ࡱ> 790123456 ?mbjbjWW Ip55\MZZZnnnnr  nI*6++++;;;ȶʶʶʶʶʶʶͼʶ9Z(F}:l;(F(Fʶ++XJXJXJ(F"+Z+ȶXJ(FȶXJXJէhH+ȓJF0I6_DG_ H"j&_Z$;>*XJABQ;;;ʶʶIH;;;I(F(F(F(F_;;;;;;;;; :  TABLE OF CONTENTS INTRODUCTION History Mission Statement Goals Concept Competition APPEALS Appeal Procedure Appeal Form COORDINATOR Responsibilities Region Composition Schedule of Competitions Calender of Events and Deadlines Coordinators Timeline ESSAY Essay Chairperson Responsibilities Material Check Sheet Essay Chairperson Timeline FACILITIES/SITE Chairperson Responsibilities Assignment of Rooms Testroom, Speech and Interview Room Sept-up Site and Facilities Timeline FOOD SERVICE INTERVIEW Interview Chairperson Responsibilities Region Interview Judge Packet Material Check Sheet Sample Interview Matrix Interview Chairperson Timeline MEDALS/AWARDS Medals and Awards Distribution Proposed Scholarships Awards Table Set-up Scholarship Reporting form Duplicate Medals and Trophies Reporting Form NAME ID BADGES PROCTOR/TESTING Chairperson Responsibilities Instructions for Testroom Proctors Calculator Policy Testroom Set-up Testing Room Log Test Coordinator Timeline REGISTRATION SCORING Chairpersons Responsibilities Reports to Print Scoring Chairperson Timeline SPEECH Speech Chairperson Responsibilities Material Check Sheet Speech Judging Session Time Outline Instructions for Head Judge Sample Speech Matrix Speech Chairperson Timeline SUPER QUIZ Super Quiz Chairperson Responsibilities Material Check Sheet Super Quiz Chairperson Timeline APPENDIX Forms ARIZONA ACADEMIC DECATHLON Introduction and History The Academic Decathlon program was started in 1968 by the Orange County (California) Academic Decathlon Association in cooperation with the Orange County Superintendent of Schools office. The Arizona Academic Decathlon Association was formed in 1985 from the Pima County Academic Decathlon Association which started the previous year by the Pima County School Superintendent. Arizona held its first statewide competition in 1985. The Arizona Academic Decathlon Association (AADA), which is made up of representatives of the business community, civic organizations, and concerned individuals, has been formed to promote Decathlon programs throughout the state. Contributions to the Decathlon program help students and are tax deductible under IRS 501 (c) (3) provisions. Mission Statement Our mission is to promote, motivate and acknowledge excellence in academic efforts and educational achievement through a program of academic competitions for high school students of all scholastic achievement levels. Goals Our goals are to encourage students to excel in academic pursuits by promoting enthusiasm for learning, developing a spirit of competition, working as a member of a team, participating in peer tutoring, undertaking interdisciplinary study, emphasizing preparation and research, acquiring an understanding of the fine arts and increasing communication skills. AADA also strives to improve the total educational program in Arizona by promoting the importance of excellence in broad academic performance, motivating students to reach their fullest potential and establishing a positive image of students in our communities. We also encourage community and business involvement and support of academic excellence through contribution of funds, time, talent and or materials. Concept The Academic Decathlon, like its ancient Greek counterpart, consists of ten events. Unlike the Greek Decathlon, however, this is an academic, rather than an athletic, competition and a team competition as well as one for individuals. In a typical two day Decathlon, high school freshmen, sophomores, juniors and seniors are tested in seven areas: economics, art, language and literature, mathematics, music, (social) science, and the Super Quiz. In addition, the students amass points in three communication events: the prepared and impromptu speech event, the oral interview event, and the essay writing event. The Decathlon concludes with the Super Quiz Relay. INTRO -1 The unique aspect of the Decathlon format is that it is designed to include students from all academic backgrounds. Each nine member team has 3 students whose grade point average falls into the C or Varsity category, 3 students in the B or Scholastic category, and 3 students in the A or Honors category. While nine students may compete, the final team score comes from the sum of the scores of the top two varsity, top two scholastic and top two honors. A perfect team score is 60,000 points (6 students x 10 events x 1000 points possible per event.) The Decathlon program provides incentive for the average, as well as for the brilliant student to become interested in intellectual activities; it opens the door to academic achievement for all. It gives to scholars similar public recognition and status that has traditionally been afforded outstanding athletes. Ten Events Math: 35 problems with a value of 28.6 points each. Music: 50 questions with a value of 20 points each. Economics: 50 questions with a value of 20 points each. Art: 50 questions with a value of 20 points each. Language/Literature: 50 questions with a value of 20 points each. Social Science: 50 questions with a value of 20 points each. Science: 50 questions with a value of 20 points each. Essay: 50 minute paper on a prompt from zny of the six major subjects excluding math. Highest score is 1000 points. Interview: Panel of three judges conducts a seven minute interview and three scores averaged with a maximum score of 1000 points. Speech: Panel of three judges rates a four minute prepared speech (700 points) and a two minute impromptu speech (300 points). Scores are averaged with a maximum score of 1000 points. Competition For Region and State Competition, each team should consist of nine team members with three Honors, three Scholastic and three Varsity students from grades 9 through 12 of the same high school. The team may be comprised of any combination of freshmen, sophomores, juniors and seniors and any combination of boys and/or girls. A full-time student is defined as a student who is enrolled in four or more class periods per day. *(Fifth year students are eligible to participate only if they attend both semesters of competition year as full-time students) Each team must include two Varsity, two Scholastic and two Honor students as indicated in the following academic categories: INTRO-2 Varsity 0.00 - 2.99 GPA Scholastic 3.00 - 3.74 GPA Honors 3.75 - 4.00 GPA Student transcripts are evaluated by the Sate Director and registrars from high schools in Maricopa County to establish academic GPA. NOTE: Contestants may compete in a higher division than their own GPA, but NOT in a lower division (i.e., a Scholastic student can compete as an Honors student, but NOT as a Varsity student). All schools competing in the Regional Academic Decathlon competitions in February will be divided into size (enrollment) classifications according to the A.I.A. definitions of Classes 5A, 4A, 3A, 2A, 1A. Following the Region competitions, the scores of all schools in each of those classifications will be ranked. The first and second highest scoring teams in each of those five classes will be seeded to compete in the state competition. Thereafter, the next 30 highest scoring teams from throughout the state will be invited to compete in the state competition in March. INTRO-3 COORDINATORS RESPONSIBILITIES Study the Competition Manual and become familiar with all aspects of the Academic Decathlon competition. Determine appropriate Decathlon site and necessary permission from appropriate administrators. Appoint committee chairpersons and work with them in areas of responsibility in setting dates, arranging for facilities, purchasing materials and supplies not provided by AADA, selecting committee members, volunteer judges, proctors, etc. Below are committees needed: Essay Interview Speech Scoring Testing Registration Awards Program Super Quiz Facilities/Site Food Service Arrange for donors for competition day snacks, dinner and lunch if at all possible. Arrange for meals for all volunteers on the days of the competition. Arrange and manage database of volunteers for your region. Number of volunteers needed is listed under Volunteer Section. Send out letters of recruitment to volunteers in your region. Invite participation from civic, community, service groups, district personnel, and schools in your region to volunteer (judges, proctors, etc.). If working with a Facilities Chair, meet and discuss all aspects of facility and site needs covered in Facilities Chair section. If not, Regional Coordinator acts as Facilities Chair. Arrange for early release at school site if at all possible for Fridays competition. Procure necessary materials (i.e. paper, general office supplies, equipment, etc.) needed to conduct Region competition, other than what is supplied by AADA. Attend September Coaches Clinic, October meeting with State Director, January training with all chairs and Feburary meeeting of AADA board to report results. To support your team coaches Regionally, you may wish to plan one (or more) hosted events which will bring your coaches together. You may also wish to attend any scrimmages that are held within your region. Assist State Director by calling coaches in your region who have not submitted transcripts. Check with coaches who have not sent in Code of Behavior or Medical Release forms to you. Meet with your chairs prior to the January training to discuss volunteer recruitment. Ensure they are aware of their required attendance at the January training. COORD-1 Provide a high quality competition ensuring that there are no errors in distributing or scoring of the tests, that timing is precise and consistent throughout, that judging is informed and monitored, that tests are properly secured and that opportunities for consultation between team members and coach are prevented. Return all speech and interview forms along with graded essays to coaches. Additionally give each coach scoring information for their team prepared by scoring chair at the end of the competition. Hold all test scantron sheets and scoring results in case they will be needed for review of scores. Report final results to State Scoring chair and State Director. Compile a list of duplicate medals, plaques and trophies needed. This will only be for ties as all other medals, plaques and trophies will