ࡱ> xzw@ STbjbjצצ 8X9{,,,|8,| ~bbbb~L{}}}}}}$ RJ#9,bb[[[d8b,b{[{[[:,,b SbF {0 R#W#@$d#,l"[||d ^||Sample Waste and Recycling Request for Proposal Sample Cover Letter Note: This document is not meant to serve as the contract between buildings and haulers. It is a document to request waste and recycling services. If you have any questions or concerns about this sample Request for Proposal, it may be appropriate to have it reviewed by an attorney first. Date: FORMTEXT       To:  FORMTEXT (See Vendor Contact List in Step 2 of the Recycling Toolkit for Vendor Options) Address: FORMTEXT       Re: Request for Waste and Recycling Services To Whom It May Concern: The  FORMTEXT (property owner, building manager, or condominium association) for the building located at  FORMTEXT ___________________________ is requesting a proposal for waste and recycling services. Please respond in the format indicated in the request for proposal that is attached to this letter. Upon submittal, the  FORMTEXT (property owner, building manager, or condominium association) will review your submittal. The decision to contract with a recycling hauler will be determined based on the information provided in the vendor proposal including but not limited to quality of service, assistance regarding increasing recycling, and providing recycling information to tenants. In addition, the vendor should be available to add additional containers to collect recyclables, reduce solid waste collection containers, or increase the frequency of collection. If you would like to visit the building or have any questions, please contact FORMTEXT _______________________  at  FORMTEXT _______________________ . Thank you for your prompt attention to this request for proposal. Sample Request for Proposal to Provide Waste and Recycling Services 1. SCOPE OF SERVICES The  FORMTEXT (property owner, building manager, or condominium association) is requesting proposals for the pick-up and disposal of solid waste and collection of recyclables located at  FORMTEXT (Insert building address). This proposal should be presentedin accordance with the specifications listed below. Service to be Performed The Contractor will be required to provide waste removal and source-separated  FORMTEXT (single stream) recycling services for  FORMTEXT (Insert building address). The Contractor agrees that the  FORMTEXT (property owner, building manager, or condominium association) has the right to modify the contract by adding or deleting service levels as required, and will amend the contract as needed. The Contractor shall remove all waste and collected recyclables from containers supplied by the Contractor under this proposal. The Contractor will clearly label each container as trash or recycling. All recycling containers will also have labels showing what is acceptable for recycling. The Contractor shall leave the areas surrounding each serviced container free of trash and recyclables. The Contractor will provide timely feed back, suggestions and resolutions for problems presented by the  FORMTEXT (property owner, building manager, or condominium association). All work is to be performed between the hours of  FORMTEXT _____through FORMTEXT _______. It is essential that the contractor service these containers between the designated times, or property management has the right not to compensate the Contractor if service is not performed between the designated times. The Contractor must furnish with the proposal a copy of the required insurance certificate. Evidence of insurance must be provided by the Contractor, covering waste and recycling transport, waste and recycling management and waste incineration sites. The Contractor shall possess all state licenses required to collect waste materials and recyclables. In addition, the Contractor must possess all Illinois Department of Transportation licensing for transportation of waste materials and recyclables. It is the Contractor's responsibility to have equipment of suitable type, and in proper condition to operate and maintain uninterrupted