ࡱ> q b2bjbjt+t+ BAA,]""""rrrDR L ]Jn"^e)dq[s[s[s[0[ \ ]$>`2b]r]q"";nqqq"8rq[""""q[qqW# +P Zrq[*Dc6PZZ National Student Loan Data System Transfer Monitoring Process Batch File Specifications June 28, 2001 Contents  TOC \o "1-5" 1.0 Overview  PAGEREF _Toc518299240 \h 0 1.1 DefinitionsColumns  PAGEREF _Toc518299241 \h 0 2.0 Transfer Monitoring Inform File Layouts  PAGEREF _Toc518299242 \h 0 2.1 Transfer Monitoring Inform Header Record Layout  PAGEREF _Toc518299243 \h 0 2.2 Transfer Monitoring Inform Detail Record Layout  PAGEREF _Toc518299244 \h 0 2.3 Transfer Monitoring Inform Trailer Record Layout  PAGEREF _Toc518299245 \h 0 2.4 Transfer Monitoring Batch Error/Acknowledgment File Layout  PAGEREF _Toc518299246 \h 0 2.5 Transfer Monitoring Inform Error/Acknowledgment Header Record Layout  PAGEREF _Toc518299247 \h 0 2.6 Transfer Monitoring Inform Error/Acknowledgment Detail Record Layout  PAGEREF _Toc518299248 \h 0 2.7 Transfer Monitoring Inform Error/Acknowledgment Trailer Record Layout  PAGEREF _Toc518299249 \h 0 3.0 Transfer Monitoring Batch Alert File Layout  PAGEREF _Toc518299250 \h 0 3.1 Transfer Monitoring Alert Header Record Layout  PAGEREF _Toc518299251 \h 0 3.2 Transfer Monitoring Alert Detail Record Type 1Aggregates, Perkins, Flags Record Layout  PAGEREF _Toc518299252 \h 0 3.3 Transfer Monitoring Alert Detail Record Type 2Name History Record Layout  PAGEREF _Toc518299253 \h 0 3.4 Transfer Monitoring Alert Detail Record Type 3Overpayment Record Layout  PAGEREF _Toc518299254 \h 0 3.5 Transfer Monitoring Alert Detail Record Type 4Pell Payment Record Layout  PAGEREF _Toc518299255 \h 0 3.6 Transfer Monitoring Alert Detail Record Type 5Loan Detail Record Layout  PAGEREF _Toc518299256 \h 0 3.7 Transfer Monitoring Alert Trailer Record Layout  PAGEREF _Toc518299257 \h 0 3.8 Transfer Monitoring Batch AlertReport Layout  PAGEREF _Toc518299258 \h 0  Appendix AChange Log and Comments 38 Preface This document replaces the earlier versions of the Transfer Monitoring Process Batch File Specifications dated March 6, 2001. Changes were made to support the new process. Appendix A details the changes made from the March 6, 2001, versions. Suggestions for the final document are welcome. If you have suggestions or questions, call the NSLDS Customer Service Center at 1-800-999-8219, from 8 am to 8 p.m. ET, except Federal Holidays or email at  HYPERLINK mailto:nsldscoe@raytheon.com nsldscoe@raytheon.com. Overview In accordance with final regulations published on November 1, 2000, NSLDS will implement on July 1, 2001 a new Transfer Monitoring Process for students that transfer from one school to another during the same award year (mid-year transfer students). Under the Transfer Monitoring Process, a school Informs NSLDS of its mid-year transfer students, NSLDS Monitors changes in the financial aid history of those students, and Alerts the school of any relevant changes. After a school informs NSLDS about a mid-year transfer student, NSLDS monitors changes to the students financial aid history information from the date that the latest ISIR for the student was generated and sent to the school. NSLDS checks to see if there have been any changes in the students financial aid history that may be relevant to the students eligibility for aid at the new school. Such changes might include a new or cancelled loan or a new or revised disbursement of a loan or grant. NSLDS continues to monitor changes in the students financial aid history since the last alert it sent to the school. If there is a relevant change to the students financial aid history, NSLDS will Alert the school. The school must then review the change to determine if it affects the students eligibility for Title IV aid. NSLDS will not alert a school if there are no relevant changes to the students financial aid history. Because we expect to run the Transfer Monitoring Process once each week, after a school informs NSLDS it must wait seven days before it can make a disbursement of Title IV aid to an otherwise eligible student. The school does not have to wait, however, if it receives an alert from NSLDS during the seven-day period or it obtains the students financial aid history information directly by accessing the NSLDS web site at  HYPERLINK http://www.NSLDS.ed.gov www.nsldsfap.ed.gov. In cases where the school makes a disbursement to an eligible student, but later receives an alert from NSLDS, the school must access and review the students financial aid history to determine whether an action needs to taken with regard to that disbursement or any subsequent disbursements. Please note that information about defaulted loans and overpayments will continue to be provided to schools under the NSLDS Postscreening Process. Schools can inform NSLDS of students to be monitored using the newly created Transfer Monitoring pages at  HYPERLINK http://www.NSLDSFAP.ed.gov www.nsldsfap.ed.gov or by sending an Inform batch file to NSLDS. The Web pages will be available July 1, 2001. The batch file layouts are provided in this document. A change log is attached that highlights changes made from draft file layouts that were distributed earlier (see Appendix A). Schools may do the entire Transfer Monitoring Process using the Web pages. This will be particularly attractive for schools with a relatively small number of transfer students. The batch process enables schools to automate the process for exchange of data electronically rather than using the Web pages. Schools may use both methods if they choose. For example, a school may wish to send an initial file using the batch process and then use the Web to add additional students or to change or delete students from their Transfer Monitoring List. Because of differences in schools computer systems, NSLDS cannot provide software to create batch files. However, this document contains the details needed for a school to create an Inform file and to receive error/acknowledgement and alert files. The batch files consist of the following: Transfer Monitoring Batch Inform FileSchools use this file to submit a list of students for NSLDS to monitor. NSLDS monitors the students submitted on this file and through the NSLDSFAP web site, and alerts the informing school of any changes affecting eligibility not covered by the current postscreening process. Transfer Monitoring Error/Acknowledgment FileNSLDS returns this file to the schools as a receipt of the Inform file. This file will list any errors or warnings that result from the submission of the Inform File. If there are no errors and no warnings, the Error/Acknowledgment file contains only a Header and Trailer record. There may be more than one error for any given detail record, so the number of records in the Error/Acknowledgment file may be greater than the number of detail records sent in the Inform File. Any error or warning in the Inform File will be identified by Field Number and an Error/Warning Code. Transfer Monitoring Alert FileSent to schools only when a relevant change has been identified in the record of a student on the schools Monitoring List. These changes include new or cancelled loans or Pell Grants, new or changed disbursements, and changes to balances of loans. The changes prompting an Alert file do not include newly reported Defaulted loans or Overpayments. That information will continue to be sent to schools on ISIRs using the existing Postscreening Process. The Transfer Monitoring Alert file contains the students full NSLDS Financial Aid History with flags designating changes to the students Pell, Loan, or Aggregate information. This file can be received in either Extract or Report format. The file contains separate records for Aggregates, Perkins, Flags Record; Name History Record(s); Overpayment Record(s); Pell Payment Record(s); and Loan Detail Record(s). All batch files contain one header record, a set of detail records for each student, and one trailer record as indicated below: Header Record Detail Record(s) for Student 1 Detail Record(s) for Student 2 . . . Detail Record(s) for Student N Trailer Record The Transfer Monitoring files were created by generally modifying the current FAT file layouts, with additional fields added to the end of the current FAT files for ease of programming. Other changes were made to support the new process. NSLDS will attempt to make any