ࡱ> _a^ %bjbj +djjT!+l&8$&&0t:   )'+'+'+']'T+T00$#2 C4T0 "   T0 ?i0  )'  )' r ## 0&3 .##4000#I5a "I5# &&Condolence Letter This section contains the following topics. TopicSee PageIntroduction55When to Send a Condolence Letter55When Not to Send a Condolence Letter55Responsibilities:Members Commander56Air National Guard (ANG) and United States Air Force Reserve (USAFR) Commanders56Temporary Duty (TDY) Commanders56Aircraft Accidents57Casualty Assistance Representative (CAR)57Guidance for Preparing Condolence Letter58Example of an Incorrect and Correct Condolence Letter59Incorrect Condolence Letter60Correct Condolence Letter61 Condolence Letter Introduction SYMBOL 183 \f "Symbol" \s 10 \h  The Air Force believes next of kin (NOK) listed in items 4 through 7 of the DD Form 93, Record of Emergency Data, should receive a proper expression of sympathy whenever a military member is declared deceased or missing. When to Send a Condolence Letter SYMBOL 183 \f "Symbol" \s 10 \h  When NOK are already aware of the circumstances.  SYMBOL 183 \f "Symbol" \s 10 \h  Whenever a circumstance letter is not required. NOTES: Although its not required, the Air Force highly encourages condolence letters even when a members commander or the commanders designated representative conveyed condolences in person. See Air Force Instruction (AFI) 36-809, Survivor Assistance for commanders condolence letters to NOK of deceased civilian employees. When Not to Send a Condolence Letter SYMBOL 183 \f "Symbol" \s 10 \h  When the NOK might have contributed to the members death through malicious actions.  Continued on next page styleref "Map Title"Condolence Letter, Continued Responsibilities Members Commander SYMBOL 183 \f "Symbol" \s 10 \h  Is responsible for sending a condolence letter to ensure that the NOK receive a proper expression of condolence. NOTE: The Air Force doesnt require commanders to send condolence letters for missing persons declared deceased.  SYMBOL 183 \f "Symbol" \s 10 \h  Other commanders in the members chain of command, (i.e., MAJCOM), may send a letter of condolence.  SYMBOL 183 \f "Symbol" \s 10 \h  Commanders send condolence letters to the NOK of deceased members within 5 calendar days from the date NOK were personally aware or notified of the death.  SYMBOL 183 \f "Symbol" \s 10 \h  Before mailing to the NOK, the casualty assistance representative (CAR) must review all condolence letters for content. Air National Guard (ANG) or United States Air Force Reserve (USAFR) Commanders SYMBOL 183 \f "Symbol" \s 10 \h  The ANG or USAFR commander of the unit to which the member was permanently assigned will write condolence letter. Temporary Duty (TDY) Commander SYMBOL 183 \f "Symbol" \s 10 \h  For members assigned temporary duty (TDY), the members commander, not the TDY commander, will write the condolence letter. Continued on next page styleref "Map Title"Condolence Letter, Continued Responsibilities, Continued Aircraft Accidents SYMBOL 183 \f "Symbol" \s 10 \h  Members commander prepares and mails condolence letters for military aircraft accidents involving only aircrew members or a limited number of casualties, such as an Air Mobility Command (AMC) operational support airlift aircraft. Casualty Assistance Representative(CAR) SYMBOL 183 \f "Symbol" \s 10 \h  Reviews all condolence letters before mailing to the NOK:  SYMBOL 183 \f "Symbol" \s 10 \h  Ensures compliance with AFI 36-3002, Casualty Services.  SYMBOL 183 \f "Symbol" \s 10 \h  Verifies that no conflict exists between information previously furnished by message to HQ AFPC/DPWCS and information in the letter.  