schedules. The Contractor shall maintain collection vehicles in a clean and safe working condition. The Contractor will accept all legal liability for the proper transport of solid waste and recyclables collected from the property. The Contractor certifies that it will handle, transport and dispose of all waste, and transport recyclables to a recycling facility herein in accordance with all applicable governmental regulations. Further, the  FORMTEXT (property owner, building manager, or condominium association) will be held harmless from any action by the Contractor, in the performance of waste disposal and recycling collection for the property, which does not conform to government regulations for waste disposal and recycling collection. The Contractor shall be responsible for the acts of its employees and agents while on the property. Accordingly, the Contractor agrees to take all necessary measures to prevent injury and loss to persons or property located on the building premises. The Contractor shall be responsible for all damages to persons or property caused by the Contractor or any of its agents or employees. The Contractor shall promptly repair, to the specifications of the property, any damage that it, or its employees or agents, may cause to the property premises or equipment. If the Contractor fails to do so within the timeframe established by the  FORMTEXT (property owner, building manager, or condominium association),  FORMTEXT (property owner, building manager, or condominium association) may repair such damage and the Contractor shall reimburse the property management and/or owners promptly for the cost of repair. The Contractor agrees that, in the event of an accident of any kind on the premises, the Contractor will immediately notify the  FORMTEXT (property owner, building manager, or condominium association)and thereafter furnish a full written report of such accident. Reports and Other Deliverables The Contractor will submit the Semi-Annual Refuse Hauler Report to the  FORMTEXT (property owner, building manager, or condominium association) as required by the current City Ordinance. APPENDIX A: PRICING PROPOSAL The Contractors response to this appendix will be incorporated into the final Contract. The contract will be a fixed fee for two years, with the option of (2) one-year extension periods, not to exceed the maximum increase of 3.5% each year. The adaptability of the Contractor who can accommodate the building's service needs will be weighted accordingly during selection on a contractor. 1. METHOD AND RATE OF PAYMENT 1.1 Solid Waste Price Indicate the price per month at which the Contractor will provide all services and materials as specified in the RFP. Include the following information: Type and number of containers Location of containers Service times per week 1.2 Recycling Collection Indicate the price per month at which the Contractor will provide all services and materials as specified in the RFP. 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DText10(single stream) DText11(Insert building address)DText9?(property owner, building manager, or condominium association) DText12>(property owner, building manager, or condominium association)DText13_____DText14_______DText17?(property owner, building manager, or condominium association) DText18>(property owner, building manager, or condominium association)DText18>(property owner, building manager, or condominium association)DText18>(property owner, building manager, or condominium association)DText18>(property owner, building manager, or condominium association)@@@ ysoNormalCJ_HaJmH sH tH ^@^ M-. Heading 1$$d@&5B*CJPJ\aJph6_DA@D Default Paragraph FontRiR Table Normal4 l4a (k( No List 4@4 0Header  H$,, 0 Char2CJaJ4 @4 0Footer  H$,!, 0 Char1CJaJv3v , Table Grid7:V0 OJPJQJHBH M-.0 Balloon TextCJOJQJ^JaJ6Q6 M-.0 CharCJOJQJ^JaJ@Oa@ M-. Char35B*CJPJ\aJph6_FVqF 6+FollowedHyperlink >*B* ph X z zz 01Ei23KLabAB\ t u   9 : z { | yztubctu:Q  78S "9EXYZ0000000000000000000000000000000000000000000000000000000000000000000 0 0 0000 0 0 0?0 6?0?0 \61 ?0 ?0 !!zzz}n  nOV|B!