ŠĻą”±į>ž’ Žž’’’Œ’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„Į7 šæš0bjbjUU " 7|7|x,w’’’’’’lōōōōōōō,3,3,38d34˜3„łOp(5(5:b5b5b5b5b5b5xOzOzOzOzOzOzO$iQ ‰SŽžOōb5b5b5b5b5žO06ōōb5b5³O060606b5@ōb5ōb5xO06b5xO06L06|>ōō|>b55 õ•»‹=Į$0,3¢5Ž|>|>üÉO0łO|>T06T|>06ōōōōŁMIS DOCUMENTATION PRODUCT: Microsoft Word 2000 SUBJECT: Shortcut Keys for Working with Documents DATE REVISED: July 20, 2001 Overview Many functions in Word are repetitive in most documents. Using shortcut keys to perform those functions can make editing or creating documents more efficient and sometimes less tedious. The following tables include what the shortcuts will do and the keystrokes needed for that function. There are many listed and not everyone will need or want to use all of them. They are grouped in tables relating to similar actions. Keys for Working with DocumentsCreate a new documentCTRL+NOpen a documentCTRL+OClose a documentCTRL+WSplit a documentALT+CTRL+SSave a documentCTRL+SQuit WordALT+F4Find text, formatting, and special itemsCTRL+FRepeat findALT+CTRL+YReplace text, specific formatting, and special itemsCTRL+HGo to a page, bookmark, footnote, table, comment, graphic, or other locationCTRL+GGo back to a page, bookmark, footnote, table, comment, graphic, or other location ALT+CTRL+ZBrowse a documentALT+CTRL+HOMECancel an actionESCUndo an actionCTRL+ZRedo or repeat an actionCTRL+YSwitch to page layout viewALT+CTRL+PSwitch to outline viewALT+CTRL+OSwitch to normal viewALT+CTRL+NMove between a master document and its subdocumentsCTRL+\ Keys for Formatting CharactersChange the fontCTRL+SHIFT+FChange the font sizeCTRL+SHIFT+PIncrease the font sizeCTRL+SHIFT+>Decrease the font sizeCTRL+SHIFT+<Increase the font size by 1 pointCTRL+]Decrease the font size by 1 pointCTRL+[Change the formatting of characters (Font command, Format menu)CTRL+DChange the case of lettersSHIFT+F3Format letters as all capitalsCTRL+SHIFT+AApply bold formattingCTRL+BApply an underlineCTRL+UUnderline words but not spacesCTRL+SHIFT+WDouble-underline textCTRL+SHIFT+DApply hidden text formattingCTRL+SHIFT+HApply italic formattingCTRL+IFormat letters as small capitalsCTRL+SHIFT+KApply subscript formatting (automatic spacing)CTRL+EQUAL SIGNApply superscript formatting (automatic spacing)CTRL+SHIFT+PLUS SIGNRemove manual character formattingCTRL+SPACEBARChange the selection to Symbol fontCTRL+SHIFT+QDisplay non-printing charactersCTRL+SHIFT+* (asterisk)Review text formatting (then click the text whose formatting you want to review)SHIFT+F1Copy formatsCTRL+SHIFT+CPaste formatsCTRL+SHIFT+V Keys for Formatting ParagraphsSingle-space linesCTRL+1Double-space linesCTRL+2Set 1.5-line spacingCTRL+5Add one-line spacing preceding a paragraphCTRL+0 (zero)Remove one-line spacing preceding a paragraphCTRL+0 (zero)Center a paragraphCTRL+EJustify a paragraphCTRL+JLeft-align a paragraphCTRL+LRight-align a paragraphCTRL+RIndent a paragraph from the leftCTRL+MRemove a paragraph indent from the leftCTRL+SHIFT+MCreate a hanging indentCTRL+TReduce a hanging indentCTRL+SHIFT+TRemove paragraph formattingCTRL+QApply a styleCTRL+SHIFT+SStart AutoFormtaALT+CTRL+KApply the Normal styleCTRL+SHIFT+NApply the Heading 1 styleALT+CTRL+1Apply the Heading 2 styleALT+CTRL+2Apply the Heading 3 styleALT+CTRL+3Apply the List styleCTRL+SHIFT+L Keys for Editing and Moving Text and GraphicsDelete Text and GraphicsDelete one character to the leftBACKSPACEDelete one word to the leftCTRL+BACKSPACEDelete one character to the rightDELETEDelete one word to the rightCTRL+DELETECut selected text to the ClipboardCTRL+XUndo the last actionCTRL+ZCut to the SpikeCTRL+F3Copy and Move Text and GraphicsCopy text or