be given to Regional Coordinators at the January Training. Send State Director Code of Behavior, Medical Release forms, and any other registration forms for all teams advancing to the state competition. Complete the Scholarship Reporting form for regional winners and send to State director. Return all volunteer evaluation forms to State Director. Follow up with committee chairs that all thank you notes have been sent out to volunteers. Notify State Director if any volunteers expressed a desire to help also at the State Competition. After competition either destroy all tests, or hold in a secure area until May and then discard. COORD-2 MAJOR DATES AND DEADLINES REGIONAL COORDINATORS Coaches Clinic Friday Sept 11th Old Main ASU, Tempe Coaches & Coordinators Handbooks Final edition due by the end of November January Training Saturday Jan 9th , all your regional chairs MUST attend, Essay, Speech, Interview, Testing, Scoring and Super Quiz Regional Competition Feb 5 and 6, 2016 Board Meeting Feb 17th Present AADA Board regional results State Competition March 11 and 12, 2016 ADDITIONAL DATES AND TIMELINES: October Meeting of 4 Regional Coordinators and State Director November Start recruitment of judges, solicit donations for meals and trophies. December Contact Coaches who have not submitted transcripts January 11th Contact Coaches who have not submitted Coaches Registration Form COORD-3 COMPOSITION OF EACH REGION All public and private high schools in Arizona are invited to participate in Arizona Region Competitions scheduled for Feb 5 & 6, 2016. This is the proposed composition but there may be changes depending on the number of teams involved. _____________________________________________________________________________________ Region I All schools in: Region Coordinator: Kingman Academy High School Apache County Mr. Michael Perrine 3420 N. Burbank Ave. Coconino County 3420 N. Burbank Ave. Kingman, AZ 86409 Mohave County Kingman, AZ 86409 (928) 681-2900 Navajo County (928) 681-2900 Yavapai County  HYPERLINK "mailto:thengineer@frontiernet.net" (928) 279-6500 (cell) La Paz County  HYPERLINK "mailto:mperrine@koalaz.org" mperrine@koalaz.org Gila County Approved 1A-3A programs in other counties _______________________________________________________________________________________ Region II All schools in: Region Coordinator: Boulder Creek High School School Districts: Deer Valley District 40404 N. Gavilan Peak Pky. Deer Valley Nicholas Gearing Anthem, AZ 85086 Dysart 40404 N. Gavilan Peak Pky. (623)445- 8832 Glendale Union  HYPERLINK "mailto:AADAregion2@gmail.com" AADAregion2@gmail.com Paradise Valley (623)445- 8832 Peoria  HYPERLINK "mailto:bernero@phoenixunion.org"  Phoenix Union Xavier College Prep Tolleson Union _______________________________________________________________________________________ Region III All schools in: Region Coordinator: Sunnyside High School Cochise County Mrs. Adriana Molina 1725 E. Bilby Rd. Greenlee County Sunnyside High School Tucson, AZ 85706 Pima County 1725 E. Bilby Rd. (520) Santa Cruz County Tucson, AZ 85706 Yuma County (520) 545-5305  HYPERLINK "mailto:adrianam@susd12.org" adrianam@susd12.org  HYPERLINK "mailto:joe.farmer@svps.k12.az.us"  HYPERLINK "mailto:jkneup@sahuarita.net"  _______________________________________________________________________________________ Region IV All schools in: Region Coordinator: Hamilton High School Pinal County Mr. K. R. Scott 3700 S. Arizona Ave . And schools in the 4423 East Ashurst Dr. Chandler, AZ 85248 following school districts Phoenix, AZ 85048 (480) 883-5000 in Maricopa County: (480) 759-9473 Chandler  HYPERLINK "mailto:4thregion@gmail.com" 4thregion@gmail.com Fountain Hills Gilbert Higley Mesa Queen Creek Scottsdale Tempe Union East Valley parochial & charter schools COORD-4 SCHEDULE OF 2016 COMPETITIONS I. Region Competitions (Feb 5 & 6, 2016) All Region competitions will allow students to have Essay in addition to Speech and Interview sessions on Friday afternoon and evening; seven Test sessions and Super Quiz Relay will be on Saturday. Region I Region I Academic Decathlon Coordinator: Kingman Academy High School Mr. Michael Perrine 3420 N. Burbank Ave. 3420 N. Burbank Ave. Kingman, AZ 86409 Kingman, AZ 86409 Phone: (928) 681-2900 Fax: (928) 681-2822  HYPERLINK "mailto:mperrine@koalaz.org" mperrine@koalaz.org Region II Region II Academic Decathlon Coordinator: Boulder Creek High School Mr. Nicholas Gearing 40404 N. Gavilan Peak Pky. 40404 N. Gavilan Peak Pky. Anthem, AZ 85086 Anthem, AZ 85086 Phone: (623)445- 8832  HYPERLINK "mailto:AADAregion2@gmail.com" AADAregion2@gmail.com HYPERLINK "mailto:bernero@phoenixunion.org"  Region III Region III Academic Decathlon Coordinator: Sunnyside High School Mrs. Adriana Molina 1725 E. Bilby Rd. Sunnyside High School Tucson, AZ 85706 1725 E. Bilby Rd. Tucson, AZ 85706 Phone: (520) 545-5305 Fax: (520)  HYPERLINK "mailto:adrianam@susd12.org" adrianam@susd12.org HYPERLINK "mailto:jkneup@sahuarita.net"  Region IV Region IV Academic Decathlon Coordinator: Hamilton High School Mr. K. R. Scott 3700 S. Arizona Ave .. 4423 East Ashurst Dr. Chandler, AZ 85248 Phoenix, AZ 85048 Phone: (480) 759-9473  HYPERLINK "mailto:4thregion@gmail.com" 4thregion@gmail.com II. State Competition (March 11-12, 2016) As a result of 2016 Region Competitions, forty team(s) will advance to the State Competition at School on March 11-12,2016, based on the following policy adopted by the Arizona Academic Decathlon Association Board of Directors: All schools competing in the 2015 Region Academic Decathlon competitions on Feb 5-6,2016 will be divided into size (enrollment) classifications according to the A.I.A. definitions of Classes 5A, 4A, 3A, 2A, 1A. Following the Region competitions, the scores of all schools in each of those classifications will be ranked. The first and second highest scoring teams in each of those five classes will be seeded to compete in the state competition. Thereafter, the next 30 highest scoring teams from throughout the state will be invited to compete in the state competition for 2016. III. National Competition (April 28-30, 2016) The highest scoring team at the Arizona state competition will will be sent to the United States Academic Decathlon National Finals which will be held in Anchorage, AK. COORD-5 CALENDAR OF EVENTS AND DEADLINES June 1 Aug. 28, 2015 Names of high school decathlon coaches received by the Arizona Academic Decathlon Association Executive Director. Sept. 4, 2015 All coaches clinic registrations received. Sep. 10, 2015 New Coach Orientation at Sep. 11, 2015 Coaches Clinic at ASU. Sept 30, 2015 School team participation forms (with checks and/or purchase order attached) received by: Anne Edelstein, 6010 N. 10th Way, Phoenix, AZ 85014. Sep. Dec. 2015 Several teams organized at each local high school. Scrimmages held in districts or regions. Early Nov Student Clinic at ASU. Nov. 30, 2015 Deadline for receipt of all student Registration Forms with transcripts attached. Forms are to be received by Anne Edelstein, 6010 N. 10th Way, Phoenix, AZ 85014. This is to include 5 things for each student: Student Registration form (signed); Medical Release form; Code of Behavior; GPA Worksheet, and transcripts for the 2013/2014 and 2014/2015 school years. By Dec. 16, 2015 Evaluation of all transcripts will have been completed: Notice of Team Eligibility mailed to all team coaches. By Jan. 7, 2016 Region Coordinators will have received from all team coaches in respective regions The Coach Registration Check In form. Feb 5 & 6, 2016 Region Competition Dates *NOTE: Each region competition will require attendance for a partial day on Feb 5 and all day on Feb 6. Please check with your region coordinator for a specific schedule of test events. Feb. 8, 2016 State Director will have notified the forty teams that qualified for state competition. By Feb. 11, 2016 Coachs Registration form for STATE Competition received in the AADA office. Feb. 29, 2016 On-Line Essay for state competitors Mar. 11-12, 2016 State Competition at TBD. Apr. 29-30, 2016 U.S. Academic Decathlon finals in Anchorage, AL. COORD-6 COORDINATORS TIMELINE TASKJUNEJULYAUGSEPTOCTNOVDECJANFEBMARCHDetermine the Decathlon site and obtain the necessary permission from administratorsXAppoint Committee Chairpersons, work with them in areas of responsibilityXXXXOrder all supplies and materials neededXXXManage database of volunteers for your region XXXXIdentify Essay Graders who are familiar with rubric gradingXXXXAttend Sept, Oct. and January meetings with State DirectorXXXSupply State Director will all information for regional HandbookXXIdentify Judges (both Speech and Interview) and send communications to them requesting their participationXXXXSet up and arrange for meals for competition (See list in Food Service)XXAttend any scrimmages in your region to meet coachesXXMail follow-up letter with maps and information regarding speech, essay and interview competition to all judges.XXDetermine team number assignments. Notify all Coaches of team number and Speech and Interview times.XArrange to get Scantron scoring sheets to Scoring Chair along with all student registration information, so scoring can pre-slug all answer sheetsXForward all preslugged scanton sheets to appropriate chairperson in time for use at competition.XXInform Site & Facilities Chairperson of any equipment needed for General Assembly and Awards CeremonyXXInvite a student to deliver the invocation and flag salute.XIdentify Speech and Interview Packets for easy distribution at orientation meeting on Competition DayXDevelop script for General Assembly on Competition DayXX COOR-7 COORDINATORS TIMELINE-Cont TASKJUNEJULYAUGSEPTOCTNOVDECJANFEBMARCHIf desired hold a separate meeting for coaches after the students have left to begin their testingXCollect all Volunteer Response sheets, review them and make suggestions for changes for next year.XBe available throughout Competition Day activities to trouble shootXEnsure tests are secure and scoring room is receiving score sheets. Provide scoring with any support materials.XReturn all essay, speech and interview forms to coaches after Awards Ceremony along with team scores.XAssign personnel to scoring to develop script for the Awards Ceremony. Have appropriate medals and trophies set up for awards.XConduct Awards Ceremony. Forward all results to the state scoring chair.XForward copy of food receipts to State Director for reimbursement.X COOR-8 CHAIRPERSON FOR SITE AND FACILITIES The following is a list of procedures and specifications for making room assignments: 1. After the site has been approved by the Decathlon Association, contact the school principal at the site and determine the protocol for obtaining permission to use the facility (if this has not already been done). 