future additions to these files by adding them to the end of the files, replacing filler space. There will be four message classes for these files: one each for the Inform, the Error/ Acknowledgment, the Report format Alert, and the Data/Extract format Alert. The message class names used to send/receive these files are as follows: TRNINFINSchool Inform file TRNINFOPError/Acknowledgment file TRLTRPOPAlert - Report format TRALRTOPAlert - Extract format" Before submitting any student records to NSLDS, schools must access and complete their School Alert Profile on the NSLDS FAP Web site. That page will not be available prior to July 1, 2001. Schools can designate a servicer to submit Inform and receive Alert information. This arrangement, however, must be reported on the School Alert Profile page by providing the servicers TG number. DefinitionsColumns The following column labels are used in all file layout tables presented in this document. Field NumberNumber assigned to a specific block of information. This number will easily identify which field is in error on an Error/Acknowledgment file. Position FromPosition in the file in which a specific block of information begins. Position ToPosition in the file in which a specific block of information ends. AttributeName of the specific field. DescriptionDescription of the information held in a specific field. Field FormatDenotes what type of data can be reported in a specific field. For example, a Field Format that says Date will error out if it contains letters. All dates are in CCYYMMDD format. Field LengthNumber of bytes in the file occupied by a specific block of information. This file layout is based on the current FAT file layout. Many schools are not familiar with that layout, so this document provides extra information to help them prevent errors or warnings that will be generated if the fields are not completed correctly. Transfer Monitoring Inform File Layouts Schools create this file to submit a list of students for NSLDS to monitor. NSLDS will monitor the students provided on this file and, via the NSLDS FAP web site, alert the informing school of any subsequent changes affecting eligibility not covered by the current postscreening process. The following record layouts describe the input Header, Detail, and Trailer records for the Transfer Monitoring batch Inform file created by schools or school servicers. Schools using the batch process are required to create their Inform file following these standards. Records not meeting format requirements or which fail edits will be rejected. These records must be resubmitted or entered on the Web. The Inform file may be submitted as often as needed by a school. NSLDS expects to review files as received and return an error/acknowledgement file shortly thereafter. A school may submit multiple files in a day if it so chooses. An error/acknowledgement file will be sent in response to each Inform file received and accepted by NSLDS. If an entire Inform file errors out, the school or servicer will not receive an error/acknowledgment file. In that case, the school or servicer should call the NSLDS Customer Service Center for assistance. It is imperative to remember that, before submitting your first Inform file, you must set up the schools preferences using the Tran tab and then select School Transfer Profile. You can also go to the Transfer Monitoring section at the bottom of the Main Menu and click on the School Transfer Profile link. Once your schools Transfer Profile has been completed, you may submit your batch file. If the school transfer profile page has not been completed at www.nsldsfap.ed.gov, the entire Inform file will be rejected. Transfer Monitoring Inform Header Record Layout The first record in the file must be a Header Record. The Header Record must be populated exactly as stated or the entire file may be rejected. Any file that is rejected must be reprocessed to add the students to the Transfer Monitoring list. LengthLength of the record. The Inform file is 150 bytes long. Record Type IndicatorIf this field contains any character other than a 0 (zero), the entire Inform file will be rejected. Header TitleIf this field contains any information other than Transfer Monitoring Inform Header, the entire Inform file will be rejected. School CodeThis is the schools OPEID number. It is a six-digit school code combined with the two-digit school branch code. If this OPEID number does not match the current listing of valid school codes, or if the Title IV WAN mailbox from which the file is sent does not match the OPEID number in the Inform file, the file will be rejected. Servicers must submit a header record for each school. Servicer CodeIf the school chooses to have a servicer submit the Inform file on its behalf, the Servicer must fill in the Servicer Code field. If the school is submitting the file on its own behalf, this field must contain zeros. Submittal DateThis date must be in CCYYMMDD format (two digit Century, two digit Year, two digit Month, two digit Day). Submittal Sequence NumberWhen a school or servicer submits an Inform file, the first file must contain 01 in this field. If the school or servicer submits more than one file per day, this number must increment for each subsequent file submitted. This allows the school to easily recognize which submission they are receiving an Error/ Acknowledgment file for. This field must contain numbers only. FillerThis is left as blank space. If NSLDS or the Department of Education later determines that more information is needed in the Header record, additional fields will be added here. Transfer Monitoring Inform Header Record Layout (Length = 150) Field NumberPosition FromPosition ToAttributeDescriptionField FormatField Length10111Record Type IndicatorIndicator used to identify the header record. Value must be 0 (zero)Character1102247Header TitleTitle used to identify the header record. Value = TRANSFER MONITORING INFORM HEADERCharacter461034855School CodeAn eight-digit ED OPE Code used to identify the school and branch submitting the Transfer Inform file. Last two digits equal 00 if there is no branch code. Mandatory for schools and servicers.Character81045663Servicer CodeThe NSLDS-assigned code for the servicer submitting the Transfer Inform file on behalf of one or more schools. School servicers indicate their code; schools fill with zeros.Character81056471Submittal DateDate (year, month, and day) on which the Inform file is submitted. Format is CCYYMMDD.Date81067273Submittal Sequence NumberUsed to differentiate between multiple batches submitted the same date. Numeric values only. Start with 01 and increment for multiple submittals on the same day. This allows the school to easily recognize which submission they are receiving an Error/Acknowledgment file for. Character2N/A74150FillerBlank attribute to complete record length. Character77 Transfer Monitoring Inform Detail Record Layout A separate record is created for each transfer student submitted in the Inform file. You may submit as many or as few records in one submittal as you wish. After the initial creation of the list, an Inform file can also be used to update or delete a student from the Monitoring List. NSLDS will process all records received and accepted. If a new record is received, the student will be added to the monitoring list. If you wish to change information previously submitted, resend the record with the new information. NSLDS will update the record with the new information. You may also delete a record by populating field 208 with Y. To delete a record, all the student identifiers and the Enrollment Begin Date must match the previously submitted values. Record Type IndicatorIf this field contains any character other than a 1 (one), the entire Inform file will be rejected. Students SSNSocial Security Number of the student being added to the Transfer Monitoring List. After the initial creation of the list, this field can be used to update or delete a student from the Monitoring List. If the SSN submitted on the Inform file does NOT match an SSN in the NSLDS, the school will receive an Error/Acknowledgment file with a Warning code 701, This student has been added to the Monitoring list, but cannot be found on the database. When a Data Provider submits information on this student, thereby