graphicsCTRL+CDisplay the ClipboardCTRL+C, CTRL+CMove text or graphics F2 then move the insertion point and press ENTERCreate AutoTextALT+F3Paste the Clipboard contentsCTRL+VPaste the Spike contentsCTRL+SHIFT+F3Copy the header or footer used in the previous section of the documentALT+SHIFT+RInsert Special CharactersA fieldCTRL+F9An AutoText entryENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)A line breakSHIFT+ENTERA page breakCTRL+ENTERA column breakCTRL+SHIFT+ENTERAn optional hyphenCTRL+HYPHENA non-breaking hyphenCTRL+SHIFT+HYPHENA non-breaking spaceCTRL+SHIFT+SPACEBARThe copyright symbolALT+CTRL+CThe registered trademark symbolALT+CTRL+RThe trademark symbolALT+CTRL+TAn ellipsisALT+CTRL+PERIODThe euro symbolALT+CTRL+E Keys for Editing and Moving Text and GraphicsSelect Text and GraphicsNOTE: Select text by holding down SHIFT and pressing the key that moves the insertion point. One character to the right SHIFT+RIGHT ARROWOne character to the leftSHIFT+LEFT ARROWTo the end of a wordCTRL+SHIFT+RIGHT ARROWTo the beginning of a wordCTRL+SHIFT+LEFT ARROWTo the end of a lineSHIFT+ENDTo the beginning of a lineSHIFT+HOMEOne line downSHIFT+DOWN ARROWOne line upSHIFT+UP ARROWTo the end of a paragraphCTRL+SHIFT+DOWN ARROWTo the beginning of a paragraphCTRL+SHIFT+UP ARROWOne screen downSHIFT+PAGE DOWNOne screen upSHIFT+PAGE UPTo the end of a windowALT+CTRL+PAGE DOWNTo the beginning of a documentCTRL+SHIFT+HOMETo include the entire documentCTRL+ATo a vertical block of textCTRL+SHIFT+F8 and then use the arrow keys; press ESC to cancel selection modeTo a specific location in a documentF8+arrow keys; press ESC to cancel selection modeSelect Text and Graphics in a TableSelect the next cell's contentsTABSelect the preceding cell's contentsSHIFT+TABExtend a selection to adjacent cellsHold down SHIFT and press an arrow key repeatedlySelect a columnClick in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedlyExtend a selection (or block)CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection modeReduce the selection sizeSHIFT+F8Select an entire table ALT+5 on the numeric keypad (with NUM LOCK off)Move the Insertion PointOne character to the leftLEFT ARROWOne character to the rightRIGHT ARROWOne word to the leftCTRL+LEFT ARROWOne word to the rightCTRL+RIGHT ARROWOne paragraph upCTRL+UP ARROWOne paragraph down CTRL+DOWN ARROWOne cell to the left (in a table)SHIFT+TABOne cell to the right (in a table)TABUp one lineUP ARROWDown one line DOWN ARROWTo the end of a lineENDTo the beginning of a lineHOMETo the top of the windowALT+CTRL+PAGE UPTo the end of the windowALT+CTRL+PAGE DOWNUp one screen (scrolling)PAGE UPDown one screen (scrolling)PAGE DOWNTo the top of the next page CTRL+PAGE DOWNTo the top of the previous pageCTRL+PAGE UPTo the end of a documentCTRL+ENDTo the beginning of a documentCTRL+HOMETo a previous revisionSHIFT+F5To the location of the insertion point when the document was last closedSHIFT+F5 Keys for Editing and Moving Text and GraphicsMove Around in a TableNext cell in a row TABPrevious cell in a rowSHIFT+TABFirst cell in a rowALT+HOMELast cell in a rowALT+ENDFirst cell in a columnALT+PAGE UPLast cell in a columnALT+PAGE DOWNPrevious rowUP ARROWNext rowDOWN ARROWInsert Paragraphs and Tab Characters in a TableNew paragraphs in a cellENTERTab characters in a cellCTRL+TAB Keys for Reviewing DocumentsInsert a commentALT+CTRL+MTurn revision marks on or offCTRL+SHIFT+EGo to the beginning of a commentCTRL+HOMEGo to the end of a commentCTRL+END Keys for Performing a Mail MergePreview a mail mergeALT+SHIFT+KMerge a documentALT+SHIFT+NPrint the merged documentALT+SHIFT+MEdit a mail-merge data