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CGS 2518
Microsoft Excel Tutorial 6, Session 6.3
Managing Multiple Worksheets and Workbooks
Skills Checklist and Notes
( Web Basics
Computer networks, the Internet, hypertext documents (aka: web pages), links (aka: hyperlinks), the World Wide Web, web servers, web sites, web browsers, HTML (HyperText Markup Language), URL (Uniform Resource Locator)
Creating Hyperlinks
Excel allows you to store a hyperlink (aka: link) in a worksheet
The link can be to a Web page, to a specific location in the workbook (usually in a different worksheet), to an e-mail address , or to a local workbook (or any other type of file)
How to Create a Link
Right-click the cell, selected range, or graphic that will contain the link and choose Hyperlink...
(or Insert | Links | Hyperlink)
The Insert Hyperlink dialog box will open
From the Link to list, choose one of the following as the target of the link:
click Existing File or Web Page and then navigate to find the file in the Look in list or type the URL (address) of the web page, or
click Place in This Document and then select a worksheet, cell, or range in the current workbook, or
click E-mail Address and then enter the recipients e-mail address and a subject line for the e-mail, or
click Create New Document and then select a filename and destination folder for the new document
You can also specify the text for the link (if you have not already done so), and create a Screen Tip (message to display when the link is pointed to)
Click OK
To follow the link, just click it (like a link in a web page)
To edit the link, right-click it and choose Edit Hyperlink from the popup menu
To remove the link, right-click it and choose Remove Hyperlink
Templates
A template is a partially-completed worksheet that is used to create new, similar worksheets
Templates contain labels, formulas, and functions, and are fully formatted. The only thing missing is the data, which will be entered by the user of the template
Excel comes with 7 built-in, task-specific templates: Billing Statement, Loan Amortization, Expense Report, Sales Report, Time Card, Personal Monthly Budget, and Blood Pressure Tracker
Numerous other templates may be accessed in Excel via Microsoft Office Online
We can also create and save our own templates. (To verify that our templates formulas are working correctly, we test it with dummy data, before we certify it ready for use. Dummy data are simple data values, so that correct results can easily be computed by hand or calculator for comparison)
One of the features of a template is protected cells. The user is forbidden to change the contents of a protected cell, because the user only needs to enter data and we dont want him/her to mess up our formulas.
How to protect and unprotect cell ranges will be covered in a future tutorial
Creating a Workbook Based on an Existing Template
Click the Office button and choose New
In the Templates pane, do one of the following
To use one of the 7 built-in templates (see above), choose Installed Templates, click on a template icon, and click the Create button
To use an online template, choose one of the 21 template categories under Microsoft Office Online, click on a template icon, and click the Download button
To use a template you have previously created and saved in Excels Templates folder (see below), click My Templates..., click on a template icon, and click OK
3. Enter data, make any necessary modifications, and save the workbook as an Excel Workbook (not as a Template and not in the Templates folder)
Creating a Custom Template
Open a new, blank workbook and enter the labels, formulas, functions, and formatting (no data), or
Open an existing workbook that will serve as the template and remove all the data, leaving the labels, formulas, functions, and formatting
Save the workbook as a template: in the Save As... dialog, in the Save as type list, choose Excel Template (.xltx)
By default, your template will be stored in Excels Templates folder. Of course, you can specify a different folder if you wish
( Interactive vs. Noninteractive Workbooks (optional)
If you publish (i.e. save) a workbook as an interactive workbook on the web, then anyone who visits that web page has full use of the workbook, including the ability to make changes
If you publish a workbook as an noninteractive workbook, then visitors can only view the workbook and cannot make any changes
To publish a workbook with interactivity in Excel 2007, you must publish it on Excel Services, which is a server running Microsoft Office SharePoint Server 2007. Then, users can access the workbook interactively in a browser using Microsoft Office Excel Web Access
Saving a Workbook as a Web Page
Click the Office button and choose Save as...
In the Save as... dialog, choose Single File Web Page from the Save as type list
Click the Publish... button to open the Publish as Web Page dialog and set publishing options
from the Choose list select the parts of the workbook to publish
click Change... to specify a title for the web page
click the Browse... button to specify a file name and local folder for the web page
check the Autorepublish every time this workbook is saved checkbox to automatically do just that!
check the Open published web page in Browser checkbox to open your new web page in your systems default browser
Click the Publish button
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