adding the student to the database, an Alert will be generated. First NameFirst name of the student being added to, updated, or deleted from the Monitoring List. If the SSN reported matches with the NSLDS database, but the name reported in this field does not match, the school will receive an Error/Acknowledgment file with a Warning code 702, This student has been added to the Monitoring list, but cannot be found on the database. When a Data Provider submits information on the SSN reported above, the school will receive an Alert, but that file will contain the name and DOB as reported in NSLDS. Last NameLast name of the student being added to, updated, or deleted from the Monitoring List. Date of BirthDate of Birth of the student being added to, updated, or deleted from the Monitoring List. It must be in CCYYMMDD format. It must also pass reasonability edits. If the DOB reported makes the student younger than 12, or older than 100, the record will be rejected. This date cannot be in the future. If the SSN reported matches with the NSLDS database, but the DOB reported in this field does not match, the school will receive an Error/Acknowledgment file with a Warning code 702, This student has been added to the Monitoring list, but cannot be found on the database. When a Data Provider submits information on the SSN reported above, the school will receive an Alert, but that file will contain the name and DOB as reported in NSLDS. Enrollment Begin DateMust be in CCYYMMDD format. It can be a future date, but not more than 18 months greater than the current date. It cannot be more than 18 months less than current date. Monitor Begin DateMust be in CCYYMMDD format. It can be a future date, but not greater than the reported Enrollment Begin Date. If the Enrollment Begin Date has already passed, use the submittal date. Delete from Monitoring and Alert ListThis is a one-character field used to specify whether the student is to be deleted from Monitoring List. The only time this should be populated with a Y is if the student previously reported for Monitoring is not going to attend that school. N indicates that the student is being added or updated. If a students record is submitted in more than one Inform file with no changes, any subsequent, identical Informs will be ignored. School CodeSee definition in the Header Record FillerSee definition in the Header Record Transfer Monitoring Inform Detail Record Layout Length = 150 Field NumberPosition FromPosition ToAttributeDescriptionField FormatField Length20111Record Type IndicatorIndicator used to identify the detail record. Value must be 1.Character1202210Students SSNSSN of the student being added to, changed, or deleted from the Monitoring list.Character92031122First NameFirst name of student being added to, changed, or deleted from the Monitoring list. If student has no first name, use NFN. Field must be left justified.Character122042357Last NameLast name of student being added to, changed, or deleted from the Monitoring list. If student has no last name, use NLN. Field must be left justified.Character352055865Date of BirthDate of Birth of the student being added to, changed, or deleted from the Monitoring list. Format is CCYYMMDD.Date82066673Enrollment Begin DateBegin date of period student will be enrolled at institution. Format is CCYYMMDD format. It can be a future date.Date82077481Monitor Begin DateBegin date of period student is to be Monitored by NSLDS. Format is CCYYMMDD format. Use submittal date as default.Date82088282Delete from Monitoring and Alert ListIndicates student is to be deleted from Monitoring and Alert lists. Value = Y or N. Y indicates student is to be deleted. N indicates student is to be added or changed.Character12098390School CodeAn eight-digit ED OPE Code used to identify the school and branch the student will be attending. Last two digits equal 00 if no branch code. Mandatory for schools and servicers.Character8N/A91150FillerBlank attribute to complete record length.Character60 Transfer Monitoring Inform Trailer Record Layout Add a Trailer Record exactly as stated below. Incorrect data may cause the entire file to be rejected. Record Type IndicatorIf this field contains any character other than a 9 (nine), the entire Inform file will be rejected. Trailer TitleIf this field contains any information other than TRANSFER MONITORING INFORM TRAILER, the entire Inform file will be rejected. Record CountThis field can only be populated with numbers. The number in this field must match the number of Detail records in this file. FillerSee previous definition. Transfer Monitoring Inform Trailer Record Layout Length = 150 Field NumberPosition FromPosition ToAttributeDescriptionField FormatField Length90111Record Type IndicatorIndicator used to identify the trailer record. Value must be 9.Character1902247Trailer TitleTitle used to identify the trailer record. Value = TRANSFER MONITORING INFORM TRAILERCharacter469034856Record CountTotal count of detail records on this file (excluding header and trailer).Numeric9N/A57150FillerBlank attribute to complete record length.Character94 Transfer Monitoring Batch Error/Acknowledgment File Layout The Transfer Monitoring Error/Acknowledgment File is returned to the school by NSLDS upon receipt and acceptance of the Inform file. This file will list any errors or warnings submitted in the Inform file. If there are no errors and no warnings, the Error/Acknowledgment file will contain only a Header and Trailer record. Because there may be more than one error on any given Detail record, the number of records in the Error/Acknowledgment file may be greater than the number of Detail records sent in the Inform file. Any error or warning in the Inform file will be identified by Field Number and an Error/Warning Code on the error detail record. Inform files will be processed as they are received. An Error/Acknowledgment file will be sent in response to each accepted Inform file. Schools are responsible for correcting records that contain errors and are not added to the Transfer Monitoring list. Corrections can be done by resending a batch record for the student in a future Inform file, or by adding the student using the NSLDS FAP Web site. There are two types of messages: Errors and Warnings. An Error means the record was not added to the Transfer Monitoring List. The error must be corrected as noted above. A Warning indicates that the record was added to the Transfer Monitoring List, but the identifiers provided differ from those already on NSLDS. The school should check its records to ensure the correct information was provided in the Inform. If correct, no further action is needed. If the data is not correct, the school should reprocess the record with the correct information. Schools can assume that all records not in the Error/Acknowledgement file have been added to the Transfer Monitoring list. The following record layouts describe the Header, Detail, and Trailer records for the Transfer Monitoring batch Error/Acknowledgment file returned to schools or school servicers by NSLDS. Transfer Monitoring Inform Error/Acknowledgment Header Record Layout The first record in the file will be a Header record, which will be populated as described in the following table. Transfer Monitoring Inform Error/Acknowledgement Header Record Layout Length = 120 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the header record. Value = 0 (zero).Character1247Header TitleTitle used to identify the header record. Value = TRANSFER MONITORING ERROR HEADER.Character464855School CodeThe eight-digit ED OPE Code used to identify the school and branch that submitted the Transfer Inform file. Last two digits equal 00 if no branch code. From the Inform file header record.Character85663Servicer CodeThe NSLDS-assigned code for the servicer submitting the Transfer Inform file on behalf of one or more schools. From the Inform file header record.Character86471Submittal DateDate (year, month, and day) on which the Inform file was submitted. Format is CCYYMMDD. From the Inform file header record.Date87273Submittal Sequence NumberUsed to differentiate between multiple batches submitted the same date. Starts with 01 and increments for multiple submittals in the same day. From the Inform file header record.Character274120FillerBlank attribute to complete record length.Character47Transfer Monitoring Inform Error/Acknowledgment Detail Record Layout A separate detail record is created for each error or warning. Field in ErrorThis number refers to the Field Number in the Inform file that contains an error or that prompted the warning. Error CodeThis number refers to the specific error or warning in the field. See Error/Warning Codes Legend below. Value of Field in ErrorThis field contains the information reported in the Inform file that is in error or prompted the warning. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Inform Error/Acknowledgment Detail Record Layout Length = 120 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the detail record. Value = 1.Character1210Students SSNSSN of the student submitted to Monitoring list. From the Inform file detail record.Character91122First NameFirst name of student submitted to Monitoring list. From the Inform file detail record.Character122357Last NameLast name of student submitted to Monitoring list. From the Inform file detail record.Character355865Date of BirthDate of Birth of the student submitted to Monitoring list. Format is CCYYMMDD. From the Inform file detail record.Date86673School CodeAn eight-digit ED OPE Code used to identify the school and branch the student will be attending. Last two digits equal 00 if no branch code. Character87476Field in ErrorThree-digit number indicating the field of the record that is in error. See Error Legend below.Character37779Error CodeThree-digit code indicating the error found for the field noted above. See Error Legend below.Character380114Value of field in errorValue sent in field that prompted the error or warning code generation.Character35115120FillerBlank attribute to complete record length.Character6Transfer Monitoring Inform Error/Acknowledgment Trailer Record Layout The last record in the file will be a Trailer record, which will be populated as described in the following table. Inform Record CountThis number refers to the number of Detail records submitted on the Inform file. Error CountThis number refers to the number of errors in the file. There may be more than one error per Detail recordeach error is counted separately to obtain this count. Record Count with ErrorsThis is the number of Detail records submitted in the Inform file that contained errors. Warning CountThis number refers to the number of warnings in the file. As of this date, there is only one warning possible per Detail record. That may change in the future. Record Count with WarningsThis is the number of Detail records submitted in the Inform file that contained warnings. This number will never be greater than the Inform Record Count. As of this date, this number can only match the Warning Count defined above. That may change in the future. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Inform Error/Acknowledgment Trailer Record Layout Length = 120 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the trailer record. Value = 9.Character1247Trailer TitleTitle used to identify the trailer record. Value = TRANSFER MONITORING ERROR TRAILERCharacter464856Inform Record CountTotal count of detail records submitted on Inform file (excluding header and trailer).Numeric95765Error CountTotal count of detail errors on this file (excluding header and trailer).Numeric96674Record Count with ErrorsTotal count of records with errors on this file (excluding header and trailer).Numeric97583Warning CountTotal count of detail warnings on this file (excluding header and trailer).Numeric98492Record Count with WarningsTotal count of records with warnings on this file (excluding header and trailer).Numeric993120FillerBlank attribute to complete record length.Character28 Error Codes Legend Field NumberError CodeMeaning000001No Alert Profile established.101002No header record.102003Header record with invalid Header Title.103004School/Branch does not exist in NSLDS.104005Servicer and School/Branch association not found.105006Submittal Date is not a valid date.106007Submittal Sequence Number is not numeric.106008Duplicate Submittal Date and Submittal Sequence Number combination.201027Record type invalid.202009SSN is not numeric.203010First name is all spaces.204011Last name is all spaces.205012Date of Birth is invalid date.206013Enrollment Begin date is invalid date.206014Enrollment Begin date is less than current date minus 18 months (548 days). 206015Enrollment Begin date is greater than current date plus 18 months (548 days).207016Monitor Begin date is invalid date.207023Monitor Begin date is a future date and is greater than Enrollment Begin date.207024Monitor Begin date is less than current date.207025Monitor Begin date is greater than current date plus 18 months (548 days).208017Delete From List Indicator is not Y or N.209018School/Branch does not exist in NSLDS.209026School/Branch on detail record does not match School/Branch on header record.901019No trailer record.902020Trailer record with invalid Trailer Title.903021Trailer record count does not match number of detail records.903022Trailer record count not numeric. Warning Codes Legend Field NumberWarning CodeMeaning202701Student SSN not found. (Student added to Monitoring List, but is not on Database).202702Match on SSN. No match on DOB, First Name, Last Name. (Student added to Monitoring List, but does not match information on Database).208703Delete requested for Student not on Monitoring List. Transfer Monitoring Batch Alert File Layout The Transfer Monitoring Alert File is sent to schools by NSLDS only when a relevant change has been identified in the record of one of the students on the schools Monitoring List. These changes include new or cancelled loans/Pell Grants, disbursements, and changes to loan balances. The changes prompting an Alert file do NOT include newly reported Defaulted loans or Overpayments. That information will continue to be sent to schools via current Postscreening ISIRs. The Transfer Monitoring Alert file will contain the students full NSLDS Financial Aid History even if there is a change in a single loan or Pell Grant. The Pell, Loan, or Aggregate records that contain a change causing the Alert will be flagged to enable schools to quickly identify the changed records. A record will be flagged as a change if the information is different from either the most recent ISIR record or the most recent Alert, whichever is more current. This file can be received in either an Extract or Report format. The file will contain separate record types for: Aggregates, Perkins, Flags Record; Name History Record(s); Overpayment Record(s); Pell Payment Record(s); and Loan Detail Record(s). NSLDS will send an Alert file whenever there is information to report to a school. Since NSLDS gets new data daily, it is possible, but not likely, that a school could receive an Alert file daily. Whenever NSLDS sends an Alert file, an email notice will be sent to the email address as specified in the School Transfer Profile on the NSLDS Web site. Transfer Monitoring Alert Header Record Layout The first record in the file will be a Header record, which will be populated as described in the following table. Report TypeDesignates whether the file is in Report or Extract/Data format. Also identified by message class name. Alert DateDate the Alert file was generated from NSLDS. Alert Sequence NumberWill be populate with an 01 in this field, if it is the first Alert sent to the school or servicer on a given day. If more Alerts are generated for that school or servicer on the same day, this number will increment for each subsequent file. Transfer Monitoring Alert Header Record Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the header record. Value = 0 (zero).Character1247Header TitleTitle used to identify the header record. Value = TRANSFER MONITORING ALERT HEADERCharacter464855School CodeThe eight-digit ED OPE Code used to identify the school and branch receiving the Alert record. Last two digits equal 00 if no branch code. Character85663Servicer CodeThe NSLDS-assigned code for the servicer submitting the Transfer Inform record on behalf of one or more schools. Filled with zeros for schools.Character86464Report TypeType of format in which the file is provided. If value is R, a formatted report file is generated; if value is E, an extract file is