ࡱ> / ;bjbjEE 2/d/d3h h 8,%DP8iiZ0 1#777777$B:<7ZZ7 8###F1#1##- R0@.!F/<1 80P80<>J >xR0>R0HL6#,,Xf77j!DP8>h s: CS-214 REV 8/2007 1. Position Code State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909Federal privacy laws and/or state confidentiality requirements protect a portion of this information.POSITION DESCRIPTION This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form. This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE. 2. Employees Name (Last, First, M.I.) VACANT 8. Department/Agency Talent Economic Development/Talent Investment Agency 3. Employee Identification Number  9. Bureau (Institution, Board, or Commission) Workforce Development 4. Civil Service Classification of Position Financial Analyst 9-12 10. Division  5. Working Title of Position (What the agency titles the position) Financial Analyst  11. Section Compliance 6. Name and Classification of Direct Supervisor Gary Wilson, State Administrative Manager 15 12. Unit  7. Name and Classification of Next Higher Level Supervisor Daphne M. Johnson, State Bureau Administrator 18 13. Work Location (City and Address)/Hours of Work 201 N. Washington Square, Lansing, MI 48913 Monday through Friday 8 a.m. to 5 p.m. 14. General Summary of Function/Purpose of Position The position will be solely responsible, within a specific geographic area, for conducting annual on-site compliance reviews of state and Federally-funded employment and training programs administered by the Department. Funding is granted to 16 local Workforce Development Boards (WDBs) who contract locally through the Michigan Works! System to provide the employment and training programs in their local area. The programs are primarily Federally-funded by the US Department of Labor, US Department of Health and Human Services, and the US Department of Agriculture. The programs provide employment and training assistance to adults, youth, and dislocated workers who are eligible through the Workforce Innovation and Opportunity Act, Trade Act, or Wagner-Peyser Act, and welfare recipients who are eligible through the Partnership. Accountability. Training. Hope. Program or the Food Assistance Program. The position will work collectively with TIA staff responsible for programmatic functions in order to increase customer service and encourage continued participation by employers and job seekers. As the pass-through agency for these funds the Department is required to monitor the grant recipients and their service providers for compliance with the fiscal and administrative requirements set forth by the Federal Office of Management and Budget circulars, as well as, other Federal and state laws and regulations, including compliance with the Single Audit Act. The position will be the primary point of contact for the local grant recipients and their service providers, including the provision of technical assistance. For Civil Service Use Only  15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty. List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1 General Summary of Duty 1 % of Time 65 Conducts annual on-site compliance reviews of state and Federally-funded employment and training programs for a specific geographic area, including compliance with the Single Audit Act. Each area has its own unique fiscal/administrative procedures and systems; the position must exercise considerable independent judgment in selecting a proper course of action. Collect data, evaluate documents, and apply information gathered through interviews to determine eligibility and/or compatibility with program requirements. Determine acceptability of fiscal/administrative documents, procedures, or applications, and decide what actions to take. Extensive multi-agency contact necessitates the use of organizational skills to independently determine action needed to accomplish the tasks within the limited time frame. Diplomacy and tact are needed to maintain favorable public relations with local officials.Individual tasks related to the duty. Analyze, research, and interpret Federal and state rules and regulations. Maintain a thorough knowledge and