ࡱ> ILFGH bjbj Z) $Pimu #"9"9"9"b$8)d*$YbP+@$"b$P+P+9"9"/222P+9"9"2P+22``9"ph[,\E0uh]-]h]P+P+2P+P+P+P+P+0P+P+P+uP+P+P+P+]P+P+P+P+P+P+P+P+P+ : FTSMCS Leave Log Users Guide Contents  TOC \o "1-3" \h \z \u  HYPERLINK \l "_Toc241387670" Using the ARNG Leave Tracking System to Track Your Leave  PAGEREF _Toc241387670 \h 4  HYPERLINK \l "_Toc241387671" Registering Yourself in the System  PAGEREF _Toc241387671 \h 4  HYPERLINK \l "_Toc241387672" Moving a Leave Request Through the Leave Process  PAGEREF _Toc241387672 \h 5  HYPERLINK \l "_Toc241387673" Entering a Leave Request  PAGEREF _Toc241387673 \h 5  HYPERLINK \l "_Toc241387674" Entering a Leave Extension Request  PAGEREF _Toc241387674 \h 6  HYPERLINK \l "_Toc241387675" Other Functions You Can Perform in the Leave System  PAGEREF _Toc241387675 \h 7  HYPERLINK \l "_Toc241387676" Viewing a Leaves DA31 Form  PAGEREF _Toc241387676 \h 7  HYPERLINK \l "_Toc241387677" Updating Your User Information  PAGEREF _Toc241387677 \h 7  HYPERLINK \l "_Toc241387678" Viewing Your Leave Balance  PAGEREF _Toc241387678 \h 8  HYPERLINK \l "_Toc241387679" Using the FTSMCS Leave Log to Supervise Leave  PAGEREF _Toc241387679 \h 9  HYPERLINK \l "_Toc241387680" Moving a Leave Request Through the Leave Process  PAGEREF _Toc241387680 \h 9  HYPERLINK \l "_Toc241387681" Recommending a Leave Request for Approval  PAGEREF _Toc241387681 \h 9  HYPERLINK \l "_Toc241387682" Reviewing a Leave Request  PAGEREF _Toc241387682 \h 10  HYPERLINK \l "_Toc241387683" Signing a Soldier Out for Leave  PAGEREF _Toc241387683 \h 10  HYPERLINK \l "_Toc241387684" Adding an Extension for a Soldier  PAGEREF _Toc241387684 \h 10  HYPERLINK \l "_Toc241387685" Reviewing an Extension Request  PAGEREF _Toc241387685 \h 11  HYPERLINK \l "_Toc241387686" Signing a Soldier in from Leave  PAGEREF _Toc241387686 \h 11  HYPERLINK \l "_Toc241387687" Administering Your Leave Group  PAGEREF _Toc241387687 \h 13  HYPERLINK \l "_Toc241387688" Adding/Removing Supervisors from Your Leave Group  PAGEREF _Toc241387688 \h 13  HYPERLINK \l "_Toc241387689" Adding/Removing a Soldier from Your Leave Group  PAGEREF _Toc241387689 \h 13  HYPERLINK \l "_Toc241387690" Viewing Leave Reports  PAGEREF _Toc241387690 \h 15  HYPERLINK \l "_Toc241387691" Administering the Leave Log System for Your State  PAGEREF _Toc241387691 \h 16  HYPERLINK \l "_Toc241387692" Adding/Removing Administrators for Your State  PAGEREF _Toc241387692 \h 16  HYPERLINK \l "_Toc241387693" Adding a Leave Administrator to Your State  PAGEREF _Toc241387693 \h 16  HYPERLINK \l "_Toc241387694" Removing a Leave Administrator from Your State  PAGEREF _Toc241387694 \h 17  HYPERLINK \l "_Toc241387695" Adding/Removing Leave Groups  PAGEREF _Toc241387695 \h 17  HYPERLINK \l "_Toc241387696" Adding a Leave Group  PAGEREF _Toc241387696 \h 17  HYPERLINK \l "_Toc241387697" Removing a Leave Group  PAGEREF _Toc241387697 \h 17  HYPERLINK \l "_Toc241387698" Managing the Leave Group Hierarchy  PAGEREF _Toc241387698 \h 18  HYPERLINK \l "_Toc241387699" Managing the Leave Group Hierarchy  PAGEREF _Toc241387699 \h 18  HYPERLINK \l "_Toc241387700" Adding/Removing Supervisors from a Leave Group  PAGEREF _Toc241387700 \h 19  HYPERLINK \l "_Toc241387701" Adding a Supervisor to a Leave Group  PAGEREF _Toc241387701 \h 19  HYPERLINK \l "_Toc241387702" Removing a Supervisor from a Leave Group  PAGEREF _Toc241387702 \h 19  HYPERLINK \l "_Toc241387703" Adding/Removing Soldiers from a Leave Group  PAGEREF _Toc241387703 \h 20  HYPERLINK \l "_Toc241387704" Adding a Soldier to a Leave Group  PAGEREF _Toc241387704 \h 20  HYPERLINK \l "_Toc241387705" Removing a Soldier from a Leave Group  PAGEREF _Toc241387705 \h 20  HYPERLINK \l "_Toc241387706" Searching the Users in the State  PAGEREF _Toc241387706 \h 21  HYPERLINK \l "_Toc241387707" Searching the List of Users in Your State  PAGEREF _Toc241387707 \h 21  HYPERLINK \l "_Toc241387708" Updating an Individual Users Information  PAGEREF _Toc241387708 \h 21  HYPERLINK \l "_Toc241387709" Disabling a Users Account  PAGEREF _Toc241387709 \h 21  HYPERLINK \l "_Toc241387710" Marking Leave DFAS Processed (for non-AGRs)  PAGEREF _Toc241387710 \h 23  HYPERLINK \l "_Toc241387711" Troubleshooting  PAGEREF _Toc241387711 \h 24  HYPERLINK \l "_Toc241387712" When I try to access the system I see an error message that says You are not authorized to view this page.  PAGEREF _Toc241387712 \h 24  Using the ARNG Leave Tracking System to Track Your Leave Before you start tracking your leave in the leave log system you must have an AKO account, have your CAC certificates registered with AKO, and you must register your information in the leave log system. Registering Yourself in the System To begin tracking your leave in the Leave Log system, do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog At this time, if you have not previously been registered, the system will look up your SSN (taken off your CAC) in ARMs weekly DFAS download to confirm you are being paid as an AGR. If you are not being paid AGR the system will then look for a record for you in SIDPERS. If it is found that you are being paid as an AGR or have a record in SIDPERS, you will be displayed a registration screen. (Users who are in SIDPERS but NOT being paid AGR can track leave, but no transactions will be sent to DFAS for them. Their leave must