ࡱ> ,.+ bjbj ;__@@ HJJJJJJ$}3\nn   H H   Fm@ 40 \v  ( nn:@X : 17 Nov 19 MEMORANDUM From: Administration Department LCPO To: Commanding Officer Via: (1) Administration Officer (2) Executive Officer Subj: MEMORANDUM FORMAT Ref: (a) SECNAVINST 5216.5D Encl: (1) Standard Naval Memo/Letter Examples 1. This memo illustrates proper format for Navy memoranda. You can open this document, save it, and type over it to ensure you follow Correspondence Manual (reference (a)) guidelines. Use enclosure (1) if you need more example data - it is located on both the Wardroom and CPO LAN drives. All data shown here is in the proper format, including spacing. 2. See reference (a) to answer any questions on Navy correspondence. You can find a printed copy in Admin. PDF file versions are located on the Navy Electronic Directives website and on CD-ROMs in Admin and Maintenance Admin. a. Use Courier New 12 or 10 point. Page margins: 1 inch top, left, right, and bottom, except for second and succeeding pages. (1) Can use titles or names; titles are preferred in most cases. "To" addressee is the final recipient. "Via" addressees are listed moving up the chain of command. (2) In text, use two spaces after a period or colon and one space after a semicolon. b. If you use a subparagraph, you must have at least two. Don't subparagraph further than three levels if at all possible. 3. Repeat the subject line at top of second and succeeding pages. Page numbering starts on second page, using numeral 2 centered inch from the bottom. Enclosure markings may be typed or printed on first page of the enclosure only, blocked right, inch from bottom. 4. Although not shown in reference (a), command policy is to use "Very respectfully," as a complimentary close for personnel senior to you and "Respectfully," with juniors. Block your rank at left and branch to right under your signature block. Skip three spaces from the complimentary close and use all capital letters for your signature block. Default is to use two initials and last name. Use a "copy to" block as illustrated if needed or desired. Very respectfully, N.A. Name Captain USMC Copy to: CMC    =Wy e f K L f g vwABVWXYZcdegloqrs| hDCJ h=CJ h^vCJ8  =Wy e f K L f g v$a$vwABVWXYdrs| \ 9 0 00&P1/ =!"#$% y666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH66666666666666666666666666666666666666666666666666666666666666666p62&6FVfv2(&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv8XV~ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@666666_HmH nH sH tH H`H Normal CJOJQJ_HaJmH sH tH DA D Default Paragraph FontViV 0 Table Normal :V 44 la (k ( 0No List PK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭Vj\{cp/IDg6wZ0s=Dĵw %;r,qlEآyDQ"Q,=c8B,!gxMD&铁M./SAe^QשF½|SˌDإbj|E7C<bʼNpr8fnߧFrI.{1fVԅ$21(t}kJV1/ ÚQL×07#]fVIhcMZ6/Hߏ bW`Gv Ts'BCt!LQ#JxݴyJ] C:= ċ(tRQ;^e1/-/A_Y)^6(p[_&N}njzb\->;nVb*.7p]M|MMM# ud9c47=iV7̪~㦓ødfÕ 5j z'^9J{rJЃ3Ax| FU9…i3Q/B)LʾRPx)04N O'> agYeHj*kblC=hPW!alfpX OAXl:XVZbr Zy4Sw3?WӊhPxzSq]y  v   [_3333 oZceloqrs ZceloqDzV^v=@  @UnknownG.[x Times New Roman5^Symbol3. *Cx Arial?= *Cx Courier NewC.,*{$ Calibri Light7.*{$ CalibriA$BCambria Math"h{{D<D<d20||3@P $P'zV2!xxźP  13 Nov 02Huskey Dan Conway Oh+'0x  4 @ LX`hp' 13 Nov 02Huskey Normal.dotm Dan Conway4Microsoft Office Word@F#@h@hD< ՜.+,0 hp  'CPRW11|  13 Nov 02 Title  !"$%&'()*-Root Entry Fm/1Table WordDocument;SummaryInformation(DocumentSummaryInformation8#CompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q