ࡱ> @ <bjbjFF ,,3       4&......h.r/$&_03(3333 @D)_+_+_+_+_+_+_$aRcO_ I33IIO_  33d_" Q Q QI 3 3)_ QI)_ Q Qro[T  [30  ..K>[u]_<_[d/Nd[N T    d [F|G QHlnHFFFO_O_&&Dj+P&&j+UI Modernization NJ SUCCESS title \* Mergeformat Use Case Specification: Request Transfer of New Jersey Wages Business Use Case 13  Version 1.2 Revision History DateVersionDescriptionAuthor05/28/041.1Changes per TierE. Reilly06/01/041.2Changes per TierLinda Schwartz Table of Contents  TOC \o "1-3" 1. Use Case Name Request Transfer of New Jersey Wages (PC45) Use Case 13  PAGEREF _Toc78777439 \h 1 1.1 Brief Description  PAGEREF _Toc78777440 \h 1 2. Flow of Events  PAGEREF _Toc78777442 \h 1 2.1 Basic Flow  PAGEREF _Toc78777443 \h 1 2.1.1 System receives request for wages from a paying state  PAGEREF _Toc78777444 \h 1 2.1.2 System reviews request to identify any discrepancies  PAGEREF _Toc78777445 \h 1 2.1.3 System creates a claim record  PAGEREF _Toc78777446 \h 1 2.1.4 System determines if wages are available to transfer  PAGEREF _Toc78777447 \h 1 2.1.5 System sends wages to requesting state  PAGEREF _Toc78777448 \h 1 2.1.6 System updates claim with action taken  PAGEREF _Toc78777449 \h 1 2.1.7 System receives notice of state liability from the requesting state  PAGEREF _Toc78777450 \h 1 2.1.8 System verifies data submitted on notice matches the data sent  PAGEREF _Toc78777451 \h 1 2.1.9 System updates claim record with employer liability & other pertinent details  PAGEREF _Toc78777452 \h 1 2.1.10 System notifies employer  PAGEREF _Toc78777453 \h 2 2.1.11 System receives notice of quarterly billing of charges from the paying state  PAGEREF _Toc78777454 \h 2 2.1.12 System reviews notice of quarterly billing charges  PAGEREF _Toc78777455 \h 2 2.1.13 System updates claims record with charges  PAGEREF _Toc78777456 \h 2 2.1.14 System notifies Budget & Accounting of quarterly charges to authorize payment to the paying state  PAGEREF _Toc78777457 \h 2 2.2 Alternative Flows  PAGEREF _Toc78777458 \h 2 2.2.1 System determines no wages exist  PAGEREF _Toc78777459 \h 2 2.2.2 System determines that there are unused federal/military lag wages  PAGEREF _Toc78777460 \h 2 2.2.3 System determines that the requesting state is requesting the transfer of federal wages.  PAGEREF _Toc78777461 \h 2 2.2.4 System determines the employer account status is invalid  PAGEREF _Toc78777462 \h 2 2.2.5 System determines that wages are excluded/cancelled by prior decision  PAGEREF _Toc78777463 \h 3 2.2.6 System receives a Notice of Potential State Liability returning wages to New Jersey  PAGEREF _Toc78777464 \h 3 2.2.7 System receives wage request and wages have already been used.  PAGEREF _Toc78777465 \h 3 2.2.8 System receives an amended liability form  PAGEREF _Toc78777466 \h 3 2.2.9 System receives a paper request for wage transfer  PAGEREF _Toc78777467 \h 3 2.2.10 System forwards exception lists for requests received  PAGEREF _Toc78777468 \h 3 2.2.11 System forwards exception lists for Notice of State Liability.  PAGEREF _Toc78777469 \h 3 2.2.12 System determines discrepancies in the quarterly billing  PAGEREF _Toc78777470 \h 3 2.2.13 System determines the requesting state is requesting the transfer of federal wages; federal employer does not respond  PAGEREF _Toc78777471 \h 4 2.2.14 System determines claimant has an outstanding overpayment  PAGEREF _Toc78777472 \h 4 3. Special Requirements Business Rules  PAGEREF _Toc78777473 \h 4 4. Preconditions  PAGEREF _Toc78777490 \h 5 5. Post Conditions  PAGEREF _Toc78777491 \h 5 6. Extension Points  PAGEREF _Toc78777492 \h 5 6.1 System and Business Use Cases Calculate Monetary  PAGEREF _Toc78777493 \h 5 6.2 System Use Case Workload Tracker  PAGEREF _Toc78777494 \h 5  title \* Mergeformat Use Case Specification: Request Transfer of New Jersey Wages  Use Case Name Request Transfer of New Jersey Wages (PC45) Use Case 13 Brief Description This use case allows the paying state to request the transfer of New Jersey wages to be used in a Combined Wage Claim in that state. The actors are Claimants, paying states, State of New Jersey and the employer. Flow of Events Basic Flow UC1375 System receives request for wages from a paying state The system will record all interstate activity, such as event occurring, (request for wages, type of wages, sending wages, receiving notice of state liability, quarterly billing etc.), date, notes, external state being dealt with. UC1376 System reviews request to identify any discrepancies System or Agent reviews the information submitted on the request with prior claims and wage record histories. UC1377 System