#%ST "#$%&'))p$%ST!(+RTnzP\49E^Q ( 4 t 5 k w }  lx TFFFFFFFFFFFFFFFFFFFFFF  /XR$o?ߓ0)Xb$vǤhUp+@H 0(  0(  B S  ?Text1Text4Text2Text7Text3Text15Text5Text6Text8Text16Text10Text11Text9Text12Text13Text14Text17Text18oP9( k l 5_R u 6 ~ Xif <Yif Ԃ8*urn:schemas-microsoft-com:office:smarttagsCity9*urn:schemas-microsoft-com:office:smarttagsplace 99;;<<>?ABDELPY:D8F9:::::S89:;<=?@BCEXZ99;;<<>?ABDEenf쁲*8qV@h^`OJQJo(hHhp^p`OJQJ^Jo(hHoh@ ^@ `OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHhP^P`OJQJ^Jo(hHoh ^ `OJQJo(hHh^`OJQJo(hHhp^p`OJQJ^Jo(hHoh@ ^@ `OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHhP^P`OJQJ^Jo(hHoh ^ `OJQJo(hH*8qenf                  UTPf e.J[r!@%f! M,l,M-.% 4e:w=A`*B)C BDXdD-aFNGbJdO|PI]H)g"h5hAj{n-vMxgz!{"{@(|-TS,Rp8,I6+z~& vGjr*_Jg} /! 0q$} 4PL5P i^|'<p{sRj|*"#@ 4{{d@ @@UnknownGz Times New Roman5Symbol3& z Arial7&{ @Calibri?5 : Courier New7K@Cambria5& zaTahoma;Wingdings 1hfff6363!hh24d++ K#qHP?'e #Sample Vendor Proposal Cover LetterLydia Kuyawa-DowDonna Cicinelli  Oh+'0J (4 P \ h t$Sample Vendor Proposal Cover LetterampLydia Kuyawa-DowposydiNormaluDonna Cicinelli2nnMicrosoft Word 10.0@@|{b@|{b@|{b6G8IVT$m  $  ."Systemx$0 - - @ !e9T- @"Calibri-  2 ?TI9  2 ? I#2 ?Step 2: Evaluate&),*)%(,() 2 ? I2'@Cambria- 2 , I;'@Cambria-2 ,Multi_=) 2 -I2 Unit1*72 v Residential Recycling Toolki /% *%*%.%!&!)%,(('2 t  2 9I&2 _  Version 2.0-% ()*)- 2  I 2 ~  I@"Calibri-:2 Copyright 2009, City of Chicago((($$(&&&&($(((%$(- 2  I;'@Cambria- 6_2 9PSample a<?hF$=:2 9 Waste and Recycling Request forp?5+>?FFM>7>7$$G=M>EF=6*&C62 9  ProposalG6CEC5?$ 2 9 ID - 2 , I;@"Calibri-(2 tSample Cover Letter+-K1.11,. '. .!@"Calibri- 2 w  I5@"Calibri- 2 ,Note:e6+(@"Calibri- 2  I2 This document is not meant to serve as the contract between buildings and haulers. It is a document to request waste and recycling services. %''&';$''&;$'&&$!$''$&'''$6##''''''&'''&'$''%';$'&$''$5'$&''$"''$!$ 2  I- C2 |,%If you have any questions or concerns"&'&'!$'&"&'$&'&&' $'m2 |A about this sample Request for Proposal, it may be appropriate to &'&''';'$)#''$&'&'&';'"'$''&&''$&D2 |Y & have it reviewed by an attorney first''!$$!$6$'&"&''&'$" 2 |.I- 2 | I0@"Calibri- 2 ,Date:e2'( 2  2  ' 2  2  I' 2 , 2 , ( 2 T 2 T I' 2 { 2 { ' 2  0 2 n, /- 2 ,To: '*@"Calibri- 2 O(See Vendor Contact List in Step 2 of the Recycling Toolkit for Vendor Options)$('-'******&!!+$'*(**'+(!$!*%'**$*-'**)4***- 2   . 2 /, /2 ,Address:0**(  2 J 2 J I' 2 q 2 q ' 2  2  I( 2  2  ' 2  2  I' 2  I0 2 , I/ 2 Q,RI, 2 QXeI(2 Q: 2 Q Request for ,(**( * 2 QIWIH2 Q aste and ' ('+* 2 QRI,2 Q ecycling )!%!+% 2 QSI%2 Q%ervices(&!( 2 Q  I/ 2 , I/.2 ,To Whom It May Concern:'*H*+@F'%*+*!(* 2  I0- 2 s, I.2 ,The '*'82 (property owner, building mana***'$*8*'****%?&*&=2 !ger, or condominium association) %'*!*)**?**?&)!&**2  for * 2 m tI.2  he building located at *'****%*!&'*&52 Q ___________________________ '(''('('(''('('(''('('(''('2 is O2 4 ,-requesting a proposal for waste and recycling'**'*%&*)**&*8&(&**'!$!*% 2 4  I2 4  services.'$!' 2 4  I/ 2 , I. 2 ,PI)O2 U-lease respond in the format indicated in the '&''******'*?&)*!&'***' 2 rI2  equest for'**'*2 O p*2 roposal *)*&2 that*&2   is attached &'!*'*2 to this **2 r letter. '' 2 J  I#2 \ Upon submittal, 3**)**?&2 tthe *'%2 (property owner, ***&$*8*'P2 V ,.building manager, or condominium association) ****%?&*&%'*!*)**?)*?&*!&**22 V ;will review your submittal8'$(8$**)*?&d2 V { ;. The decision to contract with a recycling hauler will be '*'*'!***!+*&!8*&'!$!*%*&*'9*'m2 ,Adetermined based on the information provided in the vendor propos *''?*'**&'****'**?&****$*')**'$'**)**)*;2 al including but not limited to &*!***%****?'**&2 quality of service**&$*'$!' 2 ,I,2  assistance regarding &&*!''%&**%+2  ,increasing recycling, *!'&*%'!$!*%2   and r&**J2  R*providing recycling information to tenants*)$)*%'!$!*%**?&***'+&*U2  1. In addition, the vendor should be available to*&)****'$'**))****'&$&%*'*#2   add additional &**&)***&G2 x ,(containers to collect recyclables, reduc!**&*'*!*(!'!%!&*('**! 2 x eI'2 x 5 solid** 2 x  I2 x wa8&12 x Nste collection containerst'!