ࡱ> k n X Y Z [ \ ] ^ _ ` a b c d e f g h i j  bjbjVV u <<}}55555Dyyyy mD yBbm[ [ s ` 8T6,$o" 5[O @` [O[O 55[ s 0aaa[O5[ 5s a[Oaa D[ 0<[vyQQfO<J# V1##5* a4f=  ˇ1[O[O[O[O#} :  Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) Version 5.1 October 2000 Revised October 2011 Generic Inventory Users Guide Revision History Date Revision Description Author October 20116.0Patch PRC*5.1*158 Modification of title for IFCAP VA Form 1358. See page HYPERLINK \l "PRC_158_A"11-1.Mary A Anthony , C Arceneaux06/07/20115.0Patch PRC*5.1*142 - Print Transaction Register p. HYPERLINK \l "_Report_Parameters"7-55A Scott, T Dawson 05/31/20074.0Added information covering the use of the Logistics Data Query Tool (LDQT), per patch PRC*5.1*103; general update.Deborah Lawson, Victor J McDonald03/00/20073.0Revised to include GIP On-Demand functionality for patch PRC*5.1*98 and National Documentation StandardsDebbi Lawson, Mavis McGaugh, Pat Burgess, Gail Quackenbush, Cheryl Czekaj12/29/20042.0PDF file checked for accessibility to readers with disabilitiesMary Ellen Gray12/29/20041.0Updated to comply with SOP 192-352 Displaying Sensitive DataMary Ellen Gray Preface This manual explains how to use the options in the Warehouse--General Inventory/Distribution Menu of the Integrated Funds Distribution, Control Point Monitoring, Accounting and Procurement (IFCAP) system. The Warehouse--General Inventory/Distribution Menu auto generates purchase orders for warehouse stock below stock thresholds, allows warehouse clerks to enter barcode inventory data into IFCAP, manage inventory records, and manage the supply and distribution of goods from the warehouse to the services the warehouse supports. THIS PAGE INTENTIONALLY LEFT BLANK Table of Contents  TOC \h \z \t "Heading 1,1,Heading 2,2,Heading 3,3,Heading 3 NoNum,1,Heading 1 NoNum,1,PHeading1,1,Pheading_Unumbered,1,Heading 0,1,Heading 2 NoNum,1"  HYPERLINK \l "_Toc169063678" Chapter 1. Introduction to the Generic Inventory Package  PAGEREF _Toc169063678 \h 1-1  HYPERLINK \l "_Toc169063679" 1.1 The General Inventory System  PAGEREF _Toc169063679 \h 1-1  HYPERLINK \l "_Toc169063680" 1.2 Package Management  PAGEREF _Toc169063680 \h 1-2  HYPERLINK \l "_Toc169063681" 1.3 Package Operation  PAGEREF _Toc169063681 \h 1-3  HYPERLINK \l "_Toc169063682" Chapter 2. Auto-Generate Orders  PAGEREF _Toc169063682 \h 2-1  HYPERLINK \l "_Toc169063683" 2.1 Introduction  PAGEREF _Toc169063683 \h 2-1  HYPERLINK \l "_Toc169063684" 2.2 Select Fiscal Year  PAGEREF _Toc169063684 \h 2-1  HYPERLINK \l "_Toc169063685" 2.3 Select Group Category  PAGEREF _Toc169063685 \h 2-2  HYPERLINK \l "_Toc169063686" 2.4 Start Auto-Generation  PAGEREF _Toc169063686 \h 2-4  HYPERLINK \l "_Toc169063687" 2.5 Print Report  PAGEREF _Toc169063687 \h 2-4  HYPERLINK \l "_Toc169063688" 2.6 Report Display  PAGEREF _Toc169063688 \h 2-7  HYPERLINK \l "_Toc169063689" Chapter 3. Barcode Manager Menu  PAGEREF _Toc169063689 \h 3-1  HYPERLINK \l "_Toc169063690" 3.1 Barcode User Menu  PAGEREF _Toc169063690 \h 3-1  HYPERLINK \l "_Toc169063691" 3.1.1 Download Barcode Program  PAGEREF _Toc169063691 \h 3-1  HYPERLINK \l "_Toc169063692" 3.1.2 Upload Barcode Data  PAGEREF _Toc169063692 \h 3-4  HYPERLINK \l "_Toc169063693" 3.2 Data Manager Menu  PAGEREF _Toc169063693 \h 3-6  HYPERLINK \l "_Toc169063694" 3.2.1 Enter/Edit/View  PAGEREF _Toc169063694 \h 3-6  HYPERLINK \l "_Toc169063695" 3.2.2 Schedule Data to Process  PAGEREF _Toc169063695 \h 3-10  HYPERLINK \l "_Toc169063696" 3.2.3 Status of Data  PAGEREF _Toc169063696 \h 3-13  HYPERLINK \l "_Toc169063697" 3.3 Labels Menu  PAGEREF _Toc169063697 \h 3-14  HYPERLINK \l "_Toc169063698" 3.3.1 Inquire Label  PAGEREF _Toc169063698 \h 3-14  HYPERLINK \l "_Toc169063699" 3.3.2 Print Labels  PAGEREF _Toc169063699 \h 3-18  HYPERLINK \l "_Toc169063700" 3.4 Programmer (Barcode) Menu  PAGEREF _Toc169063700 \h 3-19  HYPERLINK \l "_Toc169063701" 3.4.1 Comment Alignment  PAGEREF _Toc169063701 \h 3-19  HYPERLINK \l "_Toc169063702" 3.4.2 Design Label  PAGEREF _Toc169063702 \h 3-22  HYPERLINK \l "_Toc169063703" 3.4.3 Parameter Enter/Edit  PAGEREF _Toc169063703 \h 3-30  HYPERLINK \l "_Toc169063704" 3.4.4 Program Enter/Edit  PAGEREF _Toc169063704 \h 3-35  HYPERLINK \l "_Toc169063705" 3.4.5 Specialty Commands Enter/Edit  PAGEREF _Toc169063705 \h 3-37  HYPERLINK \l "_Toc169063706" Chapter 4. Inventory File Maintenance Menu  PAGEREF _Toc169063706 \h 4-1  HYPERLINK \l "_Toc169063707" 4.1 Adjust Inventory Quantity Menu  PAGEREF _Toc169063707 \h 4-1  HYPERLINK \l "_Toc169063708" 4.1.2 Physical Count Form  PAGEREF _Toc169063708 \h 4-14  HYPERLINK \l "_Toc169063709" 4.1.3 Unapproved Adjustment Report  PAGEREF _Toc169063709 \h 4-18  HYPERLINK \l "_Toc169063710" 4.2 Automatic Level Setter  PAGEREF _Toc169063710 \h 4-20  HYPERLINK \l "_Toc169063711" 4.2.1 Level Parameters  PAGEREF _Toc169063711 \h 4-21  HYPERLINK \l "_Toc169063712" 4.2.2 Levels Set  PAGEREF _Toc169063712 \h 4-22  HYPERLINK \l "_Toc169063713" 4.2.3 Update  PAGEREF _Toc169063713 \h 4-24  HYPERLINK \l "_Toc169063714" 4.2.4 Enter/Edit Inventory Item Data  PAGEREF _Toc169063714 \h 4-26  HYPERLINK \l "_Toc169063715" 4.2.5 Item Selection  PAGEREF _Toc169063715 \h 4-26  HYPERLINK \l "_Toc169063716" 4.3 File Inquiry  PAGEREF _Toc169063716 \h 4-31  HYPERLINK \l "_Toc169063717" 4.3.1 File Review  PAGEREF _Toc169063717 \h 4-31  HYPERLINK \l "_Toc169063718" 4.3.2 Select Item  PAGEREF _Toc169063718 \h 4-33  HYPERLINK \l "_Toc169063719" Chapter 5. Manager for Supply Warehouse Inventory Point Menu  PAGEREF _Toc169063719 \h 5-1  HYPERLINK \l "_Toc169063720" 5.1 Balance Update Transaction (IM-6)  PAGEREF _Toc169063720 \h 5-1  HYPERLINK \l "_Toc169063721" 5.1.1 Select Item  PAGEREF _Toc169063721 \h 5-2  