ࡱ> co~`nHuA [ n [ bjbjYY ;p\;p\Tvr r jjj~~~8d ~w!2&R&&&$u+jdVn<dd&&G1FFFd&(j&FdFF6&\P rG0w$8jRFTwddddr > : Exercise Introduction In this exercise, you will be processing accounting transactions for the fictitious Fitter Snacker companya manufacturer of snack bars. Fitter Snacker has two products, the NRG-A and NRG-B bars. The NRG-A bar touts Advanced Energy, while the NRG-B bar touts Body Building Proteins. Multiple versions of the Fitter Snacker Company have been configured in SAP R/3 system. Depending on which class you are in, you will be assigned to a particular client. In SAP, the term client has a different meaning than the typical usage of client in the computer world. In the beginning, while not technically correct, the easiest way to understand the SAP usage of client is to think of a client as a separate database. Information in one client is not accessible from other clients. When you log into the SAP system, you have to choose which System/Server you are logging into, then when you log in to that particular server, you have to specify which client you are logging into. Within each client in the system, there are 100 copies of the Fitter Snacker data. You have been assigned to one of these sets of data. On your SAP System User ID sheet, you have been given the system and client your account is on. You have also been given a Data Set Number, which tells you which set of data you should be using within your client.  IT IS CRITICAL THAT YOU USE ONLY YOUR DATA SET. FAILURE TO DO SO WILL CAUSE YOU PROBLEMS AS WELL AS OTHERS IN YOUR CLASS. All of the data in the Fitter Snacker database begins with a Data Set Number. For example, the NRG-A bars are entered as 00 NRG-A, 01 NRG-A, 02 NRG-A, etc. This will allow you to use the search function in SAP to find your particular snack bar. In the instructions that follow, the pound symbol (##) will be used to represent the Data Set Number. For example, in creating a purchase requisition, the instructions will ask you to search for your materials using ##*. You will need to replace the ## with your Data Set Number. For example, if you are data set number 09, then you will be searching using 09*, and you will find all materials that begin with 09. The screen shots in the instructions were created using Data Set Number 00, which is reserved for instructors. Do not use Data Set Number 00 in any transactions. FI Financial Accounting In the SAP R/3 system, each transaction that has a financial impact is recorded in a general ledger (G/L) account or sub-ledger accounts that are posted to the G/L via reconciliation accounts. The central task of G/L accounting is to provide a comprehensive picture for external accounting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. The SAP FI General Ledger has the following features: Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts (reconciliation accounts) Simultaneous updating of general ledger and cost accounting areas Real-time evaluation of and reporting on current accounting data, in the form of account displays, financial statements with different financial statement versions and additional analyses. Can take some getting used to as reports can change continuously Essentially, the general ledger serves as a complete record of all business transactions. It is the centralized, up-to-date reference for the rendering of accounts. Actual individual transactions can be checked at any time in real-time by displaying the original documents, line items, and transaction figures at various levels such as: Account information Journals Totals/transaction figures Balance sheet/profit and loss evaluations General Ledger (G/L) Accounts For the Fitter Snacker company, the G/L accounts are in three groups: Account GroupNumber RangeBS Balance Sheet100000 399999PL Profit and Loss400000 999999RA Reconciliation 110000 310000 The Balance Sheet accounts keep track of accounts that show up on the balance sheet: Assets This represents things that the company owns, like cash, receivables, plant and equipment and inventory. Liabilities This represents the things that the company owes, like payables and bank loans Equity This represents the net value of the company owned by the shareholders. Remember that the fundamental balance sheet equation is Assets = Liabilities + Equity. The Profit and Loss (P&L) accounts are used to track the income and expenses of the company. Revenue accounts record revenues obtained from selling goods and services to customers. Expense accounts represent money spent to produce the goods and services, like salaries, materials purchases and overhead, selling and administrative expenses. At the end of the fiscal year, the P&L accounts are closed to the Retained Earnings balance sheet account. Reconciliation Accounts are used to keep track of changes to