SYMBOL 183 \f "Symbol" \s 10 \h  Sends a copy of condolence letter to HQ AFPC/DPWCS the same day the commander mails the original to NOK. Address: HQ AFPC/DPWCS 550 C Street West, Suite 14 Randolph AFB TX 78150-4716 Fax: DSN 665 -5221  SYMBOL 183 \f "Symbol" \s 10 \h  Retains a copy of the condolence letter in the case file. Continued on next page styleref "Map Title"Condolence Letter, Continued Guidance for Preparing Condolence Letter SYMBOL 183 \f "Symbol" \s 10 \h  Include known facts about the member, and if appropriate, include complimentary remarks about:  SYMBOL 183 \f "Symbol" \s 10 \h  Character.  SYMBOL 183 \f "Symbol" \s 10 \h  Personality.  SYMBOL 183 \f "Symbol" \s 10 \h  Achievements.  SYMBOL 183 \f "Symbol" \s 10 \h  Do not mention posthumous awards, decorations, or promotion. NOTE: Revealing this information could be embarrassing to the Air Force if the decoration or promotion is disapproved or a lesser decoration is awarded.  SYMBOL 183 \f "Symbol" \s 10 \h  Tailor each letter to the individual case and its circumstances. NOTE: The example in AFI 36-3002, Casualty Services, must not be copied or paraphrased too closely.  SYMBOL 183 \f "Symbol" \s 10 \h  Use letterhead stationery without captions and the personalized format discussed in AFI 37-126, Preparing Official Communications, for all originals and copies.  SYMBOL 183 \f "Symbol" \s 10 \h  Date all letters and copies.  SYMBOL 183 \f "Symbol" \s 10 \h  Identify the casualty by full grade and name in the opening paragraph.  SYMBOL 183 \f "Symbol" \s 10 \h  EXAMPLE: Airman First Class John J. Smith, Jr. Continued on next page styleref "Map Title"Condolence Letter, Continued Example of an Incorrect and Correct Condolence Letter SYMBOL 183 \f "Symbol" \s 10 \h  The following incorrect condolence letter was actually mailed to an NOK. NOTE: All references to the actual originator have been changed. Continued on next page styleref "Map Title"Condolence Letter, Continued Incorrect Condolence Letter (Appropriate Letterhead) 30 September 1996 MEMORANDUM FOR MS. JANE DOE 123 ANY ST ANYPLACE, TX 12345 FROM: (Unit Mailing Address) SUBJECT: Condolence 1. We wanted you to know how much we regret the loss of your son, John. You and your entire family have our deepest sympathies and understanding during this period of bereavement. 2. Your son was one of the best noncommissioned officers in the 100th Mission Support Squadron. I am personally aware of the numerous professional jobs he did to support the Mission Support Squadron mission. Additionally, he was very active in the community, particularly with the church and physical fitness activities. His personality was one of promoting teamwork and positive motivation--I never saw him without a smile! 3. John was definitely a topnotch performer. He was selected Noncommissioned Officer of the Quarter for the period 1 October through 31 December 1996, at both the squadron and group level. This was a remarkable achievement! (My secretary sent you a picture of him being presented the squadron award with a card recently.) 4. Please know that we have shared in your pain and sorrow and pay our final respects to one of our best soldiers. Hell certainly be missed by all of us. JOHN J. SMITH, Colonel, USAF WILLIAM R. JOHNSON, Major, USAF Commander, 100 MSG Commander, 100 MSS Continued on next page styleref "Map Title"Condolence Letter, Continued Correct Condolence Letter (Appropriate Letterhead) 30 September 1996 (Unit Mailing Address) Mrs. Jane Doe 123 Any Street Anyplace, Texas 12345-6789 I wanted you to know how much we regret the loss of your son, Airman First Class John J. Doe. The entire squadron joins me in sending our deepest sympathies and understanding during this period of bereavement. John was one of the best airmen in the 100th Mission Support Squadron. I am personally aware of the numerous professional jobs John did to support the Mission Support Squadron mission. Additionally, John was very active in the community, particularly with the church and physical fitness activities. His personality was one of promoting teamwork and positive motivation--I never saw John