ࡱ> BYA_ }bjbj 4.r=\r=\ tppppp8L$,>>>>- 9[]]]]]]$pAAApp>>Avp>p>[A[>0m3FG0Z <Z Z pDAAAAAAA9AAAAAAAZ AAAAAAAAA> 6:  Employee Name:  FORMCHECKBOX  Supervisor receives employees original, signed written notice of resignation or notes verbal resignation and follows up with a letter to the employee accepting the resignation.  FORMCHECKBOX  Supervisor submits employees original, signed written notice of resignation or letter accepting resignation to the Human Resources section.  FORMCHECKBOX  Supervisor submits employee timesheet to Payroll by 10:00 a.m. on employee's last working day and coordinates delivery of final paycheck to employee.  FORMCHECKBOX  Payroll processes any outstanding reimbursable expenses.  FORMCHECKBOX  Review employee's computer documents for retention or deletion from system as appropriate.  FORMCHECKBOX  Notify Information Systems of date and time to remove employee systems access and name from Email directory.  FORMCHECKBOX  Ensure all files, electronic and hard copy, have been filed, retained or disposed of in accordance with record retention schedules.  FORMCHECKBOX  Work with appropriate sections of the agency to terminate special designation authorities.  FORMCHECKBOX  Supervisor collects all assigned agency property and returns the property to the correct section within the agency as the employee exits or on the last day of work. Property includes, but is not limited to:  FORMCHECKBOX  Technical equipment, software, furniture, etc.  FORMCHECKBOX  Visa, travel, SPOTS credit cards, etc  FORMCHECKBOX  Key card, identification cards, security access cards, etc.  FORMCHECKBOX  Assigned keys  FORMCHECKBOX  Books purchased by the agency for workshops, classes etc.  FORMCHECKBOX  Motor Pool checkout cards  FORMCHECKBOX  Disconnect state paid telephone lines and fax lines, as appropriate Advise the employee of the following:  FORMCHECKBOX  Forwarding Address: Employee leaves a forwarding address with Payroll in order to receive W-2 tax return forms or documents.  FORMCHECKBOX  Leave Accruals: If transferring to another state agency, employee contacts the receiving state agencys Payroll office. Obtains written approval from the receiving state agency if they will accept more than 80 hours of vacation.  FORMCHECKBOX  Insurance Coverage: Employee requests verification from Payroll of last day of employment and types of insurance coverage. Payroll or a third party provider provides a notice of rights and responsibilities to continue insurance coverage.  FORMCHECKBOX  Parking: Employee contacts the parking coordinator to change or end parking arrangements.  FORMCHECKBOX  Exit Interview Survey: Ask the employee to complete the  HYPERLINK "http://www.surveymonkey.com/s.asp?u=206582533018" on-line exit interview survey, if voluntarily leaving or transferring.     Sample Supervisor Check List for Employee Separation 06/08 On-Line HR Guide When an Employee Leaves &'(  & / 0 ; [ s z { ±錠q]SSShv/B*hph'jthih>fB*Uhph h Kh>fB*CJaJhphh>fB*hph'jhih>fB*Uhph!jhih>fB*Uhph hihHB*CJaJhphh>fB*CJaJhphh>f>*B*hphhih>f>*B*hphhih>fB*hphhHB*hph{ | $ % p q ^ _ c d E %$ & p@ P !01$^`0a$gd>f$ & p@ P !1$a$gd>f{ | } " $ % & 4 5 6 @ F H I L n p q r   \ ^ ѽ޳ѳѳѳџ޳ѳѳѳы޳ѳѳw޳ѳѳѳ'jDhih>fB*Uhph'jhih>fB*Uhph'j\hih>fB*Uhphh>fB*hph'jhih>fB*Uhphhih>fB*hph!jhih>fB*Uhph hih>fB*CJaJhph.^ _ ` n o p r    9 a c d e s t u . 