sub-ledger accounts. For example, if you make a payment to a vendor, that payment needs to be recorded to the vendor sub-ledger account so that the accounts payable to that vendor are properly tracked. When you post the payment to the vendor sub-ledger account, a posting is also made automatically to the Reconciliation G/L account so that the general ledger remains balanced. G/L Master Records G/L accounts are maintained as Master Data. Master data describes items or objects used in the business like accounts, materials, customers, vendors, etc. Master data is data that does not change over an extended period of time. For example, the address of a customer is master data, while the information about a particular order for that customer is not master data, it is Transactional Data. Transactional data is regularly removed from the system and archived, while master data is always kept in the system. To view the G/L accounts for the Fitter Snacker Company, follow the menu path: Accounting (Financial Accounting (General Ledger (Information System (General Ledger Reports (Master Data (G/L Account List (SAP minimal variant This will produce the following screen:     This will produce the following screen:  Return to the SAP Easy Access Screen by the Exit icon () several times. CO-Controlling While there are different requirements for internal and external users of accounting data, the underlying data is usually the same for both purposes and can be captured while recording business transactionspurchase orders, goods receipts, material withdrawals, etc. The data can then be presented in different ways for different users. Primary Cost Elements Expenses in FI that are relevant to cost accounting are recorded in CO using primary cost element. Primary cost elements can only be created when a G/L expense account exists. Thus, there is a one-to-one relationship between primary cost elements and G/L expense accounts. When an FI posting occurs in a G/L account for which a primary cost element has been defined, a valid controlling object (cost center, order, etc.) is required before posting. Secondary Cost Elements Secondary Cost Elements are used exclusively for certain types of CO transactions. Secondary cost elements have no corresponding G/L account. Secondary cost elements can be used in transferring costs from one cost center to other cost centers. Primary costs are grouped together and transferred to receiver cost centers using a secondary cost element. Cost Centers Cost centers are used to track WHERE costs occur in the organization. As costs are incurred, they are assigned or posted to the appropriate cost center. The posting and assignment of costs to cost centers is a critical step in using the CO module. Cost centers are organized in a Standard Hierarchy. Cost Center Standard Hierarchy The Cost Center Standard Hierarchy is used to structure the cost centers in an organization. All cost centers must be entered in the Standard Hierarchy. To display the standard hierarchy for Fitter Snacker, follow the menu path: Accounting (Controlling (Cost Center Accounting (Master data (Standard Hierarchy (Display Which will produce the following screen:  SHAPE \* MERGEFORMAT  which will produce the following screen:    Click on the arrow ( EMBED Photoshop.Image.5 \s ) next to ##HQ to expand the Headquarters Group:  SHAPE \* MERGEFORMAT  Which shows the six cost centers that make up the group. Click on the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access Screen. Display Cost Elements Expenses in the G/L accounts of the FI module that are relevant to cost accounting are recorded in the CO module using cost elements. Primary cost elements must first exist as a G/L expense account before being created in CO. When a primary cost element is defined for a G/L expense account, any posting to the G/L account will require a posting in CO. Secondary cost elements are used exclusively for internal CO transactions. They have no corresponding G/L account: they are only defined in CO. Secondary cost elements are used for allocations and settlements. For example, the computing department may provide services to other departments, and the costs associated with the computing departments expenses could be allocated to the departments that use the computing services by some representative measure of usage (like CPU hours) using a secondary cost element. To display the primary cost elements for Fitter Snacker, follow the menu path: Accounting (Controlling (Cost Element Accounting (Master data (Cost Element (Collective Processing (Display which will produce the following screen:  Select All cost elements, then click on the execute icon ( EMBED Photoshop.Image.5 \s ), which will produce a screen that shows all of the Primary Cost Elements for Fitter Snacker:  SHAPE \* MERGEFORMAT  Note that the cost elements in the range 700000-799999 are primary cost elements, while costs elements in the range 800000-899999 are secondary cost elements. Click on the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access Screen. Transactions In the next sections, we will enter transactions in the SAP R/3 system to see how the FI and CO modules operate. To make entering transactions easier, we can set up standard default values for common data entry fields like company code, purchasing group, currency, etc. To do this, Parameter IDs (PID) can be given default values so that these entries are made automatically. Default values should only be set for those parameters that do not change frequently. To set up parameter ID values, follow the pull-down menu path: System(User profile(Own data  to call up the following screen:  SHAPE \* MERGEFORMAT  Your parameter sheet will be blank! Enter the following parameter IDs and Parameter values (see next screenshot) Parameter IDValueFOPXBUK##FSEKO##PRFWSUSDGJRCurrent Year (Enter Actual Year, Not text)KPLCHFSSPRENGLISHWRK##PT     then click the enter icon ( EMBED Photoshop.Image.5 \s ) to see the text entries that describe the parameters you entered. Click on the save icon ( EMBED Photoshop.Image.5 \s ), then click on the back icon ( EMBED Photoshop.Image.5 \s  ) to return to the SAP Easy Access screen. Transaction No. 1: G/L Document Entry We will begin testing the Fitter Snacker configuration by making a G/L Document entry to record the cash purchase of office supplies by the marketing department. To make a G/L Document entry for this transaction, follow the menu path: Accounting (Financial Accounting (General Ledger (Posting(Enter G/L Account Document which will produce the following screen:   Enter todays date for the document date, then enter the following accounting entries to record the supplies purchase: G/L acctD/CAmount in doc. curr.740000Debit500100000Credit500 This information tells the SAP system the appropriate G/L accounts to record the transactions to, but to tell the CO module the cost object that is responsible for this expense (in this case, the Marketing department), we need to enter a cost center. To do this, scroll over until the Cost center column is visible, then enter cost center A040 in the first line:  then click on the simulate icon ( EMBED Photoshop.Image.5 \s  ) to see if the postings are correct (at least as far as the SAP system is concerned). If everything goes correctly, you should get a screen like the following:  If everything looks good, click on save (post) icon ( EMBED Photoshop.Image.5 \s ). You should be returned to the Enter G/L account document screen and have a message at the bottom like the following:  To get out of this screen, click on the exit icon ( EMBED Photoshop.Image.5 \s ). Because people who will be working with this screen will be spending most of their time making G/L account entries, the SAP system gives you a blank screen after saving your entry so that you can immediately enter another G/L account transaction. As a result, SAP considers this screen a second transaction, so that when you click on the exit icon, SAP gives you a warning about losing data from this second G/L transaction:  As you had no intention of entering more than one G/L document, click on Yes to leave the Enter G/L account document screen. Checking the default tolerance The Fitter Snacker SAP system has been configured with a default tolerance group for all employees that limits the value of a transaction that an employee can record to $10,000, again to avoid mischief. To check whether the default tolerance is in effect, we will try to record another G/L Document with an amount in excess of the tolerance limit. To enter another G/L Document, again follow the menu path: Accounting (Financial Accounting (General Ledger (Posting (Enter G/L Account Document then enter the following information: Doc. date: Today Account debits and credits: G/L acct D/CAmount in doc. curr. Cost Center740000Debit15000A040100000Credit15000 Your screen should look like this:  Remembering that our transaction limit was set for the default tolerance group at $10,000, this transaction should not go through. To verify this, click on the simulate icon ( EMBED Photoshop.Image.5 \s  ) and your should get the following message:   Click on the error icon ( ) to get an explanation of this error:  Note that this error message is a result of a configuration setting. If a $10,000 posting is correct and the employee (you, in this case) should be authorized to do it, then you would need to create a tolerance group with a higher limit and assign yourself to this group. Close the Performance Assistant window, then use the cancel ( EMBED Photoshop.Image.5 \s ) to cancel the input: When asked to