adjunct Faculty Handbook Revised July 2004 Table of Contents Welcome to the University 1 Welcome to the College 1 College Structures and Contact Information 1 Adjunct Faculty at the University of Cincinnati 1 Adjunct Advisory Committee 1 Adjunct Advocate in the Provost Office 2 Adjunct Appointments by type (Term, Annual, Represented) 2 Adjunct Governance 2 Adjunct Promotions 2 Adjunct Senators 3 Hiring Process and Forms (A-126 Form, Search Process, Advertising: Part-Time Vitae Bank, HR/Employment) 3 The Letter of Offer and Pre-Employment Forms 4 Submitting the PAF 4 Personnel Files 4 Benefits and Services Administrative Support 4 Athletic Facilities 4 Bookstores 4 Communication 4 Communiversity 5 Direct Deposit 5 E-Currents 5 E-mail Accounts 5 Faculty Club 5 Health Insurance 6 Holidays 6 ID Card 6 Keys 6 Libraries and Library Policies (Copyright, Loans, Inter- Library Loans) 7 Maps 8 Medicare 8 Ombuds 8 Parking Decals 8 Public Safety 8 Reach 9 Restaurants and Vending 9 Salary 10 Sick Leave 10 State Teachers Retirement System (STRS) 11 Tuition Remission 11 Curriculum and Classroom Management and Grading 11 Blackboard 11 Canceling Classes 12 Class Attendance 13 Class Lists Online 13 Classroom Scheduling 13 Confirming Grade Lists 13 Course Re-take Policy 13 Course Syllabi 14 Disability Services 15 Drop/Ads (Registration Changes) 17 Electronic Classroom Planning Services 17 Final Exams, Make Up Exams, and Exam Schedules 18 General Education (Gen Ed) 19 Grade Grievances and Changes 20 Grading 21 Petitions 24 Record Maintenance 24 Registration 24 Teaching Tips 24 Technology Services (Help Desk, Academic IT Services Help Desk) 25 Textbook Orders Online 25 Transcripts 25 Veterans Educational Benefits 25 Instructional Support 26 Blackboard 26 Center for the Enhancement of Teaching and Learning (CET&L) 26 First-Year Experience 26 Professional Development 27 Online Seminar for the Enhancement of Teaching 27 Promotion System 27 University Policies 28 Academic Fresh Start Policy 28 Academic Misconduct 28 Disability Services 32 Emergencies 33 Equal Opportunity/Affirmative Action 34 General Education (Gen Ed) 34 Judicial Affairs 34 Problems with a Student 34 Sexual Discrimination/Harassment 35 Smoking 35 Student Code of Conduct 35 Students Right to Privacy 35 University Rules 36 University of Cincinnati Adjunct Faculty Handbook Revised July 2004 Welcome to the University of Cincinnati As underscored by its official mission statement, the University is dedicated to creating the highest quality learning environment. By serving countless students and assisting in the delivery of diverse curricula, the adjunct faculty plays a particularly vital role in the University fulfilling this teaching mission. Recognizing this critical function, the Provost Office is committed to provide improved working conditions along with fair and competitive salaries and easier transition to annual and represented status for its adjunct faculty. I encourage you to become active members of the UC community as well as to avail yourself of the forum provided by the Adjunct Faculty Blackboard Community and related opportunities in your home colleges. Your involvement in the Universitys teaching and learning mission is much appreciated and valued. Anthony Perzigian, Senior Vice President & Provost for Baccalaureate & Graduate Education Welcome to the College College Structure and Contact Information We are happy to have you as part of our academic team and recognize that you probably have many questions about your new college. Most can be answered by visiting the colleges home page on the UC web site. For a complete list of all 16 with links and contact information visit  HYPERLINK "http://www.uc.edu/colleges/" www.uc.edu/colleges/ Adjunct Faculty at UC Adjunct Advisory Committee The Adjunct Faculty Advisory Committee was established upon the recommendation of the 1994-1995 Joint Faculty/Administration Committee on Part-Time Faculty Issues. The Committee is charged with oversight and advocacy on all issues related to adjunct faculty. Additionally, the Committee will hear appeals of negative decisions regarding the promotion of adjunct faculty. The committee is made up of three adjunct faculty, three full-time faculty and three administrators. The Chair of the Faculty Senate and the Provost jointly appoint committee members. Adjunct Advocate in Provost Office The Vice Provost for Faculty Administrative Services in the Provost Office serves as advocate and liaison in the ongoing effort to provide an improved professional environment for adjunct faculty. Adjuncts may contact the Vice Provost (556-1146 or  HYPERLINK "mailto:Karen.Faaborg@UC.edu" Karen.Faaborg@UC.edu) with any questions or concerns. Adjunct Appointments, by type Term Adjuncts are appointed on a quarterly basis to teach one or two courses; their workload does not exceed 49% FTEs annually. Annual Adjuncts are appointed on an annual basis to teach the equivalent of three courses per quarter; their workload does not exceed 64% FTEs. Represented Adjuncts are appointed for up to five years and have a workload that exceeds 64% FTEs. They are represented by the AAUP (American Association of University Professors), which also represents the full-time faculty. You can review the appointment terms at  HYPERLINK "http://www.uc.edu/provost/openarea/APPTADJUNCT.pdf" http://www.uc.edu/provost/openarea/APPTADJUNCT.pdf Adjunct Governance The Adjunct Faculty Forum, conducted on the Adjunct Faculty Blackboard Community, and the Adjunct Faculty Advisory Committee give all adjuncts a voice within the University. The adjunct faculty elects two adjunct representatives to serve on the All University Faculty Senate. The Adjunct Faculty Advisory Committee is composed of three adjunct faculty, three full-time faculty, and three University administrators. This committee reports directly to the Provost and is charged with recommending policies that support the recruitment and retention of high-quality adjunct faculty. Adjunct Promotions Members of the adjunct faculty are hired primarily for their expertise in their field and/or in the classroom. These are not tenure track positions. Most tenure track positions require national searches, and qualified adjuncts may apply for these positions. However, upon recommendation of your academic department, you are eligible to be promoted through the ranks of assistant, associate, and full professor once you meet the criteria for promotion of adjunct faculty that have been approved by the departmental faculty. All promotions are accompanied by a 10% increase in salary. Find out how promotion process works at  HYPERLINK "http://www.uc.edu/provost/openarea/AdjunctPromotion.pdf" www.uc.edu/provost/openarea/AdjunctPromotion.pdf Adjunct Senators Two adjunct faculty members serve as voting members of the University Faculty Senate. Under the rules of the Faculty Senate these representatives must be elected from that group of part-time faculty who are teaching, on the average, a minimum of three quarter courses or the equivalent per year (up to 65% of a full-time faculty position as defined by the collective bargaining agreement) and who have taught as part-time faculty in the University of Cincinnati for three years or more. Senators serve a two-year term. All term and annual adjuncts are eligible to vote for the adjunct representatives. Hiring Process and Forms A-126 Form The Requisition to Fill Faculty Position or Academic Related Positions, the A-126 Form, is used to obtain approval for all part-time faculty positions. This form is completed and signed by the department head and submitted to the college business office for approval. Search Process All positions should be filled giving due consideration to the Universitys commitment to affirmative action. An affirmative action search is to be conducted for available positions, which includes, but is not limited to, individuals who are in a position to assist the University in attracting minority group members and women. Advertising: Part-time Vitae Bank-HR/Employment The Employment Office of Human Resources also maintains a part-time vitae bank of applicants. Contact Employment Services at 556-1246 for vitas currently on file. Employment Services is located at 300 University Hall, ML 0117. A-900 The A-900 is the Affirmative Action/Personnel Activity Form. The A-900 form with the candidate(s) selected must be approved before an offer can be made to the preferred candidate. The Letter of Offer and Pre-Employment Forms The dean sends a letter of offer after the A-900 is approved by Affirmative Action. Enclosed with the offer letter are the tax-withholding forms and STRS enrollment forms. Submitting the PAF The hiring department is responsible for the following: Preparing the PAF Completing the I-9 Obtaining the signed Appointment/Workload Certificate Forwarding the appointment documents to the College Business Office Personnel Files Adjunct faculty personnel files are public records. For guidelines