ࡱ>    8bjbjVV vY<<+v&v&3333344456l7 4FMMMMMP ~\T_?AAAAAA$Rte3xP|Pe33MMz^^^. 3M3M?^?^^g  M?/s4F! H+0G H 3 ~ar4 ^~ ~a~a~aeex~a~a~a~a~a~a~a~a~a~a~a~av& 2:  Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) Generic Inventory Package (GIP) POINT OF USE MANUAL Version 5.1 February 2001 Revised October 2011 Department of Veterans Affairs Office of Information and Technology (OI&T) Management, Enrollment, and Financial Systems Revision History Initiated on 12/29/04 DateDescription (Patch # if applic.)Project ManagerTechnical WriterOctober 2011Patch PRC*5.1*158 Modification of title for IFCAP VA Form 1358. See page HYPERLINK \l "PRC_158_A"99.Mary A. AnthonyC. Arceneaux06/07/11Patch PRC*5.1*142 - Print Transaction Register p. HYPERLINK \l "PRC_142"47-49A ScottT Dawson12/29/04Updated to comply with SOP 192-352 Displaying Sensitive Data.Mary Ellen Gray12/29/04Pdf file checked for accessibility to readers with disabilities.Mary Ellen Gray Preface Purpose of the Point of Use Manual The Point of Use Manual summarizes the functional changes made to the existing Generic Inventory Package (GIP) module of the Integrated Funds Distribution, Control Point Accounting And Procurement Package (IFCAP). It is meant to supplement, not replace, any existing User Manuals on GIP and will be useful to programmers, site managers, and IRM technical staff setting up or maintaining the point of use interface, and to all Acquisition & Materiel Management (A&MM) personnel utilizing GIP. Reference Numbering System This document uses a numbering system to organize topics into sections that show the reader how the topics relate. For example, section 1.3 means this is the main topic for the third section of Chapter 1. If there were two subsections to this topic, they would be numbered 1.3.1 and 1.3.2. A section numbered 2.3.5.4.7 would be the seventh subsection of the fourth subsection of the fifth subsection of the third topic of Chapter 2. This numbering system tool allows the reader to more easily follow the logic of sections that contain several subsections. Table of Contents  TOC \o "1-3" \h \z Preface  PAGEREF _Toc506884499 \h iii Table of Contents  PAGEREF _Toc506884500 \h iv 1. Overview  PAGEREF _Toc506884501 \h 1 1.1 What is Point of Use?  PAGEREF _Toc506884502 \h 1 1.2 What can Point of Use do for us?  PAGEREF _Toc506884503 \h 1 2. The Revised GIP  PAGEREF _Toc506884504 \h 3 2.1 Item Deletion  PAGEREF _Toc506884505 \h 3 2.2 Vendor Data and Conversion Factors  PAGEREF _Toc506884506 \h 3 2.3 Editing the Item Short Description  PAGEREF _Toc506884507 \h 4 2.3.1 At the Primary:  PAGEREF _Toc506884508 \h 4 2.3.2 At the Secondary:  PAGEREF _Toc506884509 \h 4 2.4 Standard Reorder Point  PAGEREF _Toc506884510 \h 4 2.5 Multiple Sources for a Secondary Inventory Point  PAGEREF _Toc506884511 \h 4 2.6 Usage Demand Item Report  PAGEREF _Toc506884512 \h 4 2.7 Order Form  PAGEREF _Toc506884513 \h 4 2.8 Scheduling the Autogeneration of Distribution Orders  PAGEREF _Toc506884514 \h 5 3. The Interface-able GIP  PAGEREF _Toc506884515 \h 7 3.1 The Interface Real time, but Queued  PAGEREF _Toc506884516 \h 7 3.2 Information Sent to the Supply Station from GIP  PAGEREF _Toc506884517 \h 7 3.2.1 Regular Distribution Orders.  PAGEREF _Toc506884518 \h 7 3.2.2 Item Information (Short description, Normal, Standard Reorder, and Emergency Levels, Unit of Issue, Conversion Factor, and Last Cost).  PAGEREF _Toc506884519 \h 7 3.2.3 Quantity on Hand (QOH) Query.  PAGEREF _Toc506884520 \h 7 3.3 Information Sent to GIP from the Supply Station  PAGEREF _Toc506884521 \h 8 3.3.1 Restocking.  PAGEREF _Toc506884522 \h 8 3.3.2 Item Activity.  PAGEREF _Toc506884523 \h 8 3.3.3 Quantity on Hand (QOH) Response.  PAGEREF _Toc506884524 \h 8 3.4 Rules  PAGEREF _Toc506884525 \h 8 3.4.1 Linking a secondary inventory point with an automated supply cabinet  PAGEREF _Toc506884526 \h 8 3.4.2 Identifying the secondary inventory point items as items stored in the supply station  PAGEREF _Toc506884527 \h 9 3.4.3 Creating distribution orders for the supply station  PAGEREF _Toc506884528 \h 9 3.4.4 Processing distribution orders for the supply station  PAGEREF _Toc506884529 \h 10 3.4.5 Overriding the interface  PAGEREF _Toc506884530 \h 11 4. New and Modified Functionality  PAGEREF _Toc506884531 \h 13 4.1 Options for Inventory Points and Their Settings  PAGEREF _Toc506884532 \h 13 4.1.1 Assigning a Supply Station Provider to a Secondary Inventory Point  PAGEREF _Toc506884533 \h 13 4.1.2 Item Description Default in the Secondary Inventory Point  PAGEREF _Toc506884534 \h 17 4.1.3 Editing the Item Description at the Primary Inventory Point  PAGEREF _Toc506884535 \h 18 4.1.4 Inventory Point Names  PAGEREF _Toc506884536 \h 20 4.1.5 Inactivating Inventory Points  PAGEREF _Toc506884537 \h 21 4.1.5 Converting Secondary Inventory Points to Primary Inventory Points  PAGEREF _Toc506884538 \h 22 4.1.6 Adding Distribution Points to a Primary Inventory Point  PAGEREF _Toc506884539 \h 23 4.1.7 Removing Supply Station Secondary Distribution Points  PAGEREF _Toc506884540 \h 24 4.1.8 Processor for Supply Station Transactions (Task Manager Option)  PAGEREF _Toc506884541 \h 26 4.1.9 Updating Items on the Supply Station  PAGEREF _Toc506884542 \h 27 4.2 Options Concerning Inventory Point Supplies  PAGEREF _Toc506884543 \h 28 4.2.1 Normal Stock Level  PAGEREF _Toc506884544 \h 28 4.2.2 Editing a Secondary Inventory Point Items Conversion Factor  PAGEREF _Toc506884545 \h 32 4.2.3 Item Deletion at the Primary and Secondary Inventory Points  PAGEREF _Toc506884546 \h 33 4.2.4 Order Form  PAGEREF _Toc506884547 \h 34 4.2.5 Querying the Supply Station for its Quantity on Hand  PAGEREF _Toc506884548 \h 35 4.3 Options Concerning Distribution Orders  PAGEREF _Toc506884549 \h 36 4.3.1 Regular Orders and Editing Order Type in Orders for Supply Station Secondaries  PAGEREF _Toc506884550 \h 36 4.3.2 Sending an Order to the Supply Station  PAGEREF _Toc506884551 \h 38 4.3.3 Removing the Supply Station Flag  PAGEREF _Toc506884552 \h 39 4.4 Reports  PAGEREF _Toc506884553 \h 40 4.4.1 Supply Station Quantity Discrepancy  PAGEREF _Toc506884554 \h 40 4.4.2 Inventory Sales Report  PAGEREF _Toc506884555 \h 41 4.4.3 Quantity Distribution Report  PAGEREF _Toc506884556 \h 43 4.4.4 Usage Demand Item Report  PAGEREF _Toc506884557 \h 45 4.4.5 Transaction Register Report  PAGEREF _Toc506884558 \h 47 4.5 Bulletins  PAGEREF _Toc506884559 \h 50 4.5.1 Notification of Ordered Items without a Refill Amount  PAGEREF _Toc506884560 \h 51 4.5.2 Notification of trouble with an HL7 Refill Transaction  PAGEREF _Toc506884561 \h 51 4.5.3 Notification of Error in HL7 Supply Station Activity Transaction  PAGEREF _Toc506884562 \h 52 4.5.4 Notification of Inventory Mismatches between Systems  PAGEREF _Toc506884563 \h 52 4.5.5 Notification of Rejection of HL7 On-Hand Transaction  PAGEREF _Toc506884564 \h 53 4.5.6 List of Differences in Item Name between GIP and the Supply Station  PAGEREF _Toc506884565 \h 53 4.5.7 Notification of On-Hand Discrepancies found by a QOH Response  PAGEREF _Toc506884566 \h 54 4.5.8 Notification of Items in a Supply Station not in GIP  PAGEREF _Toc506884567 \h 54 4.6 Other messages  PAGEREF _Toc506884568 \h 55 4.6.1 Quantity Discrepancies Exist With The Supply Station.  PAGEREF _Toc506884569 \h 55 5. Setting your system up to use the supply station interface  PAGEREF _Toc506884570 \h 57 5.1 Checklist for Network Administrator and IRM  PAGEREF _Toc506884571 \h 58 5.1.1 Applications  PAGEREF _Toc506884572 \h 59 5.1.2 Event Drivers  PAGEREF _Toc506884573 \h 59 5.1.3 Links  PAGEREF _Toc506884574 \h 59 5.1.4 Check the System Manager and start the filers if none are running  PAGEREF _Toc506884575 \h 61 5.1.5 Remaining Tasks  PAGEREF _Toc506884576 \h 61 5.2 Checklist for the Secondary Inventory Points  PAGEREF _Toc506884577 \h 62 5.3 Checklist for the Supply Station Settings  PAGEREF _Toc506884578 \h 63 5.4 Other Recommendations  PAGEREF _Toc506884579 \h 64 5.4.1 Start the GIP Transaction Processing Queue  PAGEREF _Toc506884580 \h 64 5.4.2 Test the Interface  PAGEREF _Toc506884581 \h 64 5.4.3 Ask the vendor about accessing information related to communications  PAGEREF _Toc506884582 \h 65 Appendix 1: Resolutions to Issues Raised by the Test Sites  PAGEREF _Toc506884583 \h 67 Appendix 2: HL7 Implementation for Point of Use  PAGEREF _Toc506884584 \h 75 Appendix 3: Point of Use HL7 Message Details  PAGEREF _Toc506884585 \h 79 Glossary  PAGEREF _Toc506884586 \h 99 INDEX  PAGEREF _Toc506884587 \h 109  1. Overview 1.1 What is Point of Use? Point of Use refers to the point in the inventory cycle where supplies actually get used. For us, this point is essentially the area from which medical staff retrieve items for use in patient care. Historically, these areas were usually a small room with several shelves or a closet. GIP usually represents these closets as the secondary inventory points. Today, there are companies providing automated cabinets to use in place of the old closets. These cabinets enable items to be tracked by requiring information to be entered before a user can gain access. The computer on the cabinet keeps a ledger of all activity at the cabinet and a running total of the inventory for every item. It is even feasible to track supplies to a given patient. 1.2 What can Point of Use do for us? Automation provides the following benefits: - better control over who obtains supplies - better control over the quantity and type of supplies obtained each time - less need to frequently inventory the supplies manually - the ability to reference information centrally The end result of these benefits is better efficiency at a reduced cost. This page intentionally left blank. 2. The Revised GIP The items in the following section affect all users of GIP whether or not they are using a point of use interface. 2.1 Item XE "Inventory Items:Deleting"  Deletion Items will not be eligible for deletion from a primary or secondary inventory point if they are on the active distribution orders for that inventory point. Active orders are those that are not yet posted or deleted. The restriction was added to maintain integrity within the due-in and due-out counts and to avoid problems created when trying to post an order containing an item in one of the affected inventory points. Item deletion affects many parts of the GIP package. In addition to intentionally modifying items within an inventory point, the package allows background deletions such as the automatic purge of inactive items during the auto-generation process or the option to delete all items on a secondary inventory point prior to copying the items from another inventory point. 2.2 Vendor Data and Conversion Factors XE "Inventory Items"  XE "Inventory Items:Editing Vendor Parameters"  XE "Inventory Items:Conversion factor"  The Vendor Data on an item in the Secondary Inventory Point cannot be modified when a distribution order containing that item is on a released order. The restriction adds more integrity to the due-in and due-outs generated by releasing orders. The conversion factor, part of the vendor data, is used at order release to calculate the due-ins and due-outs using the following equation: Due IN/OUT = Conversion Factor * QTY Ordered from the Primary If the conversion factor is edited after the order is released, the due-ins and due-outs are not updated properly when the order is posted or deleted because the system does not retain the old conversion factor value. 2.3 Editing the Item Short Description 2.3.1 At the Primary: XE "Inventory Items"  XE "Inventory Items:Item Description"  After modifying the description of an item in the primary inventory point, you will be given the option to save this new value as the description in all the distribution points containing the item. 2.3.2 At the Secondary: XE "Inventory Items:Item Description"  When adding a new item to the inventory, the default for the items, short description will be the description of that item in the source primary inventory point. 2.4 Standard Reorder Point The use of a zero standard reorder point to designate items as order on demand is no longer valid. Items to be ordered on demand must have nothing entered for a standard reorder point. Items having a standard reorder point, even of zero, will be considered by the autogeneration process in creating new distribution orders. 2.5 Multiple Sources for a Secondary Inventory Point XE "Inventory Point:Stocked by"  Each Secondary inventory point may be stocked by one and only one primary inventory point. Part of the reason for this restriction is to allow the item description logic to function appropriately. 2.6 Usage Demand Item Report XE "Reports:Usage Demand Item Report"  The usage demand report may now be run for one or more selected items. In addition, the user will have the option to sort items by item number or alphabetically by item description. 2.7 Order Form XE "Order Form"  The Order Form now allows the user more flexibility. The user may choose to exclude items that do not have a normal stock level greater than zero and may choose to exclude the blank lines. 2.8 Scheduling the Autogeneration of Distribution Orders XE "Orders:Scheduling Autogeneration"  Two new option have been added for selection in the TaskMan Schedule/Unschedule option [XUTM SCHEDULE]. The scheduler does not accommodate specification of individual inventory points or facilities. Each option will generate orders for all the secondary inventory points on your system as indicated below: PRCP NON-SS ORDER BUILDER (For all secondary inventory points not linked to supply stations) PRCP SUPPLY STA ORDER BUILDER (For all secondary inventory points linked to supply stations) No reports will be generated as a result of these options and you will still need to release the orders through GIP. Select Taskman Management Option: SCHEDule/Unschedule Options Select OPTION to schedule or reschedule: PRCP SUPPLY STA ORDER BUILDER PRCP SUPPLY STATION ORDER BUILDER Are you adding 'PRCP SUPPLY STA ORDER BUILDER' as a new OPTION SCHEDULING (the 52ND)? No// Y (Yes) Edit Option Schedule Option Name: PRCP SUPPLY STA ORDER BUILDER Menu Text: PRCP SUPPLY STATION ORDER BUILDE TASK ID: ________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: TASK PARAMETERS: SPECIAL QUEUEING: ________________________________________________________________________ Select OPTION to schedule or reschedule: PRCP NON-SS ORDER BULIDER PRCP NON-SS ORDER BUILDER Are you adding 'PRCP NON-SS ORDER BULIDER' as a new OPTION SCHEDULING (the 53RD)? No// Y (Yes) Edit Option Schedule Option Name: PRCP NON-SS ORDER BULIDER Menu Text: PRCP NON-SS ORDER BUILDER TASK ID: ________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: TASK PARAMETERS: SPECIAL QUEUEING: ________________________________________________________________________ 3. The Interface-able GIP  XE "Interface"  The Interface-able GIP refers to the functionality of GIP when a secondary inventory point uses the POINT OF USE INTERFACE. This interface allows the communication of inventory information between the secondary inventory point and its associated automated supply cabinet. 3.1 The Interface Real time, but Queued XE "Interface:Supply Station Filer"  The interface between GIP and the supply stations is real time. All transactions generated by GIP are sent immediately to the supply station for processing. Transactions are received real time from the supply stations but may not be immediately processed if the files affected in GIP are in use. 3.2 Information Sent to the Supply Station from GIP XE "Interface:Data sent to the Supply Station"  3.2.1 Regular Distribution Orders.  XE "Orders:Data sent to the supply Station"  GIP sends these orders at the time they are released. The information sent will list the GIP order number, all items ordered, the quantity of each item in the primary's unit of issue and the secondary's conversion factor. 3.2.2 Item Information (Short description, Normal, Standard Reorder, and Emergency Levels, Unit of Issue, Conversion Factor, and Last Cost).  XE "Inventory Items:Data sent to the Supply Station"  This information is sent, dependent upon the specific supply station, whenever updates occur in GIP. 3.2.3 Quantity on Hand (QOH) Query.  XE "Inventory Items:On-Hand Query"  A request to a specific supply station for a list of its current inventory items and levels. 