be processed manually) Enter or change the information on the form, making sure to select a leave group you would like to submit leave under. When you are finished click the Register button. You are now ready to use the leave log to enter and track leave. Moving a Leave Request Through the Leave Process During the leave process the soldier who entered the request will be required to take an action in the leave system at the following times: Entering the initial request Before the request is approved the soldier may make changes to the request without any notification being sent to the supervisors. Requesting an extension while on leave. This can also be done by a supervisor on behalf of the soldier if the soldier is unable to access the system while on leave. Upon returning from leave, the soldier must return to the Leave Log system and confirm the dates they were on leave. All actions that take place on a leave request once it has been entered into the system can be made from the View Leave link on the home page. On this page you will see a drop down list next to each leave request that will contain a list of the actions that can be performed on that leave request. Entering a Leave Request To enter a leave request into the system do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click on the Add Leave Request link. Fill out the leave information on the form. If youd like to enter information regarding any dependents do the following: Enter the information for the dependent Click the Add Dependent button. At this time you will see the dependent added to the list of dependents on the form. If you would like to enter another, repeat steps A and B. If you require a signed DA31 form check the box on the form. If this option is selected then you will be redirected to the signing page at any time a signature is required. Youre Leave Group Supervisor may require you to sign the DA31 form in which case the checkbox will not be able to be unchecked When you are done click the Submit Leave Request button. An email will now be sent to the supervisors in your leave group informing them there is a pending request. You will be included on the CC line. Your will be redirected to the leave search page where you can view the progress of all leave you have entered into the system. Entering a Leave Extension Request If while on leave (after a supervisor has signed you out and before you have confirmed the leave dates) you require an extension you can enter an extension request. Any supervisor in your leave group can also do this for you if you are unable to access the system while on leave. To enter a leave request: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click on the View Leave link. If you would like you can narrow your search by the status of the request. In this case you will want to search for Signed Out Click the search button Find the leave you would like to add an extension to and in the drop down list that appears on the left of the row select Add Extension Request. This will take you to the add extension request form. Select an extension date and enter comments to accompany your request. When you are done, click the Save button. This action will send an email to the supervisors in your leave group informing them that a request for an extension has been entered. You will be included on the CC line of that email. You will now be redirect back to the View Leave page. Other Functions You Can Perform in the Leave System There are a few other functions you can perform in the leave system. These functions include: Viewing a DA31 form for each leave request generated by the system. Update your user information Viewing you leave balance Viewing a Leaves DA31 Form To view a DA31 form that is created and stored for each leave request (in PDF format) do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click on the View Leave link. If you would like you can narrow your search by the status of the request. Click the search button. Find the leave request you would like to view the DA31 for and in the drop down that appears on the left of the row select View Detail. This will redirect you to a page that shows all the detail of the leave request, and its history. There is also a button near the top left of the page that says Download DA31 Form. To download the DA31 form click on the Download DA31 Form button. You will be given the option of opening or saving the PDF DA31 form. Updating Your User Information You have the ability to update your user information that is used by the leave log system. Things you can update include: First name Last name Email address Organization Station Station phone number Position title Email Preferences To update this information do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the My Account link. Change any information you would like on the form that is displayed. Click the Save button to save this information Viewing Your Leave Balance Your leave balance is downloaded by ARM weekly from DFAS. Please note that this is an approximate leave balance which may differ from the actual leave balance due to factors such as queued leave that havent been applied yet. To view your leave balance: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the My Account link. Your leave balance will show in