ࡱ> AC@#` 'bjbj 4>,,rtttttt$hIv2222r2r P!vr0zvxt 2222 || Oconto Literacy Charter School Board Meeting Thursday, May 27 , 2010 8:30 11:00 am Roll Call The meeting was called to order at 8:35 am. Present: Stacy Koch, Kathy Pierburg, Shuan McKeefry, Chad Collier, Suzie Cain, Sara Croney, Bill Adkins Absent: Barb Gallagher, Amy Cisar Approval of Minutes After a brief discussion, McKeefry moved seconded by Cain to approve the minutes of April 23, 2010. The motion passed. After a brief discussion, McKeefry moved seconded by Cain to approve the minutes of the Special Board meeting held on May 14, 2010. The motion passed. New Board Members President Koch stated that she called all interested people; two stated that they would attend todays meeting, one a message was left. As of the beginning of this meeting, no visitors were present. A brief discussion followed. Financial Report Checking Account President Koch stated that our checking account has a balance of $3,382.86. All expenses have been paid to date. 2010-2011 Budget Pierburg led a brief discussion pertaining to next years budget. McKeefry moved, seconded by Pierburg to approve the 2010-2011 budget as presented. Upon roll call, the following responded: Ayes: Koch, Cain, MeKeefry, Pierburg Nays: None Other Grant Opportunities No Discussion Donations Suzie Cain donated a typewriter to the 4k curriculum. There was an anonymous donation of $8.00. Equipment Usage Documentation McKeefry continues to work on documenting the OLCS equipment. Classroom Technology/Backpacks President Koch asked Chad Collier if Scott Boucher has a chance to check out the laptops in kindergarten to verify that they had the correct software programs installed. Executive Director Collier stated that he had no new information, but would follow through with Scott and Joanne. Collier did state that Boucher offered a day technology workshop to our teachers if they needed assistance. No one responded. Discussion followed. Collier stated that the unit price of the small backpack was $5.95 and 10.95 for the larger backpacks. A short discussion followed. Parent Contracts Executive Director Collier stated that one parent whose child is in 1st grade will not meet the expectations of the charter school parent contract. Collier will send a letter early summer stating that that child will be dropped from the charter school. President Koch drafted an exit survey to be completed by families who are choosing to leave the charter school in favor of the public school. Discussion followed. The Board thanked President Koch for developing the survey. Pierburg raised the question of amending the parent contracts for the 2011 -2012 school year. She had an informal discussion with the library about incorporating a summer reading requirement. Discussion followed. This item will be revisited in the fall. Correspondence There was no correspondence. Executive Directors Report Anticipating increased enrollment in 4K, Executive Director Collier has posted a part-time teaching position internally. If no one applies the search will expand outside the District. A short discussion followed. Dr. Croney explained that no legal notice was necessary for a potential layoff of a para-professional position that might occur in 4k. A short discussion followed. Classroom Highlights Executive Director Collier read classroom highlights from 1st grade. No other teachers submitted highlights. Discussion followed. The Board wants to know why other teachers have not been giving Collier their highlights. Pierburg stated that teachers need to be accountable to the Boards directives. Discussion followed. It was agreed that clear, written expectations will be given to the teachers in August. Oconto Library President Koch read an email from the library asking to partner with them in providing reading days at the school. Discussion followed. Koch will follow up with the library and arrange a meeting with our teachers to learn about their offerings. Pierburg stated that she came across an online ebook program called Tumblebooks. Children can down load these books onto computers and read at their pace. For the real young readers the books read to them. Pierburg thought that our teachers should incorporate ebooks into their curriculum. She stated that each child could have the same book on their laptop and read when they had free time. Teachers could supply questions and fun games to go along with the stories. Discussion followed. Spring Concert President Koch stated that she received a complaint that the charter school students were not included in the Spring concert. A lengthy discussion followed. It was decided that the charter school will organize a Spring parent literacy based program. Each classroom would present a 5 to 10 minute little presentation of the teachers direction. A date will be determined in August when the teachers return. Sub-committee Reports Writing Policies President Koch stated that more work needs to be done on the equipment use policy statement. Board member McKeefry gave the Board a draft copy of some ideas. Discussion followed. Vice President Pierburg stated that she would take McKeefrys ideas and others ideas that have been verbally discussed and try to formalize a policy by the July meeting. Website Vice President Pierburg stated that she and Sandy Kane are meeting with Scott Boucher at 1:00pm to review web procedures. Together they will design the Charter Schools home page. A brief discussion followed. Curriculum / Report Cards Executive Director Collier gave the Board a draft copy of a curriculum template to be used next year for individual student progress reports. Discussion followed. Vice President Pierburg will work with Joanne Pantenuade to produce the final copy. Board Responsibilities President Koch stated that Board responsibilities are competed. Committee opportunities will be reviewed in the fall as we need more volunteers to apply. Parent Liaison President Koch developed an exit questionnaire to be sent to those families that are leaving the charter school experience. Discussion followed. The letter will be sent and returned to Kochs home address. PTO Report Dean Reed is the new PTO president. He has a child in the charter school. Fundraising Executive Director Collier stated that the Charter School made $108.00 from an online school supply companies promotions. A lengthy discussion followed on whether to open this opportunity to the entire school. More discussion will take place at the July meeting. 501 (c) (3) Status Board member Cain stated that the 501 (c) (3) foundation application is complete. Cain and Koch will review the documents one last time and then submit them to the government for approval. A short discussion followed. Summer Board Meetings After a brief discussion the Board decided to meet July 14th at 8:30 am for a special meeting. Executive Director will post the agenda at the appropriate time. Meeting Dates 2010 2011 The following 2010-2011 dates were set for OLCS board meetings: August 28, September 24, October 22, November 19, December 17, January 28, February 25, March 25, April 21, May 27. All dates are on Friday expect the April meeting that will be held on Thursday. The meetings will begin at 8:30 am. End of the Year Celebration / Thank Yous A list of people who helped in making another successful year for OLCS will be given a $10.00 gift card along with a thank you note. Executive Director Collier will email the list to Pierburg who will write the thanks. President Koch will purchase the gift cards. Board member McKeefry moved, seconded by Cain to approve the expenditure of $250.00 for the purchase of gift cards. Upon roll call, the following responded: Ayes: Koch, Cain, McKeefry, Pierburg Nays: None Adjournment McKeefry moved, duly seconded by Cain to adjourn the meeting at 11:40 am. The next meeting will be held on July 14th at 8:30 am. 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