ࡱ> g $AbjbjVV r<r<8: : $PXll'ppv v v &&&&&&&$r)$,'!T T "!!'&'&&&!8&&!&&&&M"&&<'0l'&,$8,&,&4v 0 "&  v v v ''?&dv v v l'!!!!,v v v v v v v v v : Z: University Of Houston Job Analysis Questionnaire PURPOSE AND INSTRUCTIONS The purpose of the study is to obtain current information on your job based on a review of job duties and responsibilities. Because you know your duties and responsibilities better than anyone else, we need your help to get an accurate description of your job. We are asking you to complete this questionnaire that asks for information about your job duties. The questionnaire does not ask about your job performance; only what your job requires you to do. Please complete this questionnaire as honestly, completely and accurately as you can. Base your answers on what is normal to your current job, not special projects or temporary assignment duties, unless these tasks are a regular part of your job. This questionnaire needs to cover many jobs, so the questions are not specifically about your job. However, you should be able to compare your job duties to the examples given. If two answers seem to fit your situation, just check the one that works best. When answering the questions, imagine you are describing what you do to a neighbor, friend or to someone just hired for your position. Your supervisor and manager will also be asked about your job, but they will not be allowed to change your answers. We appreciate your active participation in this important study. If you have questions, please feel free to ask your supervisor or division administrator. Please return this questionnaire to your supervisor. A. EMPLOYEE DATA (PLEASE PRINT): Your Name: Division or College: Employee ID: Department: Your Job Title: Job Code: How long have you been in your current position: years months Work Telephone Number: Supervisor's Name: Supervisor's Title: B. GENERAL PURPOSE OF POSITION Indicate in one or two sentences the general purpose of the position (or why this job exists). This statement should be a general summary of the responsibilities listed in the next section. C. SUMMARY OF RESPONSIBILITIES/DUTIES Describe specific job responsibilities/duties, listing the most important first. Use a separate statement for each responsibility. Most positions can be described in 6-8 major responsibility areas. Combine minor or occasional duties in one last statement. Give a best estimate of average percentage of time each responsibility takes; however, do not include a duty which occupies 5% or less of your time unless it is an essential part of the job. Each statement should be brief and concise, beginning with an action verb. A list of action verbs is attached for reference but feel free to use other action verbs if they are more appropriate. The box below shows an example. PRIVATE  --EXAMPLE-- Percent (%) of TimeSecretary 1. Performs a variety of typing duties including standard letters, reports and forms. 2. Takes and transcribes dictation. Composes letters and memos as directed. 3. Maintains departmental files; ensures that all records are updated and modified as necessary. 4. Answers the telephone and greets visitors. 5. Makes travel arrangements. 25% 25% 20% 20% 10%100%PRIVATE  LIST MOST IMPORTANT DUTIES FIRSTPercent (%) of Time1.2.  3. 4. 5. 6. 7. 8.9.Perform other job-related duties as assigned.100% For the remainder of the questionnaire, most of the questions require that you check the box or list information. Guidelines for completing these sections are as follows: 1) read each definition carefully before answering, 2) consider the job, not yourself, 3) answer based on the job as it currently exists, 4) select the most appropriate answer(s) for each question. General Education & Experience D. EDUCATION: Check the box that best indicates the minimum training/education requirements of this job. (Not necessarily your education, but the requirements for the job). Minimum Requirement  Up to 8 years of education  Some College/Associate's Degree  9 to 11 years of education  Bachelor's Degree  High School Diploma or GED  Master's Degree  Vocational/Technical/Business School  Doctorate Degree E. EXPERIENCE TYPE OF EXPERIENCE NEEDED: Please indicate the specific job experience needed. For example, "accounting experience in an education environment" vs. "accounting experience". Be sure that the experience stated is what is actually required by the job, not what is preferred. Check the box which best indicates the minimum amount of experience described above. (Not necessarily your years of experience, but the requirements for the job.)  