3.3 Information Sent to GIP from the Supply Station XE "Interface:Data sent to GIP"  3.3.1 Restocking.  XE "Orders:Data received sent by the Supply Station"  XE "Orders:Completion and Posting"  This information will update the distribution order created in GIP. Once all items are received, GIP will receive a transaction from the supply station to automatically post the order. 3.3.2 Item Activity.  XE "Inventory Items:Activity Data from the Supply Stations"  Items taken or returned or adjusted will be reported to GIP and stored in the INVENTORY TRANSACTION FILE (#445.2). The names of patients receiving items taken from the station will be converted to upper case for storage in GIP. Using case sensitivity to distinguish between patients will NOT be honored by GIP. 3.3.3 Quantity on Hand (QOH) Response.  XE "Inventory Items:On-Hand quantity at the Supply Station"  This message is received after a query from GIP was sent to the supply station and its data will be stored in the GENERIC INVENTORY FILE (#445). 3.4 Rules XE "Supply Station:Rules for using GIP"  GIP supports inventory points that do and do not interface to automated supply cabinets. When used, the interface allows cabinets some control of GIP functionality. Rules were established to clarify how the systems will work together. 3.4.1 Linking a secondary inventory point with an automated supply cabinet XE "Supply Station:Linking to an inventory point"  Specify the Supply Station for each linked inventory point The value of this field must be the vendor providing the cabinet to which this inventory point is interfaced. Once this is done, GIP will treat the inventory point as a supply station secondary. Inventory Point Name and Supply Station Name must be the same XE "Inventory Point:Name"  This field ties the two different systems to each other and must be formatted as: - e.g.: 000-MYSTATION No outstanding distribution orders may exist on the secondary inventory  XE "Orders:Outstanding"  XE "Secondary Inventory Point:Relationship to Supply Station"  XE "Secondary Inventory Point:Relationship to Primary" point being linked to a supply station. The secondarys outstanding orders must be posted or deleted first. The secondary inventory point may be linked to one and only one primary You will not be allowed to create the supply station association while the secondary is stocked by multiple primaries. 3.4.2 Identifying the secondary inventory point items as items stored in the supply station XE "Inventory Items:as Supply Station Items"  XE "Supply Station:Items"  The Normal Stock Level must be greater than zero XE "Inventory Items:Normal Stock Level"  Items with no normal stock level or a normal stock level equal to zero on a supply station secondary will not be treated by GIP as items stocked in the supply station. Items with a non-zero normal stock level will be treated by GIP as items that are stocked in the supply station. *** NOTE: Items for case carts or instrument kits should NOT be stored in the supply station nor in the supply station secondary because the processing of distribution orders for these items will not be handled by the interface. This Normal Stock Level may not be edited to zero or from zero when the item is on a released order for a supply station secondary. Specific values associated with supply station items will be communicated to the supply station anytime the items are edited in the secondary. The Supply Station Quantity on Hand for an item is not transmitted to the supply station. XE "Inventory Items:Quantity On-Hand"  XE "Supply Station:Quantity On-Hand"  This field is received with all transactions sent by the supply station and does not overwrite the GIP quantity on hand. It is instead kept in GIP along with the date and time it was received. 3.4.3 Creating distribution orders for the supply station XE "Orders:Supply Station Items"  An order for a supply station secondary having a Regular Order Type will contain only supply station items. Consequently: A regular order type cannot be edited to a different order type if the order is on a supply station secondary. Emergency and Call-in Orders may contain all supply station items, no supply station items, or a mix of the both types of items. The Emergency or Call-in order type cannot be edited to a regular order type on a supply station secondary but Emergency can be edited to Call-in and Call-in edited to Emergency Orders automatically generated for a supply station secondary will include only supply station items because these are the only items with normal stock levels. Regular orders will be sent to the supply station when released on GIP unless the orders are for instrument kits or case carts. Case cart and instrument kit items should not be included in the supply station secondary inventory point because orders for these items cannot be accommodated by the interface. Send Order If the supply station does not receive an order, there is an option available to send the order to the supply station. Only regular orders that have already been released and were considered supply station orders at the time of release may be sent to the supply station. 3.4.4 Processing distribution orders for the supply station a. Editing released orders for a supply station secondary is prohibited. XE "Orders:Editing"  Edits may be completed when entering the amount received at the supply station. Editing of normal stock level and vendor information for items in the released orders is also restricted.  XE "Inventory Items:Normal Stock Level"  Posting of supply station orders will be controlled by the supply station. This is done automatically after receipt of all items in the order. XE "Orders:Posting"  Deletions are allowed at any time but when a released regular order for a supply station secondary is deleted from GIP, it must also be deleted manually on the supply station. XE "Orders:Deleting"  3.4.5 Overriding the interface a. Removing the supply station flag from orders. XE "Orders:Processing Supply Station Orders in GIP"  Only when the interface will be down for an extended period time, should you consider removing the supply station flag from an order. This allows you to process the order in GIP as though it were not for a supply station secondary. Once run, GIP will not accept any information about that order from the supply station and the supply station flag cannot be replaced. This page intentionally left blank. 4. New and Modified Functionality 4.1 Options for Inventory Points and Their Settings 4.1.1 Assigning a Supply Station Provider to a Secondary Inventory Point XE "Inventory Point:Linking to a Supply Station"  XE "Inventory Items:Item Description"  The SUPPLY STATION (field #22 of the GENERIC INVENTORY FILE (#445)) allows you to identify the vendor of the supply station for a secondary inventory point. After this field is entered, GIP will treat the secondary inventory point as a supply station secondary. To enable effective communications, the inventory point name must be the same as the supply station name. All supply station items in the secondary inventory point must have a non-zero normal stock level and must be associated with a bin in the supply station. The supply station field can only be populated when: - The secondary inventory point is stocked by only 1 primary - The inventory point is a secondary inventory point - The secondary inventory point has no outstanding distribution orders - The secondary inventory point's name is no more than 10 characters long An example where the supply station field cannot be populated: Select Manager For Secondary Point Menu Option: Enter/Edit Inventory And Distribution Points Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Secondary Inventory Point: SAMPLE IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. +--------------------------------------------------+ |You have the option to edit ALL | |SECONDARY inventory points you have | |access to. | +--------------------------------------------------+ Select a 'Secondary' Type Inventory Point: SAMPLE 688-SAMPLE SECONDARY Edit Inventory Parameters Aug 15, 2000 10:57:58 Page: 1 of 2 INVENTORY POINT: 999-SAMPLE TOTAL NUMBER OF ITEMS: 1 Description Type of Inventory Point : SECONDARY Abbreviated Name : SMPL Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: (Supply Station Provider) : <== NOTE PARENTHESIS Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// SP Special Parameters MOS INACTIVE BEFORE ITEM DEL.: Change this secondary to be stocked by only 1 primary before adding a supply station provider. Edit Inventory Parameters Aug 15, 2000 10:58:20 Page: 1 of 2 INVENTORY POINT: 999-SAMPLE TOTAL NUMBER OF ITEMS: 1 Description Type of Inventory Point : SECONDARY Abbreviated Name : SMPL Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: (Supply Station Provider) : Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen/SB Stocked By CHECKING INVENTORY POINTS DISTRIBUTING TO '688-SAMPLE': <== CANNOT HAVE MULTIPLE 999-LYFE'S PRIMARY TYPE: PRIMARY PRIMARIES 999-HEIBY TEMP TYPE: PRIMARY 999-LYFE VOLUNTARY TYPE: PRIMARY THIS SECONDARY INVENTORY POINT '999-SAMPLE' IS CURRENTLY DISTRIBUTED TO BY THE PRIMARY INVENTORY POINT '999-LYFE'S PRIMARY'. DO YOU WANT TO REMOVE IT AS A PRIMARY DISTRIBUTION POINT? NO// ^ Editing the inventory point to accommodate a supply station: Select Manager For Secondary Point Menu Option: Enter/Edit Inventory And Distribution Points Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Secondary Inventory Point: SAMPLE IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. +-------------------------------------+ |You have the option to edit ALL | |SECONDARY inventory points you have | |access to. | +-------------------------------------+ Select a 'Secondary' Type Inventory Point: UNLINKED SECONDARY 688-UNLINKED SECONDARY SECONDARY Edit Inventory Parameters Aug 15, 2000 10:58:24 Page: 1 of 2 INVENTORY POINT: 999-UNLINKED SECONDARY TOTAL NUMBER OF ITEMS: 0 Description Type of Inventory Point : SECONDARY Abbreviated Name : UNLSEC Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: (Supply Station Provider) : <== NOTE PARENTHESIS Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// SP Special Parameters MOS INACTIVE BEFORE ITEM DEL.: A supply station IP cannot have a name longer than 10 characters. Edit the name before linking a supply station to this IP. Edit Inventory Parameters Aug 15, 2000 10:58:40 Page: 1 of 2 INVENTORY POINT: 999-UNLINKED SECONDARY TOTAL NUMBER OF ITEMS: 0 Description Type of Inventory Point : SECONDARY Abbreviated Name : UNLSEC Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: (Supply Station Provider) : Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// DE Descriptive INVENTORY POINT: 688-UNLINKED SECONDARY Replace ED... With Replace 688-UNLINK ABBREVIATED NAME: UNLSEC// KEEP PERPETUAL INVENTORY?: YES// KEEP DETAILED TRX. HISTORY?: YES// Edit Inventory Parameters Aug 15, 2000 10:59:06 Page: 1 of 2 INVENTORY POINT: 999-UNLINKED SECONDARY TOTAL NUMBER OF ITEMS: 0 Description Type of Inventory Point : SECONDARY Abbreviated Name : UNLSEC Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: Supply Station Provider : Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// SP Special Parameters MOS INACTIVE BEFORE ITEM DEL.: SS PROVIDER: OMNICELL Description Type of Inventory Point : SECONDARY Abbreviated Name : UNLSEC Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: Supply Station Provider : OMNICELL Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// NEXT SCREEN 4.1.2 Item Description Default in the Secondary Inventory Point  XE "Inventory Items:Item Description"  If not yet entered, the ITEM DESCRIPTION (Sub field #6 of INVENTORY ITEM (Field #1) of the GENERIC INVENTORY FILE (#445)) for an item in the secondary inventory point will default in the Enter/Edit Inventory Item Data [PRCP EDIT INVENTORY ITEMS] to the primarys description of the item. NOTE Secondaries are recommended to have one and only one primary. If there are multiple primaries, the default is the item description in the first primary the system identifies. If the item does not exist in this primary, the default will be blank. Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY SUPPLY STATION IP IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. Select MY SUPPLY STATION IP ITEM: 706 RAZOR-SAFETY DISPOSABLE SINGLE EDGE ...OK? Yes// (Yes) RAZOR-SAFETY DISPOSA NSN: 8530-01-347-9577 Edit Inventory Item Data Aug 14, 2000 11:06:42 Page: 1 of 3 INVENTORY POINT: 999-MY SUPPLY STATION IP * * * IM#: 706 * * * Descriptive-445: Description-441: RAZOR-SAFETY DISPOSABLE SINGLE EDGE NSN : 8530-01-347-9577 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: ? per ?? Norm Stock Level: Emer Stock Level: Temp Stock Level: Delete Temp SL : Stand Reord Pt : Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// DE Descriptive ...item description set to short description in primary. ITEM DESCRIPTION: RAZOR-1 EDGE, DISP// GROUP CATEGORY: MAIN STORAGE LOCATION: Select ADDITIONAL STORAGE LOCATION: Editing the Item Description at the Primary Inventory Point  XE "Inventory Items:Item Description"  After editing an item description in the primary, you will be given the option to automatically replace the description for that item in all the primarys dependent inventory points with the description just entered. NOTE Allowing different primaries to share a secondary is NOT recommended. If a primary's item description is updated to affect all items in that primary's distribution points and then the description for the same item is edited on a different primary distributing to this secondary, the second edit will overwrite the description specified by the first primary. Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Primary Inventory Point: MY PRIMARY IP IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. Select LYFE'S PRIMARY ITEM: SOAP ANTISEP BAR 5C 31 SOAP ANTISEP BAR 5C ...OK? Yes// (Yes) SOAP ANTISEP BAR 5C NSN: 6508-01-027-2103 Edit Inventory Item Data Aug 14, 2000 11:07:51 Page: 1 of 3 INVENTORY POINT: 999-MY PRIMARY IP * * * IM#: 31 * * * Descriptive-445: SOAP, ANTISEPTIC BAR Description-441: SOAP ANTISEP BAR 5C NSN : 6508-01-027-2103 Group Category : 1001 Main Storage Lo: A,2,4,1 Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 10 per BX Norm Stock Level: 250 Issue Multiple: 10 Emer Stock Level: 10 Min Issue Qty : 10 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 50 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI Secondary Items RI Remove Item From Inv Select Item(s): Next Screen// DE Descriptive ITEM DESCRIPTION: SOAP, ANTISEPTIC BAR // SOAP ANTISEP BAR 5C Do you want to update the DESCRIPTION for ALL distribution points stocked by 999-MY PRIMARY IP? YES <= NOTE QUESTION updating DESCRIPTION for distribution points..... 999-IFCAPTWO SECONDARY DESCRIPTION updated 999-IFCAPTHREE'S SECONDARY DESCRIPTION updated 999-IFCAPFOUR TEST DESCRIPTION updated 999-IFCAPONE'S SECONDARY DESCRIPTION updated 999-SAMPLE DESCRIPTION updated 999-UNLINKED SECONDARY DESCRIPTION updated 999-EXAMPLER In use, could not update. <= NOTE!!! 999-PYXIS DESCRIPTION updated Building HL7 EDIT Transaction on item#31 for PYXIS station 999-PYXIS 999-MY SUPPLY STATION IP DESCRIPTION updated Building HL7 EDIT Transaction on item#31 for OMNICELL station 999-MY SUPPLY STATION IP NOTE!!! If the 'In use, could not update' MESSAGE DISPLAYS, you will need to manually update the item description in that inventory point later. 