2. Arrange a walk-through of the campus with the contact person at the school. 3. Obtain some maps of the campus from the contact person at the school. 4. Obtain the names and phone numbers of the key people at the site for reference (i.e. Head Custodian, PIC of gymnasium/auditorium if applicable, Activities Director, District Food Services person, etc.). 5. Assign Speech Rooms, Interview Rooms and Testrooms. 6. Assign a room for Interview Judges' Orientation (must be able to seat 36-54 people). At least one television monitor with VCR for 1/2" video or DVD player must be set up for the training session. Coffee, juice, and pastries should be served as volunteers arrive. 7. Assign a room for Speech Judges' Orientation (must be able to seat 36-54 people). At least one television monitor with VCR for 1/2" video or DVD player must be set up for the training session. Coffee, juice, and pastries should be served as volunteers arrive. 8. Assign a room for Proctors' and Aides' Orientation (must be able to seat 18-36 people). One of the assigned Testrooms may be used for orientation since the students will report there after their morning assembly. However, coffee, juice, and pastries should be served as volunteers arrive. 9. Assign an area for Test Scoring (must have room and facilities for approximately 6 people, two (2) IBM personal computers (input and reports), SCANTRON scoring machines and calculators). It is often preferable that this activity be assigned to the school library area. NOTE: Check also for the availablity of a good copy/reproduction machine. Coffee, juice and soft drinks must be available throughout the day. 10. Assign an area for Test Distribution (must be centrally located among the rooms being utilized for the Decathlon and have room for two persons, a long counter or large table and have room for 5-10 boxes approximately 15" x 36" x 15". This area has sometimes been assigned to the school's attendance windows or ticket selling windows (if large enough) but FACILITIES-1 MUST BE CLOSE TO THE TEST SCORING ROOM. Either in that room or immediately adjacent, there must be space for seating 13-30 students who will serve as runners with test materials. 11. Assign an area for Registration (must have room for three people, a fairly large table with three chairs and be easily seen as students and coaches arrive at the site). This should be close to the site used for the General Assembly; a space in the lobby or auditorium foyer is usable for this function. 12. Assign an area for Essay Grading (will need tables and chairs for approximately 20-35 people and should be rather isolated if possible. Coffee and soft drinks should be made available throughout the day. 13. Arrange for the use of the gym/audituorium and its P.A. system for the Super Quiz and General Assembly. Inform the school that the chairperson of the Super Quiz will need to come out to meet with the appropriate person to arrange for set up and equipment needed for the event. Confirm the availability of the gym/auditorium on the night prior to Competition Day so that the Physical Set Up people for the Super Quiz can have access to it to set up (approximately 4:00 - 7:00 p.m.). Ask that no one be admitted on that night after the gym/auditorium is set up until Competition Day. NOTE: If the gym/auditorium is not available on the night before, then check with the Chairperson of the Super Quiz to see if they can set up on the morning of Competition Day. 14. Make arrangements for a Coaches'/Workers' Lounge (for Proctors, Aides, Speech Judges, etc., to take a break and eat lunch). This area has usually been assigned to the campus Teachers' Lounge. NOTE: The Coaches'/Workers' Lounge should be separate from the lunch and break facilities for the students. 15. Make arrangements for a First-Aid Facility (usually assigned to the campus Nurse's Office). 16. Make arrangements for a Headquarters/Visitors' Center/Press Area (usually assigned to the campus administration office). Here, in case of an emergency, a student, coach or other worker can receive a call; visitors check in and receive a room visitation schedule and the press can obtain information. Give the phone number to the Competition Coordinator as soon as the competition day room assignments are made. 17. Assign a Lunch and Break Area (if outside, make alternate arrangements in case of rain). 18. Make note of where public telephones and restrooms are located on the campus (this will be illustrated on the map of the campus that will appear within the Academic Decathlon (Competition Day) Handbook. FACILITIES -2 19. Set a date for a walk-through so that the Decathlon Coordinator can examine the facility if necessary (check with the various Chairpersons to see if they would like to take a look at the site, especially the Test Scoring and Test Distribution Chairpersons. 20. Arrange for all rooms to be set up the afternoon or evening preceding the morning of Competition Day so that all rooms are set up properly prior to the time the first test period begins (it is usually requested that the rooms be open at 7:00 a.m.). Please be sure that you know who will have the master key at the site on Competition Day and also on the afternoon or evening prior to the Decathlon. 21. Keep in touch with the contact person at the site to confirm all arrangements mentioned herein. (Please be sure that you send them WRITTEN confirmations for all arrangements). FACILITIES -3 SITE AND FACILITIES TIMELINE TASKJUNEJULYAUGSEPTOCTNOVDECJANFEBDetermine the Decathlon site and obtain the necessary permission from administratorsXVisit site and make room assignmentsXXSecure a map of the campus and update it for use in the handbookXXSupply State Director with maps and room assignments for HandbookXHave necessary directional, campus and information signs madeXXBe responsible for making sure all rooms are open on Competition Day and all signs are in placeXRecruit individuals to serve as guides both Competition days around campusXXBe available for set-up of Super QuizXArrange for nurse, custodian and security personal to be on duty during competitionXXBe available throughout the competition to deal with any problems/questions that may ariseXAssist in equipment needed for Awards ProgramX FACILITIES -4 REMINDER: For necessary classroom space for Regional competitions, consider: Nine regular team members are on each team Each team member should be in a separate testroom for testing Each testroom may have no more than 28 students Therefore, for each 20-30 teams you will need: 9 - 12 testrooms 9 to 18 speech rooms, depending on number of participating schools and time schedule 9 to 18 interview rooms depending on number of participating schools and time schedule For personnel for these same rooms, you will need: At least 1 proctor and 1 aide for each testroom 27- 54 speech judges 9 - 18 speech timers 27 - 54 interview judges PLUS all other necessary personnel (i.e., Test Scoring (2-4), Test Distribution(9-12), Essay Grading (20-30), Site and Facilities Arrangements, etc.) FACILITIES -5 ASSIGNMENT OF ROOMS Test Rooms Interview Rooms Speech Rooms 1. ______________ 1. ______________ 1. ______________ 2. ______________ 2. ______________ 2. ______________ 3. ______________ 3. ______________ 3. ______________ 4. ______________ 4. ______________ 4. ______________ 5. ______________ 5. ______________ 5. ______________ 6. ______________ 6. ______________ 6. ______________ 7. ______________ 7. ______________ 7. ______________ 8. ______________ 8. ______________ 8. ______________ 9. ______________ 9. ______________ 9. ______________ 10. ______________ 10. ______________ 10. _____________ 11. ______________ 11. ______________ 11. ______________ 12. ______________ 12. ______________ 12. ______________ 13. ______________ 13. ______________ 13. ______________ 14. ______________ 14. ______________ 14. ______________ 15. ______________ 15. ______________ 15. ______________ 16. ______________ 16. ______________ 16. ______________ 17. ______________ 17. ______________ 17. ______________ 18. ______________ 18. ______________ 18. ______________ Other Room Assignments Interview Judge OrientationInterview Evaluation Pick-Up/ReturnSpeech Judge OrientationSpeech Evaluation Pick-Up/ReturnEssay GradingTest DistributionTest ScoringGeneral AssemblyGeneral AssemblyCoaches/Workers LoungeRegistrationProctors/Aides OrientationSuper Quiz Relay FACILITIES -6 Lunch/Students and CoachesDinner JudgesHeadquarters/Message Center Key Contact People Name Title Phone Name Title Phone Name Title Phone Name Title Phone FACILITIES -7 ACADEMIC DECATHLON - TESTROOMS FRIDAY/SATURDAY Set Up of Testrooms Teams 01-30 Back of Room 3019180706292017080528211609042722151003262314110225 24131201 Row 5 Row 4 Row 3 Row 2 Row 1 Front of Room Test Room Proctor: Check to see that your test room is set up like this Each desk should be labeled with Student Team and ID number FACILITIES -8 ACADEMIC DECATHLON INTERVIEW ROOMS Post list of competitors outside room  SHAPE \* MERGEFORMAT  Extra desks should be moved back from Interview area. FACILITIES -9 ACADEMIC DECATHLON SPEECH ROOMS Post list of competitors outside room  SHAPE \* MERGEFORMAT  Student Speaker should have a clear view of the speech timer. Extra desks should be moved back from Speech area. FACILITIES -10 FOOD SERVICE Determine before the school year begins if the food coordinator will be the host high school cafeteria manager or the director of food services for the school district. Share with him/her what will be needed for the competition. Obtain an estimated number of students and adults to be fed. The meals normally to be prepared are: Friday Evening (for essay, speech, interview judges and test proctors, as well as scoring and other volunteers.) Saturday Breakfast (for all Test proctors and volunteers) Saturday Snack (for all team members) Saturday Lunch (for all team members, coaches, Super Quiz proctors, Test proctors and other volunteers.) Participating schools will be expected to pay for all meals for extra team members and coaches, above the 10 (one coach and nine team members) meals that will be provided to the participating schools. Work with Regional Coordinator, personnel to serve and clean facility. FOOD-1 PROCTOR/TESTING Chairperson Responsibilities Secure needed personnel:(9 to 12 Test proctors and 6 to 9 runners, as well as extra personnel to replace last minute withdrawals) and one person assigned to the test distribution room to aide you with distribution. Prepare packets for proctors and runners. Review contents of packets with proctors during proctor training. Using test room schedule , assign proctors and runners to test rooms. Obtain pre-slugged answer sheets from Scoring Chairperson. Obtain master list of students and student numbers in order to check in tests and score sheets. Contact facilities chairperson to obtain access to rooms the day prior to testing to set up the rooms before competition day. Receive printed tests from State Testing Chair at January training. Secure all tests until competition day. Secure CD players from the facilities chairperson or from the regional coordinator for use in each testing room Organize test materials for distribution, tests, answer sheets, room numbers, pencils, Test Proctor Instructions, CD players, room lay-outs etc.