ࡱ> [@ ~bjbj44 )ViVi0M } } }8D}0~ ^|@ Xbbbul$ݫ߫߫߫߫߫߫$ڭR,N.qu..bbXXX.bbݫX.ݫXXlb4 ا4 }D:*.0^CJz~zT  zd}X{G  s|DB  |  EMBED Word.Picture.8  Forest Service Handbook southwestern region (region 3) albuquerque, new mexico fsH 5109.34 Interagency incident business management handbook national wildfire coordinating group (NWCG) handbook 2 chapteR 20 - procurement Supplement No.: 5109.34-2005-1 Effective Date: April 13, 2005 Duration: This supplement is effective until superseded or removed. Approved: Abel M. Camarena (for) REGIONAL FORESTERDate Approved: March 22, 2005 Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar year. Post by document; remove the entire document and replace it with this supplement. Retain this transmittal as the first page(s) of this document. The last supplement to this Handbook was 5109.34-2002-2 to 5109.34_20. New Document 5109.34-2005-125 PagesSuperseded Document(s) by Issuance Number and Effective Date5109.34-2004-1, Effective Date 2/27/0423 Pages Digest: In order by code, summarize the main additions, revisions, or removal of direction incorporated in this supplement. General: Replaced the word fire with incident throughout the document. Replaced the word Forest with Agency throughout the document. Adjusted actual rates where appropriate.22Replaced Paragraph 1.23.4Deleted entire reference. 24.3-2.aReplaced Paragraph.26 and 26.6Deleted and replaced references.28 Exhibit 1Directory: Added the following items and renumbered accordingly: Portable Toilets Office Service Trailer Hand Wash Station Pressure Washer Station Deleted reference to Miscellaneous. 1. Explanation of Rates: Deleted b.. 2. Definitions: Corrected reference to Clause 4 of the General Provisions, Repair Rate. 3. Buses A. Corrected citation to read: 49 CFR Part 395 and reworded paragraph. B. Added: and/or DOT Regulations after Forest Service Health and Safety Code Chapter 2. 13. Fire Engine Type Vehicles: replaced term per day with per operational period throughout. Added when ordered where appropriate.  20.04 RESPONSIBILITIES 3. Buying Teams. Any agency may use a Regional Buying Team whenever an incident exceeds the capability of the local agency to effectively procure needed goods or services to support the emergency. For purposes of this supplement, the term Buying Team will include the designated Regional teams, teams from other regions or the local acquisition team. The Buying Team shall rotate two weeks on call and two weeks off. The determination to take a team out of rotation shall be made by the Director or Acting Director of Acquisition Management. Team Members Responsibilities: (1) Ensure that the home unit supervisor is aware of the commitment involved as a member on a Buying Team. Supervisor support is required before participating. (2) When unavailable, find a qualified replacement for the team on the list of alternates. Notify the Team Leader and Coordination Center when a replacement is found. (3) Members of a Buying Team are required to be entered in the Resource Ordering Status System (ROSS) data base. All members should have a government-issued travel card. At least four team members should have a Government Purchase Card. (4) Comply with requirements in the National Interagency Buying Team Guide located at  HYPERLINK "http://fsweb.wo.fs.fed.us/aqm/fire_aviation_information/bt_guide/index.html" http://fsweb.wo.fs.fed.us/aqm/fire_aviation_information/bt_guide/index.html Buying Teams shall be kept intact. Team members must not accept other incident assignments when their team is on call. The entire team is ordered and released as a single unit. Upon arrival and for the duration of the incident, the team reports to the host Agency Administrator. Team Leaders Responsibilities: Coordinates acquisition activities with the Agency Administrator and host Agency Acquisition Management Team. Insures implementation of and compliance with the Agencys Service and Supply Plan. Complies with requirements in the National Interagency Buying Team Guide located at  HYPERLINK "http://fsweb.wo.fs.fed.us/aqm/fire_aviation_information/bt_guide/index.html" http://fsweb.wo.fs.fed.us/aqm/fire_aviation_information/bt_guide/index.html Host Agencys Responsibilities: The host Agency is the Agency with the incident who placed the order for the Buying Team. The following arrangements, supplies and equipment should be made available to the Buying Team: Space: Space should be quality office space with tables/desks, chairs and appropriate office supplies, forms, and local telephone books. Equipment: IBM compatible computer, printer, calculator, typewriter, photocopier and FAX machine, sufficient number of telephones, and flip chart or dry-erase board. Forms and supplies as required. Administrators Role: Request and release the Buying Team through normal dispatch channels. Act as liaison with the Incident Agency Management Team. Represent the agency in matters of incident acquisition, property management, and policy as related to the Business Management area of incident acquisition. (3) Discuss the following items with the Buying Team and Agency acquisition staff: a. Acquisition and tagging of property. b. Acquisition process for IT services and supplies that require technical approval. c. Directions to Incident Base Camp. d. Process for interaction with Agency Acquisition Management Team. e. Transportation of supplies to/from Incident Base Camp. f. Agency-specific policies regarding incident acquisitions. g. Process for receipt of orders from Incident Base Camp. h. Cache orders. i. Rehab orders. 22 - INCIDENT AGENCY SERVICE AND SUPPLY PLAN 10. Emergency Equipment Rental Agreements. Standard rates for emergency equipment and vehicles will be developed and issued at least every three years. All other equipment/services without established rates not addressed under this supplement may be negotiated. 11. Zone of Influence. The service and supply plan shall include all equipment rental agreements from all agencies within the unit's zone of influence. Zone of influence is that jurisdictional area within the Southwest Region Geographical Areas in which contract equipment is considered as closest resources, regardless of administrative boundaries. 