4.1.4 Inventory Point Names XE "Inventory Point:Name"  You will not be allowed to edit the name of your secondary INVENTORY POINT (Field #.01 of the GENERIC INVENTORY FILE (#445)) using the option, Enter/Edit Inventory And Distribution Points [PRCP INVPT PARAM ENTER/EDIT], if it is attached to a supply station. The restriction supports the fact that Inventory Point Name is used to identify the linked inventory point to its associated supply station. IF THE GIP NAME DIFFERS FROM THE SUPPLY STATION NAME, GIP WILL BE UNABLE TO PROCESS INFORMATION FROM THE SUPPLY STATION AND THE SUPPLY STATION WILL NOT PROCESS INFORMATION SENT BY GIP. Select a 'Secondary' Type Inventory Point: MY SUPPLY STATION IP 999-MY SUPPLY STATION IP SECONDARY Edit Inventory Parameters Aug 14, 2000 12:53:33 Page: 1 of 2 INVENTORY POINT: 999-MY SUPPLY STATION IP TOTAL NUMBER OF ITEMS: 9 Description Type of Inventory Point : SECONDARY Abbreviated Name : OMNI Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: (Supply Station Provider) : OMNICELL Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// DE Descriptive The inventory point name cannot be edited on a supply station secondary. ABBREVIATED NAME: MSSIP// WARNING: A 'NO' RESPONSE MAY CAUSE INTEGRITY PROBLEMS <= NOTE!!! WITH THE SUPPLY STATION INTERFACE. KEEP PERPETUAL INVENTORY?: YES// YES WARNING: A 'NO' RESPONSE CAUSES GIP TO IGNORE INFORMATION <= NOTE!!! FROM THE SUPPLY STATION. KEEP DETAILED TRX. HISTORY?: YES// YES NOTE!!! When editing 'KEEP PERPETUAL INVENTORY?' and 'KEEP DETAILED TRX. HISTORY?' on supply station secondaries, it is recommended both questions are answered 'YES' 4.1.5 Inactivating Inventory Points XE "Inventory Point:Inactivating"  You will not be allowed to inactivate inventory points if they: are supply station secondaries or have any outstanding (unposted and undeleted) distribution orders. Select Manager For Primary Inventory Point Menu Option: ENter/Edit Inventory And Distribution Points Select STATION NUMBER ('^' TO EXIT): 999// Anytown, USA I N V E N T O R Y version 5.1 (688) Primary Inventory Point: ONE PRIMARY IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. +-------------------------------------+ |You have the option to edit ALL | |PRIMARY inventory points you have | |access to. | +-------------------------------------+ Select a 'Primary' Type Inventory Point: ON 1 ONE PRIMARY 999-ONE PRIMARY PRIMARY 2 ONLY PRIMARY 999-ONLY PRIMARY PRIMARY CHOOSE 1-2: 2 999-ONLY PRIMARY PRIMARY Edit Inventory Parameters Aug 14, 2000 16:30:28 Page: 1 of 5 INVENTORY POINT: 999-ONLY PRIMARY TOTAL NUMBER OF ITEMS: 15 Description Type of Inventory Point : PRIMARY Abbreviated Name : ONLY Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: 6 Primary Updated By Warehouse : YES Special Inventory Point Type : Department Number : 333 Issue Book Sort : NSN SORT Regular Whse Issues Schedule : OTHER Flags + Enter ?? for more actions AF All Fields FC Fund Control Points FL Flags DE Descriptive DP Distribution Points AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// DE Descriptive INVENTORY POINT: 999-ONLY PRIMARY// @ You cannot delete inventory points after they are created. This action removes all the items, distribution points, users, etc., for the inventory point and changes the name to STATIONNUMBER-'***INACTIVE_#***' where # is the internal entry number. ARE YOU SURE YOU WANT TO PROCEED? NO// Y (YES) You must first post or delete outstanding orders for this inventory point. ?? Required INVENTORY POINT: 999-ONLY PRIMARY// 4.1.5 Converting Secondary Inventory Points to Primary Inventory Points XE "Inventory Point:Converting"  Secondary inventory points linked to a supply station CANNOT be converted to primaries. The supply station may only be linked to a secondary inventory point because the interface functionality is inappropriate to the primary inventory point. Select Inventory File Maintenance Menu Option: convert Secondary to Primary Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Primary Inventory Point: EXAMPLE PRIMARY IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. +----------------------------------------------------------+ |Select the SECONDARY inventory point to CONVERT. It must | |be one of the DISTRIBUTION POINTS for 999-EXAMPLE PRIMARY. | +----------------------------------------------------------+ Select DISTRIBUTION POINT: SAMPLE 999-SAMPLE SECONDARY KEEP PERPETUAL INV +------------------------------------------------------------------ + |This inventory point is linked to a supply station and cannot be | |converted. | +-------------------------------------------------------------------+ 4.1.6 Adding Distribution Points to a Primary Inventory Point  XE "Inventory Point:Distribution Points"  If you attempt to make a secondary inventory point a distribution point of a primary and that secondary is already a distribution point to a different primary, you will get the message, DUPLICATE ENTRY or 'This secondary is already stocked by (another primary)'. A secondary inventory point cannot be linked to a supply station if that secondary is a distribution point for multiple primaries. Select Manager For Primary Inventory Point Menu Option: ENter/Edit Inventory And Distribution Points Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Primary Inventory Point: SINGLE PRIMARY IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. +-------------------------------------+ |You have the option to edit ALL | |PRIMARY inventory points you have | |access to. | +-------------------------------------+ Select a 'Primary' Type Inventory Point: CANTEEN INVENTORY 999-CANTEEN INVENTORY PRIMARY Edit Inventory Parameters Aug 15, 2000 16:23:51 Page: 1 of 3 INVENTORY POINT: 999-CANTEEN INVENTORY TOTAL NUMBER OF ITEMS: 1 Description Type of Inventory Point : PRIMARY Abbreviated Name : CANT Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: 12 Primary Updated By Warehouse : YES Special Inventory Point Type : Department Number : 060 Issue Book Sort : NSN SORT Regular Whse Issues Schedule : OTHER Flags + Enter ?? for more actions AF All Fields FC Fund Control Points FL Flags DE Descriptive DP Distribution Points AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// DP Distribution Points Select a 'Secondary' Type Inventory Point: SAMPLE 999-SAMPLE SECONDARY This secondary is already stocked by 999-BUSYIP. 4.1.7 Removing Supply Station Secondary Distribution Points XE "Inventory Point:Distribution Points"  If you need to unlink a secondary inventory point from a supply station, or link it to a different supply station, you will first be required to delete or post all outstanding distribution orders for that secondary. Select Manager For Primary Inventory Point Menu Option: ENter/Edit Inventory And Distribution Points Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Primary Inventory Point: ONE PRIMARY IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. +-------------------------------------+ |You have the option to edit ALL | |PRIMARY inventory points you have | |access to. | +-------------------------------------+ Select a 'Primary' Type Inventory Point: ON 1 ONE PRIMARY 999-ONE PRIMARY PRIMARY 2 ONLY PRIMARY 999-ONLY PRIMARY PRIMARY CHOOSE 1-2: 2 999-ONLY PRIMARY PRIMARY Edit Inventory Parameters Aug 15, 2000 10:34:25 Page: 1 of 5 INVENTORY POINT: 999-ONLY PRIMARY TOTAL NUMBER OF ITEMS: 15 Description Type of Inventory Point : PRIMARY Abbreviated Name : ONLY Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: 6 Primary Updated By Warehouse : YES Special Inventory Point Type : Department Number : 333 Issue Book Sort : NSN SORT Regular Whse Issues Schedule : OTHER Flags + Enter ?? for more actions AF All Fields FC Fund Control Points FL Flags DE Descriptive DP Distribution Points AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// DP Distribution Points Select a 'Secondary' Type Inventory Point: SAMPLE 999-SAMPLE SECONDARY Edit Inventory Parameters Aug 15, 2000 10:34:30 Page: 1 of 2 INVENTORY POINT: 999-SAMPLE TOTAL NUMBER OF ITEMS: 9 Description Type of Inventory Point : SECONDARY Abbreviated Name : SMPL Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: (Supply Station Provider) : Flags Print Emergency Stock Levels : Automatic Purge : Inventory Users + Enter ?? for more actions AF All Fields FC (Fund Control Points)FL Flags DE Descriptive DP (Distribution Points)AU Authorized Users SP Special Parameters SB Stocked By MC MIS Costing Select Item(s): Next Screen// SB Stocked By CHECKING INVENTORY POINTS DISTRIBUTING TO '999-SAMPLE': 999-ONLY PRIMARY TYPE: PRIMARY THIS SECONDARY INVENTORY POINT '999-SAMPLE' STOCKED BY THE PRIMARY INVENTORY POINT '999-ONLY PRIMARY' HAS OUTSTANDING REGULAR ORDERS. You must post or delete these orders before removing the primary distribution point. Press RETURN to continue, '^' to exit:^ 4.1.8 Processor for Supply Station Transactions (Task Manager Option) XE "Interface:Transaction Processing Job"  This option may not be accessed through the menus but can be selected from the Task Manager Schedule/Unschedule [XUTM SCHEDULE] option. This task should only be scheduled if your site will be using the supply station interface. An example is found under the instructions for setting your system up for this interface. Schedule the HL7 processing job, [PRCP2 SUPPLY STATION TXN RUN], to run via the Schedule/Unschedule Options [XUTM SCHEDULE] option. Edit Option Schedule Option Name: PRCP2 SUPPLY STATION TXN RUN Menu Text: PROCESSOR FOR SUPPLY STATION TXN TASK ID: 238541 ________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: SEP 11,2000@14:00 DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 300S <== Suggested interval of 3-5 minutes TASK PARAMETERS: SPECIAL QUEUEING: Startup Persistent ________________________________________________________________________ 4.1.9 Updating Items on the Supply Station When setting up the interface for the first time, you may use this option to update the item names in the supply station to correspond to what is appropriate for your inventory point. This option cannot correct problems due to the names length in GIP exceeding the number of characters allowed by the vendor. This option automatically generates a transaction for all supply station items in your secondary inventory point. Select IFCAP MENU Option: primary Inventory Point Main Menu Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA Select Primary Inventory Point: MY PRIMARY 999-MY PRIMARY PRIMARY Select Primary Inventory Point Main Menu Option: manager For Primary Inventory P oint Menu Select Manager For Primary Inventory Point Menu Option: supply Station Item Update I N V E N T O R Y version 5.1 (999) Primary Inventory Point: MY PRIMARY IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. Select a 'Secondary' Type Inventory Point: pyxiS 688-PYXIS SECONDARY This option sends information about ALL items with a normal stock level greater than zero to the linked supply station. You must flag the transactions as 'ADD' or 'EDIT'. Select 'Add' OR 'Edit' transactions: (A/E): a ADD Building HL7 EDIT Transaction on item#8 for PYXIS station 688-PYXIS Building HL7 EDIT Transaction on item#31 for PYXIS station 688-PYXIS Building HL7 EDIT Transaction on item#47 for PYXIS station 688-PYXIS Building HL7 EDIT Transaction on item#101 for PYXIS station 688-PYXIS Building HL7 EDIT Transaction on item#104 for PYXIS station 688-PYXIS Building HL7 EDIT Transaction on item#12002 for PYXIS station 688-PYXIS Building HL7 EDIT Transaction on item#12013 for PYXIS station 688-PYXIS 4.2 Options Concerning Inventory Point Supplies 4.2.1 Normal Stock Level XE "Inventory Items:Normal Stock Level"  All items in a secondary inventory point linked to a supply station, with a NORMAL STOCK LEVEL (Sub field #9 of INVENTORY ITEM (Field #1) of the GENERIC INVENTORY FILE (#445)) greater than zero are considered supply station items. Normal Stock Levels may be edited using the following options: Enter/Edit Inventory Item Data [PRCP EDIT INVENTORY ITEMS] Enter/Edit Items On Distribution Point [PRCP EDIT DISTR PT ITEMS] (when the perpetual inventory flag is set to NO) If the supply station item being edited is on outstanding orders, you will not be allowed to change its normal stock level to zero because this action deletes the item from the supply station. NOTE: Items representing case carts or instrument kits should not be stored in the supply station or in its associated secondary inventory point because the interface will not support the processing of distribution orders for these items. 1. Editing the Normal Stock Level on a Supply Station Item to a non-zero value Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. Select MY STATION ITEM: WOOZLES 12013 WOOZLES ...OK? Yes// (Yes) WOOZLES NSN: 7510-19-229-2298 Edit Inventory Item Data Aug 14, 2000 14:19:43 Page: 1 of 3 INVENTORY POINT: 999-MY STATION * * * IM#: 12013 * * * Description-445: WOOZLES Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 90 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// LE Levels There are outstanding regular orders for this item. You cannot delete the normal level or make it 0 NORMAL STOCK LEVEL (1 per EA): (1-999999): 90// 45 EMERGENCY STOCK LEVEL (1 per EA): 20// TEMPORARY STOCK LEVEL (1 per EA): STANDARD REORDER POINT (1 per EA): 30// OPTIONAL REORDER POINT (1 per EA): Edit Inventory Item Data Aug 14, 2000 14:19:58 Page: 1 of 3 INVENTORY POINT: 999-MY STATION * * * IM#: 12013 * * * Descriptive-445: Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 45 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// 2. Editing the Normal Stock Level on a Supply Station Item to a zero value:  XE "Supply Station:Deleting Items"  NOTE Editing the normal level to zero will remove an item from the supply station. Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IP IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. Select MY STATION IP ITEM: WOOZLES 12013 WOOZLES ...OK? Yes// (Yes) WOOZLES NSN: 7510-19-229-2298 Edit Inventory Item Data Aug 14, 2000 13:56:49 Page: 1 of 3 INVENTORY POINT: 999-MY STATION * * * IM#: 12013 * * * Descriptive-445: WOOZLES Descriptive-441: NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 90 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// LE Levels Changing the level to zero will delete the item from the supply station. NORMAL STOCK LEVEL (U OF I): 90// 0 Building HL7 DELETE Transaction on item#12013 for PYXIS station 999-MY STATION EMERGENCY STOCK LEVEL (1 per EA): 20// TEMPORARY STOCK LEVEL (1 per EA): STANDARD REORDER POINT (1 per EA): 30// OPTIONAL REORDER POINT (1 per EA): Edit Inventory Item Data Aug 14, 2000 13:56:49 Page: 1 of 3 INVENTORY POINT: 999-MY STATION IP * * * IM#: 12013 * * * Descriptive-445: Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 0 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// LE Levels 3. Editing the Normal Level of a non-supply station number to a non-zero value: XE "Inventory Items:as Supply Station Items"  XE "Supply Station:Adding Items"  NOTE Editing the normal level from zero to non-zero will add items to the supply station. Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IP IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. Select MY STATION IP ITEM: WOOZLES 12013 WOOZLES ...OK? Yes// (Yes) WOOZLES NSN: 7510-19-229-2298 Edit Inventory Item Data Aug 14, 2000 13:56:49 Page: 1 of 3 INVENTORY POINT: 999-MY STATION IP * * * IM#: 12013 * * * Descriptive-445: Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 0 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// LE Levels Changing the level from zero will add the item to the supply station. NORMAL STOCK LEVEL (U OF I): 0// 90 Building HL7 ADD Transaction on item#12013 for PYXIS station 999-MY STATION EMERGENCY STOCK LEVEL (1 per EA): 20// TEMPORARY STOCK LEVEL (1 per EA): STANDARD REORDER POINT (1 per EA): 30// OPTIONAL REORDER POINT (1 per EA): Edit Inventory Item Data Aug 14, 2000 13:56:49 Page: 1 of 3 INVENTORY POINT: 999-MY STATION IP * * * IM#: 12013 * * * Descriptive-445: Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 90 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// 4.2.2 Editing a Secondary Inventory Point Items Conversion Factor XE "Inventory Items:Conversion factor"  The DISPENSING UNIT CONVERSION FACTOR (sub field #5 of the INVENTORY ITEM (field #1) of the GENERIC INVENTORY FILE (#445)) cannot be edited for items on released orders. GIP uses this field to calculate due-ins and due-outs when orders are released. The supply stations receive the conversion factor at the time of order release and use it to translate the order quantities into supply station amounts. If the value is edited after order release, the amount received at the supply station will differ from what GIP posts to the secondary and the due-ins and due-outs will be wrong. Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. Select MY STATION ITEM: WOOZLES 12013 WOOZLES ...OK? Yes// (Yes) WOOZLES NSN: 7510-19-229-2298 Edit Inventory Item Data Aug 15, 2000 10:10:30 Page: 1 of 3 INVENTORY POINT: 999-MY STATION * * * IM#: 12013 * * * Descriptive-445: WOOZLES Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 4 per SF Norm Stock Level: 50 Emer Stock Level: 1 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 5 + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// VN Vendors ...adding inventory points as procurement sources ...checking currently stored procurement sources 999-ONE PRIMARY UNIT per PURCHASE: 1 per EA UNIT per RECEIPT: 1 per EA CONVERSION FACTOR: 1 ...checking mandatory source in the inventory point Checking the released orders for this item... To edit these values, you must first post or delete the following order(s): 91 Press RETURN to continue, '^' to exit: 4.2.3 Item Deletion at the Primary and Secondary Inventory Points XE "Inventory Items:Deleting"  The system will check unposted distribution orders prior to deleting an item from a primary or secondary inventory point. If the item is found on any outstanding orders, the deletion process will be stopped and a message will display indicating the orders that must first be deleted or posted. Options affected by this include: Auto-generate Orders [PRCP AUTOGENERATE PRIM/WHSE] Auto-generate Orders [PRCP2 AUTOGENERATE SECONDARY] Copy Primary To Secondary [PRCP COPY PRIMARY TO SECONDARY] Copy Secondary To Secondary [PRCP COPY SECOND TO SECOND] Distribution Order Processing [PRCP DIST ORDER PROCESSING] Enter/Edit Inventory Item Data [PRCP EDIT INVENTORY ITEMS] Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. Select MY STATION ITEM: WOOZLES 12013 WOOZLES ...OK? Yes// (Yes) WOOZLES NSN: 7510-19-229-2298 Edit Inventory Item Data Aug 15, 2000 09:13:54 Page: 1 of 3 INVENTORY POINT: 999-MY STATION * * * IM#: 12013 * * * Descriptive-445: Description-441: WOOZLES NSN : 7510-19-229-2298 Group Category : Main Storage Lo: Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 45 Emer Stock Level: 20 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 30 Option Reord Pt : + Enter ?? for more actions AF All Fields QT Quantities SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins VN Vendors LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// RI Remove Item From Inv Checking to see if this item is on an outstanding order.... This item cannot be deleted. You must first post, delete, or remove the item from the following order(s): 92 4.2.4 Order Form  XE "Inventory Items:Listing"  XE "Order Form"  The Order Form [PRCP CATALOG/ORDER FORM PRINT] option allows you to generate a printout of all or some of the items in a specified inventory point. The printout can optionally include: All items or just those with a non-zero normal stock level Blanks for entering values Select Stock Replenishment Menu Option: ORder Form Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. +--------------------------------------+ |The Order Form prints the current or | |selected inventory point's items | |sorted by main storage location and | |description. Blanks for daily | |ordering may be included. | +--------------------------------------+ +-------------------------------------+ |Select the month-year of the order | |form for 999-MY STATION. | +-------------------------------------+ Print Catalog/Order Form for DATE: TODAY// (AUG 15, 2000) Print only items with a non-zero normal level? YES// (YES) Include blanks on printout? YES// N (NO) DEVICE: HOME// UCX/TELNET <*> please wait <*> ORDER FORM FOR: 999-MY STATION AUG 15, 2000@12:47:46 PAGE 1 FOR THE MONTH-YEAR: AUG 2000 STAND NORM UNIT DESCRIPTION MI# NSN UNIT/IS REOPT STLVL COST -------------------------------------------------------------------------- MAIN STORAGE LOCATION: ? KIT SHAVING-SURG PREP 104 6515001036659 1/KT 100 120 3.00 SOAP ANTISEP BAR 5C 31 6508010272103 1/BR 50 250 0.09 STERI PEEL 6 IN X 10 IN 47 6530012580953 1/EA 1000 1200 0.09 TOSYLATE SYRINGE 50MG/10ML 101 650501A991234A 1/EA 12 50 2.25 [END OF REPORT]------------------------------------------------[USER:IFUSER,ONE] 4.2.5 Querying the Supply Station for its Quantity on Hand XE "Supply Station:Quantity On-Hand"  The Supply Station Quantity Discrepancy [PRCP SS QTYDISCREPANCIES] will display the date and time of the last query to the supply station and allow you to create a new query. Select Secondary Inventory Point Main Menu Option: REPorts Menu I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. Select Reports Menu Option: SUPPly Station Quantity Discrepancy Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. +--------------------------------------+ |This report displays items whose | |on-hand quantity in 999-OMNICELL | |differs from the supply station's | |on-hand amount | +--------------------------------------+ +-------------------------------------+ |The Last QOH update was received on | |AUG 7,2000 at 12:56:02. If this date | |is too old, you may now request an | |update. | +-------------------------------------+ Do you want to request a refresh of the supply station QOH? NO// Y (YES) Sending request... Please give GIP time to get the information before printing the report. 4.3 Options Concerning Distribution Orders All orders autogenerated on supply station secondaries will contain only items considered by GIP to be items stocked in the supply station. 4.3.1 Regular Orders and Editing Order Type in Orders for Supply Station Secondaries XE "Orders:Order Types"  XE "Orders:for Supply Stations"  Once a regular order has been created for a supply station, its TYPE (field #3.5 of the INTERNAL ORDER/ADJ FILE (#445.3)) cannot be edited. Regular orders for a supply station secondary will contain only supply station items. No non-supply station items may be added to a regular order. Once released, you may delete but not edit the order. Orders deleted in GIP must also be manually deleted from the supply station. NOTE Items representing case carts or instrument kits should not be stored in the supply station or in its associated secondary inventory point because the interface will not support the processing of distribution orders for these items. Select Stock Replenishment Menu Option: DISTribution Order Processing Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. ** Distribution from inventory point: 999-ONE PRIMARY ** Select DISTRIBUTION ORDER: 94 999-MY STATION 08-14-00 REGULAR ORDER This is a regular order on a supply station secondary. Its 'TYPE OF ORDER' cannot be edited to CALL_IN or EMERGENCY. REMARKS: Distribution Order Processing Aug 14, 2000 14:58:54 Page: 1 of 1 POST ITEMS TO SECONDARY: 999-MY STATION 999-ONE PRIM DISTRIBUTION ORDER: 94 STATUS: << NOT RELEASED >> ITEM DESCRIPTION UI ORDERED CONVFACT QTY ONHAND CATS (#12002) EA 3 1 655 Enter ?? for more actions EI Edit Items On Order DI Delete Item On Order SO (Send Order) CO Check Order/Items DO Delete Order PT (Picking Ticket Print) EE E/E Inventory Items RO Release Order PO (Post Order) Select Item(s): Quit// QUIT Select Stock Replenishment Menu Option: DISTribution Order Processing Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA Emergency and Call-in distribution orders may be a mix of both supply station and non-supply station items. The order type of these orders cannot be edited to Regular after the order is created. I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. ** Distribution from inventory point: 999-ONE PRIMARY ** Select DISTRIBUTION ORDER: 85 999-MY STATION 08-04-00 EMERGENCY RELEASED TO FILL This order is for a supply station secondary. The order type cannot be changed to regular. TYPE OF ORDER: (C/E): EMERGENCY// R Enter a code from the list. Select one of the following: C CALL-IN E EMERGENCY This order is for a supply station secondary. The order type cannot be changed to regular. TYPE OF ORDER: (C/E): EMERGENCY// CALL-IN REMARKS: Distribution Order Processing Aug 14, 2000 14:59:07 Page: 1 of 1 POST ITEMS TO SECONDARY: 999-MY STATION 999-ONE PRIM DISTRIBUTION ORDER: 85 STATUS: RELEASED TO FILL ITEM DESCRIPTION UI ORDERED CONVFACT QTY ONHAND ARM BOARD 9 INCH LONG (#7) RO 2 1 200 SOAP ANTISEP BAR 5C (#31) BX 1 10 7374 Enter ?? for more actions EI (Edit Items On Order)DI (Delete Item On Order)SO(Send Order) CO Check Order/Items DO (Delete Order) PT Picking Ticket Print EE E/E Inventory Items RO (Release Order) PO (Post Order) Select Item(s): Quit// 4.3.2 Sending an Order to the Supply Station XE "Orders:for Supply Stations"  Only regular orders for a supply station secondary may be sent to the supply station. This will be done automatically when the order is released. If for some reason, the station does not receive the order, you may re-transmit it using the option, SO - Send Order on the Distribution Order Processing screen. NOTE Items representing case carts or instrument kits should not be stored in the supply station or in its associated secondary inventory point because the interface will not support the processing of distribution orders for these items. This option may only be used on orders that have been released but are not yet posted. Orders whose supply station flag has been removed cannot be re-sent to the supply station and must be completed in GIP. Distribution Order Processing Aug 11, 2000 15:16:45 Page: 1 of 1 POST ITEMS TO SECONDARY: 999-SUPPLY CAB 999-THE BEST PRIM DISTRIBUTION ORDER: 91 STATUS: RELEASED TO FILL ITEM DESCRIPTION UI ORDERED CONVFACT QTY ONHAND CATS (#12002) EA 3 1 655 WOOZLES (#12013) EA 10 1 55 Enter ?? for more actions EI (Edit Items On Order)DI (Delete Item On Order)SO Send Order CO Check Order/Items DO (Delete Order) PT Picking Ticket Print EE E/E Inventory Items RO (Release Order) PO (Post Order) Select Item(s): Quit// so Send Order ORDER INFORMATION WILL BE TRANSMITTED TO THE SUPPLY STATION. 4.3.3 Removing the Supply Station Flag XE "Orders:Processing Supply Station Orders in GIP"  The supply station flag is automatically added to the distribution order record when a regular order for a supply station secondary is released. This flag maintains the integrity of the GIP/SUPPLY STATION interface by insuring that all order processing will be driven by activity at the supply station. If the interface will be down for extended periods of time, it may be necessary to disable this flag and allow the order to be processed manually in GIP using Remove Supply Station From Dist Order [PRCP2 REMOVE SS FROM DIST ORD]. Once run, the flag cannot be replaced into the order record. Select Stock Replenishment Menu Option: REMOve Supply Station From Dist Order Select DISTRIBUTION ORDER: 91 999-SUPPLY CAB 08-11-00 REGULAR ORDER RELEASED TO FILL WARNING: RESTRICTIONS MAY COMPROMISE THE INTEGRITY OF INVENTORY DATA !!! Restrict processing ONLY when a supply station or its interface is down for extended periods of time. Restrict all processing of this order to GIP? NO// YES 4.4 Reports 4.4.1 Supply Station Quantity Discrepancy  XE "Supply Station:Quantity On-Hand"  XE "Supply Station:Quantity Discrepancies"  XE "Inventory Items:Quantity On-Hand"  XE "Supply Station:Quantity On-Hand Query"   The Supply Station Quantity Discrepancy [PRCP SS QTYDISCREPANCIES] report is a new report that will list the latest quantity on hand for both the inventory point and the supply station. The quantity on-hand last reported by the supply station displays with the date reported for each item. Items not in GIP but in the supply station will not appear on the report. The report option also facilitates a mechanism for querying the supply station to refresh all supply station quantities on hand within GIP. Select Reports Menu Option: SUPply Station Quantity Discrepancy Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. +--------------------------------------+ |This report displays items whose | |on-hand quantity in 999-MY STATION | | differs from the supply station's } |on-hand amount | +--------------------------------------+ +-------------------------------------+ |The Last QOH update was received on | |AUG 1,2000 at 10:38:28. If this date | |is too old, you may now request an | |update. | +-------------------------------------+ Do you want to request a refresh of the supply station QOH? NO// (NO) DEVICE: HOME// UCX/TELNET <*> please wait <*> SUPPLY STATION QUANTITY DISCREPANCY REPORT AUG 11, 2000@16:05:02 PAGE 1 FOR: 999-MY STATION GIP SUPPLY STATION QTY NOW QTY (AS OF DATE and TIME) ITEM NUMBER AND DESCRIPTION -------------------------------------------------------------------------- 191 48 (AUG 7,2000@16:28:45) 31 SOAP ANTISEP BAR 5C 60 1110 (AUG 7,2000@16:28:46) 47 STERI PEEL 6 IN X 10 IN -21 34 (AUG 7,2000@16:28:47) 101 TOSYLATE SYRINGE 50MG/10ML -15 103 (AUG 7,2000@16:28:48) 104 KIT SHAVING-SURG PREP [END OF REPORT]------------------------------------------------[USER:IFUSER,ONE] 4.4.2 Inventory Sales Report XE "Report:Inventory Sales"  The INVENTORY SALES REPORT [PRCP INVENTORY SALES REPORT] list all distribution activity for items stocked in an inventory point. Items stocked in the primary are distributed to secondary inventory points and items in a supply station secondary are distributed to patients. Select Reports Menu Option: INVEntory Sales Report Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. +---------------------------------- ----+ |The Inventory Sales Report will | |display all sales from the Secondary | |inventory point. This report is | |sorted by description, the recipient | |and the date issued. | +---------------------------------- ----+ +-------------------------------------+ |Select the RECIPIENTS to display | +-------------------------------------+ Do you want ALL recipients? YES// (YES) +--------------------------------------------------------------------+ | Currently selected recipients: | | << ALL RECIPIENTS >> | | You can DE-select one of the above recipients: by reselecting it. | +--------------------------------------------------------------------+ RECIPIENT: +-------------------------------------+ |Select the range of ISSUE DATES to | |display | +-------------------------------------+ Start with Issue Date: AUG 01, 2000// (AUG 01, 2000) End with Issue Date: AUG 15, 2000// (AUG 15, 2000) *** Selected date range from AUG 01, 2000 to AUG 15, 2000 *** +-------------------------------------+ |Display Summary or ALL Data. | +-------------------------------------+ Do you want to print a summary only? YES// N (NO) DEVICE: HOME// UCX/TELNET <*> please wait <*> INVENTORY SALES FOR: MY STATION AUG 15, 2000@12:45:56 PAGE 1 INVENTORY SALES DATE RANGE: AUG 01, 2000 TO AUG 15, 2000 DESCRIPTION DATE ISSUED QUANTITY SELL COST TOTAL VALUE -------------------------------------------------------------------------- KIT SHAVING-SURG PREP [104] IFPATIENT,ONE 08/04/00 10 0.000 0.00 08/04/00 -3 0.000 0.00 08/08/00 10 0.000 0.00 08/08/00 -3 0.000 0.00 TOTALS BY RECIPIENT: 14 0.00 TOTALS BY ITEM: 14 0.00 SOAP ANTISEP BAR 5C [31] IFPATIENT,ONE 08/04/00 11 0.010 0.11 08/04/00 -4 0.010 -0.04 08/08/00 11 0.010 0.11 08/08/00 -4 0.010 -0.04 TOTALS BY RECIPIENT: 14 0.14 TOTALS BY ITEM: 14 0.14 STERI PEEL 6 IN X 10 IN [47] IFPATIENT,ONE 08/04/00 10 0.087 0.87 Press RETURN to continue, '^' to exit: INVENTORY SALES FOR: MY STATION AUG 15, 2000@12:45:56 PAGE 2 INVENTORY SALES DATE RANGE: AUG 01, 2000 TO AUG 15, 2000 DESCRIPTION DATE ISSUED QUANTITY SELL COST TOTAL VALUE -------------------------------------------------------------------------- 08/04/00 -10 0.087 -0.87 08/08/00 10 0.087 0.87 08/08/00 -10 0.087 -0.87 TOTALS BY RECIPIENT: 0 0.00 TOTALS BY ITEM: 0 0.00 TOSYLATE SYRINGE 50MG/10ML [101] IFPATIENT,ONE 08/04/00 11 0.000 0.00 08/04/00 -1 0.000 0.00 08/08/00 11 0.000 0.00 08/08/00 -1 0.000 0.00 TOTALS BY RECIPIENT: 20 0.00 TOTALS BY ITEM: 20 0.00 TOTAL SALES TO RECIPIENTS: IFPATIENT,ONE 0.14 TOTAL 0.14 [END OF REPORT]------------------------------------------------[USER:IFUSER,ONE] 4.4.3 Quantity Distribution Report  XE "Report:Quantity Distribution"  The Quantity Distribution Report [PRCP QUANTITY DISTRIBUTION] summarizes the distributions each month from a specified inventory point. Select Reports Menu Option: Quantity Distribution Report Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. +--------------------------------------+ |The Quantity Distribution Report lists| |all sales from a supply station to a | |recipient. This report is sorted by | |description and date issued. | +--------------------------------------+ +-------------------------------------+ |Select the Items to display | +-------------------------------------+ To select ALL items, press RETURN. Select PYXIS ITEM: Do you want to select ALL items? YES// (YES) DEVICE: HOME// UCX/TELNET <*> please wait <*> QUANTITY DISTRIBUTION REPORT FOR: MY STATION AUG 15, 2000@15:33 PAGE 1 QUANTITY DISTRIBUTION DATE RANGE: AUG 1999 TO AUG 15, 2000 STAND OPT TEMP EMER NORM DESCRIPTION MI# UNIT/IS REOPT REOPT S.LVL S.LVL S.LVL -------------------------------------------------------------------------- KIT SHAVING-SURG PREP 104 1/KT 100 5 120 AUG99 SEP99 OCT99 NOV99 DEC99 JAN00 ^ ... ... ... ... ... ... | ... ... ... ... ... ... v FEB00 MAR00 APR00 MAY00 JUN00 JUL00 AUG00 AVG ... ... ... ... ... 