- sort into test room boxes for ease of distribution. Arrange for meals for proctors and runners, both Friday evening after the afternoon testing and Saturday morning before the morning testing. Obtain name tags for proctors and runners. Hold an instruction meeting for proctors prior to testing. A follow-up meeting may be needed prior to testing on Saturday. Monitor the competition day test activities. Confirm the correct number of tests have been returned from each test room using the Test Room Log prior to sending the answer sheets to scoring. Confirm any missing or blank answers sheets at this time also. After competition insure that all test rooms are clean and returned to their original layouts. Collect all testing materials and either secure tests for later distruction or return them to the regional coordinator. Send appropriate thank-you notes. PROCTOR/TEST-1 The Academic Decathlon Calculator Policy for Curriculum Year 2014-2015* *This policy applies for the Academic Decathlon National Competition. Please contact your state director regarding the calculator policy that will apply at your local, regional, and state competitions. The Academic Decathlon Calculator Policy 2014-2015 The Academic Decathlon has always endeavored to reflect current high school curriculum and instruction in our competitions. Recent surveys of calculator use in high schools nationwide indicate that calculators are now used in the vast majority of high school mathematics courses across the country, and our decision to allow calculators is consistent with this practice in math instruction. After reviewing the policies of the major testing institutions and consulting state directors, the Academic Decathlon has adapted MOST of the American College Testing (ACT) and College Board (SAT program) guidelines for calculator use as stated below. I. Competitors May Use Calculators for the Mathematics Test If competitors wish to use calculators on the Academic Decathlon Mathematics Test, they are responsible for bringing them to the test. Calculators will not be provided for students who do not bring their own. Calculator use is permitted only for Mathematics; competitors will not be allowed to use calculators on any other test. II. Permissible Calculators If a competitor wishes to use a calculator, it can be a basic, four-function, scientific, or graphing calculator, provided it has none of the features listed in Section III below. Calculator models with alphanumeric keys (such as the TI-Nspire and TI-84 plus) are acceptable. During the mathematics test, competitors are not permitted to refer to information that was stored in their graphing calculator memory prior to the test. Students wishing to utilize their graphing calculators memory function during the mathematics test will be required to have the memory erased prior to entering the testing room and at the completion of the mathematics test. III. Prohibited Calculators Calculators with any of the following features are NOT allowed in the Academic Decathlon competitions: pocket organizers hand-held or laptop computers electronic writing pads or pen-input devices models with QWERTY (keyboard-like) keypad, e.g. TI-92 or HP-95 models with paper tape models that make noise models that can engage in wireless communication (transfer data or information with other calculators) models that require a power cord models with CAS (computer algebra systems), e.g. TI-89 Because companies are continuously introducing new products, it would be impossible for the Academic Decathlon to maintain an up-to-date list of specific model numbers that possess these features. If a competitor is uncertain whether a particular calculator will be allowed, the student should bring a backup that does not possess any of the features in question. No backup calculator will be provided for any competitor whose calculator is disallowed. IV. Competing without a Calculator Competitors may opt to take the Mathematics Test without a calculator, however, the Academic Decathlon is suggesting competitors use a basic, scientific, or graphing calculator for solving the mathematics test items. V. Calculator Failure During a Test If a competitors calculator stops working during a test, the student should continue taking the test without a calculator. No additional calculator will be provided, and the competitor will not be allowed to take the test again later. However, as noted in Section III above, a competitor may bring a backup calculator and/or spare batteries to the test. PROCTOR/TEST-2 ACADEMIC DECATHLON - TESTROOMS FRIDAY/SATURDAY Set Up of Testrooms Teams 01-30 Back of Room 3019180706292017080528211609042722151003262314110225 24131201 Row 5 Row 4 Row 3 Row 2 Row 1 Front of Room Test Room Proctor: Check to see that your test room is set up like this Each desk should be labeled with Student Team and ID number PROCTOR/TEST-3 TEST COORDINATOR TIMELINE TASKOCTNOVDECJANFEBDetermine personnel needed and begin recruiting volunteer test proctors and runners.XXXMeet with Regional Coordinator to review room assignments for testing and location of test distribution.XAttend Regional January training and pick up all tests, music CDs, test proctor packets.XSecure all testing materials, assume total responsibility for test distribution and collection on Competition days.XXCheck supplies needed (i.e. pencils, Scantron answer sheets, plain paper, and lined paper.)XReceive Pre-Slugged Scantron sheets from Regional Coordinator and secure with tests.XXOrganize test material for distribution by testing rooms (assemble tests and supplies mentioned above according to the Time Schedule in the Handbook.)XXSecure a CD player for each test room for SaturdayXPrepare and conduct orientation meeting for all test proctors, aides, and runners.XAt the end of Competition box and secure all tests. Give boxed tests to Regional Coordinator for destruction.XCollect all Volunteer Response sheet, and make suggestions for next yearXSend appropriate Thank-YousX PROCTOR/TEST-4 MEDALS AND AWARDS DISTRIBUTION Winners of all Region competitions will be announced at an Awards Presentation shortly after the actual competition. The date, time and location of that event will be announced by the Region Coordinator. In keeping with the idea that students compete on both an individual and group basis, awards for the Academic Decathlon will be given for each Region as follows: 1. All participants will receive a certificate of recognition. A perpetual Decathlon trophy will be awarded to the team whose team members acquire the highest number of points in all ten Decathlon events (this trophy may be displayed for one year in the winning school). In addition, a permanent trophy will be presented to the first place school at the state awards ceremony; it will include a listing of all team members and coach(es) for display in the school. All team members will also receive special ten-event gold medals. 3. A permanent trophy will go to the 2nd place team; all nine team members will also receive ten-event silver medals. A permanent trophy will go to the 3rd place team; all nine team members will also receive ten-event bronze medals. 5. Medals for individuals will be awarded on the basis of their own individual scores for: ____________________________________________________________________________ TEST HONOR SCHOLASTIC VARSITY CATEGORY STUDENTS STUDENTS STUDENTS _____________________________________________________________________________ Economics 1,2,3rd place 1,2,3rd place 1,2,3rd place Art same same same Language & same same same Literature Mathematics same same same Music same same same Social Science same same same Super Quiz same same same MEDALS/AWARDS-1 Essay same same same Interview same same same Speech same same same _____________________________________________________________________________ Medals for individuals will be awarded based on each student's cumulative scores covering all ten events: Individuals in Honors group -- 1, 2, 3rd places Individuals in Scholastic group -- 1, 2, 3rd places Individuals in Varsity group -- 1, 2, 3rd places 6. The outstanding individual essay, speech and interview will receive trophies/plaques at both the Region and State competitions. 7. The 1st , 2nd and 3rd place teams in the Super Quiz Relay will receive plaques upon completion of the relay. Trophies will be awarded to Super Quiz teams for 1st, 2nd and 3rd places. Each member of the winning teams will receive a Super Quiz medal for the appropriate 1st, 2nd and 3rd place award. No scholarships are awarded for the Super Quiz team event. 8. For each Region competition, the Arizona Academic Decathlon Association will award scholarships to members of the 1st, 2nd and 3rd place teams; and scholarship(s) to the student(s) in each division (Honor, Scholastic & Varsity) who receive(s) the gold medal in each of the following events: Economics, Art, Music, Language & Literature, Social Science, Mathematics, Essay, Interview, Speech, Super Quiz and combination of all Ten Events. Scholarships will also be awarded to students who place second and third in the Ten Event category. Please note that duplicate medals and scholarships will be awarded in case of tie scores in the individual events. 