ࡱ>  (bjbj 4cct  ,,,8dl,+^****>CW -+/+/+/+/+/+/+$-~0S+cccS+**h+c**-+c-+r)T**ўFm)+~+0+{)*1+*1***1-*cccccccS+S+ccc+cccc*1ccccccccc : New Hire Checklist Below is a set of New Hire Checklists containing mandatory and optional steps necessary to prepare for your entry to the Department of Education. We have provided this checklist to help you keep track of the steps to take prior to your first day, on your first day and soon after your first day. You will also find a point of contact for each step in the process. New Hire Checklist Step #Step DescriptionStatusNotesPre-Arrival Steps1Review Offer Letter.2Review Welcome Packet.3Complete Table A, Important Contact and First Day Information.This is an optional worksheet for you to use to keep track of your important contact and transportation information on your first day.4Complete Table B, New Hire Forms.5Complete the online e-QIP process (if applicable).Information on how to complete this may be found in your Offer Letter.6Review Table C, Useful Online Information.7Complete Table D, What to Bring on Your First Day.8Contact your Concierge or your Ambassador with questions.These are your Points of Contact throughout the process. Contact them with any questions or issues. You may find their contact information in the Welcome Packet Letter.9Complete Cyber Security and Privacy and Privacy Awareness Training HYPERLINK "https://securitytouch.ed.gov/" https://securitytouch.ed.gov/On Your First Day10Complete EDStartSee the EDStart Live Logistics Document for this information (included in your Welcome Packet).11Submit all necessary paperwork (from Table B).Bring printed copies of any forms marked Required if you have not been directed to submit them electronically. In addition, you may bring benefits forms on this day if you have completed them.12Meet your Ambassador after EDStart Live.13Travel to your Principal Office (PO) work location.14Tour the office (restrooms, break rooms, vending areas, mail center, emergency exits) and meet colleagues.Your Ambassador will provide you with this tour.15Ensure you understand telephone, email and network systems.Your Supervisor will provide you with this overview.16Discuss basic office policies with your Supervisor (lunch breaks, work hours, down time).Within 2 Weeks after your First Day17Complete the Department of Education (ED)s Cyber Security and Privacy Awareness Training 2012. Mandatory18Meet with your Supervisor to discuss the mission of your PO and how your job responsibilities and performance expectations will contribute to accomplishing strategic goals.19Understand how the Mission of your PO supports that of ED and its strategic objectives.20Become familiar with the ConnectED intranet website.If you have questions, contact your Ambassador or Concierge.21Familiarize yourself with the Employee Express online self-service program.If you have questions, contact your Concierge.22Learn how to complete the bi-weekly Time and Attendance Form.If you have questions, contact your Supervisor.23Ask about regional amenities (daycare, gym membership, etc.). If you have questions, contact your Ambassador.24Introduce yourself to your co-workers.25Ask your Supervisor to introduce you to leadership (as applicable).26Meet with your Supervisor to discuss types of leave and how to request approval for leave.27Establish your work schedule with your Supervisor.28Check with your Supervisor to see whether you need to complete public or confidential financial disclosure report.Within 30 Days after your First Day29Receive and review your electronic Notification of Personnel Action (SF-50) form.If you have questions, contact your Concierge.30Prepare EDPAS Agreement with input from your Supervisor.31Understand the mission of your PO, its work, and gain an understanding of internal policies and procedures.32Input contact information for Employee Locator System (optional).If you have questions, contact your Concierge.33Confirm that you have access to all applicable software on your computer.If you have questions, contact your Supervisor.34Understand the Departments Employee Assistance Program (EAP).If you have questions, contact your Concierge.35Complete E2 Government Travel Cardholder Training if your position will involve travel.  HYPERLINK "http://www.defensetravel.dod.mil/site/govtravelcard.cfm" http://www.defensetravel.dod.mil/site/govtravelcard.cfmIf you have questions, contact your Concierge.36Complete the mandatory No Fear Act computer-based training, available on the Talent Management System (TMS) at  HYPERLINK "https://tms.ibc.doi.gov" https://tms.ibc.doi.govIf you have questions, contact your Concierge.Complete Internal Controls training within first 30 days. Computer-based training is available on the Talent Management System (TMS) at  HYPERLINK "https://tms.ibc.doi.gov" https://tms.ibc.doi.govComplete Privacy act training within first 30 days computer-based training, available on the Talent Management System (TMS) at  HYPERLINK "https://tms.ibc.doi.gov" https://tms.ibc.doi.gov37Complete Health Benefits Forms (only if you are a new Federal employee) and submit to: Human Capital Client Services, Room 2E233, LBJ. This step should be completed within 60 days after your EOD date (start date). If you have questions, contact your Concierge.38Complete any PO or job-specific training as recommended by your Supervisor.Every position may not require additional training, but ask your Supervisor if there is any training you need to complete specific to your job function or PO.If You are a Federal Government Transfer:39Check with your TRH Specialist to ensure pickup Notification of Personnel Action (SF50) has been sent to previous government agency.40Provide your last Leave and Earning Statement as well as the last performance appraisal to HCCS / FSA HR ensuring the update of your leave balance and confirming that the last performance rating is on file in FPPS. NEW HIRE EOD Worksheet (Optional) Table AOptional: Before your first day, complete this information for your own reference:Information SourceTRH SpecialistName Offer LetterEmail AddressPhone NumberConciergeName Welcome LetterEmail AddressPhone NumberAmbassadorName Welcome LetterEmail AddressPhone NumberSupervisorName Offer letterEmail AddressPhone NumberOffice / CubicleFirst DayDateWelcome LetterTimeEDStart Address Public Transit or Parking Information for EDStart Address of Principal Office (work location after EDStart)Welcome PacketPublic Transit or Parking Information for work location after EDStartOther Notes  Table B Offer Packet Items to Complete Prior to First Day (EDStart Live). Bring your completed copy of each item to EDStart Live. Item #FormNotesCompleted?1Your State Income Tax Withholding FormFill out the appropriate form based on your state of residence.2W4 Income Tax Withholding Form Required3SF 1199 Direct Deposit Forms (Include voided check to show bank and account info if applicable.)Required4CD525 Address FormRequired5SF181 - Race and Ethnicity IdentificationOptional6SF 256 - Self Identification of HandicapRequired7SF 144 - Prior Federal ServiceRequired if transferring from another federal agency8I9 - Employment Eligibility Verification to be completed on your first day during your in-processingRequired9Fair Credit Release FormRequired10SF 1152 Designation of Beneficiary (Civilian Employment)Complete if applicable11SF 2823 Designation of Beneficiary (FEGLI)Complete if applicable12SF 2817 - Life Insurance Election Form (optional)Complete if applicable13SF 3102 Designation of Beneficiary (FERS)Complete if applicable14Transit Benefit ApplicationComplete if applicable15TSP 1 TSP Enrollment FormComplete if applicable16TSP 3 Change of Beneficiary FormComplete if applicable17Certification pages from e-QIP Online ProcessLeave yourself 4-8 hours to complete e-QIP online process (you may save and come back in later). 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