ࡱ> q` bjbjqPqP ::4L PPPhLQtQ!4S|T:TTTUUU$hREUUUUUTTWWWUTTWUWW /TS C29?PV.ːb04-VUUWUUUUUWUUU4UUUU!!!/P!!!P<hH  Pandemic Influenza Planning Tool for Schools Mitigation and Prevention TaskResponsible Person(s)Existing ResourcesInformation NeededNext StepsIdentify or create district committee to provide guidance to school sites regarding pandemic flu preparations Example: Donna will contact Jim Jones, Chairman of Health and Safety Comm. Health and Safety Comm. formed 2 years ago and group developed SARS plan. When & how often does HSC meet? Who sits on HSC? Could group provide guidance on PanFlu? Donna will discuss needs of PanFlu planning with Jim Jones from HSC and get info back to group via email within the week. Review district emergency response and communicable disease policies and procedure     Determine if any additional policies and procedures need to be in place     Develop communications plan for possible school closures     Work with Human Resources regarding schools functioning with 30% of work force absent. Look at alternatives such as staggered school times, changes in bussing, and telecommunications     Identify school-based individual(s) to educate staff about pandemic flu     Identify school-based individual(s) to educate students about hand washing, covering cough, and staying home when sick     Identify individual(s) to educate families about pandemic flu and school plan. For information and resources go to DPI site at  HYPERLINK "http://dpi.wi.gov/sspw/pandemicflu.html" http://dpi.wi.gov/sspw/pandemicflu.html     Identify individual(s) to ensure each room has soap and water for hand washing or alcohol-based hand washing product     Distribute and post in each classroom a poster from Stop the Spread of Germs website at  HYPERLINK "http://www.cdc.gov/germstopper/resources.htm" http://www.cdc.gov/germstopper/resources.htm     Assess financial impact of alternate scheduling or school closures      Preparedness TaskResponsible Person(s)Existing ResourcesInformation NeededNext StepsReview districts pandemic flu plan     Continue educating staff, families, and students on pandemic flu prevention and school plans     Identify chain of command in case of illness. Establish a back-up chain of command if necessary     Develop procedures for communicating with staff, students, and families     Identify information to be translated. Identify which languages are represented in student population     Identify and recruit translators; translate information into template form so only minor changes will need to be made     Develop procedures for communicating with the local county health department and the media during normal and emergency conditions     Identify or review procedure for communicating possible school schedule changes, bussing changes, and school closures     Review procedures for sending ill students and staff home and make adjustments if necessary     Report number of illness absences to the local health department on a designated day each week school is in session and on any day illness absences exceed a predetermined threshold level  Response TaskResponsible Person(s)Existing ResourcesInformation NeededNext StepsTrack the number of staff and students absent daily     Report numbers absent due to illness to district office and local county health department if over 5% or a predetermined threshold level or as requested     Have translators review information templates and finalize the information that will be provided to non-English speaking families     Finalize the information that needs to be communicated to staff, students, and families     Hold staff meeting to provide information on the extent of infection at school site and potential changes that may take place     Conduct timely debriefings to identify lessons learned and make necessary changes to the response plan      Recovery TaskResponsible Person(s)Existing ResourcesInformation NeededNext StepsPre-planning for recovery: Identify and pre-screen health and grief service providers, develop template letters, and provide training for school staff regarding grief and possible health problems     Mobilize the Crisis recovery Team that provides emotional-psychological support. If there is a loss of life in the school community establish location site or Safe Room for counseling services to be provided     Hold staff meeting and provide information on extent of pandemic flu in the community and activities that may assist students; signs and symptoms to look out for and safe room function and location. Also announce counseling support services available to faculty and staff     Announce counseling support services that are available to students     Provide rest places for those that tire easily     Provide physical assessments if needed or make appropriate community health referrals     Make educational materials available to families and staff on topics such as how to support your student with their recovery from pandemic flu, common symptoms of loss and grief, and constructive ways to cope with stress     Utilize Employee Assistance Programs for assistance with coping with loss and stress     Identify students, families, and staff who may need long-term physical and mental health support or intervention and develop school and community resources to provide these services     Monitor the effects of cumulative stress on caregivers such as office staff, school nurses, teachers, aides, school counselors, and other crisis team members     Consider offering school-based health and mental health services if available by community, university, or public/non-profit mental health agencies and identify funding to support these services    Modify work roles and responsibilities or add volunteer or support staff as needed   Follow-up with student referrals made to community agencies   Conduct debriefings with Crisis Recovery Team   Document lessons learned and incorporate them into revisions and trainings    Supporting Documents Flu Pandemic Measures Wisconsin DPI  HYPERLINK "http://dpi.wi.gov/sspw/pandemicflu.html" http://dpi.wi.gov/sspw/pandemicflu.html Wisconsins Pandemic Flu Resources  HYPERLINK "http://pandemic.wisconsin.gov/" http://pandemic.wisconsin.gov/ Promising Practices: Pandemic Preparedness Toolkits for Schools  HYPERLINK "http://www.pandemicpractices.org/practices/list.do?interest-id=2" http://www.pandemicpractices.org/practices/list.do?interest-id=2 World Health Organization HYPERLINK "http://www.who.int/csr/disease/avian_influenza/updates/en/"www.who.int/csr/disease/avian_influenza/updates/en/ Centers for Disease Control and Prevention, Avian Flu HYPERLINK "http://www.cdc.gov/flu/avian/"www.cdc.gov/flu/avian/ Centers for Disease Control and Prevention, Influenza HYPERLINK "http://www.cdc.gov/flu/"www.cdc.gov/flu/ Centers for Disease Control and Prevention, Coping with a traumatic event  HYPERLINK "http://www.bt.cdc.gov/masscasualties/copingpro.asp" http://www.bt.cdc.gov/masscasualties/copingpro.asp Health and Human Services Pandemic Flu School Planning  HYPERLINK "http://pandemicflu.gov/plan/school/index.html" http://pandemicflu.gov/plan/school/index.html Helping Children Deal with Tragic Events in Unsettling Times Tips for Parents and Teachers, National Association of School Psychologist, (2001). HYPERLINK "http://www.nasponline.org/"www.nasponline.org Minnesota school closure tabletop and resources for school pandemic planning  HYPERLINK "http://www.health.state.mn.us/divs/idepc/diseases/flu/pandemic/schools.html" http://www.health.state.mn.us/divs/idepc/diseases/flu/pandemic/schools.html     Adapted from Tacoma-Pierce County Health Department, January 2006. 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