9. At both the Region and the State competition, the student with the highest overall score will receive and individual trophy. At the State competition, the coach of the highest scoring student will receive a plaque. NO SCHOLARSHIPS WILL BE AWARDED FOR THE 2012 COMPETITIONS MEDALS/AWARDS-2 AWARDS TABLE SET-UP MEDALS CategoryGoldSilverBronzeArtEconomicsEssayInterviewLang/LitMathMusicScienceSpeechSuper QuizTen Event Top Individual**Super Quiz Team999**Team Award999* There may be ties in several categories ** No Ties for this category TROPHIES (One Each) Outstanding Interview Outstanding Speech **Outstanding Essay **Rookie of the Year **Most Improved Team Highest-Scoring Student **Super Quiz - combined written and relay - First Place Gold Second Place Silver Third Place Bronze **First Place Team (Gold) **Second Place Team (Silver) **Third Place Team (Bronze) ** No Ties for this category MEDALS/AWARDS-3 DUPLICATE MEDALS AND AWARDS REPORTING FORM MEDALS CategoryGoldSilverBronzeArtEconomicsEssayInterviewLang/LitMathMusicScienceSpeechSuper QuizTen Event Top Individual TROPHIES SUPER QUIZ RELAY GOLD SILVER BRONZEOUTSTANDING SPEECHOUTSTANDING INTERVIEWHIGHEST SCORING STUDENT This form may be emailed or sent to State Director prior to the Febuary Board Meeting MEDALS/AWARDS-4 NAME IDENTIFICATION BADGES FOR STUDENTS Each student will have an ID badge to be worn to all decathlon functions. It will be prepared by the Regional Coordinator and given to students upon arrival. The four-digit ID number will appear on test booklets, answer sheets, testing room desks, speech and interview forms, and essay sheets. It is recommended the use of badges that have a cord that goes around the neck rather than those that pin or stick. The first two digits of the ID are the school number that was assigned in advance of the competition. The last two digits represent the division of competition for that student. If, for example, Jefferson Highs school number is 14, the nine team memberss ID numbers will be: Honors 1: 1401 Scholastic 4: 1404 Varsity 7: 1407 Honors 2: 1402 Scholastic 5: 1405 Varsity 8: 1408 Honors 3: 1403 Scholastic 6: 1406 Varsity 9: 1409 Also on the badge you want to place the students testing room, speech room and time, and interview room and time. The badge may look like this  SHAPE \* MERGEFORMAT  Names and the four-digit ID can be programmed into the scoring program for printing on all testing forms. The names and numbers may also be programmed into a computer file so that name labels and badges along with other documents can be printed as needed for the competition. NAME ID-1 SCORING Chairperson Responsibilities The Regional Coordinator will appoint a scoring chairperson as early as possible. The coordinator and scoring chairperson will attend a manditory training session in January to review all aspects of the scoring program. The Scoring chairperson will select a scoring committee that consists of 2 to 4 person, along with 2 students aides. The scoring team consists of: 1 chairperson 1-2 persons entering scores 1 person to compare scores and look for zero scores and confirm that there are not missing scores, except for students not present or who did not take the test. 2 aides to place printed scores in envelopes to be returned to coaches. Practice using the USAD scoring program at one of the scrimmages held throughout the state, to produce all needed documents at the final meet. Presulg all answers sheet with student names and numbers provided by Regional Coordinator. On Friday evening before the scoring committee leaves, it must have done the following: Entered and verified all essay, speech and interview scores. Have ready to return to coaches Saturday all speech and interview judges scoring forms as well as the essay and scores of each essay judge. The committee ahould be in place Saturday at the time that the first test is completed ready to enter these scores. As scores are ready the results should be given to the person or committee that will be compliying the Awards Script. Copies of team reports will be made for each team, the Scoring Chair and the Regional Coordinator. Team reports will be ready to return to coaches at the end of competition. Once all the awards lists have been generated, they can be given to the person in charge of the Awards Script. Email all score reports to the State Scoring Chair and State Director by Saturday evening following the Awards Program. SCORING-1 SPEECH SPEECH CHAIRPERSON DUTIES/RESPONSIBILITIES Secure 27 to 54 judges (3 per room for 9 to 18 speech rooms) and extras to replace last minute withdrawals. Use people from service clubs, Junior League, retired teachers, and current school and district staff. DO NOT use parents or other relatives of students. Secure 9 to 18 timers. These may be students or adults from the host school or other schools in the district. Secure at least two people to verify scores before scantron sheets are sent to scoring. Check and recheck the scores! Absolute certainty with score validity is essential. Give food coordinator a total count of personnel you are having as volunteers (judges, timers, scorers) who will be eating at the competition site. Secure videotape or CD of Speech Training Video to be used at the Judges Orientation Meeting from the State Speech Chair at the January training. Procure necessary materials. (See materials list) Obtain room number for speech rooms and insert into the Speech Matrix. Check to make sure in Matrix that all students have a minimum of 20 minutes between speech and interview. Assign judges to speech rooms. Assign a head judge for each room. Use prepared Speech Judge Packets you received at January training and insert pre-slugged answer sheets in the head judges packet for that room. Packets will contain training material along with Speech Impromptu topics. Have blank note cards and pencils in each room for use in Impromptu Speech preparation, upon student request. Use prepared Timer Packets you received at January training and assign timers to each room. Orient timers demonstrating the speech and use of time cards. Provide timers with training and orientation for entries in the Speech Log. Obtain name tags for judges and timers. Reconfirm judges participation the day preceeding the competition. SPEECH-1 Check to see that each speech room has been properly set up before competition. Plan to be available throughout the competition day activities. Hold Judges Orientation Meeting; show video tape and explain scoring. Extend meeting for special instructions to Head judges. Go over all speech penalities at this training session. Hold meeting for timekeepers and other aides and runners. Check and log all speech forms received from speech rooms prior to sending them to scoring. Deliever or supervise the delivery of speech forms to the scoring room. Before the end of all the speeches confirm no-shows and any missing speech score forms and inform scoring. Check-Recheck all forms!!- before they leave your possession. Send appropriate thank-you notes. SPEECH-2 MATERIAL CHECK SHEET __________ Room Rosters ( 4 sets ) Two sets to be used in speech headquarters for checking in the Scantron forms. One set to post outside each Speech room and one set for each head judges packet. __________ Speech/Interview Master Schedule (Matrix) Check to make sure each student has a minimum of 20 minutes between end of one event and the start of the other. __________ Judges List with Room Assignments This list should be coordinated between the Regional Coordinator and the Speech Chair. Room assignments should have a mix of age, gender and experience. __________ Judges Packets (9 or 18 depending on your region received in January) which include: Instructions/handouts/sample practice Scantrons Pre-Slugged Scantron for each student (put all in head judges) Pencils Competition Handbook Blank notecards for Impromptu Impromptu topics (in head judges packet) Room Roster (in head judges packet) __________ Timers Packets which include: Instructions Stopwatch Pencils Timing Cards __________ Alphabetical Judges List For easy check in. __________ Judges Nametags with extra if you need to make adjustments. __________ Extra Speech Scantron forms Incase some judge is missing one or someone makes a mistake. __________ Re-Certification Hours Certificates Your region may participate in this for teachers that volunteer. __________ Extra pencils, highlighters, tape and other materials needed for checking in, posting Room rosters etc. __________ Two large envelopes for sending Scantrons to Scoring. SPEECH-3 SPEECH JUDGING SESSION Time Outline Time Limit Procedure 30 Seconds A. The student enters the room. 1. Head judge welcomes the student Head judge has judges introduce themselves Head judge may ask the student to announce his/her name and student number if they are not clearly visible. Head judge should give the instructions for the Prepared Speech (or allow the timer in the room to do this), including: The prepared speech should be no less than 3 minutes and no more than 4 minutes. If time is called. The student must stop immediately or receive a time penalty. Timing judge will give timing instructions demonstrating time cards for one minute remaining, 30 seconds remaining, and no time remaining. The student will be asked to begin his/her prepared speech. _________________________________________________________________________________________ 4 Minutes B. The student delivers the Prepared Speech 25 Seconds 1. Head judge congratulates the student on his/her prepared speech; 2. Head judge informs the student of the Impromptu Speech and tells the student that he will give him a slip of paper containing 3 impromptu topics. From the time the student looks at the paper, he/she has one minute to prepare the Impromptu Speech about one of the topics. Head judge gives the following instructions for the Impromptu Speech (or allows the timer to do this), including: Impromptu speech must be no less than 1 minutes and no more than 2 minutes. If time is called, the student must stop immediately or receive a timing penalty. Timing judge will give instructions regarding timing and demonstrate the timing cards. Head judge hands the Impromptu Speech topics to the student. ________________________________________________________________________________________________ 1 Minute The competitor is given 1-minute to select a topic and prepare the impromptu speech. This is not counted as part of the 1 -2 minute speech time. Following the 1-minute preparation time, the timing judge will call Time and the student must begin the impromptu speech. NOTE: During the students 1-minute preparation time, judges may start scoring the prepared speech. This is the only time judges should work on the rubric while a student is in the room; at all other times their attention should be on the student. ________________________________________________________________________________________________ 2 Minutes C. The student delivers the Impromptu Speech 5 Seconds 1. Head judge congratulates the student on the impromptu speech. 