generated.Character16572Alert DateDate on which the Alert was generated by NSLDS. Format CCYYMMDD.Date87374Alert Sequence NumberUsed to differentiate between multiple Alert files generated on the same date. Starts with 01 and increments for subsequent Alerts.Character275260FillerBlank attribute to complete record length.Character186Transfer Monitoring Alert Detail Record Type 1Aggregates, Perkins, Flags Record Layout Current SSNThe Social Security Number currently in NSLDS for this student. Current First NameFirst Name currently in NSLDS for this student. May be different from name submitted in Inform file by school or servicer. Current Last NameLast Name currently in NSLDS for this student. Current Date Of BirthDOB currently in NSLDS for this student. May be different from DOB submitted in Inform file by school or servicer. Defaulted Loan FlagField that quickly identifies if the student has one or more defaulted loans. This will NOT generate the Alert file, but will be included on the students Financial Aid History sent in the Alert. Discharged Loan FlagField that quickly identifies if the student has one or more discharged loans. This will NOT generate the Alert file, but will be included on the students Financial Aid History sent in the Alert. Loan Satisfactory Repayment Arrangements FlagField that quickly identifies if the student has made satisfactory repayment arrangements on one or more defaulted loans. This will NOT generate the Alert file, but will be included on the students Financial Aid History sent in the Alert. Active Bankruptcy FlagField that quickly identifies if the student has one or more active bankruptcies. This will NOT generate the Alert file, but will be included on the students Financial Aid History sent in the Alert. Pell Change FlagField that quickly identifies that the student has had a change reported on one or more Pell Grants that may affect eligibility. This WILL generate the Alert file. Loan Change FlagField that quickly identifies that the student has had a change reported on one or more loans that may affect eligibility. This WILL generate the Alert file. Aggregate Change FlagField that quickly identifies that the student has had a change reported on his/her Aggregate balance that may affect eligibility. This WILL generate the Alert file. First NameFirst name of student as submitted on the Inform file. Allows school or servicer to identify quickly and easily the student they reported with the student whose information has been returned. If the school did not receive a warning after submitting the Inform file, this field should match the Current First Name. Last NameLast name of student as submitted on the Inform file. Allows school or servicer to identify quickly and easily the student they reported with the student whose information has been returned. Date Of BirthDOB of student as submitted on the Inform file. Allows school or servicer to identify quickly and easily the student they reported with the student whose information has been returned. If the school did not receive a warning after submitting the Inform file, this field should match the Current DOB. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Alert Detail Rec. Type 1Agg, Perkins, Flags Rec. Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the record. Value = 1.Character1210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date86673School CodeThe eight-digit ED OPE Code used to identify the school and branch that the student will be attending. Last two digits equal 00 if no branch code.Character87474Defaulted Loan FlagIndicates one or more defaulted loans. Value = Y or N.Character17575Discharged Loan FlagIndicates one or more discharged loans. Value = Y or N.Character17676Loan Satisfactory Repayment Arrangements FlagIndicates one or more loans with satisfactory repayment arrangements. Value = Y or N.Character17777Active Bankruptcy FlagIndicates one or more active bankruptcy loans. Value = Y or N.Character17883Aggregate Subsidized Outstanding Principle BalanceOutstanding principal balance for subsidized loan types (D1, D6, and subsidized SF). Value is balance or N/A if no applicable loans.Character68489Aggregate Unsubsidized Outstanding Principle BalanceOutstanding principal balance for unsubsidized loan types (D2, D5, RF, non-subsidized SF, SL, and SU). Value is balance or N/A if no applicable loans.Character69095Aggregate Combined Outstanding Principle BalanceOutstanding principal balance for subsidized and unsubsidized loan types (D1, D2, D5, D6, RF, subsidized and non-subsidized SF, SL, and SU). Value is balance or N/A if no applicable loans.Character696101Aggregate FFEL Consolidation Outstanding Principle BalanceOutstanding principal balance for FFEL consolidated loan type CL. Value is balance or N/A if no applicable loans.Character6102107Aggregate Subsidized Pending DisbursementPending disbursements for subsidized loan types (D1, D6, and subsidized SF). Value is amount or N/A if no applicable loans.Character6108113Aggregate Unsubsidized Pending DisbursementPending disbursements for unsubsidized loan types (D2, D5, RF, non-subsidized SF, SL, and SU). Value is amount or N/A if no applicable loans.Character6114119Aggregate Combined Pending DisbursementPending disbursements for subsidized and unsubsidized loan types (D1, D2, D5, D6, RF, subsidized and non-subsidized SF, SL, and SU). Value is amount or N/A if no applicable loans.Character6120125Aggregate Subsidized TotalTotal for subsidized loan types (D1, D6, and subsidized SF). Value is amount or N/A if no applicable loans.Character6126131Aggregate Unsubsidized TotalTotal for unsubsidized loan types (D2, D5, RF, non-subsidized SF, SL, and SU). Value is amount or N/A if no applicable loans.Character6132137Aggregate Combined TotalTotal for subsidized and unsubsidized loan types (D1, D2, D5, D6, RF, subsidized and non-subsidized SF, SL, and SU). Value is amount or N/A if no applicable loans.Character6138143Aggregate FFEL Consolidation TotalTotal for FFEL consolidated loan type CL. Value is amount or N/A if no applicable loans.Character6144149Perkins Total DisbursementsTotal Perkins (DU, EU, NU, and PU) loan outstanding principal balances. Value is amount or N/A if no applicable loans.Character6150155Perkins Current Award Year DisbursementTotal Perkins (DU, EU, NU, and PU) loan disbursements for award year (July-June). Value is amount or N/A if no applicable loans.Character6156156DL MPN FlagDirect Loan Master Promissory Note Flag. Value = A, I, C, N, or U.Character1157157Pell Change FlagIndicates change to Pell Grant information on one or more grants. Value = Y or N.Character1158158Loan Change FlagIndicates changed information on one or more loans. Value = Y or N.Character1159159Aggregate Change FlagIndicates changed Aggregate Amount information. Value = Y or N.Character1160171First NameFirst name of student submitted to Monitoring list.Character12172206Last NameLast name of student submitted to Monitoring list.Character35207214Date of BirthDate of Birth of student submitted to Monitoring list. Format is CCYYMMDD.Date8215260FillerBlank attribute to complete record length.Character46Transfer Monitoring Alert Detail Record Type 2Name History Record Layout Name History Records will be included only if the student has a different name(s) in history than is currently shown on NSLDS. If there is more than one name in history, there will be separate record for each. First Name HistoryOther first name in NSLDS database previously associated with the Current SSN. Middle Initial HistoryOther middle initial in NSLDS database previously associated with the Current SSN. Last Name HistoryOther last name in NSLDS database previously associated with the Current SSN. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Alert Detail Rec. Type 2Name History Record Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the Name History record. Value = 2Character1210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date86673School CodeAn eight-digit ED OPE Code used to identify the school and branch that the student will be attending. Last two digits equal 00 if no branch code. Character87485First Name HistoryOther first name used by the student for whom the Alert is provided. Value = NFN if student has no first name.Character128686Middle Initial HistoryOther middle initial used by the student for whom the Alert is provided, if available.Character187121Last Name HistoryOther last name used by the student for whom the Alert is provided. Value = NLN if student has no last name.Character35122260FillerBlank attribute to complete record length.Character139 Transfer Monitoring Alert Detail Record Type 3Overpayment Record Layout Overpayment Record(s) will only be included if the student has an overpayment. If there is more than one overpayment, a record will be provided for each. Overpayment TypeTwo-character code that identifies the type of Overpayment(s) reported for the student. PE = Pell Grant; SE = Federal Supplemental Educational Opportunity Grant; PK = Perkins loan (loan types PU, NU, EU or DU). Overpayment IndicatorOne-character code that identifies the status of the Overpayment. Y = Yes, an active Overpayment exists. N = No, an active Overpayment does not exist. S = Yes, the student has an Overpayment, but has made satisfactory arrangements for repayment. None of these prompts an Alert to be generated. Award YearThe award year for which the Overpayment was disbursed. ContactThe contact for Pell Overpayments. This code will either be the code for the contact, if only one exists, or a Y if there is more than one Overpayment listed. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Alert Detail Rec. Type 3Overpayment Record Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the Overpayment Record. Value = 3Character1210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date86673School CodeAn eight-digit ED OPE Code used to identify the school and branch that the student will be attending. Last two digits equal 00 if no branch code. Character87475Overpayment TypeTwo-character code that identifies the type of Overpayment(s) reported for the student. PE = Pell Grant; SE = Federal Supplemental Educational Opportunity Grant; PK = Perkins loan (loan types PU, NU, EU or DU).Character27676Overpayment IndicatorOne-character code that identifies the status of the Overpayment. Y = Yes, an active Overpayment exists. N = No, an active Overpayment does not exist. S = Yes, the student has an Overpayment, but has made satisfactory arrangements for repayment. Character17780Award YearAward Year on which the overpayment was disbursed.Character48188ContactContact for Pell overpayment. Value is contact code when 1 overpayment, or Y when more than 1 overpayment.Character889260FillerBlank attribute to complete record length.Character172Transfer Monitoring Alert Detail Record Type 4Pell Payment Record Layout Pell Record(s) will only be included if the student has a Pell Grant. If there is more than one grant, a record will be provided for each. Scheduled AmountThe amount of the Pell Grant award scheduled to be disbursed. A change in this amount WILL cause an Alert to be generated. Amount Paid to DateThe Pell Grant amount already disbursed to the student. A change in this amount WILL cause an Alert to be generated. Remaining Amount to be PaidThe remaining Pell Grant amount to be disbursed to the student. A change in this amount WILL cause an Alert to be generated. Percent of Eligibility UsedPercentage of award already disbursed to the student. Pell Change FlagIndicates that something was reported on this detail record that might affect eligibility. This WILL cause an Alert to be generated. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Alert Detail Record Type 4Pell Payment Record Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the Pell Payment Record. Value = 4Character1210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date86673School CodeAn eight-digit ED OPE Code used to identify the school and branch that the student will be attending. Last two digits equal 00 if no branch code. Character87479Scheduled AmountScheduled amount of the Federal Pell Grant award.Numeric68085Amount Paid To DateThe amount of the Federal Pell Grant the school has disbursed to the student.Numeric68691Remaining Amount To PayThe remaining Federal Pell Grant amount to be disbursed for the award year.Numeric69295Award YearThe Award Year for the Pell Grant program, beginning July 1 and ending June 30 of following year.Character496100Percent of Eligibility UsedSegment percentage of eligibility used. Format 999V99, for example, 10000 represents 100%.Numeric 999V995101102Transaction NumberTransaction number on the SAR or ISIR for the payment accepted by the school.Character2103110As Of DateDate disbursement was made or will be made to student. Format is CCYYMMDD. Value is date or N/A.Character8111113Accepted Verification StatusAccepted verification status. Value is status or N/A.Character3114119Expected Family ContributionIndex produced by the Congressional Methodology (CM) needs analysis assessment.Numeric6120125Award AmountAccepted origination amount.Numeric6126133School CodeAn eight-digit ED OPE Code used to identify the school and branch associated with the Pell Grant. Last two digits equal 00 if no branch code. Character8134134Pell Change FlagIndicates change to this Pell Grant record. Value = Y or N.Character1135260FillerBlank attribute to complete record length.Character126Transfer Monitoring Alert Detail Record Type 5Loan Detail Record Layout Loan Record(s) will only be included if the student has one or more loans. If there is more than one loan, a record will be provided for each. Loan Type CodeTwo-character code that identifies the type of loan awarded. Current Loan Status CodeTwo-character code used to identify the current status of the loan. Current Loan Status DateDate the loan first went into the current status, with no interruptions. NOT the date the loan status was reported to NSLDS. Outstanding Principle Balance (OPB)Amount currently owed on the loan. May include interest and/or fees. Changes in this field WILL cause an Alert to be generated. Outstanding Principle Balance DateDate the OPB was last updated with NSLDS. Net Loan AmountChanges in this field WILL cause an Alert to be generated. Additional Unsubsidized Loan FlagIndicates that an Additional Unsub Loan has been awarded. The code indicates the reason for the Additional award. Capitalized Interest FlagIndicates that there is Capitalized Interest on this record. Loan Change FlagIndicates that information on this loan has changed. Changes causing the flag to be set will NOT include a loan going into or out of default. Such changes will be covered by the postscreening process. Changes in this field WILL cause an Alert to be generated. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Alert Detail Record Type 5Loan Detail Record Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the Detail Record. Value = 5Character1210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date86673School CodeAn eight-digit ED OPE Code used to identify the school and branch that the student will be attending. Last two digits equal 00 if no branch code. Character87475Loan Type CodeCode indicating the type of loan.Character27677Current Loan Status CodeCode used to identify the current status of a students loan.Character27885Current Loan Status DateDate (year, month and day) the current loan status code became effective. Format is CCYYMMDD.Date88691Outstanding Principal BalanceAmount of outstanding principal balance. Value is balance or N/A.Character69299Outstanding Principal Balance DateDate (year, month, and day) the outstanding principal balance was last updated. Format is CCYYMMDD. Value is date or N/A if date is not available.Character8100107Loan Period Begin DateDate (year, month, and day) the enrollment period begins for this loan. Format is CCYYMMDD. Value is date or N/A if date is not available.Character8108115Loan Period End DateDate (year, month, and day) the enrollment period ends for this loan. Format is CCYYMMDD. Value is date or N/A if date is not available.Character8116118Current GA CodeCurrent Guaranty Agency code or N/A if not applicable.Character3119119Academic LevelStudents academic level (grade level) at the school when the loan was disbursed.Character1120122Contact TypeContact Type code. Values are: EDR = ED Region LEN = Lender SCH = School GA = Guaranty Agency DLS = Direct Loan Servicer LNS = Lender Servicer N/A = Not ApplicableCharacter3123128Net Loan AmountAmount of loan/guaranty minus total amount of cancellations.Numeric6129136ContactCode