the Leave Information section Using the FTSMCS Leave Log to Supervise Leave As a leave supervisor there are a few more functions you can perform in the leave log system. They include: Moving a leave request through the leave process Administering your leave group Viewing leave reports Moving a Leave Request Through the Leave Process During the process of a leave request you can perform many actions on a leave request to facilitate its movement through the leave process. They include: Reviewing a leave request Signing a soldier out for leave Adding an extension for a soldier Reviewing an extension request Signing a soldier in from leave Being the approval authority of a leave request Recommending a Leave Request for Approval To recommend a pending leave request do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. Click on the Leave | Supervise Tab. You can narrow your search by selecting different filter criteria at the top of the page. In this case select Request from the status drop down list. Click the Search button Find the leave request you would like to recommend for approval, and in the drop down list that appears at the left of the row select either Recommend or Deny. Selecting this action will automatically perform the action. If this leave request requires a digital signature you will be directed to the DA31 digital signing page. Follow the steps on the screen to digitally sign the DA31 form. An email will be sent to the soldier who entered the leave request. You will be included on the CC line of this email. Reviewing a Leave Request After the request has been recommended for approval by a supervisor, the leave must be approved by an approval authority before the soldier can be signed out. Only supervisors in the soldiers leave group that are marked as approval authorities can act as the approval authority. To give a leave final approval: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. Click on the Leave | Supervise Tab. You can narrow your search by selecting different filter criteria at the top of the page. In this case select Recommended from the status drop down list. Click the Search button Find the leave request that you would like to sign in, and in the drop down list that appears at the left of the row select Approve. Selecting this action will automatically perform the action. If this leave request requires a digital signature you will be directed to the DA31 digital signing page. Follow the steps on the screen to digitally sign the DA31 form. An email will be sent to the soldier letting them know that their leave has been approved. You will be CCed on this email. Signing a Soldier Out for Leave You can sign a soldier out for leave within 1 business day of the leave start. To sign a soldier out for leave: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. Click on the Leave | Supervise Tab. You can narrow your search by selecting different filter criteria at the top of the page. In this case select Approved from the status drop down list. Click the Search button Find the leave request you would like to sign out, and in the drop down list that appears at the left of the row select Sign Out. Selecting this action will automatically perform the action. If this leave request requires a digital signature you will be directed to the DA31 digital signing page. Follow the steps on the screen to digitally sign the DA31 form. An email will be sent to the soldier who entered the leave request. You will be included on the CC line of this email. Adding an Extension for a Soldier If a soldier is on leave and need an extension to their leave, but is unable to access the Leave Log system, you have the ability to add in an extension for that soldier. To add an extension for a soldier do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. Click on the Leave | Supervise Tab. You can narrow your search by selecting different filter criteria at the top of the page. In this case select Signed Out from the status drop down list. Click the Search button Find the leave request you would like to add an extension request for, and in the drop down list that appears at the left of the row select Add Extension Request. Selecting this action will redirect you to the add extension form. On the form select an extension date, and add comments regarding the extension. When you have completed the form click the Save button. This will send an email to you letting you know that there is an extension request pending for your approval. Make sure to approve the request by following the steps to review an extension request. Reviewing an Extension Request To review an extension request that either a soldier or yourself has put in, do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. Click on the Leave | Supervise Tab. You can narrow your search by selecting different filter criteria at the top of the page. In this case select Signed Out from the status drop down list. Click the Search button Find the leave request that has an extension that you would like to review, and in the drop down list that appears at the left of the extensions row select either Approve or Deny. Selecting this action will automatically perform the action. If this leave request requires a digital signature you will be directed to the DA31 digital signing