2. Judging panel can now wish the student well and dismiss him/her. ________________________________________________________________________________________________ D. The student exits the judging room NOTE: Student should be in the judging room for only 8 minutes. 2 Minutes 1. Timing judge gives judges exact time for both speeches. 2. Judges complete scoring of Speech Evaluation Form. 3. Head judge collects all Speech Evaluation Forms. ________________________________________________________________________________________________ SPEECH-4 INSTRUCTIONS FOR THE HEAD JUDGE Of each JUDGING PANEL The responsibilities of the head judge of each speech room are: Coordinate arranging the room before the competitors arrive. Student (students back to the door) Judge Judge Judge Timer (Make sure student and timer have a very clear view of each other.) Solve problems that might occur with regard to the scoring or judging of contestants in your room. Unsolvable problems should be referred to the Speech Coordinator. Review the responsibilities of a speech judge and the timing judge with the judging panel assigned to your room. The head judge or another judge selected by the head judge will greet each competitor at the door and welcome him/her to the room. Briefly, explain the procedures to the student and tell him/her when to begin. Start, on time, follow the time schedule (see time outline), and end on time, please. If a student uses note cards during the prepared speech, do not take them up. After the student has presented his/her prepared speech, give him/her the appropriate set of impromptu topics. REMEMBER: There is a separate set of impromptu topics following the break. Be sure to use the correct set. Take up the impromptu topic cards and the students note cards (if used) after the impromptu is complete and before the student leaves the room. Verify that score sheets from each judge for each student are complete. Make sure each Scantron has all the necessary identifying information recorded on it. Make sure the scoring marks are dark and can be read properly by the Scantron machine and that there is only ONE mark per rating category for the prepared speech and ONE mark per rating category for the impromptu speech. If a student is a No Show, each judge should indicate that on the score sheet and give it to the head judge to submit with the other completed score sheets. All score sheets will be sent to the scoring room. However, save the No Shows until the end of the judging period in case the student arrives late (through no fault of his/her own) and the Speech Coordinator can work him/her in to a time slot later in the schedule. Arrange student score sheets in order by judge, all facing the same direction. (Example: Student-Jones: Judge 1, Judge 2, Judge 3) Place all score sheets in the envelope provided by the speech coordinator. Envelopes will be picked up at a designated time. At the conclusion of the judging period, ask each judge and the timer to return all training materials and pencils to their respective manila envelopes. Return them to the speech coordinator in Room ____________. Have your judging panel assist you in putting the room back in its original condition. Do not leave the room until all Scantron Evaluation Forms have been picked up. Do not leave any of your materials unattended. It is very important that the impromptu topics remain a surprise to the students and that Scantron scores are not revealed. SPEECH-5 SPEECH CHAIRPERSON TIMELINE TASKOCTNOVDECJANFEBDetermine personnel needed and begin recruiting volunteer Speech judges and timers.XXXMeet with Regional Coordinator to review room assignments for Speech and location of Orientation Room.XAttend Regional January training and pick up all Judges Packets, training materials, Speech Video and Scantron Forms.XSecure all Speech Prompts, assume total responsibility for distribution and collection on Competition days.XXCheck supplies needed (i.e. pencils, Scantron answer sheets, plain paper, and lined paper.)XReceive Pre-Slugged Scantron sheets from Regional Coordinator and secure with packets.XXOrganize material for distribution by Speech rooms (assemble packets and supplies mentioned above according to the Time Schedule in the Handbook.)XXArrange with Regional Coordinator Name badges for all Speech Judges.XArrange for TV and VCR/DVD player for Speech Judge TrainingXPrepare and conduct orientation meeting for all Speech Judges and timers, using training video.XAt the end of Competition secure all Speech Scantron Sheets and give to Scoring. XCollect all Volunteer Response sheet, and make suggestions for next yearXSend appropriate Thank-YousX SPEECH-8 INTERVIEW INTERVIEW CHAIRPERSON DUTIES/RESPONSIBILITIES Secure 27 to 54 judges (3 per room for 9 to 18 interview rooms) and extras to replace last minute withdrawals. Use people from service clubs, Junior League, retired teachers, and current school and district staff. DO NOT use parents or other relatives of students. Secure at least two people to verify scores before scantron sheets are sent to scoring. Check and recheck the scores! Absolute certainty with score validity is essential. Give food coordinator a total count of personnel you are having as volunteers (judges, timers, scorers) who will be eating at the competition site. Secure videotape or CD of Interview Training Video to be used at the Judges Orientation Meeting from the State Interview Chair at the January training. Procure necessary materials. (See materials list) Obtain room number for interview rooms and insert into the Interview Matrix. Check to make sure in Matrix that all students have a minimum of 20 minutes between speech and interview. Assign judges to interview rooms. Assign a head judge for each room. Use prepared Interview Judge Packets you received at January training and insert pre-slugged answer sheets in the head judges packet for that room. Obtain name tags for judges. Reconfirm judges participation the day preceeding the competition. Check to see that each interview room has been properly set up before competition. Plan to be available throughout the competition day activities. Hold Judges Orientation Meeting; show video tape and explain scoring. Extend meeting for special instructions to Head judges. Check and log all interview forms received from interview rooms prior to sending them to scoring. Deliever or supervise the delivery of interview forms to the scoring room. Before the end of all the interviews confirm no-shows and any missing speech score forms and inform scoring. Check-Recheck all forms!!- before they leave your possession. Send appropriate thank-you notes. INTERVIEW-1 I NTERVIEW Region Interview Judges Packet  Packet Includes: Purpose of Interview Judges Responsibilities Interview Guidelines Interview Scoring Interview Questions, Fact Sheet & Work Sheet  Purpose of Interview: To evaluate a student in an interview setting in order to rate his/her ability to do the following: 1. Informally and orally present ideas and responses that are appropriate to the setting and the questions asked. 2. Listen to the comments and inquiries of the interviewers and elaborate with interesting detail and vivid impressions while avoiding repetition. 3. Establish and maintain rapport with members of the interview group through voice, gesture and attitudinal posture. 4. Use voice, vocabulary and language structures appropriate to informal oral communications.  Interview Judges Responsibilities: Conduct objective, consistent and uniform interviews. Create an interview atmosphere which is positive relaxed and gives the student the opportunity to perform to the best of his/her abilities. Be personable, attentive and responsive to students comments. (Do not interrupt, be confrontational or argumentative). Ask pre-determined interview questions. Follow-up questions may be asked to seek clarification or to expand the students comments. (Do not ask student which school they attend or any questions regarding race, religion, creed, ethnic groups, national origin or ancestry, political beliefs or affiliations). Allow the student to complete his/her comments before moving to the next question or ending the interview. Keep on time schedule. (10 minutes per student, 2 minutes preparation time, 7 minutes interview time, 1 minute evaluation time) Rate the students interview performance according to the ten categories of communications skills listed on the official Academic Decathlon Interview Evaluation Form. INTERVIEW-2 Interview Guidelines  Before Conducting Interviews: Set Up Room: Students chair and/or table (facing judges, not facing room door) Judges table/chairs for 2 or 3 judges (forming semi-circle) Time clock Scoring pencils (#2 lead only) Assign Interview Tasks: Greet student Explain format Keep time Select/assign interview questions to each judge for first interview period Select/assign interview questions to each judge for second interview period Hand out/Prepare Interview Forms Interview Question Sheet Student Interview Resume Interview Evaluation Forms (3 per student), complete according to Directions. Special instructions: Judges to put name on each Evaluation Form. Keep Evaluation Forms in order for each student and in sequence i.e. Judge #1, #2, #3. During Interview Competition (10 minutes per participant): Prepare For Interview (2 minutes): Review Student Interview Resume (See Sample page 6) Ask student about personal goals, school or extracurricular activities, achievements/awards, community service or work experience listed on resume Conduct Interview: Student Greeter: Invite student into room, warmly