creates a claim record UC1378 System determines if wages are available to transfer System or Agent reviews ODS to determine if wages are available to transfer. UC314 System sends wages to requesting state System sends weeks and wages, potential NJ entitlement if any, and name of employers to requesting state. UC1379 System updates claim with action taken System updates the claim with the date the request was sent, the weeks and wages transferred the name of the employers transferred, employers FEIN number and the state transferred to. UC1380 System receives notice of state liability from the requesting state UC1381 System verifies data submitted on notice matches the data sent System verifies that the wages transferred and base year period match the wages on the notice of states potential liability. UC1382 System updates claim record with employer liability & other pertinent details The system updates the claims record with the percentage of charges to each employer account and the maximum dollar amount chargeable. It updates the claim with the weekly benefit rate and maximum benefit allotment. UC1383 System notifies employer System sends employer a charge notice indicating potential liability and a form to request relief of charges due to separation. UC1384 System receives notice of quarterly billing of charges from the paying state UC1385 System reviews notice of quarterly billing charges System reviews the quarterly charges with the claim to ensure that the remaining employer chargeability is sufficient to cover the quarterly charges and that underpayments and overpayments of charges from the state have been adjusted. System verifies dates of claims match. UC1386 System updates claims record with charges System will reduce the employer chargeability amount by the amount recorded on the quarterly bill for that claim. UC1387 System notifies Budget & Accounting of quarterly charges to authorize payment to the paying state System forwards to Budget & Accounting the quarterly charges for payment to the paying state. Alternative Flows UC1388 System determines no wages exist In step 2.1.4 of basic, System or Agent determines that there are no wages reported on wage record. System or Agent will notate on the request for wages No Wages Found and forward to the requesting state. This Use Case ends. UC1389 System determines that there are unused federal/military lag wages In step 2.1.2 of basic, System or Agent sends lag wages to requesting state. Continue with step 2.1.3 in basic flow. UC1390 System determines that the requesting state is requesting the transfer of federal wages. In step 2.1.4, System or Agent sends a request to FCCC to determine if federal wages are available. System or Agent sends a request for federal wage and separation information to the federal employer. Employer returns wages and System will transfer them to the paying state. When System receives Notice of State Liability with Federal Employment, System or Agent will notify FCCC the wages are being used by the paying state. Continue with step 2.1.5 in basic flow. UC1391 System determines the employer account status is invalid In step 2.1.2 of basic flow, System will complete the Request for Determination of Employer Status. Extend Use Case 5 Calculate Monetary, alternate flow step 2.2.7. Continue with step 2.1.3 in basic flow. UC1392 System determines that wages are excluded/cancelled by prior decision In step 2.1.2 of basic, System or Agent notifies the requesting state that wages cannot be used and the reason why. System documents record. Continue with step 2.1.13 in basic flow. . UC1393 System receives a Notice of Potential State Liability returning wages to New Jersey In step 2.1.7 of basic flow, System or Agent invalidates the claim. This use Case ends. UC1404 System receives wage request and wages have already been used. In step 2.1.2 of basic, System or Agent notifies the requesting state that the wages have already been used. This Use Case ends. UC1395 System receives an amended liability form In step 2.1.7 of basic, System or Agent will enter amended liability and recalculate charges in accordance with changes. The system will determine the underpaid or overpaid amounts, adjust the employer charges, modify the weekly benefit rate, and re-calculate the employer charge balance. Validate that the charges have been properly credited or charged. Continue with step 2.1.8 in basic flow. UC1396 System receives a paper request for wage transfer In step 2.1.1 of basic, System or Agent will contact the requesting state to obtain the reason for