HYPERLINK \l "_Toc169063722" 5.2 Clean Up Old Transactions and Due-Outs  PAGEREF _Toc169063722 \h 5-3  HYPERLINK \l "_Toc169063723" 5.2.1 Enter Date  PAGEREF _Toc169063723 \h 5-5  HYPERLINK \l "_Toc169063724" 5.3 Date Received Delete (for Issue Book Requests)  PAGEREF _Toc169063724 \h 5-6  HYPERLINK \l "_Toc169063725" 5.3.1 Enter Transaction Number  PAGEREF _Toc169063725 \h 5-8  HYPERLINK \l "_Toc169063726" 5.4 Distribution Costs Enter/Edit  PAGEREF _Toc169063726 \h 5-9  HYPERLINK \l "_Toc169063727" 5.4.1 Enter Electronic Signature  PAGEREF _Toc169063727 \h 5-10  HYPERLINK \l "_Toc169063728" 5.5 Enter/Edit Inventory and Distribution Points  PAGEREF _Toc169063728 \h 5-11  HYPERLINK \l "_Toc169063729" 5.5.1 Select Inventory Point  PAGEREF _Toc169063729 \h 5-12  HYPERLINK \l "_Toc169063730" 5.6 FMS Code Sheets Rebuild/Retransmit  PAGEREF _Toc169063730 \h 5-14  HYPERLINK \l "_Toc169063731" 5.6.1 Enter FMS Document Code  PAGEREF _Toc169063731 \h 5-15  HYPERLINK \l "_Toc169063732" 5.7 Group Category Enter/Edit  PAGEREF _Toc169063732 \h 5-16  HYPERLINK \l "_Toc169063733" 5.7.1 Enter Group Category  PAGEREF _Toc169063733 \h 5-17  HYPERLINK \l "_Toc169063734" 5.8 Inventory Control Parameters Print  PAGEREF _Toc169063734 \h 5-18  HYPERLINK \l "_Toc169063735" 5.8.1 Select Distribution Point  PAGEREF _Toc169063735 \h 5-19  HYPERLINK \l "_Toc169063736" 5.9 Purge History Files Menu  PAGEREF _Toc169063736 \h 5-21  HYPERLINK \l "_Toc169063737" 5.9.1 History By Cost Center Purge  PAGEREF _Toc169063737 \h 5-21  HYPERLINK \l "_Toc169063738" 5.9.2 Receipts History By Item Purge  PAGEREF _Toc169063738 \h 5-23  HYPERLINK \l "_Toc169063739" 5.9.3 Transaction Register Purge  PAGEREF _Toc169063739 \h 5-25  HYPERLINK \l "_Toc169063740" 5.9.4 Usage/Distribution Monthly Totals Purge  PAGEREF _Toc169063740 \h 5-27  HYPERLINK \l "_Toc169063741" 5.10 Reprint Posted Picking Ticket  PAGEREF _Toc169063741 \h 5-29  HYPERLINK \l "_Toc169063742" 5.10.1 Transaction Register Type  PAGEREF _Toc169063742 \h 5-30  HYPERLINK \l "_Toc169063743" 5.11 Storage Location Enter/Edit  PAGEREF _Toc169063743 \h 5-33  HYPERLINK \l "_Toc169063744" 5.11.1 Select Storage Location  PAGEREF _Toc169063744 \h 5-34  HYPERLINK \l "_Toc169063745" 5.12 Update Calculated Due-Ins/Outstanding Transaction  PAGEREF _Toc169063745 \h 5-34  HYPERLINK \l "_Toc169063746" 5.12.1 Enter Start Date  PAGEREF _Toc169063746 \h 5-36  HYPERLINK \l "_Toc169063747" Chapter 6. Receiving and Distribution Menu  PAGEREF _Toc169063747 \h 6-1  HYPERLINK \l "_Toc169063748" 6.1 On Demand Items  PAGEREF _Toc169063748 \h 6-1  HYPERLINK \l "_Toc169063749" 6.1.1 Display Item  PAGEREF _Toc169063749 \h 6-1  HYPERLINK \l "_Toc169063750" 6.1.2 Enter Distribution Point  PAGEREF _Toc169063750 \h 6-2  HYPERLINK \l "_Toc169063751" 6.1.3 Display Item Report  PAGEREF _Toc169063751 \h 6-3  HYPERLINK \l "_Toc169063752" 6.2 Display Where An Item Is Stocked  PAGEREF _Toc169063752 \h 6-4  HYPERLINK \l "_Toc169063753" 6.2.1 Select Item  PAGEREF _Toc169063753 \h 6-5  HYPERLINK \l "_Toc169063754" 6.3 Due-In Item Report  PAGEREF _Toc169063754 \h 6-6  HYPERLINK \l "_Toc169063755" 6.3.1 Enter National Stock Number  PAGEREF _Toc169063755 \h 6-7  HYPERLINK \l "_Toc169063756" 6.4 Enter/Edit Items On Distribution Point  PAGEREF _Toc169063756 \h 6-9  HYPERLINK \l "_Toc169063757" 6.4.1 Enter Distribution Point  PAGEREF _Toc169063757 \h 6-10  HYPERLINK \l "_Toc169063758" 6.4.2 Item Information  PAGEREF _Toc169063758 \h 6-10  HYPERLINK \l "_Toc169063759" 6.5 Items Flagged 'Kill When Zero' Report  PAGEREF _Toc169063759 \h 6-11  HYPERLINK \l "_Toc169063760" 6.5.1 Report Parameters  PAGEREF _Toc169063760 \h 6-12  HYPERLINK \l "_Toc169063761" 6.6 Order Form  PAGEREF _Toc169063761 \h 6-13  HYPERLINK \l "_Toc169063762" 6.6.1 Order Form Listing  PAGEREF _Toc169063762 \h 6-15  HYPERLINK \l "_Toc169063763" 6.7 Outstanding (Due-Outs) Transaction Listing  PAGEREF _Toc169063763 \h 6-17  HYPERLINK \l "_Toc169063764" 6.7.1 Report  PAGEREF _Toc169063764 \h 6-18  HYPERLINK \l "_Toc169063765" 6.8 Packaging/Procurement Source Discrepancy Report  PAGEREF _Toc169063765 \h 6-20  HYPERLINK \l "_Toc169063766" 6.8.1 Report  PAGEREF _Toc169063766 \h 6-21  HYPERLINK \l "_Toc169063767" 6.9 Post Issue Book Order  PAGEREF _Toc169063767 \h 6-21  HYPERLINK \l "_Toc169063768" 6.9.1 Report  PAGEREF _Toc169063768 \h 6-22  HYPERLINK \l "_Toc169063769" 6.10 Print Item On Distribution Inventory Point  PAGEREF _Toc169063769 \h 6-25  HYPERLINK \l "_Toc169063770" 6.10.1 Print Report  PAGEREF _Toc169063770 \h 6-25  HYPERLINK \l "_Toc169063771" 6.11 Purchase Order Receiving To Inventory Point  PAGEREF _Toc169063771 \h 6-27  HYPERLINK \l "_Toc169063772" 6.11.1 Enter Electronic Signature  PAGEREF _Toc169063772 \h 6-28  HYPERLINK \l "_Toc169063773" 6.11.2 Display Receipt  PAGEREF _Toc169063773 \h 6-28  HYPERLINK \l "_Toc169063774" 6.11.3 Receipt Confirmation  PAGEREF _Toc169063774 \h 6-29  HYPERLINK \l "_Toc169063775" Chapter 7. Reports Menu  PAGEREF _Toc169063775 \h 7-1  HYPERLINK \l "_Toc169063776" 7.1 Adjustment Voucher Recap  PAGEREF _Toc169063776 \h 7-1  HYPERLINK \l "_Toc169063777" 7.1.1 Print Report  PAGEREF _Toc169063777 \h 7-2  HYPERLINK \l "_Toc169063778" 7.2 Availability Listing  PAGEREF _Toc169063778 \h 7-4  HYPERLINK \l "_Toc169063779" 7.2.1 Listing  PAGEREF _Toc169063779 \h 7-5  HYPERLINK \l "_Toc169063780" 7.3 Cost Trend Analysis Report  PAGEREF _Toc169063780 \h 7-8  HYPERLINK \l "_Toc169063781" 7.3.1 Long Report  PAGEREF _Toc169063781 \h 7-10  HYPERLINK \l "_Toc169063782" 7.4 Days Of Stock On Hand Report  PAGEREF _Toc169063782 \h 7-12  HYPERLINK \l "_Toc169063783" 7.4.1 Report Parameters  PAGEREF _Toc169063783 \h 7-13  HYPERLINK \l "_Toc169063784" 7.4.2 Report  