documentALT+SHIFT+EInsert a merge fieldALT+SHIFT+F Keys for Printing and Previewing DocumentsPrint a documentCTRL+PSwitch to Print PreviewALT+CTRL+IMove around the preview page when zoomed inArrow keysMove by one preview page when zoomed outPAGE UP or PAGE DOWNMove to the first preview page when zoomed outCTRL+HOMEMove to the last preview page when zoomed outCTRL+END 8/2//01 - NY Times My Favorite Word Shortcuts By DAVID POGUE PRIVATE "TYPE=PICT;ALT=A" After having written books with a certain publisher, I actually got to meet my editor face to face at her office—a rarity in these days where every aspect of computer-book creation is conducted via email. As we waited for a meeting to start, I watched her do some editing in Microsoft Word. To my shock and horror, every time she wanted to highlight a word (for deletion, for example), she carefully dragged the mouse across it, from just before the first letter all the way to the last letter. She didn’t know that she could sloppily, and quickly, double-click a word to neatly highlight it! How long had this been going on? How many nerve cells had she killed in her repetitive, painstaking word-highlighting over the years? How much had she shortened her lifespan from the stress of having to operate with such pinpoint precision, day in, day out for years? Well, not much; she was only 22 and had just started working there. But never mind that. The point was that she was missing out on some extremely important Word shortcuts that could have saved her time and hassle. Here are a few of my favorites. If these shortcuts improve the life of just one person—well, it won’t have been very valuable. But if lots of people benefit… • Whole-sentence highlighting. Just as you can save time by double-clicking to select a word, you can select a whole sentence just by double-clicking anywhere inside it while pressing the Ctrl key (Windows) or Command key (Mac). • Whole-paragraph highlighting. To the left of each paragraph is a skinny, invisible selection-strip area; you’ll know when your cursor is there when it becomes an arrow pointing to the right. Once it’s there, a double-click neatly selects the entire paragraph to its right. (Three clicks there selects the whole document.) • Going back. No matter where you are in a document, the fantastically useful Go Back command scrolls directly back to the last place you clicked—which usually means the last place you edited—even if it was in another open document. In fact, each time you use the Go Back command, your insertion point jumps among four places—the last three edit spots and your current position. The Go Back keystroke in Windows is Ctrl+Alt+Z; on the Mac, it’s Command-Option-Z. • Delete the last word. Let’s face it: As you’re typing along, rushing to get your precious thoughts down before they evaporate, you’ll make the occasional typo. When time is of the essence, it’s far faster to slap the "delete the last word I typed" keystroke (Ctrl+Backspace on Windows, Command-Delete on Mac) than to backspace exactly the right number of times. You’ll find this trick useful when trying to find just the right word, too: "He looked disdainfully"…no, wait, "disinterestedly"…no, make that "sadly at the empty sundae dish." Of course, you could fill a book with tips like this, and plenty of people have, but for anyone who eats, breathes and wears Microsoft Word, these are a few biggies. Feel free to e-mail them on to your favorite editor. P.S. In last week’s e-mail column, I should have said that it’s Hooters of Augusta that has filed for bankruptcy protection, not the entire national chain.  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