page. Follow the steps on the screen to digitally sign the DA31 form. An email will be sent to the soldier informing them that the extension has been approved or denied. You will be CCed on this email. Signing a Soldier in from Leave To sign a solder in from leave do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. Click on the Leave | Supervise Tab. You can narrow your search by selecting different filter criteria at the top of the page. In this case select Signed Out from the status drop down list. Click the Search button Find the leave request that you would like to sign in, and in the drop down list that appears at the left of the row select Sign In. Selecting this action will automatically perform the action. If this leave request requires a digital signature you will be directed to the DA31 digital signing page. Follow the steps on the screen to digitally sign the DA31 form. If you sign a soldier in early (before the end date marked on the request) the end date of the request will be changed to the date you signed the soldier in. If this is a chargeable leave type then the number of days charged will change. An email will be sent to the soldier letting them know that they have been signed in. You will be CCed on this email. Administering Your Leave Group As a leave supervisor you can administer any leave group you supervise. The actions you can perform are: Adding/removing supervisors from your leave group Adding/removing soldiers from your leave group Adding/Removing Supervisors from Your Leave Group You may add and remove supervisors from your leave group. To successfully move leave through the leave process there must be 2 supervisors (one to supervise the leave and one to act as the approval authority). To add or remove a supervisor from your leave group do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find the leave group you would like to modify and click on its name. This will redirect you to a page that displays all the group information. Select an action youd like to perform: To remove a supervisor, simply click the red Remove button to the left of the supervisors name. To add a supervisor click the green Add button above the list of supervisors. This will redirect you to the add supervisor form. On the add supervisor form you will have the option to either select a current user, or to enter a persons AKO user name. If you select a current user they will be added to the list of supervisors. If you enter an AKO user name and that person is not already a user, you will be asked to enter some basic user information. An account will be created for them when you have submitted the form. Adding/Removing a Soldier from Your Leave Group You may add and remove soldiers from your leave group. There is no limit on the number of soldiers allowed in a leave group. To add or remove a soldier from a leave group to the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find the leave group you would like to modify and click on its name. This will redirect you to a page that displays all the group information. Select an action youd like to perform: To remove a soldier, simply click the red Remove button to the left of the soldiers name. To add a soldier click the green Add button above the list of soldiers. This will redirect you to the add soldier form. On the add soldier form you will have the option to either select from a list of soldiers in the system who have no been put in a group yet, or entering their SSN. If you select to enter an existing user, the system will check to see if they have previously entered all the information required for a soldier to enter leave. If they have not a form will be displayed allowing you to enter in the missing information If you enter a SSN the system will look up their SSN in DFAS to ensure they are either being paid as an AGR, or has a record in SIDPERS, then will display a form that will allow you to enter in the remaining information required for a soldier to enter leave. Viewing Leave Reports There are a few prepackaged reports in the leave log to help you report leave. They are: Leave control number report This report shows every leave request that has been assigned a leave control number in your state in sequence. This report is intended to be a replacement for the DA form 4179 (leave control log). Leave Gantt chart This report shows a graphical representation of who is on leave during a given time. It shows time horizontally and displays a colored bar during the period of time the soldier is on leave. Any leave that is in the approved, signed out, soldier returned, signed in, or DFAS processed status will show on this report. Soldier leave balance report This report shows the leave balance for each soldier in a leave group as of the last date ARM downloaded data from DFAS (which is done weekly). You can also filter this report to show soldiers who have a balance over X amount of days. Users Who Havent Taken Leave Report This report allows you to enter a date and see who hasnt taken leave since that date. Late Leave Report This report shows all leave that have been entered into the system, is still active, and hasnt been acted upon in X amount of days. This will help you narrow down the leave request that may have been forgotten by the soldier or supervisor and needs