ࡱ> { .bjbjzz .(&&&&&D&%(6666y%{%{%{%{%{%{%$'V*%%66%:66y%y%r#Tq$6vBDK"#e%%0%#z*m@*q$*q$%%@%* : HOMEWORKING SELF ASSESSMENT CHECKLIST INDICATE THE TYPE OF HOMEWORKING Contractual Homeworking?Ad-hoc homeworking DISPLAY SCREEN EQUIPMENT USE Note: Laptops and other portables are not ideally suited to prolonged use. If you are a DSE user and must use a laptop, you should set it up on a suitable work surface wherever possible and avoid prolonged use in other situations. It can be helpful to connect a separate mouse and keyboard and place the laptop on screen risers or books, at an appropriate height above the work surface. You should carefully check the arrangement of your home workstation using this checklist to ensure it meets the minimum requirements. Using an unsuitable workstation or working with poor posture can lead to injury. Bring any concerns to the attention of your line manager as soon as possible. How many hours are spent at the DSE in a normal working day?How long is a normal continual spell spent at the DSE? A: - Display screenYNTHINGS TO CONSIDER1Are the characters on the screen clear and readable from the appropriate working position?Make sure the screen is clean, Check the text and background colours work well together2Are the screen characters of adequate size with adequate spacing between the characters and the lines?Software settings may need adjusting to change text size3Is the screen image stable? (i.e. no flickering, jittering or drifting)Report any problems to the BIT helpdesk (x86100)4Does the display screen have easily adjustable controls for brightness and contrast?Separate adjustments are not essential as long as the user can read the screen at all times5Does the screen swivel and tilt easily?6Is the screen at a comfortable height for you?Screen risers can be provided if required7Is the screen free from reflections and glare?Screens that use dark characters on a light background are less prone to glare8Are adjustable window coverings provided, (e.g. blinds, curtains) and in good condition?Check that blinds work. Vertical blinds may be more suitable than horizontal ones9Is the software suitable for the task? Software should help the user to carry out tasks, minimise stress and be user-friendly.Check if there are any training requirements for the software. B: - Keyboard/mouse trackball etc.YNTHINGS TO CONSIDER1Is the keyboard separate from the screen?Laptop computers do not meet this requirement unless a separate keyboard and mouse are used2Can the tilt of the keyboard be adjusted?Tilt need not be built in3Is it possible to find a comfortable keying position?Try pushing the screen back to create more room for the keyboard, hands and wrists4Is there sufficient space in front of the keyboard to provide support of the hands and wrists, and a comfortable keying position?Try pushing the display screen further back to create more room for the keyboard5Are the keyboards characters clear from an appropriate work position?Keyboards should be kept clean6Does the user have good keyboard technique?Try to avoid / prevent: hands bent up at wrist, hitting the keys too hard and overstretching7Is the mouse suitable and positioned close to the user?Most devices are best placed as close as possible e.g. right beside the keyboard8Is there support for the mouse users wrist and forearm?Support can be gained from the desk surface, or the arm of the chair. A separate supporting device can also help (e.g. mouse mat with wrist rest).9Does the mouse work smoothly at a suitable speed?Check that the mouse is clean and the work surface suitable.10Can you adjust the software settings for speed and accuracy of the pointer?Call the IT helpdesk if you need advice C: - Work desk/furnitureYNTHINGS TO CONSIDER1Is there sufficient space to allow flexible and comfortable arrangement of all work equipment? Create as much room on the desktop as you can by removing items you dont require on a regular basis2Can the user comfortably reach all the equipment and papers they need to use?Rearrange equipment, paper etc. to bring frequently used items within easy reach. A document holder may be needed, positioned to minimise uncomfortable head and eye movements. Document holders can save space on your workstation3Are surfaces free from glare and reflection?Consider mats / blotters to reduce reflection and glare.4Is there adequate space to adopt correct and comfortable posture?Move any obstructions from under the desk D: - ChairYNTHINGS TO CONSIDER1Is the chair suitable and stable?The chair may need repairing or replacing if the user is uncomfortable, or cannot use the adjustment mechanisms. 