greet student using his/her name and introduce self. Other judges introduce self. Chairperson: Explain format, time frame and the warning to end the interview. Time Keeper: Start time (interview is 7 minutes in length) Judges: Match student to Evaluation Form using student I.D. number. Ask pre-determined and follow up questions. Place your name on form. Time Keeper: Indicate last question at 6 minutes 30 seconds. At 7 minutes, call time and allow student to finish last comment. Chairperson & Judges: Thank student and offer best wishes. INTERVIEW-3  Interview Guidelines continued Evaluate Interview (1 minute): Objectively evaluate student using Interview Evaluation Form (See instructions on form). USE #2 PENCIL ONLY TO MARK FORM Judges are NOT to discuss ratings for a student. Special Note: Use the following method to evaluate each student: Assume that each student starts with the same score of GOOD in each rating category (6 points respectively). Deduct or add points based upon students actual performance. Stack Evaluation Forms per student and in order of judge. Example: Student Name: Jones: Judge 1, Judge 2, Judge 3 Student Name: Smith: Judge 1, Judge 2, Judge 3 Student Name: Carrington: Judge 1, Judge 2, Judge 3 Special Note: Evaluation Forms will be picked up periodically for computer input. Repeat steps in section 2, During Interview Competition INTERVIEW-4  MATERIAL CHECK SHEET __________ Room Rosters ( 4 sets ) Two sets to be used in interview headquarters for Checking in the Scantron forms. One set to post outside each Interview room and one set for each head judges packet. __________ Speech/Interview Master Schedule (Matrix) Check to make sure each student has a minimum of 20 minutes between end of one event and the start of the other. __________ Judges List with Room Assignments This list should be coordinated between the Regional Coordinator and the Interview Chair. Room assignments should have a mix of age, gender and experience. __________ Judges Packets (9 or 18 depending on your region received in January) which include: Instructions/handouts/sample practice Scantrons Pre-Slugged Scantron for each student (put all in head judges) Pencils Competition Handbook Room Roster (in head judges packet) __________ Alphabetical Judges List For easy check in. __________ Judges Nametags with extra if you need to make adjustments. __________ Extra Interview Scantron forms Incase some judge is missing one or someone makes a mistake. __________ Re-Certification Hours Certificates Your region may participate in this for teachers that volunteer. __________ Extra pencils, highlighters, tape and other materials needed for checking in, posting Room rosters etc. __________ Two large envelopes for sending Scantrons to Scoring. INTERVIEW-5 INTERVIEW CHAIRPERSON TIMELINE TASKOCTNOVDECJANFEBDetermine personnel needed and begin recruiting volunteer Interview judges and runners.XXXMeet with Regional Coordinator to review room assignments for Interview and location of Orientation Room.XAttend Regional January training and pick up all Judges Packets, training materials, TrainingVideo and Scantron Forms.XSecure all Interview Packets, assume total responsibility for distribution and collection on Competition days.XXCheck supplies needed (i.e. pencils, Scantron answer sheets, plain paper, and lined paper.)XReceive Pre-Slugged Scantron sheets from Regional Coordinator and secure with packets.XXOrganize material for distribution by Interview rooms (assemble packets and supplies mentioned above according to the Time Schedule in the Handbook.)XXArrange for TV and VCR/DVD player for Speech Judge TrainingXArrange with Regional Coordinator Name badges for all Interview Judges.XPrepare and conduct orientation meeting for all Interview Judges using training video.XAt the end of Competition secure all Interview Scantron Sheets and give to Scoring. XCollect all Volunteer Response sheet, and make suggestions for next yearXSend appropriate Thank-YousX INTERVIEW-8 ESSAY ESSAY CHAIRPERSON DUTIES/RESPONSIBILITIES Secure 25 to 30 Essay graders who are trained in rubric scoring. The number of judges can vary depending upon the number of teams in your region. Graders should read about 10 to 15 papers per hour of grading time. Consult Site and Facilities Coordinator to arrange for an essay grading room, usually a library or large Teachers Lounge. The room should have a table for every 2 to 4 judges and one or two large tables for the Essay Chairperson. It is desirable to secure a room in a quiet location without potential interruptions. Secure an adjoining room or area for essay score keeper, who will determine the need for a third read. Secure necessay materials (see materials list). Notify Food Coordinator of the number of graders who will be eating Friday evening. Attend January training with State Essay chair. Obtain all training materials, sample essays, and rubrics. Obtain copies of essay prompts from State Chair and store in a secure location. Obtain nametags, parking permits (if necessary) and necessary school maps for graders. Re-confirm graders participation the week prior to the competition. The essay writing portion of the Academic Decathlon contest will be held on Friday prior to the speech and interview events. Set aside 1 to 2 hours for training on the scoring day. Allow enough time to review procedures, discuss this years essay prompts, review sample essays, give instructions regarding use of the rubric for grading, and conduct any other training necessary. Supervise the scoring of the essay papers. Collect graded essays, make certain all essays have at least two reads, supervise the calculating of averages and determine of a third read is needed. Record essay scores on Official Score Report and deliever all essays and score report to Scoring, as soon as the grading is completed. Supervise discussion of top essays with a few of the judges to determine Outstanding Essay. Report to Scoring which essay has been determined to receive Outstanding Essay Trophy. Note: This is not automatically the highest scoring essay, you will receive instructions on this at the January training. Send appropriate thank-you notes. ESSAY - 1 MATERIAL CHECK SHEET __________ Essay Rubrics and Training Essays Obtained from State Essay Chair at January training. Make sure there are enough copies for each of the graded essays. __________ Competition Handbooks for every judge. __________ Alphabetical Judges List For easy check in. __________ Judges Nametags with extra if you need to make adjustments. __________ Re-Certification Hours Certificates Your region may participate in this for teachers that volunteer. __________ Extra pencils, highlighters, tape and other materials needed for checking in, posting essay results etc. Calculators for determining averages. __________ Master List for recording scores and determining if a third read is needed. (Obtained at the January training) __________ Two large envelopes for sending results to Scoring. ESSAY - 2 ESSAY CHAIRPERSON TIMELINE TASKOCTNOVDECJANFEBDetermine personnel needed and begin recruiting volunteer Essay judges and timers.XXXMeet with Regional Coordinator to review room assignments for Essay grading and location of Orientation Room.XAttend Regional January training and pick up all Judges Packets and training materials.XCheck supplies needed (i.e. pencils, rubric, plain paper, and lined paper.)XArrange with Regional Coordinator Name badges for all Speech Judges.XDetermine number of volunteer meals needed and report this to coordinator.XPrepare for Essay judge training on competition day and arrange for back-up personnel in case of no-shows.XXAt the end of Competition secure all graded essays and give to Scoring. XCollect all Volunteer Response sheet, and make suggestions for next yearXSend appropriate Thank-YousX ESSAY - 3 SUPER QUIZ SUPER QUIZ CHAIRPERSON DUTIES/RESPONSIBILITIES A. Before the Day of the Competition Familiarize yourself with the Decathlon Competition and the layout of the Super Quiz. Secure required personnel. Proctors (1 for every 2 schools) d. Runners Emcee to read test questions e. Aide for computer(if using Personnel for Crowd Control Power Point) Work with Facilities Chairperson to arrange for equipment and set-up that is required (i.e. tables, chairs, podium, microphone, projector and screen) Attend January training with State Super Quiz Chair. Obtain school name plates and banners at January Training, along with test questions for Super Quiz booklets and other training materials. It is your responsibility to keep all test questions, Emcees script and Power Point Presentation in a secure location until the day of the competition. Emcees script contains all the answers to the questions. Obtain and complete name tags for all the volunteers. Notify the Food Coordinator of the number of volunteers who will eat lunch on the day of the competition. Discuss the role of the media and other personnel with the Regional Coordinator. Meet with the Emcee a day or two before the competition and give them the Super Quiz Script, to allow them time to practice and clarify any pronunciation questions. That script must be kept secure as it contains all the answers. B. Day of the Competition 1. Arrange for training of all Super Quiz personnel the morning of the Super Quiz relay. This is best right before lunch as the relay is held right after lunch. Make final check of site to confirm set-up. Distribute testing packets and booklets to proctors. Verify operations of numbers on score stand. SUPER QUIZ 1 Obtain pre-slugged scantron sheets for each student. Make sure they are in order of competition, i.e. V-7, V-8, V-9, S-4, S-5, S-6, H-1, H-2, H-3. Each proctor should have the answer sheets for two schools. Be sure to test all audio visual equipment. Arrange to meet with the prior to the competition to go over any last minute questions. Obtain extra testing materials (blank scantron sheet, pencils, etc) and have available for any changes. Arrange for a timer near the podium who will signal or sound when time is up for each question. A buzzer or a bell may be used for this signaling. It is suggested that you sit near the emcee during the actual competition to solve any problems that may arise and determine if an alternate question may be needed. Alternate questions are included in the Super Quiz booklets at the end of the regular questions. If alternate