to be closed out. DFAS Transactions This report gives you visibility of the leave transactions that are being sent to DFAS. You can view transactions by batch date, including all transactions that havent been sent yet. Leave Master Report This report displays all users in your state. It shows who the administrators are, what groups have been set up, and each groups supervisors and soldiers. Administering the Leave Log System for Your State As an administrator you have access to some functions that soldiers and supervisors do not. They include: Adding/removing leave administrators for your state Adding/removing Leave Groups Managing the Leave Group Hierarchy Adding/removing supervisors from any leave group Adding/removing soldiers from any leave group Searching all of the users in the state Marking leave as DFAS processed (temporary) Adding/Removing Administrators for Your State When you are assigned as a leave administrator you have the ability to add and remove administrators to your state. Adding a Leave Administrator to Your State To make a user a leave administrator in your state, do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Manage State User Accounts link. You can then narrow your search by entering either the first name and/or last name of the user youd like to search for. The search works with partial names, so you can find anyone whose last name starts with A by only typing the letter A into the last name field. Click the Search button. Click on the pencil icon of the user you would like to make a state administrator. Check off the checkbox labeled State Administrator under the Special Permissions section of the form. Click the Save button in order to apply the changes. Removing a Leave Administrator from Your State To remove a leave administrator from your state do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Manage State User Accounts link. You can then narrow your search by entering either the first name and/or last name of the user youd like to search for. The search works with partial names, so you can find anyone whose last name starts with A by only typing the letter A into the last name field. Click the Search button. Click on the pencil icon of the user you would like to make a state administrator. Un-check the checkbox labeled State Administrator under the Special Permissions section of the form. Click the Save button in order to apply the changes. Adding/Removing Leave Groups Setting up your leave groups is the first thing that needs to be done in order to set your state up in the leave log system. Once you set up groups users can assign themselves to the groups through the registration page they see when they first come to the site. Adding a Leave Group To add a new leave group in your state, do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Enter a name into the text box near the bottom of the page Click the Save button. You will see the new group appear under your state in the hierarchy tree above Removing a Leave Group When you remove a leave group it will orphan any soldiers that have been assigned to that group. They will not lose any of their leave history. All of their leave and user information is saved and will be visible again when they are assigned to a new group. To remove a leave group do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Click on the name of the group youd like to remove Click the Delete button on the form Managing the Leave Group Hierarchy As an administrator you can make changes to the leave group hierarchy for your state. Supervisors that are higher in the hierarchy can supervise soldiers in groups lower in the hierarchy. For example: If this is your states hierarchy: Group 1 Group A Group AA Group B Group 2 If you are a supervisor in Group A then you can supervise leave in Group AA but you cannot supervise leave in Group 1. Managing the Leave Group Hierarchy To manage the leave group hierarchy for your state do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find a group youd like to nest and drag and drop it onto another group. The change takes place immediately. No saving is required Adding/Removing Supervisors from a Leave Group In order for leave to move through the normal leave process there must be two supervisors in a leave group (one to supervise the leave, and one to act as the approval authority for the leave). Adding a Supervisor to a Leave Group To add a supervisor to a leave group do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find the leave group you would like to add a supervisor to and click on its name. Click the green Add button above the list of supervisors. You will have the option of either selecting a current user, or entering the AKO user name of the user you would like to enter. If you select a current user no further information is needed and you will be redirected to the leave group page. If you enter an AKO user name the system will check to see if that user has been entered into the system already If the user name you entered belongs to a user already in the system they will automatically be added and you will be redirected back to the leave group page. If the user name you entered does not belong to a current user you will be asked to fill in some basic user information (first, last name, and email