on access to personnel files see  HYPERLINK "http://www.uc.edu/provost/openarea/guidefacpersonnel.pdf" www.uc.edu/provost/openarea/guidefacpersonnel.pdf. Benefits & Services Administrative Support Colleges and academic units provide administrative and clerical support to all adjunct faculty members. The University strives to provide offices, computers, orientation, mentoring, and handbooks for all adjuncts as well. For specific information, contact your college office. Athletic Facilities Stay in shape outside the classroom. Find out how to make use of UCs athletic facilities at  HYPERLINK "http://www.recsports.uc.edu" www.recsports.uc.edu or call 556-0604. Bookstores Take advantage of your discount at the UC Bookstore (15%), Dubois Bookstore (10%), and Lances Art Supplies (20%). Shop online at  HYPERLINK "http://www.uc.edu/bookstore" www.uc.edu/bookstore Communication Clear channels of communication between adjuncts and the University, among the adjunct faculty, and between adjuncts and their students is vital. Please be certain that your department has a current e-mail address for you (see E-mail Accounts below for information on how to obtain a free University e-mail account) as well as your current telephone and mailing address information. Communiversity Visit  HYPERLINK "http://www.uc.edu/ace/commu/" www.uc.edu/ace/commu/ for details on over 100 non-credit courses on everything from jewelry making to the Lincoln and Kennedy assassinations to low carb diets offered because knowledge is its own reward. As an adjunct faculty member you are entitled to a 50% reduction in the cost of one course in Communiversity. Some restrictions apply. Direct Deposit Complete the online authorization form to have your payroll check deposited directly into your bank account at  HYPERLINK "http://www.hr.uc.edu/testforms/empforms2.asp" www.hr.uc.edu/testforms/empforms2.asp E-Currents E-Currents is the weekly electronic faculty and staff newspaper that allows you to stay on top of announcements and events from around the university. To subscribe click on  HYPERLINK "http://www.uc.edu/news/subscription" www.uc.edu/news/subscription. All faculty are invited to submit items of interest such as publications, presentations, grants, activities, and honors to E-Currents at Mail Location 0065. E-mail Accounts University policy requires that adjuncts have and regularly check an email account and that they make this email address available to their home college. There are several options for setting up an email account. As an adjunct faculty member, you have free access to UC email accounts by contacting  HYPERLINK "mailto:technician@UC.edu" technician@UC.edu and providing your name and social security number. For information regarding Microsoft Exchange, visit  HYPERLINK "http://exchange.uc.edu" http://exchange.uc.edu. For information regarding other UC supported accounts or to activate your own account, visit  HYPERLINK "http://email.uc.edu" http://email.uc.edu. Please note that different colleges within the University use different email systems. For specific information please contact the IT department of your college or branch campus. Faculty Club Come enjoy a quiet lunch with your friends and colleagues at the Faculty Club, located in the Murray and Agnes Seasongood Faculty Center on west campus. For information on how to become a member or to reserve the Faculty Club for special events call 556-4154 Health Insurance All bargaining unit adjuncts (65% or more FTE) have full medical benefits as defined in the UC/AAUP agreement. The University pays 50% of the cost of health care coverage for annual adjuncts (50-64% FTE), and provides assistance with purchasing individual health care coverage for term adjuncts (3-49% FTE) through the Greater Cincinnati Consortium of Colleges and Universities (GCCU). For a more detailed explanation see the online manual at  HYPERLINK "http://www.hr.uc.edu/manuals/PTFaculty.pdf" www.hr.uc.edu/manuals/PTFaculty.pdf. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. Holidays The University of Cincinnati observes the following holidays: Labor Day, Veterans Day, Thanksgiving Day and the following Friday, Christmas Holiday (two days), New Years Day, Dr. Martin Luther Kings Birthday, Memorial Day, and the Independence Day. You can check the exact dates of these observances and other important dates on the University calendars at  HYPERLINK "http://www.uc.edu/registrar/calendars.asp" www.uc.edu/registrar/calendars.asp ID Card A UC ID card identifies you to the world as University of Cincinnati adjunct faculty and documents your entitlement to valuable benefits, such as your bookstore discount, use of the University athletic and library facilities, and ticket purchases. Photo IDs can be obtained 8:00 a.m. to 5:00 p.m., Monday through Friday from the Department of Public Safety located in Edwards 3 on the west campus or 8:00 a.m. to 11:00 a.m. and 1:15 p.m. to 5:00 p.m. in 235 University Hall on the east campus. For more information call 556-4925 (west campus) or 558-4998 (east campus) or visit  HYPERLINK "http://keys.uc.edu/login.asp" http://keys.uc.edu/login.asp. You will need to show a valid drivers license or Social Security card to obtain your UC ID. Keys Keys to offices and classrooms can be obtained from the Department of Public Safety. Keys are campus specific, meaning that keys to west campus rooms and buildings must be obtained at the west campus Public Safety office in Edwards 3 and east campus keys at the east campus office in 235 University Hall. Business hours for the respective offices are: Edwards 3, 8:00 a.m. to 5:00 p.m., Monday through Friday and 235 University Hall, 8:00 a.m. to 11:00 a.m. and 1:15 p.m. to 5:00 p.m. For more information call 556-4925 (west campus) or 558-4998 (east campus) or visit  HYPERLINK "http://keys.uc.edu/login.asp" http://keys.uc.edu/login.asp Libraries and Library Policies As part of the UC community, you and your students have both physical access, while on campus, and electronic access from your home or office, to the millions of resources in the catalog of the University Libraries. Books, articles, and databases are all at your fingertips, and in the unlikely event you cannot find what you need on our campus, you can have it sent to the nearest UC library through Ohio Link. Schedule a library visit for your class or just find out more about everything thats available by visiting  HYPERLINK "http://www.libraries.uc.edu" www.libraries.uc.edu or calling 556-5956. Copyright: The University Library will not knowingly violate copyright laws in its own copying or place on reserve photocopies made elsewhere which appear to be in violation of copyright laws. A copy of the policy on copyright is available on request from the Langsam Library office. Loans: Loans of library materials to undergraduate students are for three weeks and may be renewed if not requested by another borrower. Faculty and graduate student loans are extended for a longer period. All loans are subject to recall after three weeks. Materials requested for reserve use are subject to immediate recall. Fines accrue after the sixth day of notification for recall. Interlibrary Loan: The primary purpose of the Interlibrary Loan Service is to locate, borrow when possible, and otherwise assist instructors and students in using outside library resources. Reserve: The Langsam Library maintains a special collection of books that are in demand because of class assignments. Such books may be put on a not to circulate loan with the right of two-hour use within the building, or they may circulate overnight, or for use from one to seven days. Requests must be submitted on the special multi-copy request forms supplied by the Reserve Room. Maps Maybe this is your first time teaching at UC or maybe its just been a while since youve been on campus? Either way, if youre not certain how to get where you need to go, you can obtain directions and maps to east and west campus, Raymond Walters College and Clermont College at  HYPERLINK "http://www.uc.edu/directions" www.uc.edu/directions Medicare Federal law extends the hospital insurance portion of the FICA tax (Medicare) to employees of state and local governments hired after 31 March 1986. However, all employees of the State of Ohio continue to be exempt from Social Security tax, the retirement segment of the FICA tax. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. Ombuds The office of the University Ombuds responds to the concerns of university students, faculty and staff by investigating complaints, referring problems to the appropriate university office, and the provision of mediation and conflict resolution services. For more information about this valuable service or to initiate an inquiry, contact the Ombuds at  HYPERLINK "http://www.uc.edu/ombuds" www.uc.edu/ombuds or 556-5956. Parking Decals Dont risk being late to class because you cant find a place to park. Park close by in a campus lot or garage. To obtain a parking decal, contact the parking office at  HYPERLINK "http://www.uc.edu/parking" www.uc.edu/parking Public Safety UCs Department of Public Safety is comprised of four divisions: University Police, Emergency Preparedness, Parking Services, and Support Services. The University Police is the primary law enforcement agency for all UC campuses. Emergency Preparedness is responsible for fire safety and prevention and for the Universitys emergency operations plan. Parking Services operates and maintains all UC parking lots and garages on the main and branch campuses. Support Services provides business, emergency communications, and special events planning and coordination support for the Department. Each of the four divisions maintains its own web site. The Department of Public Safety has installed blue HELP phones throughout the campus that are distinguished by an overhead blue light. These connect the caller directly to the dispatcher. You are encouraged to use these phones for any type of assistance (e.g. keys locked in car, dead battery, or emergencies). Police vehicles are equipped with jumper cables to assist faculty, staff, or students whose cars will not start. If the police are unable to provide the assistance needed, they will put you in contact with the proper office. Call 556-1111 for non-emergency help, or 911 for emergency help, or use the blue HELP phones to report a need for assistance. For more information or links to the separate web sites visit  HYPERLINK "http://www.uc.edu/pubsafety" www.uc.edu/pubsafety REACH REACH is the University of Cincinnati's employee assistance program. The purpose of REACH is to provide all UC faculty, staff, and their families with confidential assistance in finding appropriate ways to cope with, and eventually resolve, personal problems. The program offers problem assessment, short-term counseling and referral. To access REACH visit  HYPERLINK "http://www.med.uc.edu/uhs/reach.html" www.med.uc.edu/uhs/reach.html, call 556-2506, or visit REACH in Room 7130 Edwards I. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. Restaurants and Vending There are many fine places both on and near campus where hungry faculty and students can grab a bite to eat before or between classes and there are vending machines located in all campus buildings. Check out the great restaurants youll find on UCs Main Street at  HYPERLINK "http://www.uc.edu/mainstreet/eateries.html" www.uc.edu/mainstreet/eateries.html $$$$alary UC pays a minimum of $400 per quarter credit hour. Many colleges set a higher minimum rate, and many adjuncts make more than the minimum depending upon their discipline, experience, and rank. Although UCs rate of pay for adjuncts is highly competitive in the Greater Cincinnati market, the University is continually striving to increase these rates. Paychecks are issued on a monthly basis. Normally, adjunct faculty members may expect their paychecks to begin the month after the beginning of the quarter and to continue for two additional months. Paychecks are distributed on the first of each month, unless it falls on a weekend or a holiday. In this case the check is available on the Friday prior to the first. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. Sick Leave Hopefully, you will never need to use it. But if you do, its good to know youre entitled to sick leave. As an adjunct you accrue sick time at a prorated rate based on 15 days per year at FTE (full-time equivalency). Sick time may be accrued from year to year without limit. Find out about more about your benefits as a member of UCs adjunct faculty at  HYPERLINK "http://www.hr.uc.edu/manuals/PTFaculty.pdf" www.hr.uc.edu/manuals/PTFaculty.pdf. Anytime you must miss a class because of illness, you must contact your department head or department office to give advance notice so that arrangements can be made for a substitute or for announcements to be made to your students about how to proceed with assignments. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. State Teachers Retirement System (STRS) As part of the adjunct faculty at the University of Cincinnati you will be providing for your retirement years through an account in the State Teachers Retirement System. Contributions will be deducted automatically from your compensation and may be refunded upon request if your Ohio public service ends prior to retirement. Get all the details at  HYPERLINK "http://www.strsoh.org" www.strsoh.org. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. Tuition Remission By teaching a three-credit-hour course part-time you are entitled to take a comparable course without paying tuition. Its just one of the benefits offered UC adjunct faculty. Earned or unused credit hours may be accrued up to a maximum of 11 credit hours, but must be used within 12 months of accrual. All the details are at  HYPERLINK "http://www.hr.uc.edu/manuals/PTFaculty.pdf" www.hr.uc.edu/manuals/PTFaculty.pdf and the necessary forms are at  HYPERLINK "http://www.hr.uc.edu/benefits/tuition.pdf" www.hr.uc.edu/benefits/tuition.pdf. If youre having trouble finding the answer to a benefits question online and want some live human advice, contact the Adjunct Faculty Benefits Counselor, Deborah deGroot-Osswald, at 556-0373 or by e-mail at  HYPERLINK "mailto:deborah.degroot-osswald@uc.edu" deborah.degroot-osswald@uc.edu. Curriculum & Classroom Management & Grading Blackboard Blackboard is an e-Education platform designed to transform the Internet into a powerful environment for the educational experience. A Blackboard site is made available for every course taught at the University of Cincinnati and you and your students are urged to take full advantage of this outstanding learning tool. Of course, your very presence in this Adjunct Faculty Community suggests a familiarity with Blackboard, but for more information, you can contact the Blackboard help-line at  HYPERLINK "mailto:blackboard@uc.edu" blackboard@uc.edu or 556-1602. Canceling Classes As an instructor, should you be unable to attend a class you are scheduled to teach due to a personal emergency, e.g. illness or a death in your family, you should contact your department head or dean as far in advance of the scheduled class as possible to arrange for a substitute or so that your students may be notified that the class is cancelled. The University of Cincinnati is always officially open. During periods of severe inclement weather, public emergency, or other crisis, the President or a designated cabinet officer of the University of Cincinnati may issue an announcement of campus status as appropriate to the situation on the University web site, through the University e-mail system and through local mass media outlets. In general, such a campus status announcement will inform the general public, as well as University of Cincinnati students and employees, that the University of Cincinnati campus, or a specific designated portion of the campus, is closed for a specified time period. Such announcement may specify that University of Cincinnati classes, with the exception of the College of Medicine, are canceled until or after a specified time, or for an entire day. Such announcement may specify that all events or programs, including both University events and non-University events held in University facilities, are canceled. Such announcements may specify that certain University offices and facilities are closed, except for the following essential offices that never close under any circumstances: Hoxworth Blood Center University Police Office of Residence Life/Housing Units Utility Plants Emergency Maintenance Operations College of Medicine and Medical Sciences Library Any research unit where the integrity of the research must be preserved Service units that routinely operate on a seven day per week, twenty four hour per day service schedule Upon hearing the nature of the emergency, all occupants should leave their classrooms and/or offices, go where instructed, and not return until notified that it is safe to do so. Classes should then resume. Class Attendance If absence is due to required field trips, a religious commitment, or representation of the University in an approved capacity, students should obtain an absence form from their organization and present it as notification to the instructor in advance of the absence. If no form is available, the student should contact the Student Organization and Activity Office in advance of the absence. This office will verify the excused absence to the college office and individual instructor involved. All faculty members are strongly urged to take attendance in their classes, though class attendance cannot be formally compelled. Class Lists Online The Blackboard site for each course you teach contains a list of those students enrolled in the class annotated with the students student ID number, home college, class, and major. When photos of your students are available, those are included as well to give you a leg up on learning