2 5 C D E F G H V W X Z ѽ޳ѳџ޳ѳz޳ѳѳѳѳѳюf޳'jhih>fB*Uhph'jhih>fB*Uhph hZCh>fB*CJaJhph'j,hih>fB*Uhphh>fB*hph'jhih>fB*Uhphhih>fB*hph!jhih>fB*Uhph hih>fB*CJaJhph(E F 45     $ & p@ P !1$a$gd>fZ c d #$%'/024567E'jphih>fB*Uhph'jhih>fB*Uhph'jhih>fB*Uhph!jhih>fB*Uhph hL\h>fB*CJaJhphh>fB*hphhih>fB*hph1EFGI[f вÞвÊyncnchH5B*hphh5B*hph h#h>fB*CJaJhph'jhih>fB*Uhph'jXhih>fB*Uhph hL\h>fB*CJaJhphhih>fB*hphh>fB*hph!jhih>fB*Uhph'jhih>fB*Uhph$=>34   %$ & p@ P !01$^`0a$gd>f$ & p@ P !1$a$gd>f=>?MNOPQcdlnrs®Ϥ}pff¤¤¤¤U h)h>fB*CJaJhphhv/B*hphhv/hv/B*hphhv/5B*hphhih>f5B*hphhjlh>f5B*hphh>fB*hph'j@hih>fB*Uhphhih>fB*hph!jhih>fB*Uhph h#h>fB*CJaJhphh)h>f5B*hph!)*+09:?@EHOVX^_`uyz{´ЧЧЧЧЧНЧЧЧЧЧЏڧ{ph>f5B*hph'j(hih>fB*Uhphh>fB*CJaJhphhv/B*hphhih>fB*hphhih>f5B*hphh)h>f5B*hphh>fB*hph!jhih>fB*Uhph'jhih>fB*Uhph,:;Zt|}1345CDEF]~ν驽ߞuaߞ'j hih>fB*Uhph h\5h>fB*CJaJhphhv/B*hphhih>f5B*hphh>f5B*hph'jhih>fB*Uhph!jhih>fB*Uhph h#h>fB*CJaJhphh>fB*hphhih>fB*hphhjB*hph%~   HIJyz{|}»~zrghh>fCJaJh>fCJaJhg&hHhH5CJaJhihH5CJaJh|hH5CJaJhH5CJaJhGYjhGYUh>f h\5h>fh>fB*hphhh>f0Jh!j hB*UhphhB*hphjhB*UhphIJayz{|}h]hgd>f$a$gdH 21h:pH/ =!"#$% tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1tDeCheck1DyK yK zhttp://www.surveymonkey.com/s.asp?u=206582533018yX;H,]ą'cs2&6FVfv2(&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv8XV~ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@_HmH nH sH tH @`@ >fNormalCJ_HaJmH sH tH DA D Default Paragraph FontRiR  Table Normal4 l4a (k (No List 4 @4 >fFooter  !6U`6  Hyperlink >*B*phc44 HHeader  H$6/!6 H Header CharCJaJPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭VvnB`2ǃ,!"E3p#9GQd; H xuv 0F[,F᚜K sO'3w #vfSVbsؠyX p5veuw 1z@ l,i!b I jZ2|9L$Z15xl.(zm${d:\@'23œln$^-@^i?D&|#td!6lġB"&63yy@t!HjpU*yeXry3~{s:FXI O5Y[Y!}S˪.7bd|n]671. tn/w/+[t6}PsںsL. J;̊iN $AI)t2 Lmx:(}\-i*xQCJuWl'QyI@ھ m2DBAR4 w¢naQ`ԲɁ W=0#xBdT/.3-F>bYL%׭˓KK 6HhfPQ=h)GBms]_Ԡ'CZѨys v@c])h7Jهic?FS.NP$ e&\Ӏ+I "'%QÕ@c![paAV.9Hd<ӮHVX*%A{Yr Aբ pxSL9":3U5U NC(p%u@;[d`4)]t#9M4W=P5*f̰lk<_X-C wT%Ժ}B% Y,] A̠&oʰŨ; \lc`|,bUvPK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!R%theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] } #. BBsssv{ ^ Z E~} E } '|%5q_odtGW$6F>N 4 D ~ } G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$G$X8@0(  B S  ?Check1~ (~ n       { ~       { ~ %&/0rsNN cnrs!)*^_: ; Q Q u u | } ~   H H ~ NN  ~         J { ~   }v/^?jg&>fGY0H @} @UnknownG*Ax Times New Roman5Symbol3. *Cx ArialA$BCambria Math"1hT<T<c c !r4  3qHP ?>f2!xx -Supervisor Check List for Employee SeparationState of Oregon DASPOOLE Bonnie * CHROOh+'0$ @L l x 0Supervisor Check List for Employee SeparationState of Oregon DAS Normal.dotmPOOLE Bonnie * CHRO2Microsoft Office Word@F#@ld3@ld3c  ?@FCDE_GHIJKLMNOPQSTUVWX[\]^RRoot Entry F ssZ Data 1Table Z WordDocument4.SummaryInformation(1DocumentSummaryInformation8MsoDataStore ss ssAMU4X3BM2JA==2 ss ssItem  PropertiesCOJBMTHJORY==2 ss ssItem  Properties ZSJUOML3ELA==2 ss ssItem 9V3Properties:maxLength value="255"/> This value indicates the number of saves or revisions. The application is responsible for updating this value after each revision. e="xs:string">   !"#$'&()*+ repoint/v3/contenttype/forms">DocumentLibraryFDocumentLibraryFormDocumentLibraryFormDocumentLibraryForm086-490D-49A2-8131-31C93AC47963}" xml w>ffice/2006/metadata/longProperties"/> aRefs>d"/>DocumentLibrar՜.+,D՜.+,\   $DState of Oregon - DAS  0Supervisor Check List for Employee Separation TitlePolicy4\d ,8D X      _PID_HLINKSDocumentLocaleCopyToStateLib MetadataRoutingRuleDescriptionRetentionPeriodDate Category Sub-Category Contract Years related document Tags Description0DraftTags0Agreement Years7display_urn:schemas-microsoft-com:office:office#Editor  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q7display_urn:schemas-microsoft-com:office:office#AuthorCompObj%r