address). When you are done, click the Add Supervisor button. Removing a Supervisor from a Leave Group To remove a supervisor from a leave group do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find the leave group you would like to remove a supervisor from and click on its name. Find the supervisor you would like to remove in the supervisors section and click the red Remove button next their name. Adding/Removing Soldiers from a Leave Group As an administrator you can add and remove soldiers from a leave group at any time. Adding a Soldier to a Leave Group Soldiers can register themselves into leave groups the first time they come to the site, but if for some reason you would like to add a soldier in manually do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find the leave group you would like to add a soldier to and click on its name. Click the green Add button in the users section You will be given the choice to either select from a list of users who are not currently in a leave group, or enter the SSN of the soldier youd like to add If you select a current user you may be asked to enter some additional information required for a soldier to enter leave. If that information is already in the system you will be redirected back to the leave group page. If you select to enter a SSN: The SSN will be looked up in ARMs latest DFAS download to validate that that SSN belongs to a soldier being paid as an AGR. You will then be asked to enter some additional information required for a soldier to enter leave. When you are done click the Add User button Removing a Soldier from a Leave Group If you remove a soldier from a leave group none of their information is lost. It will all be visible again when they are assigned to a new group. To remove a user from a leave group do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Leave Groups link. Find the leave group you would like to remove a soldier from and click on its name. Click the red Remove button to the left of the name of the soldier youd like to remove. Searching the Users in the State As a leave administrator you have the ability to: Search the list of users in your state Update an individual users information Disable a users account Searching the List of Users in Your State From the search page you will see basic user information such as first name, last name, AKO user name, and the date/time they last signed in. To search the user list do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Manage State User Accounts link. You can then narrow your search by entering either the first name and/or last name of the user youd like to search for. The search works with partial names, so you can find anyone whose last name starts with A by only typing the letter A into the last name field. Click the Search button. For more information on that specific user click the blue Update button next to their name. Updating an Individual Users Information You can update the information for any user in your state from the search page. To update a users information do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Manage State User Accounts link. Find the user youd like to update by using the search feature. Click the pencil icon next to their name. Update any of the information on the users page. Click the Save button Disabling a Users Account A user cannot be removed from the system. This is to prevent possible loss of historical leave information. Instead you have the ability to disable a users account. They will no longer be able to access the system, but all of their leave historical information is preserved. To disable a users account do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the Manage State User Accounts link. Find the user youd like to update by using the search feature Click the red X icon next to their name. A green Activate button will appear in place if the Disable button. If youd like to activate their account at any time navigate back to this page and click the Activate button. Marking Leave DFAS Processed (for non-AGRs) The Leave Tracking System automatically processes leave to DFAS for AGRs. Other soldiers entered into the system must have their leave processed manually. Only leave administrators can mark a request as having been processed. To mark that a leave request has been processed by DFAS do the following: From a computer with a CAC reader, navigate to the FTSMCS Leave Log:  HYPERLINK "https://ftsmcs.ngb.army.mil/LeaveLog" https://ftsmcs.ngb.army.mil/LeaveLog Click the View Leave link. You can narrow your search down by using the filters at the top of the page. In this case select Completed from the status drop down list. Click the search button. Find the leave you would like to mark as processed and in the drop down list that appears in the left-most row select Mark as DFAS Processed. Troubleshooting When I try to access the system I see an error message that says You are not authorized to view this page. If you see this error message it is because you do not have your current CAC certificates registered with AKO. To register your certificates with AKO do the following: Log into AKO. Click on My Account. Click on CAC registration. Click the Register button or the Clear CAC Information button. 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