understanding of the governing Federal and state rules and regulations. Develop a comprehensive understanding of the financial and administrative structures of the entities monitored. Assist entities in accessing compliance information and requirements from Federal and state resources. Provide technical assistance to grant recipients and their service providers.Duty 2 General Summary of Duty 2 % of Time 25 Analyzes and synthesizes monitoring results and consolidate data for (1) preparation of a formal report of findings which includes corrective action and recommendations for improvements of local level management controls, systems, and procedures to resolve a variety of issues; and (2) identification of issues and assistance in development of recommendations for departmental policies and procedures.Individual tasks related to the duty. Report writing, computer use, and consulting with other section staff. Duty 3 General Summary of Duty 3 % of Time 5 Conduct follow-up monitoring of corrective action efforts and documentation as the result of deficiencies identified in monitoring, Single Audits, and Federal monitoring. Determine acceptability of corrective actions and prepare official reports of follow-up results.Individual tasks related to the duty. Reviewing, interpreting regulations, phone conversation, report writing, computer use, travel to agencies, interviewing, evaluating responses, documenting results, recommending corrective action.Duty 4 General Summary of Duty 4 % of Time 5 Designs monitoring instruments for on-going evaluation of programs and special studies as needed. Determine appropriate methods for review and evaluation. In the absence of specific guidelines, research topics relative to applicable state and Federal laws and regulations, and policies of other bureaus, departments, and agencies that impact on program compliance. Consult with and coordinate information from Federal, state, and local officials in this regard.Individual tasks related to the duty. Research, use of computer, writing. 16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary. The Department requires grantees and contractors to establish and maintain financial and administrative systems for grant operations. There are broad standards and guidelines established for the development of these systems. However, specifics are left up to local discretion. Therefore, there are frequently a myriad of different systems in operation. The position must review complex and varied systems in the absence of specific procedures and determine whether these systems meet Federal and state standards. Decisions are based on interpretations of Federal and state regulations. 17. Describe the types of decisions that require your supervisors review. Decisions regarding the disallowance of Federal or state funds.  18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2. Frequent travel within the state is required. Overnight travel and travel during winter months is required. Travel may include time outside of the normal business hours of 8 a.m. 5 p.m. The majority of the work is performed in an office setting. The office setting mainly consists of sitting and typing for long periods of time in normal physical conditions. Occasionally both the official work location and field work locations may include physical activity, such as, standing, stooping, crouching, reaching, lifting boxes/reference materials/equipment, carrying boxes/reference materials/equipment, walking, and bending, as well as, physical conditions that may include cold, heat, noise, dust, odors, etc. 19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)NAMECLASS TITLENAMECLASS TITLE 20. My responsibility for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve work. Approve leave requests. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 21. I certify that the above answers are my own and are accurate and complete. Signature DateNOTE: Make a copy of this form for your records. TO BE COMPLETED BY DIRECT SUPERVISOR 22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why? Yes. 23. What are the essential duties of this position? The position will be solely responsible, within a specific geographic area, for conducting annual on-site compliance reviews of state and Federally-funded employment and training programs, including compliance with the Single Audit Act. 24. Indicate specifically how the positions duties and responsibilities have changed since the position was last reviewed. Special investigation duties have been removed.  25. What is the function of the work area and how does this position fit into that function? The work area is responsible for the compliance monitoring of the fiscal and administrative requirements of the Federal and state-funded employment and training programs, including compliance with the Single Audit Act. The position will conduct the on-site compliance monitoring and be the primary point of contact for the local grant recipients and their service providers, including the provision of technical assistance. 26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION: Possession of a bachelors degree in business administration, economics, finance, accounting, or related field.EXPERIENCE: Financial Analyst 9: No specific type or amount is required. Financial Analyst 10: One year of professional experience providing a systematic review, analysis, interpretation, and/or evaluation of budgets, mortgages, loans, or other financial data, equivalent to a Financial Analyst 9. Financial Analyst P11: Two years of professional experience providing a systematic review, analysis, interpretation, and/or evaluation of budgets, mortgages, loans, or other financial data, equivalent to a Financial Analyst 10KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of Federal laws, regulations, administrative policies and procedures. Knowledge of financial data sources including periodicals, manuals, and reports. Knowledge of fiscal and program planning and budgeting. Knowledge of the principles and practices of financial analysis. Excellent verbal and written communications skills. Demonstrated skill with resolving financial, administrative, and operational problems of local service areas. Demonstrated skills in dealing with a variety of groups using tact and diplomacy. Ability to analyze, synthesize, and evaluate a variety of financial data. Ability to quickly assimilate a variety of oral and written data to analyze facts and draw logical conclusions. Ability to collect and interpret information, apply criteria, and make recommendations. Ability to work independently with minimum direction in complex assignmentsCERTIFICATES, LICENSES, REGISTRATIONS: Valid Drivers LicenseNOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. 27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisors Signature DateTO BE FILLED OUT BY APPOINTING AUTHORITY 28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.  29. I certify that the entries on these pages are accurate and complete. 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Questions regarding the Position process should be referred to your MDCS HRS Team Leader.NormalPearson, Sarah (TED)4Microsoft Office Word@ @`5@F@b7+ ՜.+,0\x   = CS_FormsDeborah WieberCivil Service Commission]x3 !CS-214 Position Description Form Title  !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJKMNOPQRSTUVWYZ[\]^_`abcdefghijklmnopqrstuvwyz{|}~Root Entry F)5!!Data L|1TableX>WordDocument 2SummaryInformation(xDocumentSummaryInformation8MsoDataStore$!0.!D1DSX5ZS==2$!0.!Item  2PropertiesUMacros0.!@.!VBA0.!@.!  !"#$%&'()*+,-./01235789:;<=>?@ACDFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz|}~ 30* pHdTemplateProjectQH@  = | 1\ J< 9stdole>stdoleP h%^*\G{00020430-C 0046}#2.0#0#C:\Windows\SysWOW64\e2.tlb#OLE Automation0MSForms>SFFrms3ED452EE1-E08F-101A-8-02608C4D0BB 4Ew EFM20.DLL#Micrdir 7AutoNew #__SRP_0__SRP_1 4josoft :" ^ Ob Library/;D1uA00}#0#Gk0 A87D1D08A-ED28-46AE-9C27-CD0581 03BA9IYUsers\wilsong1\AppData\Local\\VBE\U.exd<@".E .