everyones name well before the quarter ends. Classroom Scheduling To schedule or change a classroom call Classroom Scheduling at 556-6500 or fax the office at 556-3838. Confirming Grade Lists Approximately three to four weeks after you have submitted final grades for your course, the Student Records Office prepares Confirming Grade Lists, and distributes them to instructors through College and departmental offices. This report is a formal confirmation for you to verify that student grades were recorded accurately on the student record. After reviewing carefully, you should report any discrepancies directly to the Student Records Office at 556-9900. Course Re-take Policy Undergraduates may repeat five (5) courses for a total of no more than fifteen (15) credit hours. Under the new registration option, only the second grade is used to compute the cumulative GPA. To have only the repeat grade computed in the GPA, students must submit a completed application form no later than the seventh (7th) calendar day of the quarter. For more information see  HYPERLINK "http://www.uc.edu/registrar" www.uc.edu/registrar Course Syllabi The course syllabus is an important guide for the instructor, the student, and the College. If you establish a policy be sure to state it clearly on your syllabus. You may establish such policies as long as they do not conflict with existing University, College, of Departmental policies. At its 10 May 2001 meeting, the University of Cincinnati Faculty Senate adopted the following set of recommendations for information that should be included on all faculty syllabi: Instructors name, phone number, e-mail address, office number, and office hours. Short description of the class, including a basic statement of the objectives of the class and the content to be covered. Indication of the Breadth of Knowledge (BoK) area(s) of the University of Cincinnati General Education Program, if any, that the course has been designated as fulfilling. If the course has been designated as only partially meeting a BoK area, those other courses that, combined with the course, satisfy the BoK area should be listed. Indication of the Baccalaureate Competencies of the University of Cincinnati General Education Program that the course addresses; Prerequisites and co-prerequisites. Titles and authors of required texts. Tentative schedule of class meetings with an indication of topics to be considered, assignments and due dates, and examination dates. Course Web Page Address (url). Electronic Communication Policy. Class Attendance Policy. Pass/Fail Option, Audit Policy, and Withdrawal Policy. Class Grading Policy. Academic Integrity Policy. Suggested Statement: The University Rules, including the Student Code of Conduct, and other documented policies of he department, college, and university, related to academic integrity will be enforced. Any violation of these regulations, including acts of plagiarism or cheating, will be dealt with on an individual basis according to the severity of the misconduct. Special Needs Policy. Suggested Statement: If you have special needs related to your participation in this course, including identified visual, hearing, or physical impairment, communication disorder, and/or specific learning disability that may influence your performance in this course, you should meet with the instructor to arrange for reasonable provisions to ensure an equitable opportunity to meet all the requirements of this course. At the discretion of the instructor, some accommodations may require prior approval by Disability Services. Other information pertaining to the class Further, the Faculty Senate recommends that: At the discretion of course instructors, complete course syllabi and other course material may be posted on the web in lieu of hard copy distribution. In the event that this option is used, the course instructor should assure that the students in the course can readily access this material. All faculty should review the University of Cincinnati Policy with Regard to Copyright as this policy might relate to the development and presentation of course material. Disability Services The University of Cincinnati is strongly committed to maintaining an environment that guarantees students with disabilities full access to its educational programs, activities, and facilities. In order to comply with the regulations of the Health and Human Services Department, the following are necessary: No student may be excluded from any course or any course of study solely on the basis of disability. Modifications in degree or course requirements may be necessary to meet the requirements of some persons with disabilities. Prohibitive rules, such as those banning tape recorders from the classroom, must be waived for some persons with disabilities. Auxiliary aids must be permitted in the classroom when they are required to ensure the full participation of students with disabilities. Alternative testing and evaluation methods for measuring student achievement will be necessary for students with impaired sensory, manual, or speaking skills (except for when those skills are being measured). Special equipment or devices used in the classroom (and in some cases teaching techniques that rely on sight, hearing, or the mobility of students) may require adaptation in individual cases). It is discriminatory to counsel students with disabilities for more restrictive careers than students who are not disabled, unless such counsel is based on strict licensing or certification requirements in a profession. Students with disabilities who need academic accommodations or other specialized services while attending the University should contact the Disability Services Office. Qualified students will receive reasonable accommodations to meet their individual needs as well as advocacy assistance on disability-related issues. In order to ensure timely implementation of academic accommodations, requests for accommodations or services should be made at least eight weeks in advance of the beginning of each quarter or as soon as possible after a disability has been confirmed. Requests for interpreters or real-time captioning for special education-related programs or events should be made at least two weeks prior to the event. See  HYPERLINK "http://www.uc.edu/sas/disability/" www.uc.edu/sas/disability/ for details. Disability Services is located in 210 University Pavilion, LM 0213 (556-6823). Drop/Adds (Registration Changes) Once a student has completed registration, he/she may alter his/her schedule with a drop/add form that may be picked up in the college office. The student should complete the form and take it to the Registration Office in University Pavilion for processing. Drop/adds are used to add or drop classes, to change from credit to audit, graduate to undergraduate, or vice versa. Section changes and credit hour changes in variable credit hour courses are also accomplished using the drop/add form. The last day to add a course is Friday of the second week of classes. After the third week of the quarter, a student dropping a course must obtain the signature of the instructor teaching the course. The instructor must indicate the grade of W or F on the form. The grade is assigned at the discretion of the instructor. For more information see  HYPERLINK "http://www.uc.edu/registrar/methods_of_reg.asp?section=students" www.uc.edu/registrar/methods_of_reg.asp?section=students Electronic Classroom Planning Services Electronic Classroom Planning Services (ECPS) provides advice and consultation on the design of state-of-the-art learning and meeting spaces and the effective use of technology in teaching. Examples include design and equipment recommendations for electronic classrooms, meeting rooms, lecture halls, and videoconferencing and distance learning facilities. Early consultation is encouraged before building or remodeling spaces used for teaching, learning, and collaborating. Most of these will need to accommodate media, computers, and related technology. These systems affect most other aspects of room design, including layout, lighting, acoustics, and coexistence with other building systems. When included at the start of the planning process, the technology requirements can be economically incorporated so that the space serves its purpose very effectively. Consultation on portable equipment for departmental use, special events, or other needs is also available. ECPS solicits feedback from users of electronic classrooms. User comments form the basis for improvements in future as well as existing facilities. Please send your comments or requests for further information to  HYPERLINK "mailto:Malcolm.Montgomery@uc.edu" Malcolm.Montgomery@uc.edu, or call 556-6689, fax 556-6690, or request an appointment at 406B Zimmer Hall. Electronic Classroom Support Services Electronic Classroom Support Services (ECSS) provides technical support for these rooms. To report classroom problems or request information for