*(!**!**&*' 2 x ^ ,I2 x r  or *2 x increase the *!'&'*'12 x w frequency of collection. t')*'*!$*!*'"** 2 x  I 2 x  I. 2 , I.s2 9 ,EIf you would like to visit the building or have any questions, please $**8***$'*$*'****%*)&$'&*$**'***&&' 2 9  I2 9 contact !**&!/2 9 _______________________ '('(''('('(''('(''('(''2 9  at &/2 9 _______________________ ''('('(''('('((''('(''' 2 9 .I 2 9 4 I/ 2 , I.2 , Thank you'*&*$$**#2 z for your prompt)$)***?*@2 # attention to this request for prop&'*****'**'*)** 2 oI)2 sal& 2 O .I 2 c  I. 2 \ , I.- @ ! z -'- 2  I/-2 <Sample+-K1.;2 <  Request for Proposal to Provide4.11.% 1!0!111%- 10!1+1. 2 <  I52 < Waste and Recycling ServicesS-% .-113.'+'1,+. ,'.%@"Calibri- 2 <" I5- 2 , I.- 2 ,1. (%2 SCOPE OF SERVICES_%*5*'5$%',/*'% 2  I0- 2 b,The '*'j2 b?(property owner, building manager, or condominium association) ***'$*8*'****%?&*&%'*!*)**?**?&)!&**2 b is 2 b.  I=2 b@ !requesting proposals for the pick'**'*%****&**'*!$ 2 bc-I2 b{up a**&42 bnd disposal of solid waste s*)*)*&***8&'2 ,and&** 2  collection of!*'!*** 2 C I.2 Urecyclables located at '!$!&*'+"&'*&52 (Insert building address). *'****%&*)'=2 a !This proposal should be presented'*)*)*&*)***'*''*'* 2   I,2  in accordance with the*&!!**&*!'8**' 2  I"2 specifications *'!!'**2 $,listed'*2 $ below*'*82 $.  2 $ I 2 $ I/ 2 , I.- /2 ,Service to be Performed %(%!(**(*(*@(* 2 W I 2 i I0- :2 F,The Contractor will be required'*'***&!*8*''**')82 F to provide waste removal and ***$*'8&''?*$&&**2 F source**!' 2 F -I2 F separate'*&&' 2 F dI* 2 F3  I#2 FE (single stream) *%'''?2 F4 recyclingt'!$!*% 2 FP I 2 FbsI2 F ervices for'$"'* 2 F I%2 F(Insert building f*'****%2 ,address)&**' 2 ?.I 2 S I- 2 , I.:2 h,The Contractor agrees that the '*'***&!*&%''*&*'j2 h?(property owner, building manager, or condominium association) ***'$*8*'****%?&)&%'*!**)*?**?&*!&**2 he has th*&*>2 h*"e right to modify the contract by '%**?**$*'!**&!*$2 ,Uadding or deleting service levels as required, and will amend the contract as needed. &***%)*''*%'$!''$'&'**')&)*8&?'***'!**&!&*''*'* 2   I. 2 ), I.q2 ,DThe Contractor shall remove all waste and collected recyclables from'*'***&!**&'?*$'&8&'&**!*(!'*'!$!&*(*? 2   Ib2  :containers supplied by the Contractor under this proposal.!**&*'*)*'**$*'***&!****'**)*)& 2 : I. 2 , I.2 K,The Co'*'**52 K ntractor will clearly label *&!*8!'&$&*'2 K5each o'&!*2 K container !**&*'2 K%as&2 KjR trash or recycling. All recycling containers will also have labels showing what &**'!$!*%.'!$!*%!**&*'9&**&$'&*'**8*%8*&2 K5is 2 Kf I22 ,acceptable for recycling. &!!'*&*'*'!$!*% 2 M I/ 2 , I.42 m,The Contractor shall leave '*'***&!**&'&$'P2 m.the areas surrounding each serviced container *'&'&**)***%'&!*'$!'*!**&*'2 mg free of trash''*&*2 m  and&**2 m  recycla'!$!&2 mr bles*' 2 m .I 2 m I/ 2 , I.52 .,The Contractor will provide '*'***&!*8**$*'2 .timely a?'$J2 .*feed back, suggestions and resolutions for''**&!$*%%'**&**'***** 2 .  I 2 . pI)2 . roblemsa**'?2 .  presented by*'')'**$2 .  the*' 2 .G I22 .Y(property owner, building ***'$*8*'****%A2 ,$manager, or condominium association)?&*&%'*!*)**?**?&)!&**2 .  2 ; I/ 2 , I.C2 P,%All work is to be performed between t.8*$**'*'*?'**'8''*2 Phe*'2 PE  hours of ****2 Pv___'''2 P__('2 P:througha***%*2 P= _______a'''('(' 2 PP .I2 Pd  g2 P =It is essential that the contractor service these containers ' '*&*&*'!**&!*'$!'*' '!**&*'2 ,between the designated times, or property management has the right not to compensate the Contractor if service is not performed *'8('**'*'%*&'*?'*)**'$?&*&%'?'**&*'%****!*?*'*&'*'***&!*'$!'***'*?'*82 ,between the designated times. *'8('**'*'%*&'*?' 2 $ I 2 6 I.-                     ՜.+,0\ hp  $WS/SWS3+O $Sample Vendor Proposal Cover Letter0Sample Waste and Recycling Request for Proposal Title Headings  !"#$%&'()*+,./012345789:;<=>?@ABCDEFGHJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnpqrstuvyRoot Entry FIUb{Data -V1Table6 $WordDocument8XSummaryInformation(IKDocumentSummaryInformation8oCompObjj  FMicrosoft Word Document MSWordDocWord.Document.89q