23 - SOURCES OF SUPPLY Give first priority to local communities near the incident as a source for open market purchases and equipment rentals. Includes Emergency Equipment Rental Agreements. 24 - ACQUISITION METHODS 24.3 - Emergency Equipment Rental Agreements (EERA), OF-294 Equipment from outside the Southwest Region Area, ordered under an existing rental agreement is paid in accordance with the terms and conditions and at the rates established by that agreement. Equipment not ordered, arriving at the incident with an existing rental agreement, issued by an agency outside the Southwest Region geographic area, may be used provided no local sources are available; and: 1. There is a bonafide need for the equipment; and 2. The rates are considered reasonable; and 3. The using agency is willing to accept the terms and conditions of the rental agreement, and the procurement official is authorized to sign for the agency. Southwest Coordinating Group should work toward having a single agreement with any one contractor for use by all agencies. Certain locales have both state and federal offices using the same pool of private contractors. In such cases keep duplicate EERAs to a minimum. When private contractors are signed up under a preseason agreement by one agency, forward the agreement to the other agency. 24.3-2 General Guidelines for Equipment Hire 9. The Contractor has the final responsibility to see that crewmembers are working safely and rested in accordance with Chapter 10, Section 12.7-1, of the Interagency Incident Business Management Handbook. The Contractor is required to follow the work rest guidelines as established by the National Wildfire Coordinating Group (NWCG). Refer to website:  HYPERLINK "http://www.nwcg.gov" www.nwcg.gov 10. Service Contract Act (SCA) Wage Determinations. Federal agencies shall apply the SCA to all rentals wherein service employees are used, except for owner/operators. Contractors are responsible for paying these rates. 25 - UNIQUE ITEMS 25.4 - Subsistence and Lodging Provisions 3. Supplemental Food and Drinks. The amount and types of supplemental foods to be distributed on an incident shall be a joint decision of the Incident Commander and the Agency Administrator. The Incident Management Team shall determine the best method for distribution. 26 - EERA ADMINISTRATION Normal Wear and Tear: Equipment furnished under the EERA may be operated and subjected to extreme environmental and/or strenuous operating conditions which could include, but is not limited to, unimproved roads, steep, rocky, hilly terrain, agrees that what is considered wear and tear under this agreement is in excess of what the equipment is subjected to under normal operations and is reflected in the rates paid for the equipment. Changes to EERAs may only be made by the original signing procurement official. If the original signing procurement official is not available and adjustments are deemed appropriate, a new EERA shall be executed at the incident and shall be applicable for the duration of that incident only. 26.6 - Contract Claims Claim Settlement Authority: For the purpose of settling claims, the successor contracting officer is any contracting officer acting within their delegated warrant authority, under the clauses of the agreement and limits set by the incident agency. 28 EXHIBITS 28 - Exhibit 01 SOUTHWEST REGION EQUIPMENT RENTAL RATES DIRECTORY PAGE 1. Explanation of Rates 8 2. Definitions 8 3. Buses 9 4. Water Trucks (Non-Potable) 10 5. Water Trucks (Potable) 10 6. Fuel trucks 11 7. Transports 12 8. Refrigeration Trailers 12 9. Shop trucks 12 10. Vehicle Rental 13 11. Dozers 15 12. Motor Graders 17 13. Fire Engine Type Vehicles 18 14. Chainsaws 23 15. Packers and saddle stock 23 16. Light towers 23 17. Generators 24 18. Portable Toilets 24 19. Refuse Collection 24 20. Mobile Office 24 21. Office Service Trailers 24 22. Hand Wash Station 24 23. Pressure Washer Station 24 24. ATV 24 25. Aerial Fireflex Tanks 24 26. Land and Facility Rental Agreements 24 27. Ambulances 25 1. EXPLANATION OF RATES. The enclosed EERA Rates are effective from the date of approval through March 31, 2008, pending any modifications resulting from the previous fire season, directives, and/or any changes in the applicable SCA Wages or marketplace realities. Multi-year agreements should show March 31, 2008 as the ending date on the EERA. Perform a pre-use equipment inspection prior to assignment on an incident. The rates included herein are the standard set rates payable for the equipment listed. Do not negotiate prices from the set rate except in exceptional cases. These exceptional cases shall be approved and documented by the authorized procurement official. The agreement file should be documented to show how the rates were determined. Exceptions to the use of the standard rates are: A. When circumstances require the signup of equipment not listed or at rates higher or lower than those listed. B. When equipment is leased from commercial leasing firms. C. When equipment is rented from a source that has a fully developed cost accounting system or established union agreement. When applicable, it shall be used for all equipment from that source. The special provisions block of the EERA should be used to document any special clauses of the agreement, including provisions for hiring operators under casual hiring agreements. Operational Period (Shift) - Includes time of actual work, time that equipment is held or directed to be in a state of readiness, and compensable travel that has a specific start and ending time. Each Operational Period shall have a separate operator(s) and or crew(s), there will be no compensation for a second Operational Period unless a separate operator(s) and or crew(s) is/are ordered for the second Operational Period. NOTE: Equipment hired using daily rates will be worked and paid for on a shift basis and not on an hourly basis. Therefore, it is understood that the daily rate amount will be paid for a Single Shift without making any adjustments for actual hours worked that are more or less than the average 14-hour Shift. The only exceptions will be on the first and last day when the