PAGEREF _Toc169063784 \h 7-15  HYPERLINK \l "_Toc169063785" 7.5 Emergency Stock Report  PAGEREF _Toc169063785 \h 7-15  HYPERLINK \l "_Toc169063786" 7.5.1 Report Parameters  PAGEREF _Toc169063786 \h 7-16  HYPERLINK \l "_Toc169063787" 7.6 Graph Usage  PAGEREF _Toc169063787 \h 7-18  HYPERLINK \l "_Toc169063788" 7.6.1 Select Item  PAGEREF _Toc169063788 \h 7-20  HYPERLINK \l "_Toc169063789" 7.6.2 Chart  PAGEREF _Toc169063789 \h 7-20  HYPERLINK \l "_Toc169063790" 7.7 History of Distribution Report  PAGEREF _Toc169063790 \h 7-22  HYPERLINK \l "_Toc169063791" 7.7.1 Report Parameters  PAGEREF _Toc169063791 \h 7-23  HYPERLINK \l "_Toc169063792" 7.7.2 Report Display  PAGEREF _Toc169063792 \h 7-24  HYPERLINK \l "_Toc169063793" 7.8 Inactive Items Report  PAGEREF _Toc169063793 \h 7-25  HYPERLINK \l "_Toc169063794" 7.8.1 Report Parameters  PAGEREF _Toc169063794 \h 7-26  HYPERLINK \l "_Toc169063795" 7.9 Informational Reports Menu  PAGEREF _Toc169063795 \h 7-27  HYPERLINK \l "_Toc169063796" 7.9.1 Abbreviated Item Report  PAGEREF _Toc169063796 \h 7-27  HYPERLINK \l "_Toc169063797" 7.9.2 Comprehensive Item Report  PAGEREF _Toc169063797 \h 7-29  HYPERLINK \l "_Toc169063798" 7.9.3 Conversion Factor Report  PAGEREF _Toc169063798 \h 7-32  HYPERLINK \l "_Toc169063799" 7.9.4 Last Procurement Source For Item Report  PAGEREF _Toc169063799 \h 7-35  HYPERLINK \l "_Toc169063800" 7.9.5 Non-Issuable Stock Report  PAGEREF _Toc169063800 \h 7-38  HYPERLINK \l "_Toc169063801" 7.9.6 Substitute Listing Report  PAGEREF _Toc169063801 \h 7-40  HYPERLINK \l "_Toc169063802" 7.10 Inventory Sales Report  PAGEREF _Toc169063802 \h 7-42  HYPERLINK \l "_Toc169063803" 7.10.1 Report Parameters  PAGEREF _Toc169063803 \h 7-43  HYPERLINK \l "_Toc169063804" 7.10.2 The Summary Report  PAGEREF _Toc169063804 \h 7-45  HYPERLINK \l "_Toc169063805" 7.10.3 The Comprehensive Report  PAGEREF _Toc169063805 \h 7-45  HYPERLINK \l "_Toc169063806" 7.11 Quantity Distribution Report  PAGEREF _Toc169063806 \h 7-48  HYPERLINK \l "_Toc169063807" 7.11.1 Report Parameters  PAGEREF _Toc169063807 \h 7-49  HYPERLINK \l "_Toc169063808" 7.12 Stock Status Report  PAGEREF _Toc169063808 \h 7-50  HYPERLINK \l "_Toc169063809" 7.12.1 Report Parameters  PAGEREF _Toc169063809 \h 7-51  HYPERLINK \l "_Toc169063810" 7.13 Transaction Register Report  PAGEREF _Toc169063810 \h 7-53  HYPERLINK \l "_Toc169063811" 7.13.1 Report Parameters  PAGEREF _Toc169063811 \h 7-55  HYPERLINK \l "_Toc169063812" 7.13.2 Report  PAGEREF _Toc169063812 \h 7-55  HYPERLINK \l "_Toc169063813" 7.14 Unit Costing Report  PAGEREF _Toc169063813 \h 7-57  HYPERLINK \l "_Toc169063814" 7.14.1 Report  PAGEREF _Toc169063814 \h 7-58  HYPERLINK \l "_Toc169063815" 7.15 Usage Demand Analysis Report  PAGEREF _Toc169063815 \h 7-59  HYPERLINK \l "_Toc169063816" 7.15.1 Report Parameters  PAGEREF _Toc169063816 \h 7-60  HYPERLINK \l "_Toc169063817" 7.15.2 Report  PAGEREF _Toc169063817 \h 7-61  HYPERLINK \l "_Toc169063818" 7.16 Usage Demand Item Report  PAGEREF _Toc169063818 \h 7-61  HYPERLINK \l "_Toc169063819" 7.16.1 Report Parameters  PAGEREF _Toc169063819 \h 7-62  HYPERLINK \l "_Toc169063820" 7.17 Voucher Summary Report  PAGEREF _Toc169063820 \h 7-64  HYPERLINK \l "_Toc169063821" 7.17.1 Report Parameters  PAGEREF _Toc169063821 \h 7-65  HYPERLINK \l "_Toc169063822" Chapter 8. Menu Outline  PAGEREF _Toc169063822 \h 8-1  HYPERLINK \l "_Toc169063823" Chapter 9. On-Demand Items (ODI)  PAGEREF _Toc169063823 \h 9-5  HYPERLINK \l "_Toc169063824" 9.1 ODI Flag Authorization  PAGEREF _Toc169063824 \h 9-5  HYPERLINK \l "_Toc169063825" 9.2 Flag an Item as ODI  PAGEREF _Toc169063825 \h 9-5  HYPERLINK \l "_Toc169063826" 9.2.1 Select Special Parameters  PAGEREF _Toc169063826 \h 9-7  HYPERLINK \l "_Toc169063827" 9.3 Reports Primary & Secondary Level  PAGEREF _Toc169063827 \h 9-8  HYPERLINK \l "_Toc169063828" 9.3.1 On Demand Conflict Report  PAGEREF _Toc169063828 \h 9-8  HYPERLINK \l "_Toc169063829" 9.3.2 On-Demand Audit Activity Report  PAGEREF _Toc169063829 \h 9-11  HYPERLINK \l "_Toc169063830" 9.4 Modified Reports Primary & Secondary Level  PAGEREF _Toc169063830 \h 9-12  HYPERLINK \l "_Toc169063831" 9.4.1 Abbreviated Item Report [PRCPRAIR]  PAGEREF _Toc169063831 \h 9-12  HYPERLINK \l "_Toc169063832" 9.4.2 Automatic Level Setter [PRCPRALS]  PAGEREF _Toc169063832 \h 9-15  HYPERLINK \l "_Toc169063833" 9.4.3 Comprehensive Item Report [PRCPRCOM]  PAGEREF _Toc169063833 \h 9-17  HYPERLINK \l "_Toc169063834" 9.4.4 Conversion Factor Report [PRCPRCFR]  PAGEREF _Toc169063834 \h 9-20  HYPERLINK \l "_Toc169063835" 9.4.5 Cost Trend Analysis Report [PRCPRCTA]  PAGEREF _Toc169063835 \h 9-22  HYPERLINK \l "_Toc169063836" 9.4.6 Days of Stock On Hand Report [PRCPRSOH]  PAGEREF _Toc169063836 \h 9-24  HYPERLINK \l "_Toc169063837" 9.4.7 Display Item [PRCPRITO]  PAGEREF _Toc169063837 \h 9-26  HYPERLINK \l "_Toc169063838" 9.4.8 Display Where an Item is Stocked [PRCPRSTK]  PAGEREF _Toc169063838 \h 9-29  HYPERLINK \l "_Toc169063839" 9.4.9 Inactive Items Report [PRCPRIIR]  PAGEREF _Toc169063839 \h 9-29  HYPERLINK \l "_Toc169063840" 9.4.10 Inventory Control Parameters Print [PRCPRINV]  PAGEREF _Toc169063840 \h 9-32  HYPERLINK \l "_Toc169063841" 9.4.11 Print Item on Distribution Inventory Point [DISTPT^PRCPRCOM]  PAGEREF _Toc169063841 \h 9-33  HYPERLINK \l "_Toc169063842" 9.4.12 Stock Status Report [PRCPPOLM]  PAGEREF _Toc169063842 \h 9-34  HYPERLINK \l "_Toc169063843" 9.4.13 Usage Demand Analysis [PRCPRUS1]  PAGEREF _Toc169063843 \h 9-40  HYPERLINK \l "_Toc169063844" 9.4.14 Usage Demand Item Report [PRCPRUSE]  PAGEREF _Toc169063844 \h 9-43  HYPERLINK \l "_Toc169063845" 9.5 Barcode Label Modification  PAGEREF _Toc169063845 \h 9-46  HYPERLINK \l "_Toc169063846" 9.5.1 Primary/Secondary Label  