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& 3 < H H : Tips for Reviewers for Ensuring Smooth Processing of Uploaded Documents
On occasion, a problem with an uploaded document (preliminary critique, etc.) throws a wrench in the processing of documents by eRAs document generators and creates a backlog. We would like to take a moment to remind reviewers of some useful tips for ensuring smooth processing of their uploaded documents.
Save As *.docx; Do Not Simply Rename Document
Sometimes, a document created in a different format is simply renamed by the user with a file name ending in docx. Instead, the user should actually save the document from Microsoft Word into a *.docx format.
Accept Tracked Changes
Users should accept all tracked changes and turn Track Changes feature OFF in their document(s) before uploading.
Never Convert PDF files into Microsoft Word documents!
Converting PDFs into Word can result in a number of different upload problems that are easily avoided. Make it a rule to always avoid the conversion of PDFs to Word documents!
Reopen and Check the Document Before Uploading
Always reopen the document and check for errors before uploading it into the system. In particular, you may want to check for the following common problems:
Corrupted Tables: Fill-able text boxes in critique templates are created with the help of tables. If a table gets corrupted, a pop up message from Microsoft Word will indicate that is the case. The pop up will specify how to remedy the document and you can follow these instructions to correct your table.
Overlapped Text: The conversion of PDF documents into Word files sometimes results in the tables being transformed into images that appear as overlapped text. This overlapping will be visible on the screen when you reopen the document.
Floating Text Boxes: At first glance, floating text boxes may appear as overlapped text. However, floating text boxes can be identified by simply clicking on the tables in a Word document. The text boxes will be visible around the table. Replace these text-boxed tables with regular tables before uploading the document.
Updated October 24, 2013
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