time under hire is less than 8 hours and compensation will be at one-half the daily rate, or when equipment breaks down and cannot be repaired. Driver Limitation (first day). Depending on the time of dispatch and in certain cases, a secondary operator may be needed in order to meet CDL driver limitation or safety concerns. An authorized procurement official may negotiate a rate to cover this expense in addition to the work or daily rate. Use SCA Wage Determination for the applicable categories as a basis for negotiation. Overhead, profit, and equipment costs are already covered under the daily rate. 2. DEFINITIONS. A. Daily Rate - Based on a 24-hour period in a calendar day. B. Dry - The government furnishes all operating supplies after the equipment arrives at the incident. C. Wet - The contractor furnishes all operating supplies. D. Repair Rate Refer to Clause 4 of the General Provisions, of the EERA. The rate to be assessed for government provided repairs shall be actual cost (parts and labor). E. Standard Rate - This rate is to be used for all areas within the Southwest Region Geographic Area. F. Commercial Drivers License - A valid Commercial Drivers License (CDL) is required for any equipment contracted by an Emergency Equipment Rental Agreement that falls under the CDL regulations. Most common requirements are as follows: (1) A single vehicle with a gross vehicle weight rating (GVWR) of more than 26,000 pounds. (2) A trailer with a GVWR of more than 10,000 pounds if the gross combination weights rating is more than 26,000 pounds. (3) A vehicle designed to transport more than 15 persons (including driver). (4) Any size vehicle, which requires hazardous materials placards. 3. BUSES, COACH/CREW A. Commercial Motor Carriers. The preferred method of hire is fully operated. Commercial motor carriers are subject to state statutes and licensing requirements that allow them to operate intra/interstate. Carriers are responsible for obtaining necessary permits from the respective state permit boards. Any bus used in interstate transportation shall meet the insurance requirements of Department of Transportation (DOT) Regulation CFR 49 387, which specifies a minimum $5,000,000 insurance coverage. For further information, contact the state permit board in Arizona (602)712-7011 or the New Mexico Public Regulation Commission (505) 827-4519. Coaches hired strictly for transporting employees either to or from the incident, typically not under the control of the incident organization and not held at the incident, may be commercially contracted using the vendors contract and paid by Government Purchase Card. Hours of Service for Drivers. 49 CFR Part 395 of the Federal Motor Carriers Safety Regulations covers the maximum hours bus operators can drive and be on shift. Subpart 395.5 states that a driver of a passenger-carrying vehicle that does not use a sleeper berth must not drive or be permitted to drive (1) More than 10 hours following 8 consecutive hours off duty or (2) For any period after having been on duty 15 hours following 8 consecutive hours off duty. B. Crew Buses. Bus specifically modified to carry firefighters. Cargo, such as tools, fire packs and equipment shall not be carried in the bus unless the bus meets standards of the Forest Service Health and Safety Code Chapter 2 and/or DOT regulations. Basically, tools and gear are not to be transported in the bus with passengers unless they are securely lashed down or stored behind a well-anchored screen separating the tools and gear from the passengers. Many buses have been modified to provide the anchored screen (cage). The bus shall provide for at least one emergency exit in addition to the main door and access to the emergency exit must be free of any barriers. EQUIPMENT SIZE_________________DAILY RATE_______________ W/Cargo Cage 30 Passengers* $880 *Negotiate rate for less than 30 passengers __________________________________________________________ 4. WATER TRUCKS (NON-POTABLE). Standard Method of Hire: Daily Rate, Fully Serviced. Water truck is intended for use in the following operations: dust abatement, water transfer and hauling, including unloading into a portable tank. Water trucks will not be used in direct support of suppression activities. Truck should be equipped with a volume filler pump, suction-discharge hose, spray bar and large dump capability. Rates for trucks above 6000 gallons shall be negotiated at time of sign-up. DAILY RATE DAILY RATE EQUIPMENT SIZE (Single Shift) (Double Shift) 1500 Gal GVW: 24,000 $757 $1395 2000 - 2500 Gal GVW: 32,000 $767 $1416 3000 3500 Gal $809 $1493 4000 Gal $963 $1801 5000 Gal (Combo Truck/Trailer $1116 $2108 6000 (Combo Truck/Trailer) $1393 $2661 _______________________________________________________________________ 5. WATER TRUCKS (POTABLE). Standard Method of Hire: Daily Rate, Fully Serviced, One Operator. Trucks shall be sanitized and safe for use and shall meet state and local requirements for dispensing potable water. Copy of current inspection for potable water shall be provided at time of pre-use inspection. The Government reserves the right to test the water at any time. Outside spigot/valve capable for filling canteens, etc. is required. At a minimum, all potable water trucks shall conform to the following requirements: A. All hauled water shall be obtained from a public water supply system regulated by the state. B. All materials or products that come into contact with the potable water shall comply with national standards for potable water or food grade products (NSF or FDA requirements). This includes tanks, surfaces, hoses, pumps, fittings, valves, and lubricants. Tanks should have the manufacturers label intact, indicating that the tank was made for potable water or food-grade use. C. All tanks shall be conspicuously and plainly labeled For Drinking Water Use Only or Potable Water Only. Suggested lettering is 4 high on both sides and end of tank. D. Tanks shall not have ever been used to haul petroleum or non-food grade products. E. Roof hatches shall be fitted with a watertight cover. F. A bottom drain or other provision to allow complete draining of the tank shall be provided. G. Hoses