PAGEREF _Toc169063846 \h 9-46  HYPERLINK \l "_Toc169063847" 9.5.2 Pre-ODI Prim/Secondary Label  PAGEREF _Toc169063847 \h 9-47  HYPERLINK \l "_Toc169063848" Chapter 10. The Logistics Data Query Tool  PAGEREF _Toc169063848 \h 10-1  HYPERLINK \l "_Toc169063849" Chapter 11. Error Messages and Their Resolution  PAGEREF _Toc169063849 \h 11-1  HYPERLINK \l "_Toc169063850" Chapter 12. Glossary  PAGEREF _Toc169063850 \h 12-1  Tables  TOC \h \z \c "Table"  HYPERLINK \l "_Toc169063851" Table 11 GIP Options and Related Descriptions  PAGEREF _Toc169063851 \h 1-3  Figures  TOC \h \z \c "Figure"  HYPERLINK \l "_Toc169063852" Figure 21 Select Fiscal Year Example  PAGEREF _Toc169063852 \h 2-3  HYPERLINK \l "_Toc169063853" Figure 22 Select Group Category Example  PAGEREF _Toc169063853 \h 2-3  HYPERLINK \l "_Toc169063854" Figure 23Start Auto-Generation Example  PAGEREF _Toc169063854 \h 2-4  HYPERLINK \l "_Toc169063855" Figure 24 Auto-Generation Report Example Part 1  PAGEREF _Toc169063855 \h 2-6  HYPERLINK \l "_Toc169063856" Figure 25 Auto-Generation Report Example Part 2  PAGEREF _Toc169063856 \h 2-7  HYPERLINK \l "_Toc169063857" Figure 26 Auto-Generation Error Report  PAGEREF _Toc169063857 \h 2-8  HYPERLINK \l "_Toc169063858" Figure 31 Menu Option Path Example  PAGEREF _Toc169063858 \h 3-1  HYPERLINK \l "_Toc169063859" Figure 32 Barcode User Menu Example  PAGEREF _Toc169063859 \h 3-1  HYPERLINK \l "_Toc169063860" Figure 33 Barcode Program Entry Example  PAGEREF _Toc169063860 \h 3-3  HYPERLINK \l "_Toc169063861" Figure 34 Download Complete Message Example  PAGEREF _Toc169063861 \h 3-4  HYPERLINK \l "_Toc169063862" Figure 35 Menu Option Path Example  PAGEREF _Toc169063862 \h 3-5  HYPERLINK \l "_Toc169063863" Figure 36 Update Barcode Data Selected Example  PAGEREF _Toc169063863 \h 3-5  HYPERLINK \l "_Toc169063864" Figure 37 Menu Option Path Example  PAGEREF _Toc169063864 \h 3-6  HYPERLINK \l "_Toc169063865" Figure 38 Menu Option Path Example  PAGEREF _Toc169063865 \h 3-7  HYPERLINK \l "_Toc169063866" Figure 39 Date and Time of Data Upload Screen Example  PAGEREF _Toc169063866 \h 3-8  HYPERLINK \l "_Toc169063867" Figure 310 Barcode Data Entry Screen Example  PAGEREF _Toc169063867 \h 3-9  HYPERLINK \l "_Toc169063868" Figure 311 Menu Option Path Example  PAGEREF _Toc169063868 \h 3-10  HYPERLINK \l "_Toc169063869" Figure 312 Schedule Data to Process from the Data Manager Menu Example  PAGEREF _Toc169063869 \h 3-10  HYPERLINK \l "_Toc169063870" Figure 313 Setup Data Screen Example  PAGEREF _Toc169063870 \h 3-11  HYPERLINK \l "_Toc169063871" Figure 314 Status Screen Example  PAGEREF _Toc169063871 \h 3-12  HYPERLINK \l "_Toc169063872" Figure 315 Menu Option Path Example  PAGEREF _Toc169063872 \h 3-13  HYPERLINK \l "_Toc169063873" Figure 316 Date and Time of Data Upload Screen Example  PAGEREF _Toc169063873 \h 3-14  HYPERLINK \l "_Toc169063874" Figure 317 Menu Option Path Example  PAGEREF _Toc169063874 \h 3-15  HYPERLINK \l "_Toc169063875" Figure 318 Label Name Entry Screen Example  PAGEREF _Toc169063875 \h 3-15  HYPERLINK \l "_Toc169063876" Figure 319 Menu Option Path Example  PAGEREF _Toc169063876 \h 3-18  HYPERLINK \l "_Toc169063877" Figure 320 Custom Label Selection Screen Example  PAGEREF _Toc169063877 \h 3-18  HYPERLINK \l "_Toc169063878" Figure 321 Menu Option Path Example  PAGEREF _Toc169063878 \h 3-20  HYPERLINK \l "_Toc169063879" Figure 322 Select Barcode Program Name Example  PAGEREF _Toc169063879 \h 3-21  HYPERLINK \l "_Toc169063880" Figure 323 Menu Option Path Example  PAGEREF _Toc169063880 \h 3-22  HYPERLINK \l "_Toc169063881" Figure 324 Editing an Existing Label Screen Example  PAGEREF _Toc169063881 \h 3-23  HYPERLINK \l "_Toc169063882" Figure 325 Special Routine Specified Screen Example  PAGEREF _Toc169063882 \h 3-27  HYPERLINK \l "_Toc169063883" Figure 326 Parameter Description Screen Example  PAGEREF _Toc169063883 \h 3-28  HYPERLINK \l "_Toc169063884" Figure 327 Executable Code Screen Example  PAGEREF _Toc169063884 \h 3-29  HYPERLINK \l "_Toc169063885" Figure 328 Menu Option Path Example  PAGEREF _Toc169063885 \h 3-30  HYPERLINK \l "_Toc169063886" Figure 329 Barcode Program Name Screen Example  PAGEREF _Toc169063886 \h 3-31  HYPERLINK \l "_Toc169063887" Figure 330 Upload Attempt Example  PAGEREF _Toc169063887 \h 3-33  HYPERLINK \l "_Toc169063888" Figure 331 Device Screen Example  PAGEREF _Toc169063888 \h 3-33  HYPERLINK \l "_Toc169063889" Figure 332 Menu Option Path Example  PAGEREF _Toc169063889 \h 3-35  HYPERLINK \l "_Toc169063890" Figure 333 Barcode Program Name Screen Example  PAGEREF _Toc169063890 \h 3-36  HYPERLINK \l "_Toc169063891" Figure 334 Menu Option Path Example  PAGEREF _Toc169063891 \h 3-37  HYPERLINK \l "_Toc169063892" Figure 335 Barcode Program Creation Screen Example  PAGEREF _Toc169063892 \h 3-39  HYPERLINK \l "_Toc169063893" Figure 336 Editing a Barcode Program Screen Example  PAGEREF _Toc169063893 \h 3-40  HYPERLINK \l "_Toc169063894" Figure 41 Menu Option Path Example  PAGEREF _Toc169063894 \h 4-1  HYPERLINK \l "_Toc169063895" Figure 42 Select Issue Book Adjustment Screen Example  PAGEREF _Toc169063895 \h 4-3  HYPERLINK \l "_Toc169063896" Figure 43 Data Adjustment Entry Screen Example  PAGEREF _Toc169063896 \h 4-6  HYPERLINK \l "_Toc169063897" Figure 44 Select Type of Adjustment Screen Example  PAGEREF _Toc169063897 \h 4-7  HYPERLINK \l "_Toc169063898" Figure 45 Enter Adjustment Data Screen Example  PAGEREF _Toc169063898 \h 4-8  HYPERLINK \l "_Toc169063899" Figure 46 Other Adjustments Screen Example  PAGEREF _Toc169063899 \h 4-9  HYPERLINK \l "_Toc169063900" Figure 47 Enter Adjustment Data Screen Example  PAGEREF _Toc169063900 \h 4-10  HYPERLINK \l "_Toc169063901" Figure 48 Menu Option Path Example  