assistance, please call 556-1977. Hours: M-F 7:30 a.m. to 10:00 p.m. Saturday 9:30 a.m. to 4:00 p.m. Hours may vary during breaks between quarters. Call for appointments. Location: ECSS is located in 406 Zimmer. Description of Services Provide support to electronic classrooms Offer training in the use of electronic classroom equipment Provide technical support on an emergency basis Maintain electronic classroom computer systems Provide network support Deliver multimedia equipment to non-equipped classrooms Exam grading Provide analog and digital satellite services Video conferencing Final Exams, Make up Exams, and Exam Schedules Each quarter, the Registration and Scheduling Office publishes a final examination schedule. Final exams cover course material from the entire quarter. Instructors must give final exams according to this printed schedule and during the designated week at the listed times. Typically, instructors proctor examinations in their regular classrooms. Instructors cannot deviate from the published examination schedule without notice to the Registration and Scheduling Office and the approval of the Calendar and Examinations Committee. Generally, faculty convenience and unanimous student approval are not considered valid reasons to alter final examination times. Students with four examinations on one day may reschedule at least one exam. Students with three examinations on a single day may postpone ore reschedule onewith an instructors permission. Students who have difficulty rescheduling examinations should be directed to their College offices. Exam schedules are available in the Learning Opportunities and on the web at  HYPERLINK "http://www.uc.edu/registrar" www.uc.edu/registrar. General Education (Gen Ed) The General Education Program fosters an important intellectual attitude: commitment to and participation in a life of thought and continuous learning. The Program includes three essential parts: a Baccalaureate Competencies component, a Breadth of Knowledge (BoK) component, and a Program/Major component. Baccalaureate Competencies are the critical abilities shared by all educated persons, and they comprise a major component of the General Education Program. There are four Baccalaureate Competencies: Critical Thinking, Effective Communication, Knowledge Integration, and Social Responsibility. Rather than create a set of specific courses to address these, the General Education Program emphasizes the development of these abilities in all undergraduate courses, particularly those that fulfill a BoK requirement. Breadth of Knowledge includes ten different academic areas. English Composition is one, and all students must complete a minimum of two 3 credit-hour English Composition courses. The six areas of Fine Arts, Historical Perspectives, Humanities, Literature, Natural Sciences, and Social Sciences are identified as the Distribution Areas. All students must complete a minimum of eight 3 credit-hour courses selected from a minimum of five of the Distribution Areas. Quantitative Reasoning, Diversity and Culture, and Social and Ethical Issues are three additional areas, and all students must complete at least one 3 credit-hour course or an equivalent experience in each. One of the more innovative aspects of the University of Cincinnati General Education Program is that students may fulfill certain requirements (shown with a circle bullet in the above diagram) either through courses or designated experiences. These designated experiences are generally related to a student's academic program, so students should check with their advisors to verify what might be available and appropriate for them. The General Education Coordinating Committee is preparing a list of designated experiences acceptable to the university. Program/Major Requirements, which comprise the third major component of the General Education Program, includes two items: Methodology and Capstone Experience. All baccalaureate degree students entering the University of Cincinnati in the fall of 2001 or later and graduating in 2005 or later must fulfill the General Education Program requirements. Students enrolled in the University of Cincinnati prior to fall, 2001 need not fulfill the General Education Program if they complete their baccalaureate degrees by spring, 2008. Following this date, all candidates for a first baccalaureate degree must fulfill the requirements of the General Education Program. (Exceptions might be made for students who were enrolled prior to fall, 2001 in extended programs.) For more information see  HYPERLINK "http://www.uc.edu/gened" www.uc.edu/gened. Grade Grievances and Changes The University-wide student grievance procedure adopted in 1993 provides for student-faculty College Grievance Review Committees (CGRC), which consider complaints of capricious or biased academic evaluation. Either a student grievant or the faculty respondent may appeal a CGRC decision to the College Dean who shall have the authority to accept and implement or modify the decisions of the CGRC. If the grievance alleges capricious or biased academic evaluation and the CGRC finds in favor of the grievant, the College Dean and may exercise his/her authority to alter the grade. A College Dean may only initiate steps to change a grade if the CGRC finds in favor of the student grievant(s). A Deans authority to alter a grade is governed by College grading policies adopted by the faculty. Some units require that a students work be reevaluated by professors in the subject area for the final determination of an appropriate grade. Grade Changes Principles of academic freedom vest in course instructors the authority to evaluate individual student performances. Only instructors assigned to teach a course may award or change grades for that course. In exceptional cases described elsewhere, a grade may be changed by others if a grievance committee finds arbitrary and capricious evaluation. Due to the sensitive nature of the Change of Grade forms, instructors are asked to not release these forms directly to students. Change of Grade forms are secured from the College or departmental office, completed by the instructor, and submitted directly to the Student Records Office. Change of Grade forms may not be used to replace the W. It is appropriate for instructors to change student grades if they discover that the original grade was submitted in error. For the first year after a course is completed, the course instructor alone has the responsibility to change any grade that was erroneously reported, even if that year extends beyond a students certification for graduation. After one (1) year and for three (3) additional years or until graduation (whichever comes first), the instructor may change undergraduate grades only with College approval. Any undergraduate grade change after the above deadlines requires the approval of a seven-member appeals panel appointed by the University Grading Advisory Committee chair. Grades for graduate research credit never require a second signature. For more information see  HYPERLINK "http://www.uc.edu/registrar" www.uc.edu/registrar Grading Listed below is the undergraduate grading scale used by the University of Cincinnati. For more information about grades see  HYPERLINK "http://www.uc.edu/registrar/facstaff_main.asp" www.uc.edu/registrar/facstaff_main.asp. Grade Description Quality Points A Excellent 4.0 A- 3.67 B+ 3.33 B Good 3.0 B- 2.67 C+ 2.33 C Satisfactory 2.0 C- 1.67 D+ 1.33 D Below Average 1.00 D- 0.67 F Fail 0.00 P (previously S) Pass N/A U Unsatisfactory N/A T Audit N/A I Incomplete 0.0 I/F Failure 0.0 W Withdrawal (official) N/A IP In Progress N/A Blank No grade reported N/A (see instructor) Explanation of Grades Unofficial Withdrawal (UW) Undergraduate instructors assign the UW (Unofficial Withdrawalformerly the Y) when students cease to attend or never have attended their classes. The UW carries zero (0) quality points. It is computed in the GPA like the grade of F. If undergraduate instructors assign the W to students who have not officially withdrawn from the course, the W is administratively changed to the UW during grade processing by the Office of the Registrar. Incomplete Work (I) Instructors use the I (Incomplete) when students fail to submit all of the required coursework by the end of the quarter. Only award the I if it is possible for students to complete the work without class attendance. In undergraduate courses, the I does not factor into the grade point averages during the quarter immediately after it is awarded. Following that subsequent quarter, the I carries zero (0) quality pointstreated like the F and the UW. After one (1) year, any I remaining on a students record automatically changes to the I/F, which carries zero (0) quality points and affects the students GPA like the F. In graduate courses, the I is not used to compute the Graduate GPA. After one (1) year, any I remaining on a students record automatically changes to the I/F, which carries