Less than 6 months  3 but less than 5 years  6 months but less than 1 year  5 but less than 7 years  1 year but less than 3 years  7 years plus F. TYPE OF SKILLS AND/OR LICENSING/CERTIFICATION REQUIRED: Please indicate all specific skills and/or licensing/certification required (not preferred) to do this job. For example, spreadsheet software proficiency may be a requirement for a secretarial job; journey license may be required for an electrician. G. SUPERVISORY RESPONSIBILITIES SUPERVISORY NATURE: What is the nature of the direct supervisory responsibility your job has? Check one answer. No supervisory responsibility.Work leadership of one or more employees.Supervisor over a section of a department.Assistant Manager over supervisors or a small department.Manager of one department.Manager of more than one department.Director, through managers, of a single department.Director, through managers, of multiple departments. How many positions report directly to you?  None  1  2-3  4-6  7 or more List the title(s) of employee(s) whom you directly supervise: PRIVATE TitleGrade/LevelNumber of Positions Indicate the total number of employees you indirectly supervise through supervisors or managers:  None  1-5  6-10  11-20  21-50  51-100  100 + Does this position require functional supervision of positions that do not report directly to you?  Yes  No Please complete organization chart below: Title of Your Immediate Supervisor  Other jobs which report to your immediate supervisorYour PositionOther jobs which report to your immediate supervisor    Titles of Your Direct Reports H. PHYSICAL DEMANDS AND WORKING CONDITIONS Indicate how often the following physical demands are required to perform the Essential Job Responsibilities. C=Constantly F=Frequently O=Occasionally R=Rarely (5-8 hrs./shift) (2-5 hrs./shift) (Up to 2 hrs./shift) (Does not exist as regular part of job) Physical DemandsEnvironmental ConditionsStandingExtreme ColdWalkingExtreme HeatSittingTemperature ChangesLiftingWetCarryingHumidPushingNoisePullingVibrationClimbingHazardsBalancingAtmospheric ConditionsStoopingOther (define):Kneeling Crouching CrawlingReachingPhysical StrengthHandlingLittle Physical EffortGraspingLight WorkFeelingMedium WorkTalkingHeavy WorkHearingVery Heavy WorkRepetitive MotionsEye/Hand/Foot Coordination I. GENERAL EMPLOYEE COMMENTS Because no single questionnaire can cover every part of a job, can you think of any other information that would be important in understanding your job? If so, please give us your comments below. Employee's Signature: Date: J. SUPERVISOR'S REVIEW SECTION Based on your understanding of the job as it currently exists, please review the employee's response and provide your own comments in the space provided below. Please do not change the employee's responses. The questionnaire is intended to analyze the job as it is currently being done and not how it might be done in the future. The employee's level of performance in the job is not part of this review and is not to be considered. PRIVATE SectionRemarks   Supervisor's Name: Title: Supervisor's Signature: Date: Telephone Number: K. REVIEWING OFFICIAL'S REVIEW SECTION Based on your understanding of the job as it currently exists, please review the employee's response and provide your own comments in the space provided below. Please do not change the employee's or supervisor's responses. The questionnaire is intended to analyze the job as it is currently being done and not how it might be done in the future. The employee's level of performance in the job is not part of this review and is not to be considered. PRIVATE SectionRemarks   Reviewing Official's Name: Title: Reviewing Official's Signature: Date: Telephone Number: This questionnaire is to be forwarded next to your division administrator. Division administrator, please initial to indicate review ____________. (Attach additional page(s) for clarifying comments, as necessary.) ACTION VERBS ATTACHMENT This list of action verbs should be used to assist you in completing the Summary of Responsibilities section. These verbs are useful in identifying and defining job functions. Although many of the terms may seem obvious, definitions are provided in the interest of consistency. AdministerManage or direct the execution of affairs. AdoptTake up and practice as one's own. AdviseRecommend a course of action; offer an informed opinion based on specialized knowledge AnalyzeSeparate into elements and critically examine. AnticipateForesee and deal with in advance. AppraiseGive an