13 ... 1 ... ... ... ... ... 39.00 ... 3.25 SOAP ANTISEP BAR 5C 31 1/BR 50 10 250 AUG99 SEP99 OCT99 NOV99 DEC99 JAN00 ^ ... ... ... ... ... ... | ... ... ... ... ... ... v FEB00 MAR00 APR00 MAY00 JUN00 JUL00 AUG00 AVG ... ... ... ... ... 15 ... 1 ... ... ... ... ... 1.38 ... 0.12 STERI PEEL 6 IN X 10 IN 47 1/EA 1000 50 1200 AUG99 SEP99 OCT99 NOV99 DEC99 JAN00 ^ ... ... ... ... ... ... | ... ... ... ... ... ... v FEB00 MAR00 APR00 MAY00 JUN00 JUL00 AUG00 AVG ... ... ... ... ... 20 ... 2 ... ... ... ... ... 1.30 ... 0.11 TOSYLATE SYRINGE 50MG/10ML 101 1/EA 12 7 50 AUG99 SEP99 OCT99 NOV99 DEC99 JAN00 ^ ... ... ... ... ... ... | ... ... ... ... ... ... v FEB00 MAR00 APR00 MAY00 JUN00 JUL00 AUG00 AVG ... ... ... ... ... 12 ... 1 ... ... ... ... ... 27.01 ... 2.25 [END OF REPORT]------------------------------------------------[USER:IFUSER,ONE] 4.4.4 Usage Demand Item Report  XE "Report:Usage Item Demand"  The Usage Demand Item Report [PRCP USAGE DEMAND ITEM REPORT] lists the quantity of items used monthly and the total used within a specified period for a specified inventory point. Select Reports Menu Option: USAGE Demand Item Report Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. +--------------------------------------+ |The Usage Demand Item Report will show| |the quantity of items used within a | |specified date period. | +--------------------------------------+ +-------------------------------------+ |Select the date range which should be| |used for displaying the usage. | +-------------------------------------+ Start with Date: MAY 2000// (MAY 2000) End with Date: AUG 2000// (AUG 2000) *** Selected date range from MAY 2000 to AUG 2000 *** -- TOTAL NUMBER OF DAYS: 92 +-------------------------------------+ |Select the items to display. | +-------------------------------------+ To select ALL items, press RETURN. Select MY STATION ITEM: Do you want to select ALL items? YES// (YES) +-------------------------------------+ |Select the Group Categories to | |display | +-------------------------------------+ Do you want to select ALL group categories? YES// (YES) ------------------------------------------------------------------------ | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. ------------------------------------------------------------------------ Select GROUP CATEGORY: +-------------------------------------+ |Select the order in which you want | |the item information to appear. | +-------------------------------------+ Select one of the following: 1 ITEM DESCRIPTION 2 ITEM NUMBER Sort by: ITEM DESCRIPTION// DEVICE: HOME// UCX/TELNET <*> please wait <*> USAGE DEMAND ITEM REPORT: MY STATION AUG 15, 2000@15:36:05 PAGE 1 USAGE DATE RANGE FROM MAY 2000 TO AUG 2000 (92 DAYS) DESCRIPTION MI UNIT/IS LAST $ AVG $ ON-HAND -------------------------------------------------------------------------- GROUP: <> ARM BOARD 9 INCH LONG 7 2/RO 0.000 0.000 0 MAY00 0 0.00 JUN00 0 0.00 JUL00 0 0.00 AUG00 0 0.00 ---------------------------------------- CUMULATIVE TOTAL 0 0.00 CATS 12002 1/EA 35.715 0.000 0 MAY00 0 0.00 JUN00 0 0.00 JUL00 0 0.00 AUG00 0 0.00 ---------------------------------------- CUMULATIVE TOTAL 0 0.00 COVER ARMBOARD 9 INCH 8 ?/?? 0.000 0.000 0 MAY00 0 0.00 JUN00 0 0.00 JUL00 0 0.00 AUG00 0 0.00 ---------------------------------------- CUMULATIVE TOTAL 0 0.00 KIT SHAVING-SURG PREP 104 1/KT 3.000 0.000 -15 MAY00 0 0.00 JUN00 0 0.00 JUL00 -13 0.00 AUG00 -14 0.00 ---------------------------------------- CUMULATIVE TOTAL -27 0.00 Press RETURN to continue, '^' to exit: USAGE DEMAND ITEM REPORT: MY STATIOM AUG 15, 2000@15:36:05 PAGE 2 USAGE DATE RANGE FROM MAY 2000 TO AUG 2000 (92 DAYS) DESCRIPTION MI UNIT/IS LAST $ AVG $ ON-HAND -------------------------------------------------------------------------- ------ SOAP ANTISEP BAR 5C 31 1/BR 0.092 0.010 191 MAY00 0 0.00 JUN00 0 0.00 JUL00 -15 0.00 AUG00 -14 -0.14 ---------------------------------------- CUMULATIVE TOTAL -29 -0.14 STERI PEEL 6 IN X 10 IN 47 1/EA 0.065 0.087 60 MAY00 0 0.00 JUN00 0 0.00 JUL00 -20 0.00 AUG00 0 0.00 ---------------------------------------- CUMULATIVE TOTAL -20 0.00 TOSYLATE SYRINGE 50MG/10ML 101 1/EA 2.251 0.000 -21 MAY00 0 0.00 JUN00 0 0.00 JUL00 -12 0.00 AUG00 -20 0.00 ---------------------------------------- CUMULATIVE TOTAL -32 0.00 [END OF REPORT]------------------------------------------------[USER:IFUSER,ONE] 4.4.5 Transaction Register Report XE "Report:Transaction Register"   The Transaction Register Report [PRCP TRANSACTION REG REPORT] list all activity in an inventory point within a specified period of time. Select Reports Menu Option: TRANsaction Register Report Select STATION NUMBER ('^' TO EXIT): 999// ANYTOWN, USA I N V E N T O R Y version 5.1 (688) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. +--------------------------------------+ |The Transaction Register Report prints| |all activity for specified items, | |including the opening and closing | |balances. The current month-year | |balance on file appears under the | |calculated closing balance if the two | |values differ. | +--------------------------------------+ +-------------------------------------+ |Enter the month-year range for | |printing the transaction register | +-------------------------------------+ Print Transaction Register for beginning MONTH and YEAR: JUN 2009//AUG 2000 (AUG 2000) Print Transaction Register for ending MONTH and YEAR: DEC 2008//FEB 2001 (FEB 2001) +-------------------------------------+ |You may now select to print only | |items whose calculated closing | |balance differs from the current | |on-hand inventory. | +-------------------------------------+ Display only items out of balance? NO// (NO) To select ALL items, press RETURN. Select ITEM MASTER NUMBER: Do you want to select ALL items? Y (YES) DEVICE: HOME// UCX/TELNET <*> please wait <*> TRANSACTION REGISTER REPORT FOR MY STATION AUG 15, 2001@15:34:38 PAGE 1 FOR THE MONTH OF AUG 2000 NSN DESCRIPTION [#MI] TRANSID DT TRANS./P.O. U/I SELLUNIT SELL $ QTY INV $ -------------------------------------------------------------------------- 6505-01-A99-1234A TOSYLATE SYRINGE 50MG/10ML [#101] U/I: 1/EA DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: -11 24.76 U19 04 to: IFPATIENT,ONE 1/EA 0.000 0.00 -11 0.00 vend DECREASES INVENTORY U23 04 to: IFPATIENT,ONE 1/EA 0.000 0.00 1 0.00 return INCREASES INVENTORY U27 08 to: IFPATIENT,ONE 1/EA 0.000 0.00 -11 0.00 vend DECREASES INVENTORY U31 08 to: IFPATIENT,ONE 1/EA 0.000 0.00 1 0.00 return INCREASES INVENTORY CLOSING BALANCE: -31 24.76 *** CURRENT INVENTORY BALANCES: -21 24.76  6508-01-027-2103 SOAP ANTISEP BAR 5C [#31] U/I: 1/BR DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 198 1.95 Press RETURN to continue, '^' to exit: TRANSACTION REGISTER REPORT FOR MY STATION AUG 15, 2001@15:34:38 PAGE 2 FOR THE MONTH OF AUG 2000 NSN DESCRIPTION [#MI] TRANSID DT TRANS./P.O. U/I SELLUNIT SELL $ QTY INV $ -------------------------------------------------------------------------- U17 04 to: IFPATIENT,ONE 1/BR 0.010 -0.11 -11 -0.11 vend DECREASES INVENTORY U21 04 to: IFPATIENT,ONE 1/BR 0.010 0.04 4 0.04 return INCREASES INVENTORY U25 08 to: IFPATIENT,ONE 1/BR 0.010 -0.11 -11 -0.11 vend DECREASES INVENTORY U29 08 to: IFPATIENT,ONE 1/BR 0.010 0.04 4 0.04 return INCREASES INVENTORY CLOSING BALANCE: 184 1.81 *** CURRENT INVENTORY BALANCES: 191 1.88 6515-00-103-6659 KIT SHAVING-SURG PREP [#104] U/I: 1/KT DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: -8 36.00 U20 04 to: IFPATIENT,ONE 1/KT 0.000 0.00 -10 0.00 vend DECREASES INVENTORY Press RETURN to continue, '^' to exit: TRANSACTION REGISTER REPORT FOR MY STATION AUG 15, 2001@15:34:38 PAGE 3 FOR THE MONTH OF AUG 2000 NSN DESCRIPTION [#MI] TRANSID DT TRANS./P.O. U/I SELLUNIT SELL $ QTY INV $ -------------------------------------------------------------------------- U24 04 to: IFPATIENT,ONE 1/KT 0.000 0.00 3 0.00 return INCREASES INVENTORY U28 08 to: IFPATIENT,ONE 1/KT 0.000 0.00 -10 0.00 vend DECREASES INVENTORY U32 08 to: IFPATIENT,ONE 1/KT 0.000 0.00 3 0.00 return INCREASES INVENTORY CLOSING BALANCE: -22 36.00 *** CURRENT INVENTORY BALANCES: -15 36.00 6515-00-241-3931 ARM BOARD 9 INCH LONG [#7] U/I: 2/RO DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 0 0.00 CLOSING BALANCE: 0 0.00 6515-00-799-8049 COVER ARMBOARD 9 INCH [#8] U/I: ?/?? DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 0 0.00 Press RETURN to continue, '^' to exit: TRANSACTION REGISTER REPORT FOR MY STATION AUG 15, 2001@15:34:38 PAGE 4 FOR THE MONTH OF AUG 2000 NSN DESCRIPTION [#MI] TRANSID DT TRANS./P.O. U/I SELLUNIT SELL $ QTY INV $ -------------------------------------------------------------------------- CLOSING BALANCE: 0 0.00 6530-01-258-0953 STERI PEEL 6 IN X 10 IN [#47] U/I: 1/EA DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 60 5.20 U18 04 to: DOE,JOHN 1/EA 0.087 -0.87 -10 -0.87 vend DECREASES INVENTORY U22 04 to: IFPATIENT,ONE 1/EA 0.087 0.87 10 0.87 return INCREASES INVENTORY U26 08 to: IFPATIENT,ONE 1/EA 0.087 -0.87 -10 -0.87 vend DECREASES INVENTORY U30 08 to: IFPATIENT,ONE 1/EA 0.087 0.87 10 0.87 return INCREASES INVENTORY CLOSING BALANCE: 60 5.20 7510-C1-887-1287 CATS [#12002] U/I: 1/EA DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 0 0.00 Press RETURN to continue, '^' to exit: TRANSACTION REGISTER REPORT FOR MY STATION AUG 15, 2001@15:34:38 PAGE 5 FOR THE MONTH OF AUG 2000 NSN DESCRIPTION [#MI] TRANSID DT TRANS./P.O. U/I SELLUNIT SELL $ QTY INV $ -------------------------------------------------------------------------- CLOSING BALANCE: 0 0.00 TRANSACTION TYPE (TT) ABBREVIATIONS: U = USAGE R = RECEIVING A = MANUAL ADJUSTMENT D = DISTRIBUTION (REGULAR ISSUES) S = ASSEMBLE SETS C = DISTRIBUTION (CALL-IN) P = PHYSICAL COUNT E = DISTRIBUTION (EMERGENCY) [END OF REPORT]------------------------------------------------[USER:IFUSER,ONE] 4.5 Bulletins XE "Interface:Messages about Transactions"  These bulletins will be sent to the inventory point managers when there are problems with the HL7 transactions or information in the transactions. Reasons for rejection are varied. Some messages explain what needs to be done to correct the error. If the error is encountered while during the first phase off message processing, while validating the information in the HL7 transaction, the bulletin will contain the HL7 transaction. This transaction may be deciphered using appendix 3 of this manual. The HL7 transaction number appearing in the message is a composite number representing the files in which the transaction is stored. The format for the HL7 transaction number is: . . The optional 447.1 suffix will appear only in cases where the error was found in the second phase of processing. This is the phase when information is being pulled from the AUTOMATED SUPPLY STATION PROCESSSING QUEUE (file 447.1) by the tasked PRCP2 SUPPLY STATION TXN RUN job. Messages that will appear in these bulletins include: HL7 transaction #HLTXN has missing or unexpected segments. HL7 transaction #HLTXN has the wrong message type. HL7 transaction #HLTXN has a bad order control code in ORC. HL7 transaction #HLTXN has a bad order control code/activity. HL7 transaction #HLTXN has bad values in the QRD fields. HL7 transaction #HLTXN has an indication that the supply station could not respond. HL7 transaction #HLTXN has an order not in GIP or primary is unknown. HL7 transaction #HLTXN has Please remove this order from the supply station. HL7 transaction #HLTXN has activity on a posted order. HL7 transaction #HLTXN has order activity rejected by GIP. All Posting activity for this order must be done on GIP. HL7 transaction #HLTXN has no order number. HL7 transaction #HLTXN has an inventory point not in GIP. HL7 transaction #HLTXN has an IP that is not a secondary. HL7 transaction #HLTXN has a secondary IP not in the order. HL7 transaction #HLTXN has an invalid site specified. HL7 transaction #HLTXN has no station specified. HL7 transaction #HLTXN has a non-supply station IP. HL7 transaction #HLTXN has an excessive quantity transacted. HL7 transaction #HLTXN has an excessive quantity remaining. HL7 transaction #HLTXN has an item not in the order. HL7 transaction #HLTXN has an item not in the primary. HL7 transaction #HLTXN has an item not in the secondary. HL7 transaction #HLTXN has a non-supply station item. HL7 transaction #HLTXN has an invalid item. HL7 transaction #HLTXN has no item information. HL7 transaction #HLTXN has a case cart or instrument kit item. Message indicating receipt of all ordered items was not processed. Please adjust the GIP to show this information. GIP can't create a new record for HL7 transaction# HLTXN Contact your IRM if GIP continues to have trouble creating records. QTY unit(s) of item# ITEM NAME was/were taken for RECIPENT/returned from RECIPIENT/disposed of/adjusted out of the inventory/adjusted into the inventory by STAFF MEMBER Please adjust the GIP to show this information. 4.5.1 Notification of Ordered Items without a Refill Amount This message will be seen whenever an order being posted has items for which GIP did not successfully receive a refill transaction. PRCP_NO_REFILL XE "Orders:Message about Failed Transactions"  Subj: "Notification of ordered items without a refill amount" [#295408] Sent: 08 Aug 00 12:30 6 lines From: SUPPLY STATION INTERFACE -------------------------------------------------------------------------- GIP did not get refill information on the following items in order 89 to update 999-ONE PRIMARY or 999-MY STATION. Please determine the correct quantities received and enter an emergency order to correct the counts in the primary and secondary inventory points. TOSYLATE SYRINGE 50MG/10ML Enter message action (in IN basket): Ignore// 4.5.2 Notification of trouble with an HL7 Refill Transaction This message will be sent when GIP is unable to process a refill transaction received from the supply station. PRCP_BAD_ORDER Subj: Notification of trouble with an HL7 refill transaction [#295568] 13 Aug 00 06:05 10 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 *New* -------------------------------------------------------------------------- An HL7 item refill/post order transaction on order # 85 for the secondary inventory point, 999-MY STATION, rejected. Please note the problem and make any corrections. HL7 transaction #3784.27647 has order activity rejected by GIP. All Posting activity for this order must be done on GIP. MSH|~^\&|PRCP_SSTATION||PRCP_SS_VISTA||20000813000131||ORM~O01|98|D|2.3|98||AL|NE ORC|OF|85||~999-MYSTATION|||||20000813000000|*MIDNIGHT* RQD||||7~ARM BOARD 9 INCH LONG|0 NTE|1|O|5 Enter message action (in IN basket): Ignore// 4.5.3 Notification of Error in HL7 Supply Station Activity Transaction This message is sent anytime GIP is unable to process a Usage, Return, or Adjustment transaction sent from the supply station. PRCP_BAD_ACTIVITY XE "Inventory Items:Supply Station Activity Errors"  Subj: Notification of error in HL7 supply station activity transaction [#295456] 09 Aug 00 10:16 8 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 -------------------------------------------------------------------------- An HL7 utilization transaction for 999-MY STATION rejected. HL7 transaction #3462.27325 has an item not in the secondary. item# 31 SOAP ANTISEP BAR 5C MSH|^~\&|PRCP_SSTATION|...|PRCP_SS_VISTA|...