ࡱ> %` bjbjNN 4 ,,f t4 84H8$jpp:$$&$&$&$&$&$&$$&hw(J$J$_$|$$$$!#d }΂g 7h"$u$0$|" )| )(# )#0"J$J$5^$888 888  Implementation Plan (Sample) Organizational Awareness and Approval Identify key stakeholders and committees needed to approve the initiative and policy. Obtain buy-in; begin to get included in meeting agendas for approval. Update various key stakeholders and leadership. Finalize implementation date Go Live date. California hospitals are encouraged to adopt the standardized emergency codes by January 1, 2010. Approve policy and implementation plan. Documents and Materials Procurement Develop training forms and communication materials and obtain organizational approval for forms if necessary. Work with materials management to have the necessary posters, phone stickers, badge buddies and other materials available prior to the Go Live date. Maintain a surplus supply of materials for post Go Live date needs. Communication Plan Draft a letter from the CEO or other senior leadership to physicians and staff. Publish articles for the employee newsletter. Create e-mails and send to the staff periodically leading up to the Go Live date. Distribute posters for training. Distribute badge buddies to trainers. Update new hire orientation education materials. Identify and set up briefings for external providers (e.g., fire, EMS, etc) Educations & Training Plan Identify trainers and schedule train-the-trainer sessions. Familiarize yourself/trainer with training content and tools (PowerPoint presentation, emergency codes document, policy, training competency). Identify session preferences (e.g., day/time/length) for medical and patient care staff/units, managers, practice councils and quality groups. Schedule presentations with various groups within the hospital like physicians, nursing practice council, etc Schedule meetings with managers and educators. Schedule in-service for staff to update on new emergency codes. Share new emergency codes at staff meetings, safety meetings, and all new hospital personnel orientation meetings. Two Weeks Before Roll Out Go Live Date Send a reminder e-mail to all trainers to make copies of the various handouts for their staff. Check with unit managers of possible questions/issues that may have arisen. Make sure that all units are well stocked with educational and implementation materials for their staff. Follow-up and Evaluation Assign a point person for questions/issues during implementation and the following month. Conduct informal oral surveys to determine staff knowledge using management rounding or other existing feedback mechanisms. Check key areas six months post implementation to assess how well the changes have been integrated. Communicate progress to leadership.     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