shall be equipped with a cap and shall remain capped when not in use. H. A water hauler shall maintain a free chlorine residual of 0.2 mg/l to 1.0 mg/l in the water that is hauled in the tank at all times. The residual free chlorine shall be tested by the hauler each time water is loaded or off-loaded. Chlorine disinfectant may be added at the time of on-loading if needed to meet the 0.2 mg/l requirement. If delivered water does not have detectable free chlorine residual it will be rejected for use and no payment will be made. I. The water hauler shall have one microbiological test for total coliform bacteria performed within 48 hours of the time of the arrival at the incident. Copies of the results of such test shall be submitted to the incident Logistics Chief or his designee. If total coliform test results are positive (indicating the presence of bacteria), the tank and all appurtenances shall be sanitized and another test performed. The water truck shall not be accepted back into service until a subsequent test result is negative. J. The water hauler shall maintain a log of activities on board the vehicle including: (1) Dates of cleaning and sanitation procedures, description of processes used (cleaning agent, contact time, and concentration of sanitizing agent). (2) Bacteriological test results. (3) Water sources used, including dates, gallons loaded, and name of person who authorized or directed use of source. (4) Delivery points and dates. (5) Copies of agreements, contracts, or licenses as applicable. (6) Log of chlorine residuals taken when loading and off-loading. EQUIPMENT SIZE DAILY RATE 1000 to 1500 Gal GVW: 24,000 $872 1501 to 2500 Gal GVW: 32,000 $913 2501 to 3000 Gal 3 Axle $986 3001 to 4500 (Combo Truck/Trailer) $1214 4501 + Gal (Combo Truck/Trailer) $1285 _______________________________________________ 6. FUEL TRUCKS. Fuel trucks shall be signed up at a daily rate (24 hour). Truck shall have a fuel meter, capable of dispensing fuel into motor vehicles, and State DOT permit. The fuel truck operator is required to use Fuel and Oil Issue Sheet or equivalent, for the issue of any fuel, to be billed at the established commercial rate. EQUIPMENT SIZE DAILY RATE 1000 to 1500 Gal GVW: 24,000 $872 1501 to 2500 Gal GVW: 32,000 $913 2501 to 3000 Gal 3 Axle $986 3001 to 4500 (Combo Truck/Trailer) $1214 4501 + Gal (Combo Truck/Trailer) $1285 _____________________________________ *7. TRANSPORTS. Rent transports (truck and trailer) at commercial rates for cross-country transportation. When a transport and another piece of equipment, (such as dozer), are hired, and both pieces of equipment utilize the same operator and the transport is directed (by the Government) to remain at the incident, daily payment for the transport shall be deducted by $406.00. EQUIPMENT SIZE DAILY RATE 10 - 25 Ton $669 26-30 Ton $781 31-40 Ton $808 41- 50 Ton $849 __________________________________________________ 8. REFRIGERATION TRAILERS. Hire dry without operator. Refrigeration trailers may be obtained commercially through rental companies utilizing commercial rate and invoice process. NOTE: Rates for Truck-Mounted Refrigerator units will be significantly higher than trailer units and must be negotiated. DAILY MILEAGE RATE EQUIPMENT SIZE RATE (DELIVERY/PICKUP) Up to 35 Feet $94 $1.75 36 + $150 $1.75 ____________________________________________________________ 9. SHOP TRUCK. The rates are based on commercial equipment shop trucks that include field repair and maintenance as a major part of their normal business. Trucks are to be fully equipped with welder, cutting torch, compressor, generator and tools. Rates include one operator per shift. Contractor is responsible for keeping records (using Incident Equipment Repair Order form or equivalent) of services and supplies used in repairing vehicles. Repair order forms will be turned into Finance after each operational period. Note: These records are required by the government to charge contractors for government-provided services (hourly rate to be established at point of hire depending upon commercial market rate and geographic area) and supplies (actual costs). HEAVY EQUIPMENT LIGHT EQUIPMENT (Diesel Mechanic w/Full Service Truck) (Light truck, small engine repair, etc. w/Service Truck) Fully Operated Daily Rate Fully Operated Daily Rate Single Shift Double Shift Single Shift Double Shift $757 $1298 $538 $924 Note: Additional mechanic per shift, if ordered: $466/day Additional mechanic helper per shift, if ordered: $325/day ____________________________________________________________ _______ 10. VEHICLE RENTAL. Equipment should be equipped with spare tire, wheel wrench, jack, and fire extinguisher. Vehicles shall be in good condition and meet all state and local laws for operation on public roads. Vehicle cleanup after use should be addressed at the time of sign-up. The government has the option of cleaning the vehicles before final inspection, or providing compensation to the vendor for cleanup. The preferred method of cleanup is for the government to provide this service allowing for a better inspection process. A. Commercial. For commercial rental companies, use their established rates using the commercial acquisition process. Rates should not exceed those charged to the public and should show both daily and weekly rates. Ensure the vendor understands the vehicles will also be used off-road. For that reason, the preferred method of hiring vehicles is on the EERA form. The purchase card may also be used. If the purchase card is used the card holder shall consider: (1) how the vehicles will be closed out at the end of the card holder's assignment, (2) use is for ALL Government Employees, and (3) a process for claim settlement that may result from the rental. B. Private. Standard method of hire: Unoperated, daily rate plus mileage. Operators shall be hired under the AD Pay Plan. It is recommended that the vehicle registration and proof of insurance is reviewed by the procurement officer to determine ownership. Vehicles owned and operated by personnel hired as overhead under the AD Pay Plan shall not exceed the established FTR rate allowed for mileage reimbursement. Preferred