2Does the chair have a working seat back height and tilt adjustment3Does the chair have a working seat height adjustment?4Does the chair have a working swivel mechanism?5Does the chair have working castors or glides?6Is the chair adjusted correctly? The user should be able to carry out their work sitting comfortably. Refer to training and tips and advice document on the  HYPERLINK "http://www.scottish.parliament.uk/intranet/16341.aspx" website for advice on posture. The arms of chairs can stop the user getting close enough to use the equipment comfortably. Move any obstructions from under the desk.7Is the small of the back supported by the chairs backrest?The user should have a straight back, supported by the chair, with relaxed shoulders.8Are forearms horizontal and eyes at roughly the same height as the top of the screen?Adjust the chair height to get the users arms in the right position, and then adjust the screen height, if necessary.9Can the feet be placed flat on the floor, without too much pressure from the seat on the backs of the legs?Consider a footrest if required. E: - Work EnvironmentYNTHINGS TO CONSIDER1Is there enough room to change position and vary movement?Space is needed to move, stretch and fidget.2Is the lighting suitable, e.g. not too bright or too dim to work comfortably?Shading, repositioning light source or providing local lighting can be considered. 3Are levels of noise comfortable?Consider moving source of noise, soundproofing?4Are levels of heat comfortable?Temperature should ideally be between 19C and 25C 5Does the air feel comfortable, (not too dry or humid)?Humidity levels should be kept between 40% and 60%.  F: - The OperatorYNTHINGS TO CONSIDER1Have you been given instructions in the use of your workstation?DSE user training must be completed. Online and taught training courses are available.2Do you know the correct procedure to follow if any health and safety problems arise?In the first instance you should consult your DSE assessor or line manager. Further advice and assistance is available from the H&S adviser and occupational health.3Are there adequate opportunities for regular breaks or changes in activity away from the display screen equipment? A change in activity can be classed as a break as long as the user has a small rest from PC work. Short, more frequent breaks are likely to be more beneficial than longer, less frequent breaks. Refer to training and tips and advice document on the  HYPERLINK "http://www.scottish.parliament.uk/intranet/16341.aspx" website for advice on posture.4 Do you suffer from any back, neck or limb pain or any other symptoms which you think may be caused or made worse by DSE?  If, Yes please give details below G: - Eye sight - Extensive research has found no evidence that DSE work can cause disease or permanent damage to the eyes.YNTHINGS TO CONSIDER1Have you been advised of your entitlement to receive eye and eyesight tests?All DSE users are entitled to the provision of eye examinations on request. SPCB will fund the cost of basic corrective eyewear up to 50, where required for DSE use. THE WORKING ENVIRONMENT QuestionYNCommentsIs all portable electrical equipment used for work free from obvious damage and defects? Has it been PAT tested in the last year? Note: homeworkers should regularly check electrical equipment for obvious signs of damage. Are electric sockets supplying an appropriate number of appliances, (i.e. not overloaded)? Are electrical cables are correctly routed to avoid a tripping hazard?  Is the work area kept tidy?  Is there a clear and unobstructed escape route for you and other occupiers in case of fire?  Are suitably located working smoke detector/s installed in the home?  Are floors and floor coverings in the work area in good condition and free from tripping hazards?Are floors and traffic routes in the work area kept clear of work equipment, papers etc.?  Are work items, papers, files etc. are stored so that they will not fall, and can be safely retrieved? Do homeworking activities involve significant manual handling, (if yes describe)? If significant manual handling is involved, has a manual handling assessment been carried out? Is suitable and sufficient heating, lighting and ventilation provided. Is a first aid kit available?Is homeworking permitted in the terms of your buildings and contents insurance, (where applicable)? Is homeworking permitted in the terms of your tenancy agreement, (where applicable)?  Signed ... Line Manager ...... Date This checklist must be reviewed when any significant changes are made to your work or the working environment. 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