ࡱ> M bEbjbj== JWW @Tl>>>> h7h7h7H8<8 :l9l>L\>\>\>? K,;NiiiiDjjk$l okO?"?OOkW>>\>\>kWWWO,>8\>\>iWOiW W`:sbvQc\>9 Hj V.h7Q=c Qc| l0:lGc oToQcW  >>>>   PROGRAM SPECIFICATIONS Project or System Name U.S. Department of Housing and Urban Development Month, Year Revision Sheet Release No.DateRevision DescriptionRev. 05/30/00Program Specifications Template and ChecklistRev. 16/6/00Revised section numberingRev. 24/11/02Conversion to WORD 2000 format Program Specifications Authorization Memorandum I have carefully assessed the Program Specifications for the (System Name). This document has been completed in accordance with the requirements of the HUD System Development Methodology. MANAGEMENT CERTIFICATION - Please check the appropriate statement. ______ The document is accepted. ______ The document is accepted pending the changes noted. ______ The document is not accepted. We fully accept the changes as needed improvements and authorize initiation of work to proceed. Based on our authority and judgment, the continued operation of this system is authorized. _______________________________ _____________________ NAME DATE Project Leader _______________________________ _____________________ NAME DATE Operations Division Director _______________________________ _____________________ NAME DATE Program Area/Sponsor Representative _______________________________ _____________________ NAME DATE Program Area/Sponsor Director PROGRAM SPECIFICATIONS TABLE OF CONTENTS Page #  TOC \o "1-4" 1.0 GENERAL INFORMATION  GOTOBUTTON _Toc484926756  PAGEREF _Toc484926756 1-1 1.1 Purpose  GOTOBUTTON _Toc484926757  PAGEREF _Toc484926757 1-1 1.2 Scope  GOTOBUTTON _Toc484926758  PAGEREF _Toc484926758 1-1 1.3 System Overview  GOTOBUTTON _Toc484926759  PAGEREF _Toc484926759 1-1 1.4 Project References  GOTOBUTTON _Toc484926760  PAGEREF _Toc484926760 1-1 1.5 Acronyms and Abbreviations  GOTOBUTTON _Toc484926761  PAGEREF _Toc484926761 1-1 1.6 Points of Contact  GOTOBUTTON _Toc484926762  PAGEREF _Toc484926762 1-2 1.6.1 Information  GOTOBUTTON _Toc484926763  PAGEREF _Toc484926763 1-2 1.6.2 Coordination  GOTOBUTTON _Toc484926764  PAGEREF _Toc484926764 1-2 1.7 Master List of Programs  GOTOBUTTON _Toc484926765  PAGEREF _Toc484926765 1-2 1.7.x [Program Identifier]  GOTOBUTTON _Toc484926766  PAGEREF _Toc484926766 1-2 2.0 [PROGRAM IDENTIFIER]  GOTOBUTTON _Toc484926767  PAGEREF _Toc484926767 2-1 2.1 Program Description  GOTOBUTTON _Toc484926768  PAGEREF _Toc484926768 2-1 2.1.1 Software Unit Description  GOTOBUTTON _Toc484926769  PAGEREF _Toc484926769 2-1 2.1.2 Software Unit  GOTOBUTTON _Toc484926770  PAGEREF _Toc484926770 2-1 2.1.3 Accuracy and Validity  GOTOBUTTON _Toc484926771  PAGEREF _Toc484926771 2-1 2.1.4 Timing  GOTOBUTTON _Toc484926772  PAGEREF _Toc484926772 2-1 2.1.5 Adaptability  GOTOBUTTON _Toc484926773  PAGEREF _Toc484926773 2-2 2.2 Environment  GOTOBUTTON _Toc484926774  PAGEREF _Toc484926774 2-2 2.2.1 Support Software Environment  GOTOBUTTON _Toc484926775  PAGEREF _Toc484926775 2-2 2.2.2 Interfaces  GOTOBUTTON _Toc484926776  PAGEREF _Toc484926776 2-2 2.2.3 Storage  GOTOBUTTON _Toc484926777  PAGEREF _Toc484926777 2-2 2.2.3.1 Internal Storage  GOTOBUTTON _Toc484926778  PAGEREF _Toc484926778 2-3 2.2.3.2 Device Storage  GOTOBUTTON _Toc484926779  PAGEREF _Toc484926779 2-3 2.2.3.3 Offline Storage  GOTOBUTTON _Toc484926780  PAGEREF _Toc484926780 2-3 2.2.3.4 Temporary and Permanent Storage  GOTOBUTTON _Toc484926781  PAGEREF _Toc484926781 2-3 2.2.4 Security  GOTOBUTTON _Toc484926782  PAGEREF _Toc484926782 2-3 2.2.5 Communications Environment  GOTOBUTTON _Toc484926783  PAGEREF _Toc484926783 2-3 2.3 Design Details  GOTOBUTTON _Toc484926784  PAGEREF _Toc484926784 2-3 2.3.1 Input  GOTOBUTTON _Toc484926785  PAGEREF _Toc484926785 2-3 2.3.1.1 Input Records  GOTOBUTTON _Toc484926786  PAGEREF _Toc484926786 2-4 2.3.1.2 Input Data Elements  GOTOBUTTON _Toc484926787  PAGEREF _Toc484926787 2-4 2.3.2 Output  GOTOBUTTON _Toc484926788  PAGEREF _Toc484926788 2-4 2.3.2.1 Output Reports  GOTOBUTTON _Toc484926789  PAGEREF _Toc484926789 2-5 2.3.2.2 Output Data Elements  GOTOBUTTON _Toc484926790  PAGEREF _Toc484926790 2-5 2.3.3 Software Relationships  GOTOBUTTON _Toc484926791  PAGEREF _Toc484926791 2-5 2.3.4 Software Unit Logic  GOTOBUTTON _Toc484926792  PAGEREF _Toc484926792 2-6  1.0 GENERAL INFORMATION NOTE TO AUTHOR: Highlighted, italicized text throughout this template is provided solely as background information to assist you in creating this document. Please delete all such text, as well as the instructions in each section, prior to submitting this document. ONLY YOUR PROJECT-SPECIFIC INFORMATION SHOULD APPEAR IN THE FINAL VERSION OF THIS DOCUMENT. The Program Specifications expand on the requirements defined in the System/Subsystem Specifications. These guide the programming staff in the development of each program. GENERAL INFORMATION 1.1 Purpose Describe the purpose of the Program Specifications. 1.2 Scope Describe the scope of the Program Specifications as it relates to the project. 