confirm, click Yes  Then use the exit button ( EMBED Photoshop.Image.5 \s ) to get back to the SAP Easy Access screen. Transaction No. 2: Vendor Invoice Payment Next, we will input the data for Lansing Leasing, then post an invoice from Lansing Leasing to the Rent Expense P/L (Profit and Loss) account. Create New Vendor Master Record We enter the data for Lansing Leasing as a vendor master record in the SAP R/3 system. To create the vendor master record, follow the menu path: Accounting (Financial Accounting (Accounts Payable (Master Records (Create which will produce the following screen:  Leave the vendor blank. The company code should already be entered for you because of the Parameter ID entry. Enter KRED for account group, then click on the enter icon ( EMBED Photoshop.Image.5 \s ) to get the following screen:  Enter the following information: Title: Company Name: ## Lansing Leasing Search term 1/2: ## Street/House number: 536 Abbott Rd. Postal Code: 48824 City: E. Lansing Country: US Region: MI Next, click on the more fields icon ( )in the street address panel to enter the Jurisdiction code MI0000000 (MI followed by 7 zeros):  Click on the enter icon ( EMBED Photoshop.Image.5 \s  ), then click on the next screen icon twice ( ) until you get to the Create Vendor: Accounting Information Accounting screen : Enter Reconciliation account 300000, then click on the enter icon ( EMBED Photoshop.Image.5 \s  ), then click on the next screen icon ( ) until you get to the Create Vendor: Payment Transactions Accounting screen:  Enter payment term 0001 Payable immediately Due net. Also, check the item Chk double inv. box. Click on the save icon ( EMBED Photoshop.Image.5 \s ) to save the new vendor master record, then exit () to the SAP Easy Access screen. Post Vendor Invoice Lansing Leasing has just sent the invoice for the current month. To post this invoice, follow the menu path: Accounting (Financial Accounting (Accounts Payable (Document Entry (Invoice Which will produce the following screen:  The first thing we need to do is to enter our vendor, Lansing Leasing. The SAP R/3 system wants us to enter the Vendor Number for Lansing Leasing, something we probably dont remember off the top or our heads. Fortunately, when we created the vendor master record for Lansing Leasing, we entered our data set number, ##, in the search term field. That means we can use the search function in SAP to quickly find our vendors. To use the search function, click in the vendor field, then click on the search icon:    Clicking on the search icon ( EMBED Photoshop.Image.5 \s ) will produce the following pop-up window:  This window provides a number of ways to search for vendors. Make sure the Vendors(General) tab is selected, then enter your data set number (##) in the search term field and click on the start search icon ( EMBED Photoshop.Image.5 \s ) and you will get the following screen:  All vendors with search term ## are listed. Double click on Lansing Leasing, and the vendor number will automatically be entered in the Enter vendor invoice screen. Fill in the rest of the screen as shown below:  then click on the simulate icon ( EMBED Photoshop.Image.5 \s  ) to see if the postings are correct. If they are, you should get a screen like the following:  click on save icon ( EMBED Photoshop.Image.5 \s ) to post the invoice, then the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access screen. Post Outgoing Payment Now that the invoice from Lansing Leases has been posted, we can pay them, then post the outgoing payment. To do this, follow the menu path: Accounting (Financial Accounting (Accounts Payable (Document Entry (Outgoing Payment (Post which will give you the following screen:  Enter the following data: Document date: Todays date Bank data Account: 100000 Amount: 4875 Text: Lease Open item selection Account: Search for ## Lansing Leasing then click on the enter icon ( EMBED Photoshop.Image.5 \s ) to get the following screen:  It is very common to have more than one outstanding invoice for a vendor. In this case, the screen above would display all of the outstanding invoices for this vendor and you would then allocate the payment to any or all of the invoices. As our payment is for the exact amount of the only open invoice, allocating this payment is simple. If it is not assigned, just double-click on USD Gross amount for the invoice to allocate the payment. Use double-clicking on the USD Gross Amount to make sure the payment is assigned as shown below:  click on save ( EMBED Photoshop.Image.5 \s ) to post the payment, then click on the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access screen. To see what invoices exist for the vendor ## Lansing Leases, follow the menu path: Accounting (Financial Accounting (Accounts Payable (Account (Diplay/change line