method for reimbursement is the travel voucher system. EERAs are NOT authorized for this type of use. Daily Rate Mileage Rate Wet Dry SEDANS, midsize or larger $39 .39 .29 PICKUPS, 4x2 (Includes Extended Cab) Compact Pickup $32 .32 .24 Ton $40 .40 .30 Ton $49 .49 .37 1 Ton $52 .52 .39 _ _______________________________________________________________________ PICKUPS, Crewcab, 4x2 Ton $54 .54 .41 1 Ton $62 .62 .47 __________________________________________________________________________ SPORT UTILITY, 4x2 Compact $36 .36 .27 Ton $44 .44 .33 Ton $52 .52 .39 __________________________________________________________________________ PICKUPS, Stakeside, 4x2 1 Ton $63 .63 .47 2 Ton $69 .69 .52 2 Ton $75 .75 .56 __________________________________________________________________________ PICKUPS, 4x4 (Includes Extended Cab) Compact $39 .39 .39 Ton $43 .43 .32 Ton $51 .51 .38 1 Ton $60 .60 .45 PICKUPS, Crewcab, 4x4 Ton $62 .62 .47 1 Ton $70 .70 .52 _________________________________________________________________________ SPORT UTILITY, 4x4 Compact $44 .44 .33 Ton $51 .51 .38 Ton $60 .60 .45 _________________________________________________________________________ PASSENGER VANS 7 Pass $40 .40 .30 8 Pass $51 .51 .38 12 Pass $59 .59 .44 15 Pass + $Negotiate Negotiate Negotiate Commercially rented Cargo Vans, i.e. U-HAUL, RYDER, etc. shall be leased unoperated, at rates not to exceed those charged to the public. 11. DOZERS. Hire dozers at a daily rate, fully serviced, with operator. Included in the rate is contractor provided service vehicle and pilot car(s). Dozers by horsepower, make and models are available at:  HYPERLINK "http://www.nwcg.gov" http://www.nwcg.gov . All dozers are required to be equipped with rollover protection, safety canopy, approved spark arrester on all naturally aspirated engines, axe or pulaski, shovel, fire extinguisher - minimum 4:BC rating, headlights and backup lights, dozer blade (hydraulic angle dozer blade preferred), and backup alarm. Government will provide fire shelter. DOZER CLASS T-3 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) _____________________________________________________________________________ 60-69 HP $979 $1812 Includes: Allis-Chalmers HD-6A, HD-6B, HD-6GB, HD-6E Case 450C, 550G, 550H LT, 550 H WT, 750 Caterpillar D3, D3-B, D4-C, D4-D John Deere JD-450B, JD-450C, JD-450D Fiat-Allis FS-5, 6-B, 6-E Intl-Hough TD-7E International TD-8C, TD-98 Komatsu D31A-16&17, D316P-16, 17 & 17A Massey-Ferguson MF-300 ____________________________________________________________________________ DOZER CLASS T-4 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ____________________________________________________________________________ 70-104 HP $1006 $1865 Includes: Allis-Chalmers HD-6EP, HD-11B, FD80 Case 650H, 650K, 850-B, 850-C Caterpillar D3C, D3G, D5, D6, D6B, D4D, D4E, D4H John Deere JD-550, JD-550A, 450G, 450H, 450H, 550G, 550H, 650G, 650H Fiat-Allis FD-7, 8, 8B, 8B-LGP, 6EP Intl-Hough TD-7D, TD-7H, International TD-9B, TD-9H, TD8H Komatsu D454A-1, D45P-1, D41A-3A, D41P-3, D37EX, D38E, D39E Massey-Ferguson MF-3366, MR-400, D-400C ___________________________________________________________________________ DOZER CLASS T-5 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ___________________________________________________________________________ 105-124 HP $1186 $2225 Includes: Allis-Chalmers HD-11B, HD-11E, HD-11EC Case 1150, 1150B, 1150C, 1150G, 1150H, 1150HT Caterpillar D5, D5B, D5H, D6C, D5M, D5N John Deere JD-750, JD-750B, 700H Fiat-Allis 10B, 10C, 10CTA, 11B Intl-Hough TD-12 Komatsu D53A-15, 16, 16A, 17, D53P-16, 17, D41E ___________________________________________________________________________ DOZER CLASS T-6 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ___________________________________________________________________________ 125-139 HP $1200 $2253 Includes: Allis-Chalmers HD-11EP, HD11 Series B Case 1450 Caterpillar D7C Fiat-Allis 11B, FD-145 Intl-Hough TD-15B, TD12C, Massey-Ferguson MF-500, 500B Komatsu D58E _____________________________________________________________________________ DOZER CLASS T-7 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) _____________________________________________________________________________ 140-169 HP $1338 $2529 Includes: Allis-Chalmers HD-11, Series B, HD-16D Case 1450B, 1650K Caterpillar D7D, D7E, D6C, D6D, D6H, D6M, D6N, D6R DS, D6R DSII, D6RII John Deere JD-850, JD-850B, 750C Fiat-Allis 14C, 14CTA, FD175 Intl-Hough TD-15C, TD12C International TD-20B Komatsu D60P-6, D600P, D65A, D65E, D65P-6, E-8, P-7, P-8, D61EX Massey-Ferguson D-600C _____________________________________________________________________________ DOZER CLASS T-8 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) _____________________________________________________________________________ 170-194 HP $1448 $2750 Includes: Allis-Chalmers HD-16B John Deere 850C, 850C II LT, 850CII WT Case 1850K LT, 1850 K XLT Caterpillar D7F, D7E, D6R DS XL/XW/SW, D6R XL International TD-20C Komatsu D85A-12, D65EX-12, D65EX-15, D65WX-15 Massey-Ferguson D-700C Terex 82-20, 20-B _____________________________________________________________________________ DOZER CLASS T-9 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) _____________________________________________________________________________ 195-249 HP $1804 $3462 Includes: Allis-Chalmers HD-21H Caterpillar D7C, D7H, D8D, D7R DS/II/XR, John Deere 950C Fiat-Allis FD-20, FD-16B, FD255 Intl-Hough TD-25B Komatsu D60F-8A, D85EX, D87E Terex 82-30, 82-30B, D700A _____________________________________________________________________________ DOZER CLASS T-10 DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) _____________________________________________________________________________ 195-249 HP $2309 $4473 Includes: Caterpillar D8R, D9R John Deere 1050C Intl-Hough TD25G, TD25H Komatsu D275A, D275AX ____________________________________________________________________________ *12. MOTOR GRADERS. Hire motor graders (also called road graders) on a daily basis, fully serviced, with operator. Included in the rate is contractor provided service vehicle and pilot car(s). All motor graders are