|20000809101609||RAS^O01|0475|D|2.3|||AL|AL| ORC|RP|0||^999-MY STATION|||||20000809101609|Guser^user, GEORGE| RXA|0|1|20000809101609||31^SOAP ANTISEP BAR 5C|0||||IFUSER^FIVE, ||||||||ADJI^inventory|55| RXR||||| Enter message action (in IN basket): Ignore// 4.5.4 Notification of Inventory Mismatches between Systems This message is sent whenever an order or activity transaction is received which indicates the on-hand amount for an item within the supply station differs from the amount in the inventory point. Transactions causing this message to be sent will be processed as long as there are no other errors. PRCP_QTY_MISMATCH Subj: Notification of inventory mismatches between systems [#295504] 10 Aug 00 09:59 5 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 -------------------------------------------------------------------------- An on-hand discrepancy with 999-MY STATION exists for item SOAP ANTISEP BAR 5C (31). The quantity in 999-MY STATION is 140 The quantity on the supply station is 55 (Information acquired from HL7 txn# 563.2757.447.1 ) Enter message action (in IN basket): Ignore// 4.5.5 Notification of Rejection of HL7 On-Hand Transaction This message is sent whenever GIP is unable to successfully process the supply stations response to a quantity on-hand request. PRCP_BAD_QUERY Subj: Notification of rejection of HL7 on-hand transaction. [#295561] 11 Aug 00 16:14 16 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 *New* -------------------------------------------------------------------------- A query on hand response for 999-MY STATION could not be processed. Please place the request again. HL7 transaction #3782.27645 has an item not in the secondary. item# 9999 Huffalumps MSH|~^\&|PRCP_SSTATION||PRCP_SS_VISTA||20000811161615||OSR~Q06|97|D|2.3|97||AL|NE MSA|AA|6883780|MESSAGE ACCEPTED QRD|20000811161615|R|D|QOH|||||STA|||S ORC|OK|||~999-MY STATION|||||20000811161615 NTE|1|O|104~KIT SHAVING-SURG PREP~25 NTE|2|O|12002~CATS~111 NTE|3|O|12013~WOOZLES~43 NTE|4|O|31~SOAP ANTISEP BAR 5C~150 NTE|5|O|47~STERI PEEL 6 IN X 10 IN~1129 NTE|6|O|7~ARM BOARD 9 INCH LONG~5 NTE|7|O|9999~Huffalumps~10 4.5.6 List of Differences in Item Name between GIP and the Supply Station This message may be seen whenever any transaction received from the supply station contains an item name different from the name kept in GIP. Transactions causing this error will be processed if other errors are not present. PRCP_ITEM_NAME Subj: List item name differences between GIP and the Supply Station [#295220] 04 Aug 00 09:59 5 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 -------------------------------------------------------------------------- There is a name discrepancy in 999-MY STATION for item 31 ON GIP: STATION: SOAP ANTISEP BAR 5C (Information acquired from HL7 txn# 549.2743.447.1) Enter message action (in IN basket): Ignore// 4.5.7 Notification of On-Hand Discrepancies found by a QOH Response This message displays when a response received to an on-hand query shows on-hand quantities that differ from what is in the inventory point. This message is informational and does not result from an error in processing. PRCP_ALL_ITEMS_QTY_UPDATE Subj: Notification of on-hand discrepancies found by a QOH response. [#286930] 15 May 00 13:51 9 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 -------------------------------------------------------------------------- A supply station QOH response was received for 999-MY STATION. Please investigate any discrepancies listed below. Quantities SuplSta GIP Item No Description (first 30 chars) **comments ------- ------- ------- ----------------------------------------------- 32 0 7 ARM BOARD 9 INCH LONG 12 0 31 SOAP ANTISEP BAR 5C **Not in supply station Enter message action (in IN basket): Ignore// 4.5.8 Notification of Items in a Supply Station not in GIP This message appears whenever the response to a quantity on-hand query contains items that are not in GIP. This message does not prevent processing of the remaining response unless there are other errors. PRCP_BAD_ITEM_QOH Subj: Notification of Items in Supply Station not in GIP [#295739] 23 Aug 00 15:56 2 lines From: SUPPLY STATION INTERFACE In 'IN' basket. Page 1 *New* -------------------------------------------------------------------------- The supply station for 999-MY STATION contains an item not in IFCAP. Item: 9999~huffalumps. (Information acquired from HL7 txn# 558.2752) Enter message action (in IN basket): Ignore// 4.6 Other messages Two new messages may display when accessing a supply station inventory Point. They are as follows: 4.6.1 Quantity Discrepancies Exist With The Supply Station. This message indicates a discrepancy in the quantity on-hand between a supply station and its linked secondary inventory point. The details related to this message are available in the Supply Station Quantity Discrepancy [PRCP SS QTY DISCREPANCIES] report. Adjusting the on-hand quantity in the supply station will also update the secondary inventory point but on-hand adjustments to the secondary inventory point will not be transmitted to the supply station. 4.6.2 There Are Unprocessed Supply Station Transactions. This message indicates that the secondary inventory point has HL7 transactions from the supply station waiting to be processed into GIP. Transactions will not process if: there is activity in the secondary inventory point, or an order needs to be posted and there is activity occurring in the primary. The Task Manager starts the job to process these transactions according to the parameters entered via the Schedule/Unschedule option. See Processor for Supply Station Transactions in chapter 4. Below is a display of the two new messages: I N V E N T O R Y version 5.1 (999) Secondary Inventory Point: MY STATION IFUSER,ONE --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> QUANTITY DISCREPANCIES EXIST WITH THE SUPPLY STATION. --> THERE ARE UNPROCESSED SUPPLY STATION TRANSACTIONS. This page intentionally left blank. 5. Setting your system up to use the supply station interface Contact your supply station provider prior to setting up the interface. Schedule a time to bring up the interface that is convenient for the vendor, OA&MM staff, your IRM staff and system or network administrators. You may find it beneficial to hold a conference call of all the above parties to discuss which stations will be interfaced and what each group will do and when. Discuss the vendors availability and how to contact him over the first few days after the interface is in place. If you are using the supply cabinet for items from different departments and your secondary has only supply items, ask the vendor to restrict the transactions you receive to the items in your secondary. PYXIS: Verify PYXIS has your site number so they may store it in their system as your facility code. This information is entered at the PYXIS console in the option to set up site demographics. OMNICELL: OMNICELL will use your site code in populating the OMNICELL supplier mapping table. Supply stations should be added to this table only when they will be interfaced to GIP. 5.1 Checklist for Network Administrator and IRM XE "Interface:Setting up"  Set up the TCP/IP according to MLLP requirements and the HL7 components as outlined in these instructions and the VISTA Health Level Seven (HL7) Site Manager & Developer Manual. Verify the HL7 Site Parameters have already been set up at your site and use the manual to determine how to set them up if they are not yet defined. Serial connections are inappropriate for this interface. Many vendors will require a modem to use in dialing onto the system to help them in providing support. Recent attention to security issues may require you to make special arrangements prior to setting up this interface that will allow them the access they need to assist you when problems arise. If you are running multiple Task Managers concurrently, you may also need to make arrangements to run them in DCL context. This step is necessary to afford you control and prevent HL7 messages from being rejected. Instructions for running TaskMan in DCL context are available in the Kernel Systems Manual. Although the Point of Use interface does not exactly match existing interfaces, IRM staff supporting the patient file or the Computerized Patient Record System (CPRS) will have some experience with concepts needed to set this interface up. 5.1.1 Applications XE "HL7 Components:Applications"  Update the applications PRCP_SS_VISTA and PRCP_SSTATION to be ACTIVE using the option, EA Application Edit [HL EDIT APPL PARAM]. The other application protocol settings should be: (STATUS) ACTIVE COUNTRY CODE US HL7 FIELD SEPARATOR | HL7 ENCODING CHARACTERS ~^\& MAIL GROUP NOTE: Setting up the mail group on the application is recommended because it serves as an early alert to potential problems within the interface. 5.1.2 Event Drivers XE "HL7 Components:Event Drivers"  For test accounts, update the Processing ID field for all the event protocols listed to "D" for debug. In the production accounts, the processing ID will be pulled from the HL7 site parameters. Verify you have the site parameters set up and refer to the HL7 Site Manager and Development Manual if you need to set them up. Edits to the event drivers should be made through the option, EP Protocol Edit [HL EDIT INTERFACE]. PRCP EV INV UPDATE PRCP EV ITEM UPDATE PRCP EV QOH REQ PRCP EV REFILL/POST PRCP EV REL ORDER 5.1.3 Links XE "HL7 Components:Logical Link Definition"  For each vendor system (PYXIS, OMNICELL) you will use: 1) INCOMING LINKS (Listeners) XE "HL7 Components:Listener/Server"  Get the IP address (from where the task manager runs) and a port number to use in receiving messages from the vendor's system into GIP. The National registry has reserved port number 9600 for receiving transmissions from PYXIS (via the PRCPFRPYXS link) and 9601 for messages from OMNICELL (via the PRCPFROMNI link). USE A DIFFERENT PORT NUMBER FOR EACH VENDOR. The following ports are reserved nationally for this interface. PYXIS 9600 OMNICELL 9601 Tell your administrator not to set up a new com file for the port and not to assign port 5000 for this interface. Use of port 5000 will complicate the ability to trouble shoot the interface. Also note that the RPC Broker should not be running on the port you plan to use. The Broker is NOT needed to support this interface. If you are running multiple task managers, you will need to run them in DCL context as specified in the VISTA Health Level Seven (HL7) Site Manager & Developer Manual. The Kernel Systems Manual explains how to run TaskMan with DCL context. Plug each IP address and port number into the appropriate incoming link via the EL-EDIT LINK [HL EDIT LOGICAL LINKS] option: Use link PRCPFRPYXS for PYXIS, and link PRCPFROMNI for OMNICELL) Autostart "Enable" LLP Type "TCP" TCP/IP Service Type "SINGLE LISTENER" TCP/IP Address TCP/IP Port Exceeded Attempts Action Startup Node Persistent "YES" 2) OUTGOING LINKS (Client) XE "HL7 Components:Client/Sender"  Get all IP addresses needed to add the supply station to the network. Decide with the vendor what IP address and port number to use on the vendor system to receive GIP transactions. If the vendor system is already operating at your site, the IP address you need will be the one at which the vendors server resides. Add the supply station system IP address and port number to the outgoing link for the appropriate vendor via the EL- EDIT LINK [HL EDIT LOGICAL LINKS] option: (Use link PRCPSSPYXS for PYXIS, and link PRCPSSOMNI for OMNICELL) Autostart "Enable" LLP Type "TCP" TCP/IP Service Type "CLIENT(SENDER)" TCP/IP Address TCP/IP Port Exceeded Attempts Action Startup Node Persistent "YES" 3) Start up the links 5.1.4 Check the System Manager and start the filers if none are running Instructions are available in the VISTA Health Level Seven (HL7) Site Manager & Developer Manual. 5.1.5 Remaining Tasks After completing these steps, and after OA&MM completes the steps in the following section 5.2 (Checklist for the Secondary Inventory Points), complete the remaining steps in section 5.4 (Other Recommendations) 5.2 Checklist for the Secondary Inventory Points THERE MUST BE A ONE TO ONE RELATIONSHIP OF SUPPLY STATION TO SECONDARY INVENTORY POINT. A secondary inventory point linked to a supply station can also be linked to one and only one primary inventory point. XE "Inventory Point:Distribution Points"  The supply station name must be the Inventory Point Name (Field # .01 of the GENERIC INVENTORY FILE (#445)) preceded with your site number. For example if your Inventory Point Name is GOODS, the supply station name is 969-GOODS.  XE "Inventory Point:Name"  Use the SUPPLY STATION PROVIDER prompt under the SPECIAL PARAMETERS option on the Edit Inventory Parameters Screen to enter your supply station vendor (PYXIS or OMNICELL) for this secondary. This screen is found in the Manager option, Enter/Edit Inventory And Distribution Points [PRCP INVPT PARAM ENTER/EDIT]. The SUPPLY STATION PROVIDER value will be stored in SS PROVIDER (field #22 of the GENERIC INVENTORY FILE (#445)).  XE "Inventory Point:Linking to a Supply Station"  Set KEEP PERPUTAL INVENTORY? (Field #.5 of the GENERIC INVENTORY FILE (#445)) to YES. This allows access to all the GIP options you need. XE "Inventory Point:Perpetual Inventory"  Set KEEP DETAILED TRANSACTION HISTORY (Field #.6 of the GENERIC INVENTORY FILE (#445)) to YES. If NO, your supply station and inventory point activities will not be saved. XE "Inventory Point:Detailed History"  Set UNIT OF ISSUE (Sub field# 4 of INVENTORY ITEM (field #1) of the GENERIC INVENTORY FILE (#445)) to the unit that is given to the patient (lowest level of issue). XE "Inventory Items:Unit of Issue"  Set the NORMAL STOCK LEVEL (Sub field # 9 of INVENTORY ITEM (field #1) of the GENERIC INVENTORY FILE (#445)) on items stocked in the supply station secondary greater than zero. A zero or no value indicates the item is not on the supply station XE "Inventory Items:Normal Stock Level" . The secondary inventory point should not include any case cart or instrument kit items. 5.3 Checklist for the Supply Station Settings The supply station name must match the name of its associated secondary inventory point. XE "Supply Station:Name"  The items stocked in the supply station must be associated with a single bin or partition in that station. Until this step is completed, the supply station does not recognize the item.  XE "Supply Station:Adding Items"  Linking one item to multiple bins within a supply station is NOT recommended because the secondary inventory point is item-focused not bin-focused. Integrity issues may result if an item is assigned to multiple bins. Item names in the supply station should be the same as the names in the secondary inventory point if you are using OMNICELL. PYXIS station names must agree with the Item Short Description (field #.05) in the Item Master File (File 441) Ask your vendor for the maximum length on item names. Verify the items description in your secondary inventory point do not exceed this length if you are using OMNICELL and that the item short description in the Item Master File does not exceed this length if you are using PYXIS. Verify your item names do not contain the following punctuation characters: | (pipe) ~ (tilde) ^ (caret or up-arrow) If you are currently using a supply station, please note that the process for refilling the supply station will change after the interface is in place. Refills will be done against an order that displays for selection on the cabinets screen. Additional instructions for setting up the supply station are available from the vendor. Balance the quantity on hand values  XE "Inventory Items:Quantity On-Hand"  XE "Supply Station:Quantity On-Hand" Adjust the values, if necessary, so they are the same in the supply station and the secondary inventory point. Adjustments at the supply station will be sent to GIP but adjustments in GIP will not be sent to the supply station. 5.4 Other Recommendations 5.4.1 Start the GIP Transaction Processing Queue XE "Interface:Starting the Transaction Processor"  Schedule the HL7 processing job, [PRCP2 SUPPLY STATION TXN RUN], to run via the Schedule/Unschedule Options [XUTM SCHEDULE] option. Edit Option Schedule Option Name: PRCP2 SUPPLY STATION TXN RUN Menu Text: PROCESSOR FOR SUPPLY STATION TXN TASK ID: 238541 ________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: SEP 11,2000@14:00 DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 300S <== Suggested interval of 3-5 minutes TASK PARAMETERS: SPECIAL QUEUEING: Startup Persistent ________________________________________________________________________ 5.4.2 Test the Interface Before setting up multiple supply stations, verify the interface is functioning properly. Verify the supply station receives item information from GIP. Request a quantity on-hand update and verify GIP receives the stations response. Create a distribution order for one item. Both PYXIS and OMNICELL will allow the order to post even if you enter a zero for the ordered item. Verify GIP shows the order as posted. Perform an adjustment or utilization transaction. Verify it shows up in GIP.  