`M OfficOf@ic5 22DF8D04C-5BFAhB-BDE5JAA42hgram Files (x86)\Common\jShared\OFFICE15@7O sC( 15.0s'1NalNDa  *\C \@ThisDocumentGTi@"D@cu@en 2` (H1ypX",""+BjmPNewGBjA@tE@N6w 28!t{8xME`0dure0y Sa R55`2xTV 0po0XȘ 00 00@1\< > @P L " F H8       " V <h * & , 0 P h Rp 6  N 0 P ` :h "    (  ,@8Tp  "   8 @    P ] p8 Procedure written 07/14/2000 by Sandra Dailey, Michigan: Department of Civil Service, Office of Technical ServicesE Revised 5/15/2002 to add code to customized toolbar (protect button)] 0? DocumentView displays document in page layout view (best fit),B turns off view codes, shows paragraph marks, and shows gridlines.]pNo'T` 4!6!8 :9l9<9>9@Z5B(DqDock customized command bar. IfP If Application.ActiveDocument.CommandBars("CS-214").Visible = False Then 5 With ActiveDocument.CommandBars("CS-214") # On Error Resume Next  .Visible = True % .Position = msoBarTop  End With E End IfMeL 'Message Box asking user if they want to print pages 1-3 (Instructions).eDocum Ans = MsgBox("Would you like to print up a copy of the " &' "instructions for the ""Position Description""", vbYesNoCancel + vbQuestion, "Printing Instructions")/ If Ans = vbNo Or Ans = 1 Then GoTo NextStep If Ans = vbYes ThenG ActiveDocument.PrintOut Range:=wdPrintRangeOfPages, Pages:="s1" GoTo NextStep End IfF4Gives instructions to user and ask question of user.w Ans = MsgBox("Would you like to go through the dialog boxes to " &' "fill in the Position Description form? " & vbCr & vbCr &' "Answering ""NO"" will take you directly to the document.", vbYesNo, "Question") If Ans = vbYes Then Load Question Question.Show GoTo bye End If% If Ans = vbNo Or Ans = 1 Then]e1 MsgBox "Item 15, ""Description of Duties"" is protected to " &' "allow consistent page formatting. If there are more than 6 duties, " &' "users will be asked if they need to add additional pages " &' "when tabbing out of Duty 6. Additional pages for listing " &' "extra duties can also be added by selecting the ""Additional Duties"" " &' "toolbar button. Item 20 is also protected to enable form " &' "field checkboxes.", vbInformation, "FORM INFORMATION" *B@N LJPosCode HB@ GoTo bye End IfPo2Attribute VB_Name = "AutoNew" Public Ans1 As Sng Opti@on Exptit ' Procedure written 07/14/2000 by Sandra Dailey, MichigantDepartment of Civil Service`, OffTechnicas'8!Load eSa.l6byF96(O, k "Item 15 @"(a!DutiespigrBs.6Q1"allow8nsis t#o!07mattP3. . `a0mo@than 6 d`;&s3beEEne ~0L#F$wX tabb=Qy#@y 6 AddkClp /C" tP c jdo dd sel`&AA&""x2<0 enQu1? "fu check8. InSSOFORM INaATIO6N$ lJatEySson.2-WhatLBooka, K@>1~? L01h K !2L_ K* *\CNormalrU~~~~~~~~~f CGwB0:=X  a Y 1  De>K3CHVB2) ThisDocumentAutoNewTemplateProjectF 1C:\PROGRA~2\COMMON~1\MICROS~1\VBA\VBA7.1\VBE7.DLLVBA ! I` F;C:\Program Files (x86)\Microsoft Office\Office15\MSWORD.OLBWord !Ip0FC:\Windows\SysWOW64\stdole2.tlbstdole FDocument 9a.E .`M C:\windows\SysWOW64\FM20.DLLMSForms aaч(F'4C:\Users\wilsong1\AppData\Local\Temp\VBE\MSForms.exd AaiL-[DREC:\Program Files (x86)\Common Files\Microsoft Shared\OFFICE15\MSO.DLLOffice 9ak F4X8Bkt/EGgщ_췂fBK%Document_Close Document_Open @p Fb F F F PosCode F FI q u FI @rU~}  prU 0 iy q __SRP_26__SRP_3BThisDocument_VBA_PROJECTEE  i 4a`` IW0   DK.lpt! t 8p Qlh)tph , h D h  h LZth pt ,tchFp:8N((''Ht$ <t  )tp6H(t$ 4t t(h(tplH(44PrU @$`$A` na  *\G{000204EF-0000-0000-C000-000000000046}#4.2#9#C:\PROGRA~2\COMMON~1\MICROS~1\bj<4X8Bkt/EGgщ_췂fBK%x췂fBK%4X8BktME8S"SS"6"LLL*LLLL<<<(1Normal.ThisDocument  &X` `( fi 0`o00 `2z%X %"H %XXXXXX@4:LH*t@pt @p @l 8h`(% @X @ H @P8 @p( P@ 0@ P@ p@ X @1\$*\Rffff*095c111131*\R1*#129*\R1*#c1*\R1*#17b*\R1*#1f*\R1*#159*\R1*#1a7*\R1*#158*\R1*#d0*\R1*#c0*\R1*#c64= > @H L " D(0 @PX "` h.          " V <X * & ,   @ X N` . : " R `    > "  0 P p ,8< "F   0 P h p  x8 Procedure written 7/18/2000 by Sandra Dailey, Office ofa9 Technical Services, Michigan Department of Civil ServiceE Revised 5/15/2002 to add code to customized toolbar (protect button)-F= Closes document without saving changes to attached template.]@ *!,.( ((..(oX Sets user's view.]p 4!6!8 :9l9<9>9@Z5B(Dq(Dock customized command bar.P If Application.ActiveDocument.CommandBars("CS-214").Visible = False Then5 With ActiveDocument.CommandBars("CS-214")nd# On Error Resume Next| .Visible = True% .Position = msoBarTop<~ End With~ End IfGMessage Box asking user if they want to print pages 1-3 (Instructions).