PAGEREF _Toc169063901 \h 4-11  HYPERLINK \l "_Toc169063902" Figure 49 Adjustment Number Screen Example  PAGEREF _Toc169063902 \h 4-12  HYPERLINK \l "_Toc169063903" Figure 410 Menu Option Path Example  PAGEREF _Toc169063903 \h 4-14  HYPERLINK \l "_Toc169063904" Figure 411 Select Access Code Screen Example  PAGEREF _Toc169063904 \h 4-15  HYPERLINK \l "_Toc169063905" Figure 412 Physical Count Form Report Screen Example  PAGEREF _Toc169063905 \h 4-16  HYPERLINK \l "_Toc169063906" Figure 413 Menu Option Path Example  PAGEREF _Toc169063906 \h 4-18  HYPERLINK \l "_Toc169063907" Figure 414 Adjustment Number Screen Example  PAGEREF _Toc169063907 \h 4-19  HYPERLINK \l "_Toc169063908" Figure 415 Adjustment Approval Form Screen Example  PAGEREF _Toc169063908 \h 4-19  HYPERLINK \l "_Toc169063909" Figure 416 Menu Option Path Example  PAGEREF _Toc169063909 \h 4-21  HYPERLINK \l "_Toc169063910" Figure 417 Automatic Level Setter Screen Example  PAGEREF _Toc169063910 \h 4-21  HYPERLINK \l "_Toc169063911" Figure 418 Levels Set Screen Example  PAGEREF _Toc169063911 \h 4-23  HYPERLINK \l "_Toc169063912" Figure 419 Update Levels Database Screen Example  PAGEREF _Toc169063912 \h 4-24  HYPERLINK \l "_Toc169063913" Figure 420 Menu Option Path Example  PAGEREF _Toc169063913 \h 4-26  HYPERLINK \l "_Toc169063914" Figure 421 Item Selection Screen Example  PAGEREF _Toc169063914 \h 4-28  HYPERLINK \l "_Toc169063915" Figure 422 Menu Option Path Example  PAGEREF _Toc169063915 \h 4-31  HYPERLINK \l "_Toc169063916" Figure 423 File Review Screen Example  PAGEREF _Toc169063916 \h 4-31  HYPERLINK \l "_Toc169063917" Figure 424 Select Warehouse Item Screen Example  PAGEREF _Toc169063917 \h 4-33  HYPERLINK \l "_Toc169063918" Figure 51 Menu Option Path Example  PAGEREF _Toc169063918 \h 5-1  HYPERLINK \l "_Toc169063919" Figure 52 Select Item Screen Example  PAGEREF _Toc169063919 \h 5-2  HYPERLINK \l "_Toc169063920" Figure 53 Menu Option Path Example  PAGEREF _Toc169063920 \h 5-3  HYPERLINK \l "_Toc169063921" Figure 54 Finalize Transactions and Update Due-Outs Screen Example  PAGEREF _Toc169063921 \h 5-5  HYPERLINK \l "_Toc169063922" Figure 55 Menu Option Path Example  PAGEREF _Toc169063922 \h 5-7  HYPERLINK \l "_Toc169063923" Figure 56 Enter Transaction Number Screen Example  PAGEREF _Toc169063923 \h 5-8  HYPERLINK \l "_Toc169063924" Figure 57 Menu Option Path Example  PAGEREF _Toc169063924 \h 5-9  HYPERLINK \l "_Toc169063925" Figure 58 Enter Electronic Signature Screen Example  PAGEREF _Toc169063925 \h 5-10  HYPERLINK \l "_Toc169063926" Figure 59 Menu Option Path Example  PAGEREF _Toc169063926 \h 5-11  HYPERLINK \l "_Toc169063927" Figure 510 Select Inventory Point Screen Example  PAGEREF _Toc169063927 \h 5-12  HYPERLINK \l "_Toc169063928" Figure 511 Menu Option Path Example  PAGEREF _Toc169063928 \h 5-14  HYPERLINK \l "_Toc169063929" Figure 512 Enter MS Document code Screen Example  PAGEREF _Toc169063929 \h 5-15  HYPERLINK \l "_Toc169063930" Figure 513 Menu Option Path Example  PAGEREF _Toc169063930 \h 5-16  HYPERLINK \l "_Toc169063931" Figure 514 Menu Option Path Example  PAGEREF _Toc169063931 \h 5-18  HYPERLINK \l "_Toc169063932" Figure 515 Select Distribution Point Screen Example  PAGEREF _Toc169063932 \h 5-19  HYPERLINK \l "_Toc169063933" Figure 516 Menu Option Path Example  PAGEREF _Toc169063933 \h 5-21  HYPERLINK \l "_Toc169063934" Figure 517 Purge Distribution History Screen Example  PAGEREF _Toc169063934 \h 5-22  HYPERLINK \l "_Toc169063935" Figure 518 Menu Option Path Example  PAGEREF _Toc169063935 \h 5-23  HYPERLINK \l "_Toc169063936" Figure 519 Purge Receipts History For All Items Screen Example  PAGEREF _Toc169063936 \h 5-24  HYPERLINK \l "_Toc169063937" Figure 520 Menu Option Path Example  PAGEREF _Toc169063937 \h 5-25  HYPERLINK \l "_Toc169063938" Figure 521 Purge Register of All Transactions Screen Example  PAGEREF _Toc169063938 \h 5-26  HYPERLINK \l "_Toc169063939" Figure 522 Menu Option Path Example  PAGEREF _Toc169063939 \h 5-27  HYPERLINK \l "_Toc169063940" Figure 523 Purge Monthly Usage and Distribution Totals Screen Example  PAGEREF _Toc169063940 \h 5-28  HYPERLINK \l "_Toc169063941" Figure 524 Menu Option Path Example  PAGEREF _Toc169063941 \h 5-29  HYPERLINK \l "_Toc169063942" Figure 525 Select Transaction Register Entry Screen Example  PAGEREF _Toc169063942 \h 5-30  HYPERLINK \l "_Toc169063943" Figure 526 Menu Option Path Example  PAGEREF _Toc169063943 \h 5-33  HYPERLINK \l "_Toc169063944" Figure 527 Select Storage Location Screen Example  PAGEREF _Toc169063944 \h 5-34  HYPERLINK \l "_Toc169063945" Figure 528 Menu Option Path Example  PAGEREF _Toc169063945 \h 5-35  HYPERLINK \l "_Toc169063946" Figure 529 Calculated Due-Ins Report Screen Example  PAGEREF _Toc169063946 \h 5-36  HYPERLINK \l "_Toc169063947" Figure 61 Menu Option Path Example  PAGEREF _Toc169063947 \h 6-1  HYPERLINK \l "_Toc169063948" Figure 62 Enter Distribution Point Screen Example  PAGEREF _Toc169063948 \h 6-2  HYPERLINK \l "_Toc169063949" Figure 63 Display Item Report Example  PAGEREF _Toc169063949 \h 6-3  HYPERLINK \l "_Toc169063950" Figure 64 Menu Option Path Example  PAGEREF _Toc169063950 \h 6-5  HYPERLINK \l "_Toc169063951" Figure 65 Select Item Screen Example  PAGEREF _Toc169063951 \h 6-6  HYPERLINK \l "_Toc169063952" Figure 66 Menu Option Path Example  PAGEREF _Toc169063952 \h 6-7  HYPERLINK \l "_Toc169063953" Figure 67 Enter National Stock Number Screen Example  PAGEREF _Toc169063953 \h 6-8  HYPERLINK \l "_Toc169063954" Figure 68 Menu Option Path Example  PAGEREF _Toc169063954 \h 6-9  HYPERLINK \l "_Toc169063955" Figure 69 Enter Distribution Point Screen Example  PAGEREF _Toc169063955 \h 6-10  HYPERLINK \l "_Toc169063956" Figure 610 Edit Information Screen