indicating the agency to be contacted for this loan. Value is N/A if contact is not available.Character8137144School CodeAn eight-digit ED OPE Code used to identify the school and branch attended by the student when the loan was originated. Last two digits equal 00 if no branch code. Character8145145Additional Unsubsidized Loan FlagAdditional Unsubsidized Loan flag. Values are: P = PLUS Denial H= Health Loan Program B= Both N= Neither.Character1146146Capitalized Interest FlagCapitalized Interest flag. Value = Y or N.Character1147154Loan Disbursement DateDate latest loan disbursement was made. Format CCYYMMDD. Value is date or N/A.Character8155160Loan Disbursement AmountCumulative amount disbursed. Value is amount or N/A.Character6161166Lender CodeCurrent Lender code or N/A if not applicable.Character6167172Lender Servicer CodeCurrent Lender Servicer code or N/A if not applicable.Character6173173Loan Change FlagIndicates change to this loan record. Value = Y or N.Character1174260FillerBlank attribute to complete record length.Character87 Transfer Monitoring Alert Trailer Record Layout The last record in the file will be a Trailer record, which will be populated as described in the following table. Fields for which no definition is provided were determined to be self-explanatory. Transfer Monitoring Alert Trailer Record Layout Length = 260 Position FromPosition ToAttributeDescriptionField FormatField Length11Record Type IndicatorIndicator used to identify the trailer record. Value = 9.Character 1247Trailer TitleTitle used to identify the trailer record. Value = TRANSFER MONITORING ALERT TRAILER.Character464856Record CountTotal count of detail records on this file (excluding header and trailer).Numeric957260FillerBlank attribute to complete record length.Character204 If you have any questions about these layouts, call the NSLDS Customer Service Center at 1-800-999-8219, from 8 am to 8 p.m. ET, except Federal holidays. You can also e-mail your question to  HYPERLINK mailto:nsldscoe@raytheon.com nsldscoe@raytheon.com. Transfer Monitoring Batch AlertReport Layout The following displays the Transfer Monitoring Alert batch results in report format that are returned to schools or school servicers requesting this format. Schools may have to adjust their print settings to print the report. PRIVACY ACT OF 1974 (AS AMENDED) Report ID: PSE001 U.S. DEPARTMENT OF EDUCATION DATE: MM-DD-CCYY Page No. : ZZ,ZZ9 NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS) TIME: HH:MM:SS Transfer Monitoring Alert Report Parameters: Requesting Sch/Br Code: XXXXXXXX Enrollment Begin Date: MM-DD-CCYY Sort Sequence: School/Location Code, SSN Name: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Inform Submittal Date: MM-DD-CCYY City: XXXXXXXXXXXXXXXXXXXX State: XX LAST: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIRST: XXXXXXXXXXXX MI: X DOB: MM-DD-CCYY SSN: XXX-XX-XXXX -------------------- Name History -------------------- LAST FIRST M ---- ----- - XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXX X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXX X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXX X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXX X ____________________________________________________________________________________________________________________________________ Overpayment: Contact: Pell Change: X Loan Change: X Discharged: X Defaulted Loan Sat. Active Pell: X XXXXXXXX Aggregate Change: X Loans: X Repayment: X Bankruptcy: X FSEOG: X XXXXXXXX Perkins: X XXXXXXXX DL MPN: X ____________________________________________________________________________________________________________________________________ Aggregate Amount for Aggregate Pending Total: FFELP/Direct Loans: Balance: Disbursements: Subsidized Loans: $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 Unsubsidized Loans: $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 Combined Loans: $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 FFEL Consolidation Loans: $ZZZ,ZZ9 $ZZZ,ZZ9 Perkins Loans: Outstanding Principal Bal: $ZZZ,ZZ9 Current Year Loan Amount: $ZZZ,ZZ9 ____________________________________________________________________________________________________________________________________ YYYY-YYYY Pell Sch.Code: Tran: Sch.Amt: Award Amt: Disb.Amt: Rem.Amt: % Sch.Used: As of: EFC: Ver.Flag: Payment Data: XXXXXXXX XX $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 ZZ9.99 MM-DD-CCYY 999999 XXX # XXXXXXXX XX $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 ZZ9.99 MM-DD-CCYY 999999 XXX XXXXXXXX XX $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 $ZZZ,ZZ9 ZZ9.99 MM-DD-CCYY 999999 XXX PRIVACY ACT OF 1974 (AS AMENDED) Figure 1, Transfer Monitoring Alert, Part 1 PRIVACY ACT OF 1974 (AS AMENDED) Report ID: PSE001 U.S. DEPARTMENT OF EDUCATION DATE: MM-DD-CCYY Page No. : ZZ,ZZ9 NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS) TIME: HH:MM:SS Transfer Monitoring Alert Report Parameters: Requesting Sch/Br Code: XXXXXXXX Enrollment Begin Date: MM-DD-CCYY Sort Sequence: School/Location Code, SSN Name: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Inform Submittal Date: MM-DD-CCYY City: XXXXXXXXXXXXXXXXXXXX State: XX LAST: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIRST: XXXXXXXXXXXX MI: X DOB: MM-DD-CCYY SSN: XXX-XX-XXXX __________________________________________________________________________________________________________________________________ Loan Detail: Net Loan Loan Begin Loan End GA School Grade Contact Contact Amount Date Date Code Code Level Type # XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX $ZZZ,ZZ9 MM-DD-CCYY MM-DD-CCYY XXX XXXXXXXX XXX XXXXXXXX XXX Status Code XX as of MM-DD-CCYY Outstanding Bal. $ZZZ,ZZ9 as of MM-DD-CCYY Addl Unsub: X Cap Int: X Disb Date: MM-DD-CCYY Disb Amt: $ZZZ,ZZ9 Lender: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX $ZZZ,ZZ9 MM-DD-CCYY MM-DD-CCYY XXX XXXXXXXX XXX XXXXXXXX XXX Status Code XX as of MM-DD-CCYY Outstanding Bal. $ZZZ,ZZ9 as of MM-DD-CCYY Addl Unsub: X Cap Int: X Disb Date: MM-DD-CCYY Disb Amt: $ZZZ,ZZ9 Lender: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX $ZZZ,ZZ9 MM-DD-CCYY MM-DD-CCYY XXX XXXXXXXX XXX XXXXXXXX XXX Status Code XX as of MM-DD-CCYY Outstanding Bal. $ZZZ,ZZ9 as of MM-DD-CCYY Addl Unsub: X Cap Int: X Disb Date: MM-DD-CCYY Disb Amt: $ZZZ,ZZ9 Lender: XXXXXX # XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX $ZZZ,ZZ9 MM-DD-CCYY MM-DD-CCYY XXX XXXXXXXX XXX XXXXXXXX XXX Status Code XX as of MM-DD-CCYY Outstanding Bal. $ZZZ,ZZ9 as of MM-DD-CCYY Addl Unsub: X Cap Int: X Disb Date: MM-DD-CCYY Disb Amt: $ZZZ,ZZ9 Lender: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX $ZZZ,ZZ9 MM-DD-CCYY MM-DD-CCYY XXX XXXXXXXX XXX XXXXXXXX XXX Status Code XX as of MM-DD-CCYY Outstanding Bal. $ZZZ,ZZ9 as of MM-DD-CCYY Addl Unsub: X Cap Int: X Disb Date: MM-DD-CCYY Disb Amt: $ZZZ,ZZ9 Lender: XXXXXX # XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX $ZZZ,ZZ9 MM-DD-CCYY MM-DD-CCYY XXX XXXXXXXX XXX XXXXXXXX XXX Status Code XX as of MM-DD-CCYY Outstanding Bal. $ZZZ,ZZ9 as of MM-DD-CCYY Addl Unsub: X Cap Int: X Disb Date: MM-DD-CCYY Disb Amt: $ZZZ,ZZ9 Lender: XXXXXX PRIVACY ACT OF 1974 (AS AMENDED)Figure 2, Transfer Monitoring Alert, Part 2 Appendix AChange Log and Comments The following information is intended to enable you to compare previous DRAFT layouts to the current Batch File Specifications. Previous DRAFT versions were dated March 6, 2001. Transfer Monitoring Inform Header Record Layout No layout changes in this section. Field numbers changed to 3 characters to accommodate the Error/Acknowledgement file. Transfer Monitoring Inform Detail Record Layout In earlier versions, the last name was presented before the first name. In the current document, they are reversed. Field numbers also changed to 3 characters to accommodate the Error/Acknowledgement file. In earlier versions: Field NumberPosition FromPosition ToAttributeDescriptionField FormatField Length221145Last NameLast name of student being added to or changed on the Monitoring list. Character35234657First NameFirst name of student being added to or changed on the Monitoring list. Character12 In the current specification document: Field NumberPosition FromPosition ToAttributeDescriptionField FormatField Length2031122First