1.3 System Overview Provide a brief system overview description as a point of reference for the remainder of the document. In addition, include the following: Responsible organization System name or title System code System category Major application: performs clearly defined functions for which there is a readily identifiable security consideration and need General support system: provides general ADP or network support for a variety of users and applications Operational status Operational Under development Undergoing a major modification System environment and special conditions 1.4 Project References Provide a list of the references that were used in preparation of this document. Examples of references are: Previously developed documents relating to the project Documentation concerning related projects HUD standard procedures documents 1.5 Acronyms and Abbreviations Provide a list of the acronyms and abbreviations used in this document and the meaning of each. 1.6 Points of Contact 1.6.1 Information Provide a list of the points of organizational contact (POCs) that may be needed by the document user for informational and troubleshooting purposes. Include type of contact, contact name, department, telephone number, and e-mail address (if applicable). Points of contact may include, but are not limited to, helpdesk POC, development/maintenance POC, and operations POC. 1.6.2 Coordination Provide a list of organizations that require coordination between the project and its specific support function (e.g., installation coordination, security, etc.). Include a schedule for coordination activities. 1.7 Master List of Programs This section provides a list and brief description of each program covered by these specifications. Each program should be under a separate section header, 1.7.1 - 1.7.x. 1.7.x [Program Identifier] Provide a program name and identifier here for reference in the remainder of the section, along with a brief description. Programs 1.7.1 - 1.7.x will correspond sequentially to those described in sections 2.12.x. 2.0 [PROGRAM IDENTIFIER] [PROGRAM IDENTIFIER] This section provides a complete description for one program. Repeat this section for each program in the system, the next program being described in section 3.0, and so on. Each program (section) should correspond sequentially to the programs listed in sections 1.7.1-1.7.x. Note that the title page, header, and section name will have to be changed accordingly for each program described. 2.1 Program Description Provide a brief description of the program. 2.1.1 Software Unit Description Provide a description of the software unit and its significance within the system. The function should be taken from the corresponding sections of both the Functional Requirements Document and the System/Subsystem Specifications. 2.1.2 Software Unit Describe the functions of the program and/or software units, as well as the relationship to each program. Although the descriptions of the functions must be refined and more detailed as a result of the continuing analysis and design, they must be directly related to the subsystem or system functions. The descriptions also must be stated in such a manner that the environment can be related to them. 2.1.3 Accuracy and Validity Provide a description of accuracy requirements imposed on each software unit of the program. 2.1.4 Timing Provide a description of the timing requirements imposed on each software unit of the program. For each software unit, include the following, repeating each unit as necessary: S/W Unit NameThroughput timeResponse time to queries and to updates of data filesSequential relationship of program/software unit functions and data flowPriorities imposed by types of input and changes in modes of operationTiming requirements for the range of traffic load under varying operating conditionsSequencing or interaction of programs/software units within a systemInput/Output transfer time required for disk, tape, etc.Internal processing time2.1.5 Adaptability Provide a description of the capability to be incorporated for adapting the program/software unit to changing requirements, such as anticipated operational changes, interaction with new or improved software, and planned periodic changes. Identify components and procedures that are designed to be subject to change. 2.2 Environment This section specifies the environment in which the system will operate, indicating any changes made to the environment as reflected in the FRD and System/Subsystem Specifications. 2.2.1 Support Software Environment Provide a description of the support software with which the system is to interact. Include support software, test software, and security software if needed. Provide the correct nomenclature and documentation references for each software system, subsystem, and program. Include references to the languages, the operating system, and any database management system to be used. If any of these components are not HUD-approved standards, indicate the date these items were approved for this project by the Configuration Change Management Board (CCMB). 