required to be equipped with rollover protection, safety canopy, approved spark arrester on all naturally aspirated engines, axe or pulaski, or shovel, fire extinguisher - minimum 4:BC rating, headlights and backup lights, and backup alarm. Government shall provide fire shelters. GRADER DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ____________________________________________________________________________ 100-125 HP $1026 $1906 Includes: Caterpillar 120-G, 120H John Deere 670A, 672A, 685 Dresser A-400E Mitsubishi MG-300 ___________________________________________________________________________ GRADER DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ___________________________________________________________________________ 126-150 HP $1105 $2064 Includes: Caterpillar 130-G 140-G 12G, 12H, 135H Champion 710A, 715, 716A John Deere 672A, 672B, 670C, 670CH Dresser A-450E, A-500, S-500E Gallion T-500C, T-500M ___________________________________________________________________________ GRADER DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ___________________________________________________________________________ 151-200 HP $1206 $2265 Includes: Caterpillar 14-G, 140H, 143H, 160H, 163H Champion 720R, 720A, 730A, 736A John Deere 770A, 770A-H, 770B, 770C, 770CH, 772CH Dresser A-555, A-566E Fiat Allis FG95, FG 85A, FG105A Komatsu GD615A-1 ___________________________________________________________________________ GRADER DAILY RATE DAILY RATE ENGINE NET HP (Single Shift) (Double Shift) ___________________________________________________________________________ 201 + HP $1373 $2599 Includes: Caterpillar 16G, 14H, 16H CMI AG-65B Dresser A-600, A-606 Huber F-1700, F-1900 Note: If the equipment is ordered without operator, reduce the fully operated daily rate, one operator, by $466; reduce fully operated, daily rate, two operators by $702. 13. FIRE ENGINE TYPE VEHICLES. Standard method of hire: hourly rate fully operated. A. Personnel Requirements in accordance with NWCG 310-1: 1. Three wildland firefighter positions are required: (a) 1 (one) Single Resource Boss- Engine (ENGB) (b) 2 (two) Any combination of the following: Advanced Firefighter/Squad Boss (FFT1), and Firefighter Type 2 (FFT2). 2. For each individual, contractor shall supply certification (attached) showing that the individual has met all the training, physical fitness and experience levels for the position being performed when assigned. (a) All wildland engine personnel shall pass the Work Capacity Fitness Test (Pack Test) annually at the arduous level (45 pound pack, 3 miles in 45 minutes or less). Information on the Work Capacity Fitness test is contained in Fitness and Work Capacity Second Edition, NFES 1596 April 1997, available from the publications section under the NWCG web site ( HYPERLINK "http://www.nwcg.gov" www.nwcg.gov). Another source is found in the Forest Service web site: ( HYPERLINK "http://www.fs.fed.us/fire/safety" www.fs.fed.us/fire/safety) then refer in the directory to Work Capacity Test. (b) All returning wildland firefighting personnel shall complete annual refresher training in the use of Fire Shelter and Standards for Survival. Refer to the Forest Service website: ( HYPERLINK "http://www.fs.fed.us/fire/safety" www.fs.fed.us/fire/safety) then refer in the directory to Fire Shelters. Standards for Survival is found at:  HYPERLINK "http://www.nwcg.gov" www.nwcg.gov. (c) Contractor, upon request, shall provide complete records that document each employees training and qualifications for inspection by the government. (d) The contractor may request consideration for training or physical fitness testing equivalent to and accepted by NWCG standards in PSM-310-1. 3. The contractors performance will be based on the Fire Crew Performance Rating, ICS-224,  HYPERLINK "http://www.fs.fed.us/fire/planning/nist/ics_forms.htm" www.fs.fed.us/fire/planning/nist/ics_formswhich should be completed at the end of the assignment or at the incident. Contractor should retain a copy for subsequent use. 4. The following Personal Protective Clothing and Equipment is required to be furnished by the Contractor: (a) Boots. All leather, lace-up type, minimum 8 inches high with lug type sole in good condition (steel toe boots are unacceptable). (b) Hardhat. Plastic, Class B, ANSI Z89.1, 1986, OSHA approved, with chinstrap. Note: Hardhat meeting NFPA Standard 1977, 1998 Edition, is required. (c) Gloves. One pair of heavy-duty leather per person. (d) Eye Protection. One pair per person (meets standards ANSI 287, latest edition). (e) Head Lamp. One lamp per person with batteries and attachment for hardhat. (f) Canteen. One-quart size, two per person required, four per person recommended (filled prior to arrival at Incident). (g) Fire Shelter. One serviceable shelter meeting NFPA Standard 1997, 1998 Edition per person. (h) Flame Resistant Clothing. Shirt and trousers for routine fireline duties, flame resistant clothing must: Self-extinguish upon removal from heat source. Act as effective thermal barrier by minimizing conductive heat transfer. Not melt or shrink to any appreciable degree upon decomposition during exposure to a high heat source. Be manufactured from flame retardant treated (FRT) cotton, FRT rayon, FRT wool, aramid (Nomex), (NFPA 1977), or other similar fabric. 5. In addition, structural engine personnel shall have attended Firefighter 1 (NFPA Standard 1001) or equivalent, or be certified by the chief or their fire department as being able to perform at the Firefighter 1 level. B. Tank Baffling. The water tanks must be equipped with partitions that reduce the shifting of the water load. Engines shall have the water tank baffled in a manner that conforms to the NFPA Standards for Mobile Water Supply Apparatus, or the American Society of Mechanical Engineers standards or other industry-accepted engineering standards. C. Classifying. When classifying engines, all of the requirements for both equipment and personnel must be met to be acceptable and must be certified by a government fire expert stating that both meet the minimum requirements. Equipment lacking this certification will not be signed up. It is the contractors responsibility to obtain the certification prior to dispatch. When classifying Type 1 and 2 Structural Engines (E1 and E2) an agency government fire expert will certify the equipment meets the minimum requirements specified in NFPA 1901. The government fire expert is defined as a government employee (local, state, or federal) who through their regular employment, works with and is knowledgeable regarding this type of equipment. D. Foam Units. Any engine with the following type foam capabilities shall be paid additional compensation. The government shall provide the foam or reimburse the contractor as appropriate. 