NameFirst name of student being added to, changed, or deleted from the Monitoring list. If student has no first name, use NFN.Character122042357Last NameLast name of student being added to, changed, or deleted from the Monitoring list. If student has no last name, use NLN.Character35 Transfer Monitoring Inform Trailer Record Layout No layout changes in this section. Field numbers changed to 3 characters to accommodate the Error/Acknowledgement file. Transfer Monitoring Inform Error/Acknowledgment Header Record Layout In earlier versions, the Header record contained the attribute 'No errors flag'. This field has been deleted in the current document. Adjusted positions 64-120 accordingly. (Only a header and trailer record will be sent if there are no errors or warnings.) Transfer Monitoring Inform Error/Acknowledgment Detail Record Layout In earlier versions, the last name was presented before the first name. In the current document, they are reversed. In earlier versions: Position FromPosition ToAttributeDescriptionField FormatField Length1145Last NameLast name of student submitted to the Monitoring list. Character354657First NameFirst name of student submitted to the Monitoring list. Character12 In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length1122First NameFirst name of student submitted to Monitoring list. From the Inform file detail record.Character122357Last NameLast name of student submitted to Monitoring list. From the Inform file detail record.Character35 The current document contains a new field in positions 80-114, the attribute value of field in error. Adjusted the filler accordingly. In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length80114Value of field in errorValue sent in field that prompted the error or warning code generation.Character35115120FillerBlank attribute to complete record length.Character6 Transfer Monitoring Inform Error/Acknowledgment Trailer Record Layout There are several changes in the trailer record section. In earlier versions, the trailer record only included the attribute record count in positions 48-56. The current document contains several different counts in the trailer. In earlier versions: Position FromPosition ToAttributeDescriptionField FormatField Length4856Record CountTotal count of detail records on the file (excluding header and trailer).Numeric9 In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length4856Inform Record CountTotal count of detail records submitted on Inform file (excluding header and trailer).Numeric95765Count of ErrorsTotal count of detail errors on this file (excluding header and trailer).Numeric96674Records with ErrorsTotal count of records with errors on this file (excluding header and trailer).Numeric97583Count of WarningsTotal count of detail warnings on this file (excluding header and trailer).Numeric98492Records with WarningsTotal count of records with warnings on this file (excluding header and trailer).Numeric993120FillerBlank attribute to complete record length.Character28 Error/Warning Codes Legend The error/warning codes legend has been added to this section. In earlier version versions, they either contained no error/warning codes legend or an abbreviated one. Please review this new section carefully. Transfer Monitoring Alert Header Record Layout A submittal date attribute in positions 64-71 was included in an earlier version. In the current document, it has been removed. Position 64 is now the attribute of report type. The layout starting in position 64 appears as follows in the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length6464Report TypeType of format in which the file is provided. If value is R, a formatted report file is generated; if value is E, an extract file is generated.Character16572Alert DateDate on which the Alert was generated by NSLDS. Format CCYYMMDD.Date87374Alert Sequence NumberUsed to differentiate between multiple Alert files generated on the same date. Starts with 01 and increments for subsequent Alerts.Character275260FillerBlank attribute to complete record length.Character186 Alert Detail Record Type 1Aggregates, Perkins, Flags Record Layout This section of the layout has multiple changes from earlier versions and needs to be reviewed carefully. There have been attribute name changes and definition changes. In addition, FFEL MPN Flag in position 157 and the FFEL MPN Lender Code in positions 158-163 have been eliminated. These fields were present in an earlier version. Also, some new attributes were added to the positions that were previously filler. Adjusted the filler accordingly. They are outlined below: It is important to recognize that attributes in positions 2-65 show what is current on the NSLDS. The attributes in positions 160-214 show the name and DOB as submitted by the school on the Inform file. In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date8 Position FromPosition ToAttributeDescriptionField FormatField Length160171First NameFirst name of student submitted to Monitoring list.Character12172206Last NameLast name of student submitted to Monitoring list.Character35207214Date of BirthDate of Birth of student submitted to Monitoring list. Format is CCYYMMDD.Date8 Alert Detail Record Type 2Name History Record Layout This section of the layout has multiple changes from earlier versions and needs to be reviewed carefully. There have been attribute name changes and definition changes. In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date8 Alert Detail Record Type 3Overpayment Record Layout This section of the layout has multiple changes from earlier versions and needs to be reviewed carefully. There have been attribute name changes and definition changes. In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date8 Alert Detail Record Type 4Pell Payment Record Layout This section of the layout has multiple changes from earlier versions and needs to be reviewed carefully. There have been attribute name changes and definition changes. In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date8 In an earlier version of the document, positions 126-162 were defined as filler in error. In the current version, the layout appears as the following starting in position 126: In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length126133School CodeAn eight-digit ED OPE Code used to identify the school and branch associated with the Pell Grant. Last two digits equal 00 if no branch code. Value is school code or N/A.Character8134134Pell Change FlagIndicates change to this Pell Grant record. Value = Y or N.Character1135260FillerBlank attribute to complete record length.Character126 Alert Detail Record Type 5Loan Detail Record Layout This section of the layout has multiple changes from earlier versions and needs to be reviewed carefully. There have been attribute name changes and definition changes. In the current specification document:: Position FromPosition ToAttributeDescriptionField FormatField Length210Current SSNCurrent SSN from NSLDS of the student for whom the alert is being generated.Character91122Current First NameCurrent first name from NSLDS of the student for whom the alert is being generated. Value = NFN if student has no first name.Character122357Current Last NameCurrent last name from NSLDS of the student for whom the alert is being generated. Value = NLN if student has no last name.Character355865Current Date of BirthDate of Birth from NSLDS of the student for whom the alert is being generated. Format is CCYYMMDD.Date8 Other changes in this section include the added attribute of lender code, and lender servicer code. These changes begin in position 161. In the current specification document: Position FromPosition ToAttributeDescriptionField FormatField Length161166Lender CodeCurrent Lender code or N/A if not applicable.Character6167172Lender Servicer CodeCurrent Lender Servicer code or N/A if not applicable.Character6173173Loan Change FlagIndicates change to this loan record. Value = Y or N.Character1174260FillerBlank attribute to complete record length.Character87 Transfer Monitoring Alert Trailer Record Layout No layout changes in this section Transfer Monitoring Batch AlertReport Format This section has been added to show the report format if schools select the print report format option. 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