items which will produce the following screen:  The vendor account for ## Lansing Leasing should already be entered, and Open items should be selected. Click on the execute icon ( EMBED Photoshop.Image.5 \s  ) and the following message should appear:  which makes sense as we just created this vendor, only entered one invoice and cleared it. Change the entry from Open items to Cleared items:  then click on the execute icon ( EMBED Photoshop.Image.5 \s  ) and the following screen will appear:  The vendor line item display allows us to see the status of invoices for one or a number of vendors and helps us to process invoices before they are overdue. Click on the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access screen. Transaction 3: Posting and Reposting In this set of exercises, we will demonstrate how the CO module functions by entering transactions. In the first transaction, we will post another invoice for the rent expense to the incorrect cost center, and then we will repost it to the correct cost center. To enter the rent invoice, follow the menu path: Accounting (Financial Accounting (Accounts Payable (Document entry (Invoice which will produce the following screen:  Enter the following information for the rent invoice: Vendor: ## Lansing Leasing (find using search term ##) Invoice date: todays date Amount: 10000 G/L Account: 780000 D/C: Debit Amount in doc. curr.: 10000 Cost center: A010 Then click on the save icon ( EMBED Photoshop.Image.5 \s ). If successful, you will get a message like the following:  EMBED Photoshop.Image.5 \s  Use the exit icon () to return to the SAP easy access screen. Review Invoice Posting To review the posted invoice, follow the menu path: Accounting (Controlling (Cost Center Accounting (Information System (Reports for Cost Center Accounting (Line Items ( Cost Centers: Actual Line Items Enter ##-FS for Cost Center! which will produce the following screen:  Enter Cost center A010 and cost element 780000. Make sure Cost center group and Cost element group are blank. Leave the default values in the other fields, then click on execute icon ( EMBED Photoshop.Image.5 \s ) to get the following screen:  We can see from this screen that the rent expense has been recorded under cost center A010, which is the Finance cost center. Double-click on the Rent Expense line to drill-down and get more detail on the transaction that created this cost for center A010:  Click on the exit icon ( EMBED Photoshop.Image.5 \s ) twice, then say yes to the following message:  and click on the exit icon ( EMBED Photoshop.Image.5 \s ) one more time to return to the SAP Easy Access screen. Repost the Cost to the Correct Cost Center Unfortunately, if you did what you were told in the last exercise, you posted the rent expense to the wrong cost center: You posted it to cost center A010 (Finance) and you should have posted it to A060 (Administration). In an auditable and secure system like SAP, you cant go back and delete an entry. We can correct this mistake, however, by reposting the cost to the correct cost center. To repost the cost, follow the menu path: Accounting (Controlling (Cost Center Accounting (Actual Postings (Repost Line Items (Enter which will produce the following screen:  Click on the Change selection parameters icon ( EMBED Photoshop.Image.5 \s ) to get the following screen:  This screen defines the fields used to find the posting. Make sure only the following fields are selected: Company code Document number Fiscal year Cost element Posting date Cost center Use the arrow icon ( EMBED Photoshop.Image.5 \s  ) to select a field and the delete icon ( EMBED Photoshop.Image.5 \s ) to unselect a field. Click on the save icon ( EMBED Photoshop.Image.5 \s ) when the proper fields are selected. This will return you to the main screen, which will now have the desired fields displayed:  Enter the following information on this screen: Document number (use the search function to find your document number) ##FS for company code Current year for Fiscal year 780000 for Cost element A010 for Cost center With the information entered, click on the execute icon ( EMBED Photoshop.Image.5 \s  ) to produce the following screen:    Change the cost center from A010 to A060, then click on the save (post) icon ( EMBED Photoshop.Image.5 \s ), then click on the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access screen. To verify that the cost has been reposted to cost center A060, follow the menu path: Accounting (Controlling (Cost Center Accounting (Information System (Reports for Cost Center Accounting (Line Items (Cost Centers: Actual Line Items which will produce the following screen:  Enter A010 to A060 for Cost center and 780000 for Cost Element. Make sure Cost Center Group and Cost element group are blank. Leave the default