1. Compressed Air Foam System (CAFS) Plumbed into the system, an additional $20.00 per operational period, when ordered. 2. Metering Systems (Automatic Regulating Proportioning System) Systematic metering units, an additional $10.00 per operational period, when ordered. 3. Any other foam capabilities, such as eductor units, which siphon foam into the hose system, or when the foam is dumped directly into the tank, will not receive any additional compensation. 4. Contractor provided foam must be approved by the government. If Contractor provides foam, the Government shall reimburse Contractor at a rate of $18.00 per gallon or replace foam used with the same type of foam. The list of approved Government fire chemicals can be located at HYPERLINK "http://www.fs.fed.us/rm/fire"http://www.fs.fed.us/rm/fire/ E. Additional Requirements 1. When fully loaded (including operators and accessory equipment) will conform to manufacturer gross vehicle weight rating (GVWR). This includes balancing the load in a manner that all axle weights comply with the manufacturers gross axle weight rating. Preseason sign up will require the unit to be fully loaded, with the contractor providing weight tickets for the load from a certified scale. The weight tickets will be by individual axle weight. 2. Vehicles shall be licensed to carry the GVW of the loaded unit. Vehicles that require a CDL operator when operating on public highways shall be furnished with a licensed CDL operator at all times. 3. Vehicles shall be configured in a manner that vehicle center of gravity is within the design limits of the equipment. 4. At the time of hire, the contractor or cooperator shall provide a complete inventory of the firefighting accessories on the vehicle. A copy of the inventory shall be provided to the inspector and the procurement unit each time the vehicle is hired or reassigned to an incident. F. Minimum Required Inventory: 1. 2 nozzles, combination fog/straight stream, 1 National Pipe Straight Hose (NPSH) female 2. 2 nozzles, combination fog/straight stream, 1- National Hose (NH) female 3. 20 feet, suction hose with strainer or screened foot valve 4. 2 shovels, size 0 5. 2 pulaskis 6. 1 spanner wrench, combination 1 to 1- 7. 2 gated wyes, 1- NH threads 8. 4 reducers, 1- NH female to 1 NPSH male 9. 2 adapters, 1- NH female to 1- NPSH male 10. 2 adapters, 1- HPSH female to 1- NH male 11. 2 increasers 1 NPSH female to 1- NH male 12. 2 adaptors turn to 1 NSH (1 female/1 male) 13. 1 double male 1 NPSH threads 14. 1 double female 1 NPSH threads 15. 1 double male 1- NH threads 16. 1 double female 1- NH threads 17. 1 fire hose clamp 18. 1 5-gallon container for drinking water 19. 1 first aid kit (5 person) 20. 1 set of 3 reflectors 21. 1 fire extinguisher (4BC or better) 22. 1 set of wheel chocks 23. 5 gallons (minimum), fuel to operate pump and engines for 12 hours 24. 1 pump for water fill or have drafting capabilities G. Classification MINIMUM STANDARDS - The following guide is to aid in the classification of engines. When typing equipment all of the standards must be met to qualify the equipment. Failure to meet any standard places the equipment in a lower type or disqualifies the equipment in its entirety. _____________________________________________________________________________ COMPONENTS MINIMUM STANDARDS FOR TYPE__________________ 1* 2 3 4 5 6 7 _____________________________________________________________________________ Pump Capacity gpm at psi1000+ at 150250+ at 150150 at 25050 at 10050 at 10030 at 10010 at 100Tank Capacity (Gallons)400+400+500+750+400-750150-40050-200Hose, 2 (feet)12001000Hose, 1 (feet)400500500300300300Hose, 1 (feet)-0--0-500300300300200Ladder (feet)**48**48Master Stream (GPM)500Personnel (min no.)4333333 *Type 1 and 2 Structural Engines must also meet minimum Specifications of NFPA 1901. **This includes 24 extension ladder, 14 roof ladder and 10 attic ladder. PRIVATE SECTOR HOURLY RATE NUMBER OF ENGINES PERSONNEL Class PER SHIFT E1 Structural Engine I * 4 E2 Structural Engine II * 3 WE3 Wildland Engine III $168 3 WE4 Wildland Engine IV $156 3 WE5 Wildland Engine V $141 3 WE6 Wildland Engine VI $125 3 WE7 Wildland Engine VII $ 99 3 Daily guarantee is 5 hours. *E1 and E2 rates will be negotiated rate. See the above referenced section for engine classification/requirements and engine certifications and checklist. Engine rate is to be used only when the equipment and personnel meet all requirements. Number of personnel is the minimum required per operational period (shift). Extra Engine Personnel $182 per day, must be ordered through the resource process. H. Certification This certification is incorporated in and made part of Emergency Equipment Rental Agreement (EERA) No. ____________________. A copy of the EERA, along with this certification shall be provided to the Finance/Administration Section Chief or their designated representative immediately upon arrival at the incident. Failure to provide equipment meeting the equipment type above shall result in a down grade of typing and a reduction in rate to the type level the equipment meets as set forth in the Interagency Incident Business Management Handbook. EQUIPMENT TYPE LICENSE NO. SERIAL NO. ___________________ ______________ __________________ ___________________ ______________ __________________ The following individuals meet all the personnel and training requirements for the position listed. NAME POSITION __________________________________ ______________________________________ __________________________________ ______________________________________ The personnel listed above shall be provided with the equipment, in the numbers required by the agreement and equipment typing configurations. The personnel and equipment qualifications are in accordance with NWCG standards. I certify that the above listed equipment meets the minimum typing standards for the type listed. I also certify that the above listed personnel meet all of the qualification requirements for the position(s) listed. ____________________________ _______________________________ Contractor Representative Date (Signature) ____________________________ _______________________________ Name and Title (Printed) Address ___________________________ ________________________________ Phone No. City, State 14. CHAINSAWS. Operating supplies beyond fuel, oil, and filters are the responsibility of the contractor. Any saw rented shall be a minimum 3.8 cubic inch displacement. Sawyers/Fallers are to be hired separately at the appropriate Administratively Determined (AD) rate. The operator will normally furnish a vehicle, capable of traversing mountainous terrain, hired at the prevailing GSA Travel Regulation rate for privately owned vehicles for transportation to, from, and around the worksite. For payment purposes, mileage shall be documented on chainsaw shift ticket. Contractors are responsible for all insurance, operating supplies, and fuel for vehicles. The purpose of the vehicle is primarily to provide the sawyer with access to their tools and equipment. SIZE DAILY RATE 3.8 + $35 15. PACKERS AND SADDLE STOCK. Pack and saddle stock are signed up as a commercial item contract and paid from the contractors invoice or on an EERA. Contract includes all personnel and operating supplies: horses/mules, transportation (truck/trailer), feed, wrangler(s)/packer(s), and tack. DAILY RATE (Per Head): $100.00 (on site and available for use) 16. LIGHT TOWERS. Light towers are available from a number of construction rental companies in the larger cities. Rates should be the standard commercial rate. 17. GENERATORS. Use commercial process. Contractor is responsible for delivery and pick up. Government provides operating supplies. 18. PORTABLE TOILETS. Daily rate, which includes delivery, pickup, servicing and mileage. Recommend commercial rate and commercial payment process. 19. REFUSE COLLECTION. Commercial rates should include dumping charges and a mileage rate. A delivery charge is acceptable. 20. MOBILE OFFICE. Available commercially. Prior to hiring any mobile office, a cost analysis shall be made against other alternatives including the needs of the organization. A monthly rental cost may be more cost effective. Allow for delivery charges. 21. OFFICE SERVICE TRAILERS. There are a variety of office service trailers available. These vary from a regular travel trailer to a completely equipped office with telephones, copiers, FAX, PC, and printer. Prior to hiring any office service trailer, a cost analysis shall be made against other alternatives including the needs of the organization. May be hired with or without operator. Rates are negotiated and vary from $300 to more than $1000 per day respectively. 22. HAND WASH STATION. Fully serviced with attendant. Potable water is required. The Government will provide potable water after initial load Hot and cold water preferred. Size of units vary from four to twelve sinks and may include lights and mirrors. Negotiated daily rate covering 24-hour period. 23. PRESSURE WASHER STATION. Mobile, flexible wash station typically used for washing incident vehicles to prevent migration of noxious weeds. Should have a collection pool with filtration fabric for separating oil and grease where seeds are skimmed and gray water is captured and the waste wash water is recycled as well as a protective mat. Size varies from 1000+ gallon mobile water- 24. ATV. Utilize Government owned sources before renting. Government shall provide fuel and oil. Three-wheel models are NOT acceptable. Hire at commercial rate on commercial agreement, without operator. Rate may include applicable personal protective equipment. Allow for delivery charges. If hired from an individual or non-commercial entity, daily rate of $50 is suggested. 25. AERIAL FIREFLEX TANKS (Pumpkins). Daily rate includes mobilization, setup and removal costs. Re-positioning rate includes take down and set-up and is applicable only when Contractor is ordered by the Government to re-position the pumpkin from one location to another within the same incident. Equipment Size Daily Rate _____________________________________________________________ 1200 Gal $104 3000 Gal $156 5000 Gal $218 10,000 Gal $286 Re-positioning Rate: $140 _____________________________________________________________ 26. LAND AND FACILITY RENTAL AGREEMENTS. The rental of bare land for fire purposes requires the same degree of good business judgment, including reasonable price determinations, as any other procurement action. In making the determinations, as to price fairness, consideration should be given, but not limited to, the following items: Fair market rental rates for land in the area; costs to the landowner, such as moving of stock, loss of rental fees from other sources, disruption; alterations needed and who will make them; impacts on the land, costs of restoration, and who will do the restoration work; duration of rental, (emphasis should be on weekly or monthly rates), with a limit on total costs. Real estate firms may be able to assist in determining local rental rates. Other considerations require good judgment and the prudent exercise of negotiation techniques. A joint pre- and post-inspection shall be made of the premises. Such inspection shall note all improvements and their condition, including items such as fences, buildings, wells, crops, and road conditions. Use Land Use Agreement checklists, general guidance and form dated June 2004. 27. AMBULANCES. No standard rate. Rates are typically regulated by the State. Reimburse vendors for expendable supplies. Medical personnel are hired at the appropriate AD rate. Paramedics must be licensed in the State specific to the incident location. 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