2.2.2 Interfaces Provide a description of the interfaces with other application software, including those of other operational capabilities and from other organizations. For each interface, specify the following information: Type of interface, such as operator/terminal or interfaces with other software units Description of operational implications of data transfer, including security considerations Data transfer requirements to and from the software unit, including data content, format, and sequence Formats of data for both the sending and receiving systems, including the data item names, codes, or abbreviations that are to be interchanged Interface procedures Interface equipment Data conversion requirements 2.2.3 Storage Provide a description of the software storage requirements for the program (software unit). Include the internal storage requirements; use of auxiliary storage such as tape, disk, or diskette; and the estimated quantity of permanent or temporary storage required for each medium. Differences between normal storage requirements and requirements for contingency operations shall be identified. For each storage medium, information such as the following should be provided. 2.2.3.1 Internal Storage Describe and illustrate the use of internal storage areas, including indexing and working areas. Briefly state the equipment constraints and design considerations that affect the use of internal storage. 2.2.3.2 Device Storage List by device type all peripheral storage required and any constraints imposed on storage requirements by each storage device. State requirements for permanent and temporary storage, including overlays. 2.2.3.3 Offline Storage Describe the form, media, and storage requirements of all offline storage. 2.2.3.4 Temporary and Permanent Storage Describe the allocation of storage into permanent and temporary areas. 2.2.4 Security Describe the security classifications of the software. 2.2.5 Communications Environment Describe or refer to an appendix that describes communications requirements for the programs/software units being documented. 2.3 Design Details This section describes the design details of the software units comprising the system. If these details have been fully described in the Data Requirements Document, simply provide a reference here. 2.3.1 Input Provide a detailed description of all input recorded. Where the information is available in a data element dictionary or database specification, refer to that document rather than include an extract. Examples of prepared input and input preparation forms may be included. 2.3.1.1 Input Records Include the following for each input record, repeating the table for as many records as needed: Record NameFile nameFormat and type of dataValidation criteriaSources, their media, and dispositionExpected volume and frequency, including special handlingPriority (routine, emergency)Security and privacy considerationsDisposition other than processing, such as logging, hard copy reproduction of input, storage location, and custodialFlexibility, such as capability of omitting and adding itemsRequirements for timelinessSpecial processing2.3.1.2 Input Data Elements Include the following for each input data element, repeating the table for as many data elements as needed: Data Element NameNamePosition in the input recordSynonymous namesDefinitionUnit of measurementFormat and acceptable range of valuesSecurityData item names, abbreviations, and codes (specify which are used in the input) Include examples of prepared input and preparation forms, such as input creation sheets and communications message forms. 2.3.2 Output Provide a detailed description of all program (software units) output. If the information is available in a data element dictionary or database specification, refer to that document rather than include an extract. For each output type and its data elements, provide the following information. 2.3.2.1 Output Reports Data Element NameNameFormat (headings, line spacing, arrangement, totals, etc.). A report format sheet may be included.Output media (visual display unit, printer, etc.)Expected volume and frequency, including special handling/processingSelection criteriaPriority (routine, emergency)Timing requirements (response time)User recipients and use of displays (notification, trends, briefings)Pre-printed form requirementsSecurity and privacy considerationsDisposition, including logging, film and hard copy reproduction and storage, number of copies required for distribution, place of storage, retention period, and special handling required because of bulk, security considerations, and timing. Refer to HUD Handbook 2229.1 Records Disposition Scheduling for Automated Systems for retention periods.Description of plots or graphic displays, including the coordinates to be used, explanation of symbols, type of graphic techniqueConditional and status indicators (codes and definitions)Supporting background information2.3.2.2 Output Data Elements Include the following for each output data element, repeating the table for as many data elements as needed: Data Element NameNameSynonymous namesDefinitionUnit of measurementFormat and acceptable range of valuesSecurityData item names, abbreviations and codes (specify which are used in the output)2.3.3 Software Relationships Describe the interrelationships of the program (software unit) with the database to show how these files and tables are used in each function of the software. 2.3.4 Software Unit Logic Describe the logic of each software unit in the program. Present the logical flow in graphical format showing the hierarchical arrangement of the software units and their interfaces. Supplement the graphic with pseudo-code and English language narrative explanations. 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