expert judgement of worth or merit. ApproveAccept as satisfactory; exercise final authority with regard to commitment of resources. ArrangeMake preparation for an event; put in proper order. AssembleCollect or gather together in a predetermined order from various sources. AssignSpecify or designate tasks or duties to be performed by others. AssumeUndertake; take for granted. AssureGive confidence; make certain of. AuthorizeApprove; empower through vested authority. CalculateMake a mathematical computation. CirculatePass from person to person or place to place. CleanTo remove dirt or make tidy. ClearGain approval of others. CollaborateWork jointly with; cooperate with others. CollectGather. CompilePut together information; collect from other documents. ConcurAgree with a position, statement, action, or opinion. ConductCarry on; direct the execution of. ConferConsult with others to compare views. ConsolidateBring together. ConstructBuild, make or modify. ConsultSeek the advice of others. ControlMeasure, interpret, and evaluate actions for conformance with plans or desired results. CoordinateRegulate, adjust, or combine the actions of others to attain harmony. CorrelateEstablish a reciprocal relationship. CorrespondCommunicate with. DebugTo detect, locate and remove mistakes from a routine of malfunctions from a computer. DelegateCommission another to perform tasks or duties that may carry specific degrees of accountability. DeliverCarry to intended destination. DesignConceive, create, and execute according to plan. DetermineResolve; fix conclusively. DevelopDisclose, discover, perfect, or unfold a plan or idea. DeviseCome up with something new, perhaps by combining or applying known ideas or principles. DirectGuide work operations through the establishment of objectives, policies, rules, practices, methods, and standards. DiscussExchange views for the purpose of arriving at a conclusion. DisposeGet rid of. DisseminateSpread or disperse information. DistributeDeliver to proper destinations. DraftPrepare papers or documents in preliminary form. EndorseSupport or recommend. EstablishBring into existence. EstimateForecast future requirements. EvaluateDetermine or fix the value of. ExecutePut into effect or carry out. ExerciseExert. ExpediteAccelerate the process or progress of. FormulateDevelop or devise. FurnishProvide with what is needed; supply. ImplementCarry out; execute a plan or program. ImproveMake something better. InitiateStart or introduce. InspectCritically examine for suitability. InstallTo set up for use. InterpretExplain something to others. InvestigateStudy through close examination and systematic inquiry. IssuePut forth or to distribute officially. MaintainKeep in an existing state. MonitorWatch, observe, or check with an eye to reaching agreement. NotifyMake known to. OperatePerform an activity or series of activities. ParticipateTake part in. PerformFulfill or carry out some action. PlaceLocate and choose position for. PlanDevise or project the realization of a course of action. PracticePerform work repeatedly in order to gain proficiency. PrepareMake ready for a particular purpose. ProceedBegin to carry out an action. ProcessSubject something to special treatment; handle in accordance with prescribed procedure. PromoteAdvance to a higher level or position. ProposeDeclare a plan or intention. ProvideSupply what is needed; furnish. RecommendAdvise or counsel a course of action; offer or suggest for adoption. RepairFix or make usable. RepresentAct in the place of or for. ReportGive an account of; furnish information or data. ResearchInquire into a specific matter from several sources. ReviewExamine or re-examine. ReviseRework in order to correct or improve. SchedulePlan a timetable. SecureGain possession of; make safe. SelectChoose the best suited. SignFormally approve a document by affixing a signature. SortTo separate or arrange according to a plan. SpecifyState precisely in detail or name explicitly. StimulateExcite to activity; urge. SubmitYield or present for the discretion or judgement of others. SupervisePersonally oversee, direct, inspect, or guide the work of others with responsibility for meeting standards of performance. TrainTeach or guide others in order to bring up to a predetermined standard. TranscribeTransfer data from one form of record to another or from one method of preparation to another, without changing the nature of the data. VerifyConfirm or establish authenticity; substantiate. WriteTo compose or draft.   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