zero (0) quality points and affects the students GPA like the F. To increase student and instructor awareness of the I option, the University Grading Advisory Committee suggests that Colleges use a form to record this mutual understanding. The form describes the circumstances surrounding the award of the I and the requirements to complete the course. Some Colleges have developed their own forms; others have found it useful to model their form after the following Example: Recommended Form for Incomplete Work Student Name __________________________ Student I.D. # __________________________ Course Instructor ________________________ Course # _______________________________ Term in which course was taken _____________ Grade for work completed __________________ Missing work _____________________________ % of final grade based on missing work ________ Date for completion of work __________________ Students E-mail address ____________________ Students College __________________________ Students signature _________________________ Instructors signature ________________________ Work in Progress (IP) The IP (In Progress) replaced the N. It is appropriate only for College-approved courses that require an extended grading period beyond the normal quarter. Thesis or dissertation credit hours might be examples of coursework that warrant the IP. If coursework has not been completed on time, the IP is not appropriate. Use the I for unfinished work by students. The Office of the Registrar only accepts the IP in courses previously designated under appropriate College governance procedures. No Grade Reported The absence of a grade on the grade list will be interpreted as No Grade Reported on student grade reports and transcripts. Grade lists not received by the time grade reports are produced will be reported to students in the same way. Instructors should not sign grade lists until grades have been recorded for all enrolled students. Petitions Students who are closed out of a class may submit a petition to enter the course. The decision to add students via this process rests with the individual instructor and should be constrained by instructional objectives and room capacity. Each classroom has a room capacity that may not be exceeded due to fire codes. If you are unsure of the rooms official capacity you can check the course printout in your department or call Room Scheduling at 556-6500. Record Maintenance Have a question about a students records or how or what to maintain in your own files? Call Student Records at 556-9900 or fax the office at 556-8000. Registration Course registration is performed and verified through the Universitys One-Stop Student Service page on the University web site  HYPERLINK "http://www.onestop.uc.edu" www.onestop.uc.edu. Students or faculty who have questions not answered on the site can call the Registrars Office at 556-6505 or send a fax to 556-6579 or visit the office located on the second floor of the University Pavilion. Teaching Tips In addition to the advice and help available to you through your college department and the many other resources of the University of Cincinnati, there are many places on the Internet, such as the Chronicle of Higher Education ( HYPERLINK "http://www.chronicle.com" www.chronicle.com) where you can find valuable tips that will help you in preparing your course and functioning in the classroom. Here are a few to get you started, and dont forget to check their list of links for more:  HYPERLINK "http://www.adjunctnation.com" www.adjunctnation.com,  HYPERLINK "http://www.adjunctsolutions.com" www.adjunctsolutions.com, and  HYPERLINK "http://www.developfaculty.com" www.developfaculty.com. Technology Services The University of Cincinnati Information Technology Department (UCITS) handles technology issues. For details see  HYPERLINK "http://www.ucit.uc.edu" www.ucit.uc.edu Help Desk The UCIT Help Desk provides first-level support for Data/Phone Communications and all computing concerns for UC faculty, staff, and students. This support includes the mainframe, file servers, e-mail servers (Exchange and Bearcat Online), Blackboard, OZ, and remote access from home. Additional services provided are software/hardware support for both PCs and MACs. Phone 556-HELP (556-4357). Hours: M-F 7:00 a.m. to 9:00 p.m. Saturday and Sunday: 8:00 a.m. to 9:00 p.m. Location: East campus, University Hall, suite 400. Academic IT Services Help Desk The Academic IT Services Help Desk provides consulting services via walk-in only. You can get help with OZ, Bearcat Online, and Remote Access. (The UCIT Help Desk at 556-HELP [556-4357] handles all UCIT phone help.) Hours: Monday - Thursday 9:00 a.m. to 9:00 p.m.; Friday: 9:00 a.m. to 5:00 p.m.; Saturday: Closed; Sunday: 1:00 p.m. to 9:00 p.m. Please note that hours may vary during quarter breaks. Location: Consultants formerly located in Edwards 2 3331 are now available in the 031 McMicken Hall Microlab. For detailed information about the public computer labs, see  HYPERLINK "http://labs.uc.edu" http://labs.uc.edu Textbook Orders Online You can adopt textbooks for your courses online through the University of Cincinnati Bookstore at  HYPERLINK "http://www.uc.edu/bookstore" www.uc.edu/bookstore. Transcripts Official copies of student transcripts are available for $6. A 24-hour recorded message on how your students may obtain a transcript can be accessed at 556-9912. Veterans Educational Benefits Veterans in your classes in need of advice on their educational benefits should be referred to 556-6811 for information and assistance. Instructional Support Blackboard The University of Cincinnati has adopted Blackboard as its courseware management system. It is a comprehensive and flexible e0Learnng software platform that delivers a course management system, as well as a customizable institution-wide portal and online communities. To find out how to set up with Blackboard, call the UCIT Faculty Technology Resources Center (FTRC) at 556-1602. The FTRC staff is available Monday through Friday, from 8:00 a.m. to 6:00 p.m. See the Blackboard support site at  HYPERLINK "http://blackboard.uc.edu/support/" http://blackboard.uc.edu/support/. Center for the Enhancement of Teaching & Learning (CET&L) The Provost Office is actively promoting a variety of pedagogy initiatives within a framework that integrates two related areas of concern: student success and student learning, on the one hand, and the goals of faculty development and enhanced teaching, on the other. These initiatives, which include learning communities, service learning, problem-based learning, distance learning first year experience, interdisciplinary studies, and global studies, should reinforce each other in more efficient and collaborative ways. In addition, the new General Education program will create further pedagogical needs, especially in the area of course- and program-based assessment of student learning. To address these growing needs, the Provost Office has developed a teaching-learning center to serve University teaching faculty, both full-and part-time as well as graduate teaching assistants. Called the Center for the Enhancement of Teaching and Learning (CET&L), this facility will seek in the broadest sense to encourage and foster a University-wide culture that values teaching and learning. For more information see  HYPERLINK "http://www.uc.edu/cetl" www.uc.edu/cetl. First Year Experience Research indicates that interaction with faculty is a key element in student persistence in college. While the quality of interaction within the classroom, studio or laboratory constitutes the most important element in the student/faculty relationship, connecting with faculty as individuals through social, cultural, and learning experiences outside of the classroom enriches the students college experience and helps to establish bonds with the institution. Funds from this years Success Challenge funding to enhance the first year experience have been allocated to encourage such activities. Eligibility At least 15 first year students must be expected to participate in the funded activity. A full-time faculty member or an adjunct faculty member or an academic department must sponsor activities. Amount Faculty may request up to $300 per course per quarter. Academic departments may request up to $400 per quarter. Requests may cover one or multiple quarters. Sustained activities over more than one quarter are encouraged. For more information see  HYPERLINK "http://www.uc.edu/provost" www.uc.edu/provost. Professional Development Online Seminar for the Enhancement of Teaching This online professional-development seminar, entitled "Scenarios: Teaching in the Learning College," is aimed at adjunct faculty who want to explore new approaches to classroom issues. The asynchronous format allows participants some flexibility about when they will actually do the work in the seminar. In addition to reading and thinking about possible modifications to their own courses, faculty