XE "Interface:Testing" Do not use the "PI Ping (TCP Only) [HL PING] option under the Filer and Link Management options menu to test connectivity. This option is proprietary and handles only VISTA to VISTA connections. It is inappropriate for the Point of Use connections with vendor systems. NOTES  XE "Orders:for Supply Stations" Refills for supply station secondaries will be completed at the supply station by selecting a GIP generated order. Because the supply station systems are not bound by GIP rules keep the following points in mind:  XE "Orders:Posting"  XE "Inventory Items:Quantity On-Hand (negative)" Posted distribution orders for a supply station secondary may cause the primary inventorys on-hand amount to become negative. This will occur when the technician restocking the secondary specifies a restock amount greater than the on-hand amount in the primary.  XE "Inventory Items:Unit of Issue Package Multiple" The refill amount entered at the supply station may conflict with the primary's unit of issue package multiple. The distribution order, generated by GIP, respects the unit of issue package multiple but the supply stations do not accommodate the multiple and, consequently, will not restrict a technician's entry. You may get around this by making the unit of issue multiple 1 for all items stocked in the supply station.  XE "Orders:Reverse Distribution" The reverse distribution order is supported by the supply station systems. Know how your supply cabinets handle this functionality. The interface does not support processing of distribution for case carts and instrument kits. It is recommended that these items not be stocked in your supply station nor in its associated secondary inventory point. ORDERS CANCELLED IN GIP MUST BE REMOVED MANUALLY FROM THE SUPPLY STATION. XE "Orders:Deleting"  5.4.3 Ask the vendor about accessing information related to communications Both PYXIS and OMNICELL have internal interfaces. Their server receives and sends information from/to GIP. They also send and receive information to/from their own cabinet. Sometimes problems can occur that are internal to the vendors system. It is beneficial to have staff on site that can check the vendors system to determine if transactions to GIP have been successfully built and acknowledged and that transactions are being successfully received from GIP. Appendix 1: Resolutions to Issues Raised by the Test Sites Summary of issues covered in this section: I am not receiving information from the supply station The vendor is not receiving acknowledgements from VistA 1. Check to see if the IP and port at the listener is working properly. 2. Verify the PRCPFROMNI or PRCPFRPYXS link is set up properly . 3. Verify that the links status is appropriate. 4. Verify that the correct processes are running by listing all system jobs 5. Verify that if multiple Task managers are running they are in DCL context. The vendor is receiving acknowledgements from VistA 1. Check the acknowledgements to see if they contain error text. 2. Verify that the background filer is running. The supply station is not receiving information from GIP I am getting several messages on name mismatches Refreshing the Quantity on-hand does not update GIP I continue to get quantity on-hand mismatch messages The interface is down and I need to post my orders The background job PRCP2 SUPPLY STATION TXN RUN is using too much resource The bulletin tells me that some items on an order were not filled The order posted but GIP received no refill amount on any of the items Note: Both PYXIS and OMNICELL have internal interfaces. Their server receives and sends information from/to GIP. They also send and receive information to/from their own cabinet. Sometimes problems can occur that are internal to the vendors system. It is beneficial to have some staff on site that can check the vendor system to determine if the vendor has built and successfully transmitted transactions to GIP and received them from GIP. Issue Detail: I am not receiving information from the supply station Verify that the vendor is receiving an acknowledgement. If the vendor is not receiving acknowledgements from VistA, connectivity issues, improperly set up VistA components, or vendor software problems may be the cause. Check to see if the IP and port at the listener is working properly. Try pinging the port by entering the following text at the VMS prompt Telnet If the ping is successful, the system will display instructions to escape, ( ]). To check to see if the port is busy, type UCX at the VMS prompt, then type show dev. You will see a table similar to the one displayed below. (Note: type exit at the ucx prompt to escape ucx) UCX> show dev Port Remote Device_socket Type Local Remote Service Host bg3 STREAM 515 0 LPD 0.0.0.0 bg4 STREAM 512 0 REXEC 0.0.0.0 bg5 STREAM 514 0 RSH 0.0.0.0 bg6 STREAM 23 0 TELNET 0.0.0.0 bg7 STREAM 2005 0 XMINET2005 0.0.0.0 bg8 STREAM 2010 0 XMINET2010 0.0.0.0 bg9 STREAM 2011 0 XMINET2011 0.0.0.0 bg10 STREAM 2012 0 XMINET2012 0.0.0.0 bg18 DGRAM 520 0 0.0.0.0 bg21 DGRAM 123 0 0.0.0.0 bg26 STREAM 25 0 XMINETMM 0.0.0.0 bg28 STREAM 110 0 XMPOP 0.0.0.0 bg30 STREAM 9000 0 XWB 0.0.0.0 bg5167 STREAM 4625 5500 152.128.1.59 => bg5169 STREAM 4626 5500 152.128.1.58 => bg5174 STREAM 9600 0 0.0.0.0 => bg5175 STREAM 9600 4137 152.128.1.58 bg6451 STREAM 23 1098 TELNET 152.128.3.7 bg6732 STREAM 23 1591 TELNET 152.128.3.217 bg6736 STREAM 23 1101 TELNET 152.128.3.174 bg6754 STREAM 23 1050 TELNET 152.128.3.197 UCX> You should see 3 entries for each vendor associated with this interface. In this case, the entries are bg5174, bg5175, and bg5169: bg5174 has your local port (9600) and a remote port of 0 with an IP address of 0. This line represents the listener. bg5175 shows a local port of 9600, a remote port that is not zero and the IP address of your vendor system. This link represents your connection from the vendor to your system. bg5169 has a non-zero local port, the vendors remote port and the vendors IP address. This link represents a connection to the vendor. If the IP addresses are all zero, it means there is no connection. The UCX-type table is usually displayed on PC systems after entering the following text at a DOS prompt: Netstat -an Verify that the PRCPFROMNI or PRCPFRPYXS link is connected to the correct IP address and port on VistA. This is the same address and port the vendor uses when sending transactions to VistA. Verify that the links status is reading or alternating between reading and idle. If on VMS, you may use the following function in VMS to verify the system link monitor is accurately displaying the links status: To display all active HL7 listeners, type the following at the VMS prompt: Show sys/cluster/proc=HLS* The response may look something like this: OpenVMS V7.1-2 on node ISC2A1 24-JAN-2001 14:26:44.95 Uptime 43 03:10:08 Pid Process Name State Pri I/O CPU Page flts Pages 20264D07 HLSrv:170 HIB 5 8915 0 00:00:03.17 368 203 2025CF51 HLSrv:171 HIB 5 8877 0 00:00:02.97 337 187 The number after HLSrv: is the ien of the link. You can find out the name of the link by viewing ^HLCS(870,ien,0). Verify that the correct processes are running by listing all system jobs Processes in DSM Environment DSMMANAG on NODE ISC2A1, 30-JAN-2001 09:16 PID Process Name State Device UCI,VOL Routine Cmds Refs DIO Login 2026815F HLClnt:173 HIB DEV,FEY HLCSTCP2 362411 130820 261 14:39 2026881A HLClnt:172 HIB DEV,FEY HLCSTCP2 363338 130996 906 14:45 202662BA HLSrv:174 HIB DEV,FEY HLCSTCP1 457601 58384 770 15:10 20273300 CZEKAJ_9872 CUR TNA771 DEV,FEX %SY 511402 17601 1653 08:32 2024548A BTask 314307 HIB DEV,FEY HLCSIN 113609 973206 32049 07:50 2026815F HLClnt:173 HIB DEV,FEY HLCSTCP2 362411 130820 261 14:39 20244C99 BTask 314308 HIB DEV,FEY HLCSOUT 614295 177121 1427 07:52 20200292 BTask 293858 HIB MNT,DEM HLCSIN 794732 208292 77114 11:18 20200283 BTask 484829 HIB DEV,FEX HLCSMM1 319878 505071 10 11:18 20200276 HLmgr:484823 HIB DEV,FEX HLCSLM 123283 257545 87921 11:18 2026815F HLClnt:173 HIB DEV,FEY HLCSTCP2 362411 130820 261 14:39 20200276 HLmgr:484823 HIB DEV,FEX HLCSLM 123283 257545 87921 11:18 20200280 BTask 484828 HIB DEV,FEX HLCSOUT 149394 430506 1784 11:18 20272CD5 IFUSER LEF TNA770 MNT,VBB DIED 109586 117631 2886 08:18 2020025C BTask 484825 HIB DEV,FEX HLCSIN 196597 -19574 54195 11:17 2020025A BTask 293859 HIB MNT,DEM HLCSOUT 142826 411919 7433 11:17 2020023C DSM_DDP03_29 HIB 573 11:16 2020023B DSM_DDP02_29 HIB 17 11:16 2020023A DSM_DDP01_29 HIB 184 11:16 20200239 DSM_RECOVER_29 HIB 1220 11:16 20272E4F SU_8671 LEF TNA773 MNT,VBB XMJDIR 42680 5302 447 09:05 20200237 DSM_GARCOL_29 HIB 20363 11:16 20200236 DSM_DEMON_29 HIB 838265 11:16 Process names starting: HLClnt:nnn where nnn is the ien of a link represents the job sending data to the vendor. In this interface, the links name in the HL7 application is PRCPSSOMNI or PRCPSSPYXS. HLSrvnnn: where nnn is the ien of a listening link represents the job associated with the link receiving data from the vendor. In this interface, this links name in the HL7 application is PRCPFROMNI or PRCPFRPYXS. BTask with a routine of HLCSIN or HLCSOUT represent inbound and outbound filer jobs. BTask with a routine of HLCSLM represent the Link Manager job BTask with a routine of HLCSMM1 represent the HL7 protocol job for MailMan If you are running multiple task managers concurrently and not in DCL context, verify the listener is running on the right node. To determine the correct node, first get the job number. Use the VMS statement Show sys/cluster/proc=HLS* as in the above example to get the job number. Once you have the job number, use the option Number Base Changer from Kernel to convert the job number to hexadecimal. Within the routine enter at the Base prompt 10, then enter your task number. The number returned is in hexadecimal. In VMS enter the text show process/ID=. The response indicates the node on which the process is running. If this node is not correct, both you and the vendor will need to update the link information in you systems to use the IP address corresponding to the correct node. NOTE: you can avoid this problem by running TaskMan in DCL context. If the vendor is receiving acknowledgements from VistA, the problem could be that the transactions are being rejected by VistA or that the Point of Use Filer is not running. 1) Verify the vendor is not receiving acknowledgements with error messages in them. These error messages will appear in the MSA segment. Two examples are shown: MSA|CR|1111|Processing ID Mismatch with Event Driver In this case, you need to verify all the event protocols for this interface are populated with a processing ID only if the interface is being run from the test or training system. If it is being run from the production system, the field in the protocol should be blank and the site parameters should indicate the system is a production system. MSA|CR|281|Receiving Application is Inactive Indicates the HL7 applications (PRCP_SSTATION and PRCP_SS_VISTA) are inactive. In this case, transactions will be re-sent after the applications are activated. If there has been extensive traffic in the time the interface has been down, you may end up with an error, causing some transactions to be lost. 2) Verify that the background filer is running You can do this by verifying the task PRCP2 SUPPLY STATION TXN RUN is scheduled to run in the Task Manager and that it reschedules according to its defined rescheduling frequency. The supply station is not receiving information from GIP Verify that the PRCPSSOMNI (OMNICELL) or PRCPSSPYXS (PYXIS) link is up. Verify that the vendor is receiving transactions. It could be that the vendor system has been unable to process what it is receiving. I am getting several messages on name mismatches Correct the name in the secondary inventory point if you are using OMNICELL and in file 441 if you are using PYXIS. If the names appear to be the same on the message, there may be trailing spaces in the GIP name. You can edit the name to remove these spaces. Verify the length of the names in GIP does not exceed the limit provided by your vendor. Verify the names in the vendor system are in upper case, just as in GIP and that they do not contain the following characters: (|) pipe,(~) tilde, or (^) caret. Refreshing the Quantity on-hand does not update GIP The Supply Station Quantity Discrepancy Report has an option to refresh the supply station quantity on-hand. The option does refresh the totals in GIP but not GIPs quantity on-hand. The fields refreshed are 2 new fields introduced by patch PRC*5.1*1. These are the supply station quantity on-hand and the date and time the last message was received from the supply station. I continue to get quantity on-hand mismatch messages The quantity on-hand mismatch message results when the supply station value reported to VistA does not agree with GIPs quantity on-hand for an item. If you are putting up the interface for the first time on a station, you often need to adjust the inventory in GIP. Because of timing considerations, you may need to adjust the quantity on some of the items more than once. If the interface has been working well, new problems may be caused by the following: lost transactions errored transactions posting of emergency or call-in orders for supply station items (These orders update the quantity in the secondary but not the supply station) storing an item in more than one bin of the supply station The best way to determine the problem is to print for the item a transaction register report in GIP and compare it to the transaction log generated off the supply station system. The interface is down and I need to post my orders If the orders are already refilled on the supply station, but the supply station activity is not being communicated to GIP, contact your IRM. When the problem cannot be resolved in a timely manner, use the Remove Supply Station Flag option in the Primary Managers Menu to allow posting to be done in GIP. Prior to posting the order in GIP, remember to edit the ordered quantities to be the quantities actually refilled in the supply station. Please also note that posting in GIP will restrict the quantity to not exceed the amount in the primary. When the interface comes up, the supply station refill messages for this order will be rejected and you will get a MailMan message. If the order did not reach the supply station, you may delete the regular order and post an emergency or call-in order. This step may result in mismatches even if you adjust the totals in the supply station. The reason for the mismatch is that all transactions occurring on the supply station, including adjustments, are transmitted to the secondary inventory point. Therefore, the secondary is updated by the order (due to the emergency or call-in order) and then again by the adjustment to the supply station. You can refill the items using a supply station generated order. Refills on supply station generated orders will be transmitted to GIP but will reject because the supply station order number does not exist in GIP. The background job PRCP2 SUPPLY STATION TXN RUN is using too much resource This has been a sign that there was an error incurred while processing a transaction. The symptoms included an incomplete record entry in file 447.1 and a job that appeared to be looping in routine PRCPHL70. One of the HL7 filers also had locked the problem record in file 447.1. The error was discovered by checking for a PRCPHL* routine in the error monitor. Beyond repairing the bug in the PRCPHL* routine, it was necessary to: Determine what caused the error to create an environment where the error would not recur before the code could be fixed. This may mean changing a feature of the inventory point or supply station, removing the flag indicating they are linked to one another, or taking down the interface. Determine what the transaction was trying to do and notify supply of the unprocessed transaction Remove the problem record from file 447.1 via a DIK call Stop and Restart the problem filer which has the bad record locked. This action will also serve to purge any variables set up by the defective process. The bulletin tells me that some items on an order were not filled This message indicates GIP either did not receive or could not process transactions on items in a GIP order from the supply station. Possible causes include items not assigned to bins in the supplier, items not being labeled by the supplier