ࡱ> ]_\%` bjbjٕ .(  $X@ @ @ @ @ @ @ @ CXEXEXEXEXEXEX$PZh\diX @ @ iX@ @ ~X @ @ CX CX0S;W@ 4 &[ kU8'XX0XU0]$]pW]WT@ Z @ 4 @ @ @ iXiX.@ @ @ X x x  Job Description SCHEDULER/EXECUTIVE ASSISTANT OFFICE of CONGRESSMAN SUMMARY: The Scheduler/Executive Assistant maintains the Congressman's official schedule, travel plans, and related records. This position also acts as a liaison for the Congressman with the staff, public and other Members of Congress. ESSENTIAL JOB FUNCTIONS: Prepares the daily schedule for the Congressman and distributes copies to the Washington, D.C. and district offices; Prepares detailed itineraries for the Congressman, including important numbers, locations and contact names; Prepares monthly projected schedules for the Congressman; Briefs the Congressman on all scheduling activities and requests of the Washington, D.C. and district offices; Schedules all staff meetings and briefings involving the Congressman; Coordinates scheduling of press, interviews, radio and television time with the Press Secretary; Coordinates photo opportunities with constituents; Makes reservations for the Congressman's air travel, ground transportation, and lodging; Submits vouchers for travel and expense reimbursement to the staff member responsible for submitting office bills for payment; Reviews the Congressman's mail and invitations; Responds to all invitations, either by written correspondence or by personal telephone call; Maintains files of invitations that have been declined, accepted, or that are tentative/pending; Ensures that the Congressman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff; Monitors the Congressman's incoming telephone calls, takes messages, and returns calls as requested; Places outgoing calls for the Congressman and maintains a record of calls; Maintains the Congressman's files, including notes, correspondence, and all information relating to travel; Organizes documentation and materials for the Congressman's annual financial disclosure report; Acts as a liaison for constituents and other individuals when they visit the Congressman; Acts as a liaison between the Congressman and other Members, committee staff, White House, and government offices and agencies to arrange for the Congressman's attendance at meetings or to coordinate travel plans; Maintains a good working relationship with the Congressman, staff and constituents; Manages the internship program for the office including the following: Compiles applications for consideration by the Congressman; Trains and orients new interns; Together with the legislative staff, assigns daily duties to interns; Drafts letters verifying internship experience; Provides written intern agreements and necessary documentation or reports to interns schools; Ensures that interns are provided with work related educational opportunities; Maintains files on all past and present interns; Coordinates Page applications; Accepts performance-based criticism and direction; Meets attendance requirements as established by the office; Works well under pressure and handles stress; Works a flexible schedule including long hours, nights, and weekends; and Performs other duties as assigned. EDUCATION/EXPERIENCE: Associate degree in applied business with an executive secretary major is preferred with least two years of office experience. At least one year working in a congressional office is beneficial; Experience making travel reservations and arrangements. Alternatively, three to five years of related work experience. SKILLS AND KNOWLEDGE REQUIRED: Strong telephone skills; Strong oral and written communication skills; Ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments; Proficiency in word processing; Types a minimum rate of 60 words per minute; Strong organizational and filing skills; Thoroughness and careful attention to detail; Ability to perform essential job functions above; Ability to work cooperatively and courteously with others; Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Thorough knowledge of office administration, policies, practices, and procedures; Thorough knowledge of office computer applications; Thorough knowledge of office equipment & machines; and Thorough proficiency in word processing and keyboarding; WORKING CONDITIONS: Work is mainly performed in an office environment. 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