actually commit to several assignments which enable them to try different approaches, with the hope of increasing student performance, persistence, and/or retention. Participants receive a small stipend. For more information contact Vice Provost Wayne Hall at  HYPERLINK "mailto:Wayne.Hall@UC.edu" Wayne.Hall@UC.edu or 556-0390. Promotion System Any adjunct faculty member, whether appointed on a term, annual, or represented basis, may participate in the promotion system for adjunct faculty. Each college shall establish the process by which promotion decisions are made. Each promotion will carry a minimum of a 10% pay increase. All promotions have University-wide implications. For more information contact the Adjunct Advocate in the Provost Office at 556-1146. University Policies Academic Fresh Start Policy The purpose of the Fresh Start policy is to permit students who performed poorly upon initial enrollment at the University of Cincinnati to have an opportunity for a fresh cumulative grade point average. For more information see  HYPERLINK "http://www.uc.edu/registrar/fresh_start.asp" www.uc.edu/registrar/fresh_start.asp Academic Misconduct The Provosts Committee on Academic Integrity has created the following set of guidelines for faculty members to use in responding to instances of academic misconduct such as cheating, plagiarism, and misrepresentation. They are based on the Student Code of Conduct and provide a step-by-step process to follow in implementing the appropriate response. For your convenience a copy of these guidelines is posted at with the Student Code of Conduct at  HYPERLINK "http://www.soa.uc.edu/life/conduct" www.soa.uc.edu/life/conduct Responding to Academic Misconduct: Guidelines for the Faculty Provosts Committee on Academic Integrity - University of Cincinnati, 2003 These guidelines are intended to help faculty members feel at ease in handling instances of cheating, misrepresentation, and plagiarism. They are based on the Student Code of Conduct that protects student rights while making it possible to respond effectively to academic misconduct. What do I do if I suspect a violation has occurred? Notify the student in person, or by e-mail or letter without undue delay. Tell the student: (a) what you believe happened; (b) that s/he has the opportunity to respond by a certain date before any action is taken; (c) that s/he may remain in the course without prejudice pending a determination. (See Appendix A) Notify your dean of the allegation you have made without undue delay. The dean or the deans designee will provide you with support and information about the process. If the student admits that misconduct occurred, decide upon an appropriate sanction. Faculty members have the authority to alter a grade or assign a failing grade in the assignment, the examination, or the course. Notify the dean of the sanction you intend to impose. (Note: You may recommend a different sanction to the dean. If the dean believes that the sanction you have the authority to impose is not sufficient to meet the gravity of the situation, s/he has the authority to impose academic probation and to recommend academic probation and suspension or dismissal to the provost.) Inform the student by e-mail or letter of the sanction you intend to impose. This notice must be received within 10 days of making the initial allegation. If not, the matter is discharged. (See Appendix B) If the student accepts the sanction you impose, and you dean has concurred, the matter is resolved. Such first-level resolution is possible in 90% of all cases. If the student denies that misconduct occurred or does not accept the sanction, inform the student that the matter will be turned over to the College Hearing Committee for second-level resolution. (See Appendix C) What happens if the matter goes to the College Hearing Committee (second-level resolution)? You now assume an informational role. The dean or his/her designee chairs and convenes the committee (two faculty members and two members of the deans tribunal). The committee investigates the allegations and makes a recommendation to the dean for either a sanction or dismissal of the allegation. The dean may take one of the following actions: (a) concur with the committees finding of responsibility and recommend sanction; (b) concur with the finding but modify the sanction; (c) send the finding back to the committee for further review and recommendation. (Note: If the dean recommends or concurs with the committees recommendation to suspend or dismiss the student, the matter is forwarded to the provost who may concur, modify the sanction, or send the matter back to the committee for further review and recommendation.) The dean notifies you and the student of the action taken. Unless the student appeals within 10 days or unless the dean recommends suspension or dismissal to the provost, this action becomes the resolution. What if the student appeals? It is very rare that an appeal is heard because an appeal must be based on new information that was not available at the time of the hearing, or on a substantial procedural error affecting the outcome of the decision, or on a claim that the sanction imposed is not commensurate with the violation. In the unlikely event that an appeal is heard, your role remains informational. Office of the Senior Vice President and Provost for Baccalaureate and Graduate Education, 2003 APPENDICIES: RESPONDING TO ACADEMIC MISCONDUCT These templates are intended for the use of faculty in performing the required communications to students involved in an academic misconduct allegation. They are to be modified as necessary to fit the circumstances of a particular case. Faculty Members Initial Notification to the Student This letter/e-mail serves as notice to you that I have reason to believe you have been involved in an incident of academic misconduct. This is an incident of (cheating/plagiarism/misrepresentation) that occurred (describe the incident as concisely and clearly as possible so the student knows exactly what you are charging happened, when, and how you know about it). As a college and a university, ensuring academic integrity is vital to our mission and we take this matter very seriously. You have (x days or until x date) to respond to me about this before I will take any action. In the meanwhile, you may remain in the course without prejudice. Please see the Student Code of Conduct for further information at  HYPERLINK "http://www.soa.uc.edu/life/conduct" www.soa.uc.edu/life/conduct cc. Dean E-mail to Dean if You Choose to Notify the Student in Person: I have charged __________________, a student in my _____________________ class, with academic misconduct and I have given him/her notice as is required under the Student Code of Conduct. The specific allegation I have made is that I have given the student (x days or until x date) to respond to me and informed him/her of the right to remain in the course pending resolution. I will make an appointment to discuss this with you right away. Notification to the Student of Sanction You Intend to Impose This letter is a follow-up to my previous notification to you regarding an allegation of (cheating/plagiarism/misrepresentation). As you know, I take this matter very seriously, as does our college and the university, and I have decided that the appropriate sanction in this case is to (alter your grade in the course/assign a failing grade on the assignment or examination/assign a failing grade in the course). You have until (date) to either accept this action or have your case forwarded to the College Hearing Committee for second-level resolution. Please see the Student Code of Conduct for further information and guidance about your rights. Notification if the Student Denies Misconduct Given the fact that you have denied that the incident of (cheating/plagiarism/misrepresentation) with which I have charged you occurred, this matter is being forwarded to the College Hearing Committee for second-level resolution. Please see the Student Code of Conduct for information about this process and for guidance about your rights. Disability Services The University of Cincinnati is strongly committed to maintaining an environment that guarantees students with disabilities full access to its educational programs, activities, and facilities. In order to comply with the regulations of the Health and Human Services Department, the following are necessary: No student may be excluded from any course or any course of study solely on the basis of disability. Modifications in degree or course requirements may be necessary to meet the requirements of some persons with disabilities. Prohibitive rules, such as those banning tape recorders from the classroom, must be waived for some persons with disabilities. Auxiliary aids must be permitted in the classroom when they are required to ensure the full participation of students with disabilities. Alternative testing and evaluation methods for measuring