as supply items, and the rejection of item refill transactions due to bad information or changing the GIP item to be a non-supply station item. Users will get MailMan messages on these rejections. Transactions producing name and/or quantity mismatch messages will be processed unless there is some other error. The Order posted but GIP received no refill amount on any of the items If you are using OMNICELL, verify the system did not age the order. You may set the aging period yourself. As an order reaches this length of time, OMNICELL will remove it from their system. If the order is for a station linked to an inventory point, they will also send GIP a transaction indicating the order is complete. Appendix 2: HL7 Implementation for Point of Use This appendix provides an overview of the HL7 transaction packets that are used by this interface. Message This is HL7s unit of communication. It conveys a single activity and takes the following format: Header Segment (MSH) Segment Name Segment Name The Message Header (MSH) Sequence Element Name Comments 1Field Separator| (the pipe character) 2Encoding Characters~^\& 3Sending ApplicationPRCP_SS_VISTA or PRCP_SSTATION 4Sending Facility 5Receiving ApplicationPRCP_SS_VISTA or PRCP_SSTATION 6Receiving Facility 7Date/Time of MessageYYYYMMDDHHMMSS 8Security 9Message TypeMessage ~Event This denotes a type of activity or information contained in the message and implies the segments that will be included in the message10Message Control IDSystem generated number, in VISTA this number is preceded with the site number11Processing IDP Production Mode T Test Mode D Debug Mode (In Vista, pulled from Site Parameters unless overrode in event protocol)12Version IDHL7 version to use (2.3)13Sequence Number14Continuation Pointer15Accept Acknowledgement TypeAL Always NE - Never16Application Acknowledgement TypeAL Always NE - Never17Country Code18Character Set19Principal Language of Message Each receiving system will respond to these messages with an acknowledgement. The acknowledgement transaction will always include an MSH segment and an MSA segment. MSA Sequence Element Name Comments 1Acknowledgment CodeAA Application Acknowledge AE Application Error AR - Application Reject CA Commit Acknowledge CE Commit Error CR Commit Reject2Message Control ID(of the message it is responding to)3Text MessageIf an error occurred, there may be some text here4Expected Sequence Number5Delayed Acknowledgement Type6Error Condition Within this interface, the following Message /Event Types are used: Sent to the Supply Station Message Event Activity MFN Z01 Item Record Updates ORM O01 Order Notifications OSQ Q06 Quantity On Hand Query Received from the Supply Station Message Event Activity ORM O01 Item Refill ORM O01 Order Complete OSR Q06 Quantity on Hand Response (Application acknowledgement to OSQ/QO6 message) RAS O01 Inv. Activity (Adjustment, Disposal, Return, Usage) Specific information may be obtained from the HL7 Manual (VISTA Health Level Seven Site Manager & Developer Manual) and through the data dictionaries. HL7 messages used in this interface are kept in 2 separate files. File 773 (^HLMA) contains the MSH segment File 772 (^HL(772,) contains the remaining segments File 773 (HL7 MESSAGE ADMINISTRATION) contains the MSH segment which is built by the VA HL7 package. A status of the transaction is stored at the P node. These statuses are outlined in the HL7 manual and include: 1 Pending transmission 1.5 Being transmitted 1.7 Awaiting response 2 Awaiting application acknowledgment 3 Successfully completed 4 Error 5 Error during generation 6 Error during processing 7 Application level error 8 Being generated 9 Awaiting processing File 773 also contains the internal entry number to the File 772 record. The file has the following cross-references: AC (Set only while the transaction is in processing) ^HLMA(AC,O or I, Link#, ien) where O denotes outbound transactions, I denotes inbound transactions Link# refers to the ien in file 870 for the link supporting the transaction ien is the internal entry number to file 773 (^HLMA) AD Date/Time File ^HLMA(AD,YYYMMDD.HHMMSS, ien) where YYY is the FileMan year ien is the internal entry number to file 773 (^HLMA) ^HLMA(AH, receiving application#, message control ID, ien) where receiving application# is the ien in file 771 (^HL(771,)) for the receiving application (PRCP_SS_VISTA for GIP or PRCP_SSTATION for the supply station) message control ID is a unique number to identify the transaction ien is the internal entry number to file 773 (^HLMA) ^HLMA(C, message control ID, ien) message control ID is a unique number to identify the transaction ien is the internal entry number to file 773 (^HLMA) HL(772 (HL7 MESSAGE TEXT) Contains all but the MSH segment. These segments, unlike the MSH are built by GIP. For ACK transactions, the MSA segment will contain the message processing ID of the originating message. If errors occur, the message of the error will also be displayed here. Appendix 3: Point of Use HL7 Message Details All transactions are transmitted within the MLLP specifications outlined in the (Health Level Seven) HL7 standard and are packaged as follows: Starting block = ASCII 11 Data Carriage return Ending block = ASCII 28 Carriage return Item Attribute Edit Message Type: MFN Event Type: Z01 MSH SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19  1 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60 R R O O O O O O R R R R O O O O O O O  | ~^\& PRCP_SS_VISTA PRCP_SSTATION (date/time of transaction) MFN~Z01 (number) P (production) or D (debug) 2.3 AL NE US Field Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of Message MFI SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6  60 180 3 26 26 2 R O R O O R 445~Generic Inventory UPD NE Master File Identifier Master File Application Identifier File-Level Event Code Entered Date/Time Effective Date Time Response Level Code MFE SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4  3 20 26 200 R C O R  MAD MDL MUP ~  Record-Level Event Code MFN Control ID Effective Date/Time Primary Key Value - MFE ZIM SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 970 40 7 7 7 35 7 11 ??R R O O O O O O  ~ ~ <2 character code> ~ <30 character Unit Name, not used> Entry being changed Location affected by change Normal Level Standard Reorder Point Emergency Level Unit of Issue Conversion Factor Last Cost UPN Item Name Edit Message Type: MFN Event Type:Z01 MSH SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19  1 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60 R R O O O O O O R R R R O O O O O O O  | ~^\& PRCP_SS_VISTA PRCP_SSTATION (date/time of transaction) MFN~Z01 (number) P (production) or D (debug) 2.3 AL NE US Field Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of Message MFI SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6  60 180 3 26 26 2 R O R O O R 441~item Master UPD NE Master File Identifier Master File Application Identifier File-Level Event Code Entered Date/Time Effective Date Time Response Level Code MFE SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 3 20 26 200 R C O R MAD MDL MUP ~  Record-Level Event Code MFN Control ID Effective Date/Time Primary Key Value - MFE Distribution Order Detail Notification Message Type: ORM Event Type:O01 MSH SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19  1 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60 R R O O O O O O R R R R O O O O O O O  | ~^\& PRCP_SS_VISTA PRCP_SSTATION (date/time of transaction) ORM~O01 (number) P (production) or D (debug) 2.3 AL NE Field Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of Message The following 3 segments repeat. Each segment appears once for each item ordered. ORC SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2 22 22 22** 2 1 200 200 26 120 120 120 80 40 26 200 60 60 120 40 60 106 48 106 R C C O O O O O O O O O O O O O O O O O O O O O RF ~ ~ Order Control Placer Order Number Filler Order Number Placer Group Number Order Status Response Flag Quantity/Timing Parent Date/Time of Transaction Entered By Verified By Ordering Provider Enterers Location Call Back Phone Number Order Effective Date/Time Order Control Code Reason Entering Organization Entering Device Action By Advanced Beneficiary Notice Code Ordering Facility Name Ordering Facility Address Ordering Facility Phone Number Ordering Provider Address RQD SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 4 60 60 60** 6** 60 30 30 60 8 O C C C O O O O O O ~  Requisition Line Number Item Code Internal Item Code External Hospital Item Code Requisition Quantity Requisition Unit of Measure Department Cost Center Item Natural Account Code Deliver To ID Date NeededNTE SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 8 64k O O O 1 RQD (implies addendum to RQD) ~  Set ID NTE Source of Comment Comment Note that the units of issue can change after an order was placed and before the time the refill is logged. Refills Message Type: ORM Event Type: 001 (ORS 001) MSH SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 1 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60 R R O O O O O O R R R R O O O O O O O | ~^\& PRCP_SSTATION PRCP_SS_VISTA YYYYMMDDHHMMSS ORM~O01 (number) P (production) or D (debug) 2.3 AL NE US Field Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of MessageORC SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 242 22 22 22** 2 1 200 200 26 120 120 120 80 40 26 200 60 60 120 40 60 106 48 106R C C O O O O O O O O O O O O O O O O O O O O OOF ~ Order Control Placer Order Number Filler Order Number Placer Group Number Order Status Response Flag Quantity/Timing Parent Date/Time of Transaction Entered By Verified By Ordering Provider Enterers Location Call Back Phone Number Order Effective Date/Time Order Control Code Reason Entering Organization Entering Device Action By Advanced Beneficiary Notice Code Ordering Facility Name Ordering Facility Address Ordering Facility Phone Number Ordering Provider Address  RQD SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 4 60 60 60** 6** 60 30 30 60 8O C C C O O O O O O ~ Requisition Line Number Item Code Internal Item Code External Hospital Item Code Requisition Quantity Requisition Unit of Measure Department Cost Center Item Natural Account Code Deliver To ID Date Needed NTE SequenceMaximum LengthOPTDescription/FormatElement Name1 2 34 8 64kO O O1 O (letter O for other system) Set ID NTE Source of Comment Comment Order Completion Message Type: ORM Event Type: 001 (^ORS 001) MSH SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 1 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60 R R O O O O O O R R R R O O O O O O O | ~^\& PRCP_SSTATION PRCP_SS_VISTA YYYYMMDDHHMMSS ORM~O01 (number) P (production) or D (debug) 2.3 AL NE US Field Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of Message ORC SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2 22 22 22** 2 1 200 200 26 120 120 120 80 40 26 200 60 60 120 40 60 106 48 106 R C C O O O O O O O O O O O O O O O O O O O O O FU < for order refilled, unsolicited> ~ < formatted YYYYMMDDHHMMSS>  Order Control Placer Order Number Filler Order Number Placer Group Number Order Status Response Flag Quantity/Timing Parent Date/Time of Transaction Entered By Verified By Ordering Provider Enterers Location Call Back Phone Number Order Effective Date/Time Order Control Code Reason Entering Organization Entering Device Action By Advanced Beneficiary Notice Code Ordering Facility Name Ordering Facility Address Ordering Facility Phone Number Ordering Provider Address  Quantity on Hand Query Message Type: OSQ Event Type: Q06 MSH SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 191 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60R R O O O O O O R R R R O O O O O O O| ~^\& PRCP_SS_VISTA PRCP_SSTAION (date/time of transaction - YYYYMMDDHHMMSS) OSQ^Q06 (number) P (production) or D (debug) 2.3 AL AL USField Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of Message QRD SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 1226 1 1 10 1 26 10 60 60 60 20 1 R R R R O O R R R R O O  R D QOH STA SQuery Date/Time Query Format Code Query Priority Query ID Deferred Response Type Deferred Response Date/Time Quantity Limited Request Who Subject Filter What Subject Filter What Department Data Code What Data Code Value Qual. Query Results Level  QRF SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 920 26 26 60 60 12 12 12 60R O O O O O O O OSupply Station ~ Where Subject Filter When Data Start Date/Time When Data End Date/Time What User Qualifier Other QRY Subject Filter Which Date/Time Qualifier Which Date/Time Status Qualifier Date/Time Selection Qualifier When Quantity/Timing Qualifier Quantity On Hand Information Message Type: OSR Event Type: Q06 MSH SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 1 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60 R R O O O O O O R R R R O O O O O O O | ~^\& PRCP_SSTATION PRCP_SS_VISTA (YYYYMMDDHHMMSS) OSR^Q06 (number) P (production) or D (debug) 2.3 AL NE US Field Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of Message MSA SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 62 20 80 15 1 100R R O O B OAA, AE, or AR <> 1 Acknowledgement Code Message Control ID Text Message Expected Sequence Number Delayed Acknowledgement type Error Condition ERR (optional) SequenceMaximum LengthOPTDescription/FormatElement Name 1 80 R  Error Code and Location QRD SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 1226 1 1 10 1 26 10 60 60 60 20 1R R R R O O R R R R O O R D QOH STA S < for status only>Query Date/Time Query Format Code Query Priority Query ID Deferred Response Type Deferred Response Date/Time Quantity Limited Request Who Subject Filter What Subject Filter What Department Data Code What Data Code Value Qual. Query Results Level ORC SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2 22 22 22** 2 1 200 200 26 120 120 120 80 40 26 200 60 60 120 40 60 106 48 106 R C C O O O O O O O O O O O O O O O O O O O O O OK < for order accepted & OK> ~  Order Control Placer Order Number Filler Order Number Placer Group Number Order Status Response Flag Quantity/Timing Parent Date/Time of Transaction Entered By Verified By Ordering Provider Enterers Location Call Back Phone Number Order Effective Date/Time Order Control Code Reason Entering Organization Entering Device Action By Advanced Beneficiary Notice Code Ordering Facility Name Ordering Facility Address Ordering Facility Phone Number Ordering Provider Address (The following segment occurs for each item in the supply station.) NTE SequenceMaximum LengthOPTDescription/FormatElement Name 1 2 3 4 8 64k O O O (sequence number in item list) O (letter O for other system) ~ ~  Set ID NTE Source of Comment Comment Adjustments Message Type: RAS Event Type: 001 MSH SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 191 4 180 180 180 180 26 40 7 20 3 8 15 180 2 2 2 6 60R R O O O O O O R R R R O O O O O O O| ~^\& PRCP_SSTATION PRCP_SS_VISTA (YYYYMMDDHHMMSS) RAS~O01 (number) P (production) or D (debug) 2.3 AL NE USField Separator Encoding Characters Sending Application Sending Facility Receiving Application Receiving Facility Date/Time Of Message Security Message Type Message Control ID Processing ID Version ID Sequence Number Continuation Pointer Accept Acknowledgement Type Application Acknowledgment Type Country Code Character Set Principal Language Of MessagePID (optional) SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 304 20 20 20 48 48 26 1 48 1 106 4 40 40 60 1 3 20 16 25 20 3 60 2 2 4 60 80 26 1O O R O R O O O O O O B O O O O O O O O O O O O O O O O O O 0 Set ID Patient ID Patient Id (External ID) Patient ID (Internal ID) Alternate Patient ID PID Patient Name Mothers Maiden Name Date/Time of Birth Sex Patient Alias Race Patient Address County Code Phone Number Home Phone Number Business Primary Language Marital Status Religion Patient Account Number SSN Number Patient Drivers License Number - Patient Mothers Identifier Ethnic Group Birth Place Multiple Birth Indicator Birth Order Citizenship Veterans Military Status Nationality Patient Death Date and Time Patient Death Indicator ORC SequenceMaximum LengthOPTDescription/FormatElement Name1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 242 22 22 22** 2 1 200 200 26 120 120 120 80 40 26 200 60 60 120 40 60 106 48 106R C C O O O O O O O O O O O O O O O O O O O O ORP 0 ~