( If ActiveDocument.Saved = False Then Ans = MsgBox("Would you like to print up a copy of the " &' "instructions for the ""Position Description""", vbYesNoCancel + vbQuestion, "Printing Instructions")3 If Ans = vbNo Or Ans = 1 Then GoTo NextStepB If Ans = vbYes Then K ActiveDocument.PrintOut Range:=wdPrintRangeOfPages, Pages:="s1" GoTo NextStep End If End IfFP8' Asks user if they want to go through the dialog boxes.w Ans = MsgBox("Would you like to go through the dialog boxes to " &' "fill in the Position Description form? " & vbCr & vbCr &' "Answering ""NO"" will take you directly to the document.", vbYesNo, "Question") If Ans = vbYes ThenD Load Question Question.Show GoTo bye End If% If Ans = vbNo Or Ans = 1 Thenau* MsgBox "Item 15, ""Description of Duties"" is protected to " &' "allow consistent page formatting. If there are more than 6 duties, " &' "users will be asked if they need to add additional pages " &' "when tabbing out of Duty 6. Additional pages for listing " &' "extra duties can also be added by selecting the ""Additional Duties"" " &' "toolbar button. Item 20 is also protected to enable form " &' "field checkboxes.", vbInformation, "FORM INFORMATION" LJPosCode HB@ *B@N  GoTo bye End IfPoAttribute VB_Name = "ThisDocument" Bas1Normal.VGlobal!SpaclFalse CreatablPre declaIdTru BExposeTemplateDeriv$Custom izC1Option .licit ' Procedure written 7/18/2000 by Sandra Dailey, Offi{ofTechnical Serv s, Michigan Depart of` CiviRevip5/1562 to ad@d codec_otoolbar (protect ton)` P Sub _Cl%O(' s d without saving changesttach!W. Di m obj] A`s Obj!Set= Acte#. H8.SaIqNoth, End;>Open>s user's view3Ans1Intege rC$Orror Res Ne.xA#WM ATppa.C9Window.VCC .Typw dPageShowAll.TAGridlin@g= @FieldC@sZoom.pPerc90a)'''8k Pcomma Q )' If"?CBars("CS-214")%siȃ ThenbH-+I @9 +/Posi= msoTop G( aI!)'Mess/Box asknR if they wantQ!pprip@s 1-3 (Instru ons).."g@)A] = Msg("Would yo`u lik⌃up a@py@ " & _h"ih fd"F$@Descri""", vbYesNoCancel +Ques), "nt )"3t=@No Or 1A GoTotSte)2M!A OR:=us0OfAw`:="s1`D&@gAa :5+'kcAgoACroughD dialog boxes%A];/&&.fiHinGps`m? !vxbCr "d"` wye""NO""30gpta&'dirrcly!1$i.G#""O!N% Load +;e.Sby`:/)*#)6 "Item 415 "2A6Dutiesis t}~7"allow:nsis0t QBa8mat4x. pp mot} 6 d ,=HsbeI@uIne a0PJ#w\ b=ay 6 Add+QDl p&xA can o2 q dd sel$$""8?520 R:enb/3"fxДeck#:,InFORM INaATIONDA5"S on.(Wh atHBookmark, H9QM.0.k `0I/@ VBA\VBA7.1\VBE7.DLL#Visual Basic For Applications*\G{00020905-0000-0000-C000-000000000046}#8.6#0#C:\Program Files (x86)\Microsoft Office\Office15\MSWORD.OLB#Microsoft Word 15.0 Object Library*\G{00020430-0000-0000-C000-000000000046}#2.0#0#C:\Windows\SysWOW64\stdole2.tlb#OLE Automation*\G{0D452EE1-E08F-101A-852E-02608C4D0BB4}#2.0#0#C:\windows\SysWOW64\FM20.DLL#Microsoft Forms 2.0 Object Library*\G{87D1D08A-ED28-46AE-9C27-CD058103BA96}#2.0#0#C:\Users\wilsong1\AppData\Local\Temp\VBE\MSForms.exd#Microsoft Forms 2.0 Object Library.E .`M 4*\G{2DF8D04C-5BFA-101B-BDE5-00AA0044DE52}#2.7#0#C:\Program Files (x86)\Common Files\Microsoft Shared\OFFICE15\MSO.DLL#Microsoft Office 15.0 Object Library*\CNormal*\CNormal\ 1\ThisDocument095c111131#ThisDocumentpAutoNew0:5c111131RAutoNew88qSiM55?E4|!:H OBH,)* Wordk VBAWin16~Win32Win64xMacVBA6#VBA7# TemplateProjectEstdole`MSFormsCOfficeu Normal ThisDocument< _EvaluateDocument_Close7\ objTemplate1ActiveDocument\AttachedTemplateSavedd Document_OpenAnsxt Application* ActiveWindow+ViewI wdPageViewvShowAllITableGridlinesZlShowFieldCodes'Zoom Percentage6NextStepΗ SelectionZWhatCwdGoToBookmarkJActivate|byez(AutoNew\3(Ans1=/(MyCmdjDocumentjl # S $ ID="{616CC5D0-5747-11D4-9C5D-00B0D04C9F54}" Document=ThisDocument/&H00000000 Module=AutoNew Package={AC9F2F90-E877-11CE-9F68-00AA00574A4F} HelpFile="" Name="TemplateProject" HelpContextID="0" VersionCompatible32="393222000" CMG="E5E726C5FA30FE30FE31FF31FF" DPB="5456977669EC72EC72A4DF653B911A85E6F0" GC="C3C100PROJECT {PROJECTwmACompObjrEB6EEC6EEC6E" [Host Extender Info] &H00000001={3832D640-CF90-11CF-8E43-00A0C911005A};VBE;&H00000000 [Workspace] ThisDocument=88, 88, 446, 399, AutoNew=132, 132, 490, 443, Z ThisDocumentThisDocumentAutoNewAutoNew  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q