the paper request. System or Agent will enter the request in ICON. Continue with step 2.1.2 in basic flow. UC1397 System forwards exception lists for requests received In step 2.1.2 of basic, Agent takes necessary action to process request. Continue with step 2.1.3 of basic flow. UC1398 System forwards exception lists for Notice of State Liability. In step 2.1.7 of basic, Agent takes necessary action to resolve the discrepancy. Continue with step 2.1.8 of basic flow. UC1399 System determines discrepancies in the quarterly billing In step 2.1.12 of basic, Agent reviews the discrepancy and determines the appropriate action to be taken. System implements the action. Continue with step 2.1.13 in basic flow. UC1400 System determines the requesting state is requesting the transfer of federal wages; federal employer does not respond In step 2.1.4 of basic flow, System or Agent sends a request to FCCC to determine if federal wages are available. System or Agent also sends a request for federal wage and separation information to the federal employer. System sends claimant a federal affidavit and instructions on how to complete and return. If employer does not return wages, the agent will transfer the federal wages based on the affidavit. If claimant fails to return the affidavit, then the agent will completed the transfer stating No Wages Available. When Notice of State Liability is received, System or Agent will notify FCCC the wages are being used by the paying state. Continue with step 2.1.5 in basic flow. UC1530 System determines claimant has an outstanding overpayment In step 2.1.2 of basic flow, system determines that the claimant has an outstanding overpayment in NJ which was established less than 3 years ago from the date of the request for wages. System will document on the request for wages the amount of the overpayment. System will notify appropriate work area to send required documentation to the paying state for reimbursement. System will update overpayment case file to reflect that reimbursement was requested from the requesting state. Continue with step 2.1.3 in basic flow. Special Requirements Business Rules All transmissions to and from the liable state are performed through the ICON system. New Jersey is considered to be the transferring state. The state requesting the wages is considered to be the liable or paying state. NJ does not adjudicate non-monetary issues on these claims. It is the responsibility of the liable state. NJ does adjudicate non-charging issues on these types of claims and can relieve the NJ employer of charges. Benefits are paid to the claimant through the paying state, not NJ since we are the transferring state. The paying state determines the date of claim, base period and monetary entitlement. Wages that are marked as used cannot be transferred. Wages transferred must be in the base period requested by the paying state. Lag wages carried over to a new PC 45 claim from a prior claim that had wages tagged due to a Gross Misconduct Issue can not be transferred. Wages determined to be unavailable due to a gross misconduct are not available to be transferred. Transferring state advises the paying state of potential monetary entitlement in the transferring state. If a valid NJ claim is filed, the claim date of a valid PC 45 claim cannot be dated prior to the benefit exhaustion (BE) date or the BYE if the claim is not exhausted. When a claimant has an unexpired benefits year with benefits available and no indefinite disqualification, wages cannot be transferred and the PC 45 claim is cancelled. Only NJ assigned lag UCX wages are available to be transferred. Previously assigned lag UCFE wages are available to be transferred. 3.17 Based on UCFE rules of assignment, only wages assignable to NJ can be transferred. Preconditions Post Conditions Extension Points System and Business Use Cases Calculate Monetary System Use Case Workload Tracker NJLWD UI Modernization NJ SUCCESS Version: 1.2Use Case Specification: Request Transfer of New Jersey Wages (PC 45) Date: 06/01/04BUC 13 ConfidentialNJLWDpage iii ConfidentialNJLWDpage 5 34Lpqz~    ! " & ' + @ A O P ~h-yhrOJQJ^J!jh-yhrOJQJU^JhbhkOJQJhbh3OJQJhbhrOJQJhbhXOJQJhbhr5OJQJ hkCJ hrCJhr!h/3hjojhrUhrhhb.$$$$$PS$(PSPS PS(PS $$Ifa$$a$ ;<lf(PSfPSf PSf(PS$Ifkd$$Ifl\ $  04 la  ! lf(PSfPSf PSf(PS$Ifkd$$Ifl\ $  04 la! " # $ % & lf(PSfPSf PSf(PS$Ifkd|$$Ifl\ $  04 la& ' ( ) * + lf(PSfPSf PSf(PS$Ifkd:$$Ifl\ $  04 la+ , - @  L  D lj$PShb$PS\$PSb$PS\$PSZ$PSZ$PSZ$PS  kd$$Ifl\ $  04 la P R S       ! " - . 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