student achievement will be necessary for students with impaired sensory, manual, or speaking skills (except for when those skills are being measured). Special equipment or devices used in the classroom (and in some cases teaching techniques that rely on sight, hearing, or the mobility of students) may require adaptation in individual cases). It is discriminatory to counsel students with disabilities for more restrictive careers than students who are not disabled, unless such counsel is based on strict licensing or certification requirements in a profession. Students with disabilities who need academic accommodations or other specialized services while attending the University should contact the Disability Services Office. Qualified students will receive reasonable accommodations to meet their individual needs as well as advocacy assistance on disability-related issues. In order to ensure timely implementation of academic accommodations, requests for accommodations or services should be made at least eight weeks in advance of the beginning of each quarter or as soon as possible after a disability has been confirmed. Requests for interpreters or real-time captioning for special education-related programs or events should be made at least two weeks prior to the event. See  HYPERLINK "http://www.uc.edu/sas/disability/" www.uc.edu/sas/disability/ for details. Disability Services is located in 210 University Pavilion, LM 0213 (556-6823). Emergencies The University of Cincinnati is always officially open. During periods of severe inclement weather, public emergency, or other crisis, the President or a designated cabinet officer of the University of Cincinnati may issue an announcement of campus status as appropriate to the situation on the University web site, through the University e-mail system and through local mass media outlets. In general, such a campus status announcement will inform the general public, as well as University of Cincinnati students and employees, that the University of Cincinnati campus, or a specific designated portion of the campus, is closed for a specified time period. Such announcement may specify that University of Cincinnati classes, with the exception of the College of Medicine, are canceled until or after a specified time, or for an entire day. Such announcement may specify that all events or programs, including both University events and non-University events held in University facilities, are canceled. Such announcements may specify that certain University offices and facilities are closed, except for the following essential offices that never close under any circumstances: Hoxworth Blood Center University Police Office of Residence Life/Housing Units Utility Plants Emergency Maintenance Operations College of Medicine and Medical Sciences Library Any research unit where the integrity of the research must be preserved Service units that routinely operate on a seven day per week, twenty four hour per day service schedule Upon hearing the nature of the emergency, all occupants should leave their classrooms and/or offices, go where instructed, and not return until notified that it is safe to do so. Classes should then resume. Equal Opportunity/Affirmative Action The University of Cincinnati actively supports University Rule 3361:10-13. Discrimination on the basis of race, color, religion, national origin, sex, sex orientation, age, physical or mental disability, or status as a disabled veteran or veteran of the Vietnam era will not be practiced or tolerated in any of its activities. Also, where past or present discriminatory behavior continues to have an adverse effect upon University community members, the University will take affirmative measures to eliminate that effect. For more details, see  HYPERLINK "http://www.uc.edu/equalopp" www.uc.edu/equalopp. Questions regarding this policy should be directed to the Office of Equal Opportunity, 250 University Hall, ML 0214 (556-5503). General Education (Gen Ed) Implementation of the University of Cincinnati General Education (Gen Ed) Program began in the fall of the 2001-02 academic year. The Program includes three essential parts: a Baccalaureate Competencies component, a Breadth of Knowledge (BoK) component, and a Program/Major component. All baccalaureate degree students who enter the University of Cincinnati in the fall of 2001 or later and who graduate in 2005 or later must fulfill the General Education Program requirements. For more detailed information see  HYPERLINK "http://www.uc.edu/gened/" www.uc.edu/gened/ Judicial Affairs The Office of Judicial Affairs can help you with matters related to the Student Code of Conduct. For more information see  HYPERLINK "http://bluewhite.sltech.uc.edu/conduct/" http://bluewhite.sltech.uc.edu/conduct/ Problems with a Student Hopefully, you will never experience a problem with a student that escalates to the point where the Division Head should be informed. However, if such a problem does occur, please inform your Division Head of the particular problem in writing. For your own benefit, be sure to document the nature of what transpired between you and the student. In most cases, such problems resolve themselves. However, should representatives of the Division, College, or University need to support you, early notification of your interaction with the student is helpful. This safeguard will help protect you as well as help to maintain a professional response to a potential or actual conflict between you and a student. Sexual Discrimination/Harassment The University of Cincinnati is committed to a professional and academic environment free of discrimination. Any form of discrimination, including sexual harassment is illegal and will not be tolerated. It is the policy of the University that no member of the University community, faculty, staff, or students, may sexually harass any person. Anyone who violates this policy will be subject to disciplinary action including suspension or termination. See  HYPERLINK "http://www.uc.edu/equalopp/sexualharass.asp" www.uc.edu/equalopp/sexualharass.asp for further details. Questions about this policy, requests for information about sexual harassment, or information on how to initiate a complaint of sexual harassment, should be directed to the Office of Equal Opportunity, 250 University Hall, ML 0214 (556-5503). Smoking Smoking is prohibited in all University buildings. Student Code of Conduct Students at the University of Cincinnati are expected to abide by the Student Code of Conduct. If and when a grievance arises from a students action or actions, you should use your best efforts to informally resolve the matter. If the matter can not be resolved informally, you should follow the procedures outlines at  HYPERLINK "http://bluewhite.sltech.uc.edu/conduct/conduct.html" http://bluewhite.sltech.uc.edu/conduct/conduct.html Students Right to Privacy The Family Educational Rights and Privacy Act of 1974 protects student privacy rights. A common violation of privacy occurs in the practice of posting grades. It is a FERPA violation to post grades by Social Security Numbers (SSNs). Although SSNs may be used as Student ID numbers, they may not be used by instructors to report information in a public forum. Posting grades by SSN not only reveals the students SSNs but also private information about their grades. Even if instructors remove names from the class list before posting the grades, it is still a violation because students are listed alphabetically and again, student identities can be easily determined. While grade posting is a convenient practice for both students and instructors, alternative methods of communicating student information must be used to protect student privacy. One alternative to posting grades by SSN is to assign unique, random ID numbers to class members, which instructors then use to post grades. Another optionif the list of names is presented in random rather than alphabetical orderis to post grades by the last four digits of student SSNs. A third option, which accommodates students eager to learn grade information, is to ask class participants to submit stamped, self-addressed envelopes. After assigning grades, you may mail final grade information in the envelopes so provided. The Office of the Registrar posts grades electronically in a secure part of the Universitys One-Stop Student Services site,  HYPERLINK "http://www.onestop.uc.edu" www.onestop.uc.edu It is also a FERPA violation to share student information with another student. You should not give one class member a graded paper or project for return to another student who has been absent from class. In compliance with FERPA, you should give no information to anyone regarding your students, unless you have a written release from the student. Questions regarding the legal restrictions on the release of student information should be directed to UCs Office of the General Council at 556-3483. 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