without a smile! John was definitely a topnotch performer. He was selected Airman of the Quarter for the period 1 October through 31 December 1995, at both the squadron and group level. This was a remarkable achievement! (My secretary sent you a picture of John being presented the squadron award with a card recently.) Please know that we have shared in your pain and sorrow and pay our final respects to one of our best airmen. John will certainly be missed by all of us. JOHN J. SMITH, Colonel, USAF Commander PAGE 57 PAGE 57 PAGE 54 Vg14UXlo #>AXefi5~ < = Q R c d f o p r . + , M N 5CJ5CJ5CJOJQJOJQJmHnHuOJQJjOJQJUOJQJjOJQJU jU5CJLDEFGMV$IfD$$Ifl40b$.4 la$If$If$a$ T%%VWdgh1DP\P $If^$If $$Ifa$ $$Ifa$$IfD$$IfP406$M14 Pa145UXYlop \$If $If^D$$IfP406$M14 Pa $$Ifa$ #$>ABDWXefx $$Ifa$$If $If^D$$IfP406$M14 Pa $$Ifa$ fgi45<="$$$d%d'dIfNOQa$$If $$Ifa$$IfD$$Ifl40T$<4 la = ! ec]TK $$Ifa$ $$Ifa$$IfD$$Ifl40T$<4 la*$$%d&d'dIfOPQ^`a$*$$$d%d'dIfNOQ^`a$! " $ ; p r - . * q3$$$d%d&d'dIfNOPQ^`a$ $$Ifa$$IfD$$Ifl40T$<4 la * + oprYD$$Ifl40$t4 la$IfD$$Ifl40T$<4 la $$If^a$ $$Ifa$ N  rKL`arsu~ EFghLMnojk   @ABcdCJ5CJ5CJ5CJOJQJOJQJmHnHuOJQJjOJQJU CJOJQJCJ jUNr123JDE $$Ifa$D$$Ifl40T$<4 la $$Ifa$$IfEKL LMijD$$Ifl40b$.4 la$If $$Ifa$ $$Ifa$ $$If^a$A%WXTU$If$$If^`a$3$$$d%d&d'dIfNOPQ^`a$$If $If^ $If^$If $$Ifa$$If%&GHXYz{UVwx!"CD  )*KL+,.8:pq:;OPabcnp    , - / 9 CJjCJUmHnHu5CJ5CJOJQJOJQJmHnHuOJQJjOJQJUCJ5CJ mHnHu5 jUH !() $If^ $$Ifa$$$If^`a$3$$$d%d&d'dIfNOPQ^`a$ $$Ifa$ 8:p !"9nx,$$d%d&d'dIfNOPQ^ $$Ifa$$IfD$$Ifl40T$<4 la np'  $d%d&d'dNOPQ#$d%d&d'dNOPQ&$$d%d&d'dNOPQa$  !67|}~-$ h $d%d&d'dNOPQa$)  $d%d&d'dNOPQ 9 ; U W p q ~~~~#$d%d&d'dNOPQ&$$d%d&d'dNOPQa$-$ h $d%d&d'dNOPQa$9 ; U W R%T%U%[%\%^%_%`%b%c%i%j%l%m%p%q%w%x%z%{%|%% mHnHu jU0JmHnHu0J j0JUCJ5CJ !!N#O#$$%*$ h$d%d&d'dNOPQa$'  $d%d&d'dNOPQ#$d%d&d'dNOPQ % %!%"%#%A%L%M%N%O%P%Q%R%T%`%a%b%&`#$*$ $d%d&d'dNOPQa$-$ h $d%d&d'dNOPQa$b%n%o%p%|%}%~%%% hh]h`h&`#$) 000 P6/ =!"#$% iL@L Normal5$7$8$9DH$CJOJQJ_HmH sH tH F"F Heading 1,Part$@&a$5CJ X@BX Heading 2,Chapter Title$@&a$5CJ LBL Heading 3,Section$@&a$5CJ J@J Heading 4,Map Title @&5CJ J@J Heading 5,Block Label@&5CJ:: Heading 6 <@&6CJ66 Heading 7 <@&CJ:: Heading 8 <@&6CJ< < Heading 9 <@& 56CJ<A@< Default Paragraph Font,@, Header  !p-p Macro Text2  ` @ 5$7$8$9DH$OJQJ_HmH sH tH VOV Block Line0$d(dNR^(T@"( Block Text>O2> Bullet Text 1E^`E6O1B6 Bullet Text 2 h^htOt Continued On Next Pa2$$d(dNR^a$6CJDbD Continued Table Labe5CJPOrP Map Title. Continued5CJ OJQJ.. Memo Line ^, @, Footer  !&)@& Page Number(O( Table Text&!& Note Text@O@ Table Header Text$a$5.. Embedded Text!dDEFGMVWdgh145UXYlop #$>ABDWXefgi45<= !"$;pr-.*+ o p r 1 2 3 J  D E KL LMijA%WXTU !()8:p !"9np !67|}~9;UWpqNO ! !!!"!#!A!L!M!N!O!P!Q!R!T!p!|!}!!800000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000@@0@0 ***-N 9 %$(.V1 f=! * rEn %b%% !"#%&')*+,-/01%e<Qc+M K ` r  E g Lnj Ac%GXzUw!C )K+p:Oa,!9999 999999 999999 9999999999 9   #&-!!!8@(  \B  S ?"B S  ?!M$^)tT!~!! T!~!!33S!T!p!{!!AFPCA:\Condolence Letter.docAFPCA:\Condolence Letter.docAFPCA:\Condolence Letter.docAFPCA:\Condolence Letter.docAFPCA:\Condolence Letter.docAFPC%C:\My Documents\Condolence Letter.docAFPC%C:\My Documents\Condolence Letter.docAFPC%C:\My Documents\Condolence Letter.docSSgt James Fleming0I:\DPWCS\Commander's Guide\Condolence Letter.docfromtheiQD:\incoming\1st shirt\Continuity\Casualty Information\Condolence_Letter-Guide.docDEFGMVWdgh145UXYlop #$>ABDWXefgi!"r o p r 1 2 A8:p !T!~!!@\\int-asg-storage\HP LaserJet 2200 Series PCL 6Ne00:winspoolHP LaserJet 2200 Series PCL 6\\int-asg-storage\HP LaserJet 2?dXXLetter.HP LaserJet 2200 Series PCL 62xeP=kTQ=KBc?.~Cs]"QXbV$τe!$qKbc`D1u:]}Kq3s=)#!8wЋ.t.-MR/QiS $*Zu@=NB7I kO]gd=f=v/0=[vm7 tiHôR)F*c(ǩBHnO?@ABCDEFGHIJKLMOPQRSTUWXYZ[\]`Root Entry F&b1Table3I5WordDocument+dSummaryInformation(NDocumentSummaryInformation8VCompObjjObjectPool&&  FMicrosoft Word Document MSWordDocWord.Document.89q