values for Posting date and Settings, then click on the execute icon ( EMBED Photoshop.Image.5 \s ) to get the following screen:  Double-click on the $10,000 rent expense item under Cost center A010 Finance to get the following screen:   This screen shows that the rent expense has been reposted from cost center A010 to A060. Click on the exit icon ( EMBED Photoshop.Image.5 \s ) and you will get the following message:  Click  EMBED Photoshop.Image.5 \s  and then click on the exit icon ( EMBED Photoshop.Image.5 \s ) again and you will get another warning message:  Click  EMBED Photoshop.Image.5 \s  and then click on the exit icon ( EMBED Photoshop.Image.5 \s ) again to return to the SAP Easy Access screen. Transaction4: Allocation via Statistical Key Figures SQFT has been defined as a statistical key figure to allocate the rent expense. To be able to allocate the rent expense to the appropriate cost centers, we need to define the square footage for each cost center. To do this, follow the menu path: Accounting (Controlling (Cost Center Accounting (Actual Postings (Statistical Key Figures (Enter which will produce the following screen:  With the controlling area set, ENTER the following data:  This data is the square footage of office space used by each of the cost centers. The $10,000 rent expense will be distributed from cost center A060 to each administrative cost center according to its proportion of the office space. After entering the data above, click on the save icon ( EMBED Photoshop.Image.5 \s ), then click on the exit icon ( EMBED Photoshop.Image.5 \s ) to return to the SAP Easy Access screen. Create Distribution Cycle Next, we need to set up the distribution cycle, which tells the SAP system when to distribute the rent expense. To set up the distribution cycle, follow the menu path: Accounting (Controlling (Cost Center Accounting (Period-End Closing (Single Functions (Allocations (Distribution will produce the following screen:  Enter periods 1 through 12 and the current year as fiscal year, then follow the pull-down menu path: Extras(Cycle(Create which will produce the following screen:  Enter ##DIST for the distribution cycle and 01/01/2014 for the Starting date, then click the enter icon ( EMBED Photoshop.Image.5 \s ) and the following screen will appear:  Enter Monthly Distributions for Text and MAKE SURE ITERATIVE IS NOT CHECKED! Then, click on the attach segment icon ( EMBED Photoshop.Image.5 \s ) and the following screen will appear:  Enter the following information: Segment name: RENT Distribution of Rent Sender/receiver tab Sender Cost center: A060 Sender Cost Element: 780000 Receiver Cost center group: ##HQ Then click on the Recvr tracing factor tab to get the following screen:  Under tracing factor, select Actual stat. key figures for Var. portion type, then enter SQFT for Stat. key fig. under Selection criteria. Click on the save icon ( EMBED Photoshop.Image.5 \s ), then click on the back icon ( EMBED Photoshop.Image.5 \s ) three times, then click on the save icon ( EMBED Photoshop.Image.5 \s ) again to get to the Execute Actual Distribution: Initial Screen:  Enter the cycle ##DIST with start date 1/1/current year. Make sure Test run is checked, then click on the execute icon ( EMBED Photoshop.Image.5 \s ) to get the following screen:  Click on the red Warning to see the messages:  These messages point out that there were no expenses to distribute in previous periodsthey are only warnings. Click on the exit icon ( EMBED Photoshop.Image.5 \s ) to close the message window. Note that the distribution process shows 1 sender and 6 receivers. That indicates that one cost center (A060) in this case, will distribute costs to 6 receiving departments (A010 to A060) according to their portion of the square footage. To see the dollar amount of the distributions, double-click on Monthly Distributions:  Display CCA: Actual Distribution Basic list  This screen shows the distribution of rent expense from cost center A060 to all of the administrative cost centersincluding A060. Click the back icon ( EMBED Photoshop.Image.5 \s ) and then click the sender ( EMBED Photoshop.Image.5 \s ) and receiver ( EMBED Photoshop.Image.5 \s ) icons to view additional information about the distribution. Click on the back icon ( EMBED Photoshop.Image.5 \s ) until you get to Execute Actual Distribution: Initial Screen, then remove the Test run check mark and then execute ( EMBED Photoshop.Image.5 \s ) the distribution program to distribute the rent expense to the administrative departments. Return to the SAP easy access screen via the exit () icon.     