questions are not utilized during the competition do not reveal them to anyone as they be used then at the state competition. Collect scantron sheets at the end of each round and have the runners take them to scoring. Verify proctors score stand before starting each round. Verify all final scores with the proctors and the score stands. Award the Super Quiz Relay plaques to the first, second and third place teams. Report all final scores of the relay to the Scoring Chairperson Send thank you notes to volunteers. Make any suggestions for next year to your regional coordinator. SUPER QUIZ 2 MATERIAL CHECK SHEET ___________ Team List and Team Name Plates, check list to make sure there is a name plate for each team, to be placed on the tables. ___________ Projector, computer and screen, if using the Power Point for the audience. ___________ Podium and Microphone, for the MC and speakers. ___________ Notebooks with questions for Decathletes, obtained at January training and must be secured until competition. ___________ Script for Emcee, obtained at January training and must be secured until competition. ___________ Timer and Buzzer or Bell used to signal time for the proctors. ___________ Proctors Nametags with extra if you need to make adjustments. ___________ Competition Handbooks for every proctor. ___________ Numbered Flip Charts, one for each team used for a running total of the team score. ___________ Proctor Instruction Packets, obtained at January Training. ___________ Team Scantron Answer Sheets, these are preslugged for each decathlete along with pencils for each student. ___________ Team Pennants, that each team will carry into the relay. ___________ Trophy Plaques to present at the conclusion of the relay. ___________ Scissor, Duck Tape, masking tape, pencils, red pens and any other extra supplies needed. ___________ Banners of any sponsors of the event. ___________ Extra layouts of the room to be used in set up of team seating and placement at tables. SUPER QUIZ 3 SUPER QUIZ CHAIRPERSON TIMELINE TASKOCTNOVDECJANFEBDetermine personnel needed and begin recruiting volunteer Super Quiz proctors, timer and Emcee.XXXMeet with Regional Coordinator to review location and set-up for the Super Quiz RelayXDiscuss with Regional Coordinator role of mediaXXAttend Regional January training and pick up all Proctors Packets, new pennants, name plates, test booklets, plaques and training materials.XSecure all Test booklets, assume total responsibility for distribution and collection on Competition days.XSecure Emcee script and Power Point presentation, as these contain all the answers.XCheck supplies needed (i.e. pencils, pennants, name plates, etc.)XArrange with Regional Coordinator Name badges for all Super Quiz Proctors.XDetermine number of volunteer meals needed and report this to coordinator.XPrepare for Super Quiz Proctor training on competition day and arrange for back-up personnel in case of no-shows.XXSupervise the set-up of the Super Quiz Relay, day before the competition.XAt the end of Competition secure all answer sheets and give to Scoring. XCollect all Volunteer Response sheet, and make suggestions for next yearXSend appropriate Thank-YousX SUPER QUIZ 4 REGISTRATION A registration packet will be sent to coaches well in advance of the region competition. The following items are included in the Appendix and must be returned by the coaches to the Regional Coordinator in January. Code of Behavior for each student Medical Release form for each student Coachs Registration form A team must submit a full registration packet for up to nine team members. If less than nine team members, the coach must mark on the registration form which team member will be participating in Super Quiz twice. SUBSTITUTIONS MUST BE MADE NO LATER THAN THE WEDNESDAY PRIOR TO THE 1ST EVENT. All students in attendance must present valid picture ID at registration. All students in attendance must meet state criteria for eligibility for participation in extracurricular activities. Coaches must sign registration form after all verification of student IDs and attendaance. All Code of Behavior forms and Medical Release forms for teams advancing on to state, must be sent to state director following the competition. REGISTRATION - 1 SAMPLE FORM  CODE OF BEHAVIOR Foreword: The effort of the Academic Decathlon concept is to recognize the best efforts of Arizona's youth. All understand the importance of establishing and maintaining a level of expectation to serve as a goal for youth to reach their highest potential in all their endeavors. Just as the Academic Decathlon has established high expectations academically, equally high expectations exist for all student behavior. The following is a statement of minimum expectations regarding behavior for those participating in the Arizona Academic Decathlon competitions: a. Students will show exemplary respect for all facilities related to the Decathlon competition to assure that nothing is done to cause damage. It is understood that should any damage occur, the person(s) responsible will be held accountable for damages incurred. b. Students will follow carefully the directions of the Decathlon event supervisor and will not take exception to the order of procedure of an event. c. Students will show respect for peers, coaches and volunteer workers throughout the entire competition procedures. d. Students will be supervised by their coaches at the Decathlon activities, at their place of lodging, and other related sites during the competition events. Students, parents, and coach(es) shall be expected to support this Code of Behavior. In the event that a student does not comply with the expected level of behavior, the Regional or State Competition Coordinator shall have the right and responsibility to establish appropriate sanctions. Sanctions may include disqualifying the student or his/her team from receiving any recognition as a result of the competition(s). The signatures which follow affirm support for this Code of Behavior during all 2009 Arizona Academic Decathlon Regional and State competitions: Student ___________________________________________________________________ Parent/Guardian ____________________________________________________________ Coach ____________________________________________________________________ School ____________________________________________________________________ NOTE: Please return one of these forms, fully signed, for each student participant to your Regional Coordinator along with the required "Extracurricular Activities" sheets, "Coach's Registration " and "Medical Release" forms. SAMPLE FORM PARENTAL CONSENT FOR MEDICAL CARE FOR A MINOR Arizona law requires parental consent for medical, surgical, and psychiatric treatment of minors (in Arizona, minors are individuals under *18 years of age). In order for necessary medical care to be arranged for your student while participating in the ARIZONA ACADEMIC DECATHLON program, please complete the medical treatment form below and return to your coach who will make a copy for his/her records and send the original to the region coordinator. Please print or type CONSENT TO MEDICAL TREATMENT Date: ________________ I, , am the parent or legal (parent or legal guardian) guardian of , a minor, whose (student's name) date of birth is - - . I hereby give consent to authorized staff of the ARIZONA ACADEMIC DECATHLON program to obtain necessary medical treatment for my student while participating in the Academic Decathlon Competition(s). Parent/legal guardian name: (please print) *(signature) Home Address: City/Zip Code Emergency phone: Home: ( ) Work: ( ) List below two individuals willing to transport and assume responsibility for the above student in case of illness or accident, if you cannot be reached: ____________________________________________________Phone_____________________________ ____________________________________________________Phone_____________________________ Student Medical Evaluation: YES NO Vision Problem ____ ____ Student wears ___Glasses ___Contacts ___Neither Hearing Problem ____ ____ Students wears hearing aid ___Yes ___No Convulsions ____ ____ Medication__________________________________ Diabetic ____ ____ Medication___________Reg/NPH________Insulin Dose____ Asthma ____ ____ Mild/Moderate/Severe Medication____________________ Allergies ____ ____ Mild/Moderate/Severe Medication____________________ Allergic to: Medication________________Food________________________Other____________________ Other problems, medications, and restrictions________________________________________________________ *Have student designate 18/older and sign ARIZONA ACADEMIC DECATHLON (SAMPLE INTERVIEW RESUME) Name GOALS AND OBJECTIVES EDUCATION SCHOOL ACTIVITIES EXTRACURRICULAR ACTIVITIES ACHIEVEMENT AWARDS COMMUNITY SERVICE WORK EXPERIENCE COACHS REGISTRATION (Sample) REGION - ARIZONA ACADEMIC DECATHLON February 1-2, 2008 __________________________________________________________________________ NAME OF SCHOOL __________________________________________________________________________ NAME OF PRINCIPAL (Printed) TELEPHONE NUMBER __________________________________________________________________________ ADDRESS CITY ZIP Our Team Coach / Coordinator is: ____________________________________________ Assistant Coach(es) ____________________________________________ ____________________________________________ Signature of Principal TEAM MEMBER INFORMATION CATEGORY NAME GPA Check here if student is doing more than one round of Super Quiz HONORS _____________1. ____________________________________ _______ _________ _____________2. ____________________________________ _______ _________ _____________3. ____________________________________ _______ _________ SCHOLASTIC _____________4. ____________________________________ _______ _________ _____________5. ____________________________________ _______ _________ _____________6. ____________________________________ _______ _________ VARSITY _____________7. ____________________________________ _______ _________ _____________8. ____________________________________ _______ _________ _____________9. ____________________________________ _______ _________ PLEASE RETURN: MEDICAL RELEASE FORMS AND CODE OF BEHAVIOR BY: JANUARY 11, 2008 SEND TO: NOTE: Computer numbers will be filled in by Region Competition Coordinator. 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