PAGE   Accounting in SAP  PAGE  PAGE 1 Some material SAP AG Bret J. Wagner  DATE \@ "MM/dd/yy" 04/05/14 PAGE 1 Customer Order Process in SAP R/3 Enter company code, then click on the execute icon Enter ##FS for controlling area, then click on enter Click on the arrow ( EMBED Photoshop.Image.5 \s ) next to ##HQ to expand the group Select All cost elements, then click on the execute icon Click on the Parameters tab Enter the Parameter ID and Parameter values These descriptions will appear after you hit the save () button. You can enter the current date easily by clicking on the date field and then pressing the F4 key to call up the calendar, then clicking on the F2 key to select todays date Note that the Currency and Company code were entered automatically because of the Parameter ID settings Enter 740000 for the first account, select Debit, then enter 500 Enter 100000 for the second account, select Credit, then enter 500 Scroll over until Cost center is visible, then enter cost center A040 for the marketing department Click on the error icon to get an explanation Leave the vendor blank, and enter KRED for Account group Enter the information given below, use your FS-## instead of 00!!! Enter Jurisdiction Code MI0000000 Enter Recon. account 300000 Click on the vendor text box, then click on the search icon ( EMBED Photoshop.Image.5 \s ) Double-click on Lansing Leasing Enter 780000for G/L acct Select Debit Enter 4875 for amount Enter A060 for Cost Center Search for Vendor (Lansing Leasing) Enter todays date for invoice date Enter 4875 for amount Enter todays date for Document Date Enter 100000 for Bank data Account Enter 4875 for Bank data Amount Enter Lease for Bank data Text Search for vendor ## Lansing Leasing (follow previous steps) If the amount 4,875.00 is not assigned, double-click on the USD Gross amount to allocate it and the assigned amount will automatically change ## Lansing Leasing should already be entered Open item should already be selected Click on execute Note the status indicators are green, indicating the status is closed Note the invoice we just closed Search for vendor ## Lansing Leasing using search term ## (Dont use this number!) Enter todays date as invoice date Enter 10000 as amount Enter 780000 as G/L account Select Debit Enter 10000 as amount Scroll to find Cost center and enter A010 Enter Cost center A010 Make sure Cost center group is blank Enter Cost element 780000 Make sure Cost element group is blank Leave default values in other fields Then click on execute icon Click on the Change selection parameters icon Make sure only the following fields are selected: Company code Document number Fiscal year Cost element Posting date Cost center Use the arrow to copy a field into the search screen Use the trash can to remove a selected field from the search screen Click on the save icon when the proper fields are selected Use search to find your document number Enter ##FS for company code Make sure the current year is entered Enter cost element 780000 Enter cost center A010 Click on the execute icon Change Acct assgt1 (cost center) to A060 Then click on save Enter A010 to A060 for Cost center Enter 780000 for Cost Element Make sure Cost center group and Cost element group are blank Click on the execute icon Double-click on this rent expense item This screen shows that the cost has been removed from cost center A010 and applied to cost center A060 Click yes Click on Extras, then set controlling area Make sure that the controlling area is set to ##FS Enter Periods 1 through 12 and current year as fiscal year Then select Extras(Cycle(Create Enter ##DIST for Cycle and 01/01/2014(Not Current Date!) for starting date, then click on the enter icon Enter Monthly Distributions for Text MAKE SURE ITERATIVE IS NOT CHECKED Click on Attach segment Enter RENT and Distribution of Rent for Segment name Click on Sender/receiver tab Enter A060 for Sender Cost center Enter 780000 for Sender Cost Element Enter ##HQ for Receiver Cost center group Then click on the Recvr tracing factor tab Select Actual stat. key figures Enter SQFT for Stat. key fig. under Selection criteria Then click on the save icon Enter cycle ##DIST Start date 1/1/current year Make sure Test run is checked Click on the execute icon Click on Warning to see messages Click on exit after reading warning messages 1 Sender, 6 receivers Double-click on Monthly Distributions    $ %  S T U 36hj.ab56~!ek3:9AVYw [mn<h0 h=?8CJh=?8PJQJ h=?8PJh=?85CJ \h=?85CJ\ h=?8CJjh=?8CJUmHnHu h=?85\h=?8h=?85CJ\D8 9 S U no./ij!d!bc & F  !67}~  p$If  $If & F ~ttt  p$Ifkd$$IflFH 2 h 0r6    4 la~ttt  p$Ifkd$$IflFH 2 h 0r6    4 la ~ttt  p$Ifkd$$IflFH 2 h 0r6    4 la del23:~|||vpppvppv^^kdp$$IflFH 2 h 0r6    4 la :Z[novwxE Z [ \ ] ^ _ ` a b c d [$\$^[$\$^^w  % & 2 3 E F Z [ l !ܽ鱣ܽrk h.\5\0j@h.\h.\OJPJQJU^JmHnHu.jh.\CJOJPJQJU^JmHnHujh.\UmHnHuh.\OJPJQJ^Jh=?85OJPJQJ\^J jwh=?85OJQJ\^Jh=?85OJQJ\^Jh=?8OJPJQJ^Jh=?8 h=?85\&d e f g h i j k l $[$\$a$ [$\$^[$\$ !!! 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