Example  PAGEREF _Toc169063956 \h 6-11  HYPERLINK \l "_Toc169063957" Figure 611 Menu Option Path Example  PAGEREF _Toc169063957 \h 6-11  HYPERLINK \l "_Toc169063958" Figure 612 Report Parameters Screen Example  PAGEREF _Toc169063958 \h 6-12  HYPERLINK \l "_Toc169063959" Figure 613 Menu Option Path Example  PAGEREF _Toc169063959 \h 6-13  HYPERLINK \l "_Toc169063960" Figure 614 Order Form Screen Example  PAGEREF _Toc169063960 \h 6-15  HYPERLINK \l "_Toc169063961" Figure 615 Menu Option Path Example  PAGEREF _Toc169063961 \h 6-17  HYPERLINK \l "_Toc169063962" Figure 616 Outstanding Transaction Report Example  PAGEREF _Toc169063962 \h 6-19  HYPERLINK \l "_Toc169063963" Figure 617 Menu Option Path Example  PAGEREF _Toc169063963 \h 6-20  HYPERLINK \l "_Toc169063964" Figure 618 Packaging Discrepancy Report Example  PAGEREF _Toc169063964 \h 6-21  HYPERLINK \l "_Toc169063965" Figure 619 Menu Option Path Example  PAGEREF _Toc169063965 \h 6-21  HYPERLINK \l "_Toc169063966" Figure 620 Packaging Discrepancy Report Example  PAGEREF _Toc169063966 \h 6-22  HYPERLINK \l "_Toc169063967" Figure 621 Menu Option Path Example  PAGEREF _Toc169063967 \h 6-25  HYPERLINK \l "_Toc169063968" Figure 622 Comprehensive Item Report Example  PAGEREF _Toc169063968 \h 6-26  HYPERLINK \l "_Toc169063969" Figure 623 Menu Option Path Example  PAGEREF _Toc169063969 \h 6-27  HYPERLINK \l "_Toc169063970" Figure 624 Enter Electronic Signature Screen Example  PAGEREF _Toc169063970 \h 6-28  HYPERLINK \l "_Toc169063971" Figure 625 Purchase Order Receipt Screen Example  PAGEREF _Toc169063971 \h 6-29  HYPERLINK \l "_Toc169063972" Figure 626 Receipt Confirmation Screen Example  PAGEREF _Toc169063972 \h 6-29  HYPERLINK \l "_Toc169063973" Figure 71 Menu Option Path Example  PAGEREF _Toc169063973 \h 7-1  HYPERLINK \l "_Toc169063974" Figure 72 Adjustment Report Screen Example  PAGEREF _Toc169063974 \h 7-2  HYPERLINK \l "_Toc169063975" Figure 73 All Adjustment Data Printed Example  PAGEREF _Toc169063975 \h 7-3  HYPERLINK \l "_Toc169063976" Figure 74 Menu Option Path Example  PAGEREF _Toc169063976 \h 7-5  HYPERLINK \l "_Toc169063977" Figure 75 Summary Availability Listing Screen Example  PAGEREF _Toc169063977 \h 7-5  HYPERLINK \l "_Toc169063978" Figure 76 Long Availability Listing Screen Example  PAGEREF _Toc169063978 \h 7-7  HYPERLINK \l "_Toc169063979" Figure 77 Availability Listing Report  PAGEREF _Toc169063979 \h 7-8  HYPERLINK \l "_Toc169063980" Figure 78 Menu Option Path Example  PAGEREF _Toc169063980 \h 7-8  HYPERLINK \l "_Toc169063981" Figure 79 Long Report Example  PAGEREF _Toc169063981 \h 7-10  HYPERLINK \l "_Toc169063982" Figure 710 Summary Report Example  PAGEREF _Toc169063982 \h 7-11  HYPERLINK \l "_Toc169063983" Figure 711 Menu Option Path Example  PAGEREF _Toc169063983 \h 7-12  HYPERLINK \l "_Toc169063984" Figure 712 Report Parameters Screen Example  PAGEREF _Toc169063984 \h 7-13  HYPERLINK \l "_Toc169063985" Figure 713 Days Of Stock On Hand Report Example  PAGEREF _Toc169063985 \h 7-15  HYPERLINK \l "_Toc169063986" Figure 714 Menu Option Path Example  PAGEREF _Toc169063986 \h 7-15  HYPERLINK \l "_Toc169063987" Figure 715 Emergency Stock Report Example  PAGEREF _Toc169063987 \h 7-17  HYPERLINK \l "_Toc169063988" Figure 716 Menu Option Path Example  PAGEREF _Toc169063988 \h 7-18  HYPERLINK \l "_Toc169063989" Figure 717 Select Item Screen Example  PAGEREF _Toc169063989 \h 7-20  HYPERLINK \l "_Toc169063990" Figure 718 Use of Item Chart Example  PAGEREF _Toc169063990 \h 7-20  HYPERLINK \l "_Toc169063991" Figure 719 Menu Option Path Example  PAGEREF _Toc169063991 \h 7-22  HYPERLINK \l "_Toc169063992" Figure 720 Report Parameters Screen Example  PAGEREF _Toc169063992 \h 7-23  HYPERLINK \l "_Toc169063993" Figure 721 Distribution Costing Report, Example  PAGEREF _Toc169063993 \h 7-24  HYPERLINK \l "_Toc169063994" Figure 722 Menu Option Path Example  PAGEREF _Toc169063994 \h 7-25  HYPERLINK \l "_Toc169063995" Figure 723 Reports Parameters Screen Example  PAGEREF _Toc169063995 \h 7-26  HYPERLINK \l "_Toc169063996" Figure 724 Menu Option Path Example  PAGEREF _Toc169063996 \h 7-27  HYPERLINK \l "_Toc169063997" Figure 725 Report Parameters Screen Example  PAGEREF _Toc169063997 \h 7-28  HYPERLINK \l "_Toc169063998" Figure 726 Menu Option Path Example  PAGEREF _Toc169063998 \h 7-30  HYPERLINK \l "_Toc169063999" Figure 727 Reports Parameter Screen Example  PAGEREF _Toc169063999 \h 7-31  HYPERLINK \l "_Toc169064000" Figure 728 Menu Option Path Example  PAGEREF _Toc169064000 \h 7-32  HYPERLINK \l "_Toc169064001" Figure 729 Report Parameters Screen Example  PAGEREF _Toc169064001 \h 7-34  HYPERLINK \l "_Toc169064002" Figure 730 Menu Option Path Example  PAGEREF _Toc169064002 \h 7-35  HYPERLINK \l "_Toc169064003" Figure 731 Report Parameters Screen Example  PAGEREF _Toc169064003 \h 7-37  HYPERLINK \l "_Toc169064004" Figure 732 Menu Option Path Example  PAGEREF _Toc169064004 \h 7-38  HYPERLINK \l "_Toc169064005" Figure 733 Report Parameters Screen Example  PAGEREF _Toc169064005 \h 7-39  HYPERLINK \l "_Toc169064006" Figure 734 Menu Option Path Example  PAGEREF _Toc169064006 \h 7-40  HYPERLINK \l "_Toc169064007" Figure 735 Report Parameters Screen Example  PAGEREF _Toc169064007 \h 7-42  HYPERLINK \l "_Toc169064008" Figure 736 Menu Option Path Example  PAGEREF _Toc169064008 \h 7-42  HYPERLINK \l "_Toc169064009" Figure 737 Report Parameters Screen Example  PAGEREF _Toc169064009 \h 7-43  HYPERLINK \l "_Toc169064010" Figure 738 Summary Report Screen Example  PAGEREF _Toc169064010 \h 7-45  HYPERLINK \l "_Toc169064011" Figure 739 Comprehensive Report Example  PAGEREF _Toc169064011 \h 7-45  HYPERLINK \l "_Toc169064012" Figure 740 Menu Option Path Example  PAGEREF _Toc169064012 \h 7-48  HYPERLINK \l "_Toc169064013" Figure 741 Report Parameters Screen Example  PAGEREF _Toc169064013 \h 7-49  HYPERLINK \l "_Toc169064014" Figure 742 Menu Option Path Example  PAGEREF _Toc169064014 \h 7-50  HYPERLINK \l "_Toc169064015" Figure 743 Report Parameters Screen Example  PAGEREF _Toc169064015 \h 7-51  HYPERLINK \l "_Toc169064016" Figure 744 Menu Option Path Example  PAGEREF _Toc169064016 \h 7-53  HYPERLINK \l "_Toc169064017" Figure 745 Report Parameters Screen Example  PAGEREF _Toc169064017 \h 7-55  HYPERLINK \l "_Toc169064018" Figure 746 Transaction Register Report Example  PAGEREF _Toc169064018 \h 7-56  HYPERLINK \l "_Toc169064019" Figure 747 Menu Option Path Example  PAGEREF _Toc169064019 \h 7-57  HYPERLINK \l "_Toc169064020" Figure 748 Unit Costing Example  PAGEREF _Toc169064020 \h 7-58  HYPERLINK \l "_Toc169064021" Figure 749 Menu Option Path Example  PAGEREF _Toc169064021 \h 7-59  HYPERLINK \l "_Toc169064022" Figure 750 Report Parameters Screen Example  PAGEREF _Toc169064022 \h 7-60  HYPERLINK \l "_Toc169064023" Figure 751 Usage Demand Analysis Report Example  PAGEREF _Toc169064023 \h 7-61  HYPERLINK \l "_Toc169064024" Figure 752 Menu Option Path Example  PAGEREF _Toc169064024 \h 7-61  HYPERLINK \l "_Toc169064025" Figure 753 Report Parameters Example  PAGEREF _Toc169064025 \h 7-62  HYPERLINK \l "_Toc169064026" Figure 754 Menu Option Path Example  PAGEREF _Toc169064026 \h 7-64  HYPERLINK \l "_Toc169064027" Figure 755 Report Parameters Screen Example  PAGEREF _Toc169064027 \h 7-65  HYPERLINK \l "_Toc169064028" Figure 81 Menu Option Assigned the Standard Menu Configuration for the Warehouse--General Inventory/Distribution Menu  PAGEREF _Toc169064028 \h 8-1  HYPERLINK \l "_Toc169064029" Figure 91 Menu Option Path Example  PAGEREF _Toc169064029 \h 9-5  HYPERLINK \l "_Toc169064030" Figure 92 On-Demand Flag setting Example  PAGEREF _Toc169064030 \h 9-7  HYPERLINK \l "_Toc169064031" Figure 93 Menu Option Path Example  PAGEREF _Toc169064031 \h 9-8  HYPERLINK \l "_Toc169064032" Figure 94 Select Distribution Point Screen Example  PAGEREF _Toc169064032 \h 9-9  HYPERLINK \l "_Toc169064033" Figure 95 On-Demand Conflict Report Example  PAGEREF _Toc169064033 \h 9-10  HYPERLINK \l "_Toc169064034" Figure 96 Menu Option Path Example  PAGEREF _Toc169064034 \h 9-11  HYPERLINK \l "_Toc169064035" Figure 97Select Item Screen Example  PAGEREF _Toc169064035 \h 9-11  HYPERLINK \l "_Toc169064036" Figure 98 Menu Option Path Example  PAGEREF _Toc169064036 \h 9-12  HYPERLINK \l "_Toc169064037" Figure 99 Select Group Category Screen Example  PAGEREF _Toc169064037 \h 9-13  HYPERLINK \l "_Toc169064038" Figure 910 Abbreviated Item Report Example  PAGEREF _Toc169064038 \h 9-14  HYPERLINK \l "_Toc169064039" Figure 911 Menu Option Path Example  PAGEREF _Toc169064039 \h 9-15  HYPERLINK \l "_Toc169064040" Figure 912 Select Item Category Screen Example  PAGEREF _Toc169064040 \h 9-15  HYPERLINK \l "_Toc169064041" Figure 913 Select Report Type Screen Example  PAGEREF _Toc169064041 \h 9-16  HYPERLINK \l "_Toc169064042" Figure 914 Automatic Level Setter Report Example  PAGEREF _Toc169064042 \h 9-17  HYPERLINK \l "_Toc169064043" Figure 915 Menu Option Path Example  PAGEREF _Toc169064043 \h 9-17  HYPERLINK \l "_Toc169064044" Figure 916 Select Group Category Screen Example  PAGEREF _Toc169064044 \h 9-17  HYPERLINK \l "_Toc169064045" Figure 917 Comprehensive Item Report Example  PAGEREF _Toc169064045 \h 9-18  HYPERLINK \l "_Toc169064046" Figure 918 Menu Option Path Example  PAGEREF _Toc169064046 \h 9-20  HYPERLINK \l "_Toc169064047" Figure 919 Select Group Category Screen Example  PAGEREF _Toc169064047 \h 9-20  HYPERLINK \l "_Toc169064048" Figure 920 Select Report Type Screen Example  PAGEREF _Toc169064048 \h 9-21  HYPERLINK \l "_Toc169064049" Figure 921 Conversion Factor Report Example  PAGEREF _Toc169064049 \h 9-21  HYPERLINK \l "_Toc169064050" Figure 922 Menu Option Path Example  PAGEREF _Toc169064050 \h 9-22  HYPERLINK \l "_Toc169064051" Figure 923 Select Item and Date Screen Example  PAGEREF _Toc169064051 \h 9-22  HYPERLINK \l "_Toc169064052" Figure 924 Cost Trend Analysis Screen Example  PAGEREF _Toc169064052 \h 9-23  HYPERLINK \l "_Toc169064053" Figure 925 Menu Option Path Example  PAGEREF _Toc169064053 \h 9-24  HYPERLINK \l "_Toc169064054" Figure 926 Select Type of Report Screen Example  PAGEREF _Toc169064054 \h 9-24  HYPERLINK \l "_Toc169064055" Figure 927 Days of Stock On Hand Report Example  PAGEREF _Toc169064055 \h 9-25  HYPERLINK \l "_Toc169064056" Figure 928 Menu Option Path Example  PAGEREF _Toc169064056 \h 9-26  HYPERLINK \l "_Toc169064057" Figure 929 Select Item Screen Example  PAGEREF _Toc169064057 \h 9-26  HYPERLINK \l "_Toc169064058" Figure 930 Display Item Report Example  PAGEREF _Toc169064058 \h 9-27  HYPERLINK \l "_Toc169064059" Figure 931 Menu Option Path Example  PAGEREF _Toc169064059 \h 9-29  HYPERLINK \l "_Toc169064060" Figure 932 Select Item Screen Example  PAGEREF _Toc169064060 \h 9-29  HYPERLINK \l "_Toc169064061" Figure 933 Report Screen Example  PAGEREF _Toc169064061 \h 9-29  HYPERLINK \l "_Toc169064062" Figure 934 Menu Option Path Example  PAGEREF _Toc169064062 \h 9-29  HYPERLINK \l "_Toc169064063" Figure 935 Select Type Screen Example  PAGEREF _Toc169064063 \h 9-30  HYPERLINK \l "_Toc169064064" Figure 936 Select Display of Zero Quantity items Screen Example  PAGEREF _Toc169064064 \h 9-31  HYPERLINK \l "_Toc169064065" Figure 937 Inactive Item Report Example  PAGEREF _Toc169064065 \h 9-31  HYPERLINK \l "_Toc169064066" Figure 938 Menu Option Path Example  PAGEREF _Toc169064066 \h 9-32  HYPERLINK \l "_Toc169064067" Figure 939 Select Distribution Point Screen Example  PAGEREF _Toc169064067 \h 9-32  HYPERLINK \l "_Toc169064068" Figure 940 Report Screen Example  PAGEREF _Toc169064068 \h 9-32  HYPERLINK \l "_Toc169064069" Figure 941 Menu Option Path Example  PAGEREF _Toc169064069 \h 9-33  HYPERLINK \l "_Toc169064070" Figure 942 Select Distribution Point Screen Example  PAGEREF _Toc169064070 \h 9-33  HYPERLINK \l "_Toc169064071" Figure 943 Comprehensive Item Report Example  PAGEREF _Toc169064071 \h 9-34  HYPERLINK \l "_Toc169064072" Figure 944 Menu Option Path Example  PAGEREF _Toc169064072 \h 9-34  HYPERLINK \l "_Toc169064073" Figure 945 Select Data Screen Example  PAGEREF _Toc169064073 \h 9-34  HYPERLINK \l "_Toc169064074" Figure 946 Stock Status Report Example  PAGEREF _Toc169064074 \h 9-35  HYPERLINK \l "_Toc169064075" Figure 947 Menu Option Path Example  PAGEREF _Toc169064075 \h 9-40  HYPERLINK \l "_Toc169064076" Figure 948 Select Date, Category and Type of Item Screen Example  PAGEREF _Toc169064076 \h 9-40  HYPERLINK \l "_Toc169064077" Figure 949 Usage Demand Analysis Screen Example  PAGEREF _Toc169064077 \h 9-42  HYPERLINK \l "_Toc169064078" Figure 950 Menu Option Path Example  PAGEREF _Toc169064078 \h 9-43  HYPERLINK \l "_Toc169064079" Figure 951 Select Date, Items, Category, Item type and Item Order Screen Example  PAGEREF _Toc169064079 \h 9-43  HYPERLINK \l "_Toc169064080" Figure 952 Usage Demand Item Report Example  PAGEREF _Toc169064080 \h 9-44  HYPERLINK \l "_Toc169064081" Figure 953 Label Screen Example  PAGEREF _Toc169064081 \h 9-46  HYPERLINK \l "_Toc169064082" Figure 954 Pre-ODI Prim/Secondary Label Example  PAGEREF _Toc169064082 \h 9-47  HYPERLINK \l "_Toc169064083" Figure 111 Transaction Error Example  PAGEREF _Toc169064083 \h 11-1  HYPERLINK \l "_Toc169064084" Figure 112 System Error Occurred Screen Example  PAGEREF _Toc169064084 \h 11-1  THIS PAGE INTENTIONALLY LEFT BLANK Introduction to the Generic Inventory Package The General Inventory System The IFCAP General Inventory System is used to manage the receipt, distribution, and maintenance of stock items received for the supply warehouse from outside vendors and distributed to primary inventory points. The system also manages receipt and distribution of items from primary inventory points to secondary inventory points. Inventory system refers to: The Supply Warehouse, which maintains a supply of items that are repetitively used by the services (posted stock); The Primary Inventory, which receives supplies directly from the warehouse or from outside vendors; and distributes supplies to its subordinate secondary inventory points. The Secondary Inventory, which is set up by a primary inventory point and which is directly dependent on that primary inventory point for receipt of orders. The manner in which the inventory system is set up affects the functionality of each of the three parts of the inventory system. If the warehouse is running the inventory system, it may have several primaries being supplied by it. Those that keep perpetual inventory (i.e., keep records of stock received, costs, and distribution) will have independent functionality as described by the menu options in this manual. The primaries not keeping perpetual inventory will be managed by the warehouse and have no independent functions. A similar situation holds for the secondary inventory. A primary inventory point that is keeping a perpetual inventory can create a secondary inventory point. A primary, which has no independent functions, cannot create a secondary. If the secondary inventory is set up to keep a perpetual inventory, the secondary inventory menu options in this manual may be used at the secondary point. If the secondary does not keep perpetual inventory, the secondary will be managed by its primary, and have no independent functions. The options used in IFCAP have been divided into groups based on the type of work you do. Primary and Secondary inventory points may choose to designate certain items as On-Demand items due to their requirement to track and keep on hand even infrequently used items. Package Management Due to the nature of the information being processed by IFCAP, special attention has been paid to limiting usage to authorized individuals. Individuals in the system who have authority to approve actions, at whatever level, have an electronic signature code. This code is required before the documents pass on to a new level for processing or review. Like the access and verify codes used when gaining access to the system, the electronic signature code will not be visible on the terminal screen. These codes are also encrypted so that even when viewed in the user file by those with the highest levels of access, they are unreadable. Electronic signature codes are required by IFCAP at every level that currently requires a signature on paper. Package Operation The structured options of IFCAP's General Inventory module are called the menus, just like a menu in a restaurant. You select the option name or number that corresponds to your duties in General Inventory. IFCAP asks a series of questions using terms familiar to you. If you do not understand the question or are unsure of how to respond, enter a question mark (?), and the computer will give you an explanation of the information needed, or allow you to choose from a list of responses. Below is a brief description of the main options to be found in the General Inventory Package. Some options will only be valid for certain users, Primary, Secondary, or Supply Warehouse. Table  STYLEREF 1 \s 1 SEQ Table \* ARABIC \s 1 1 GIP Options and Related Descriptions Option NameInventory PointDescriptionAuto-Generate Orders Primary, Secondary and Supply WarehouseThis option will automatically generate a Primary or Supply Warehouse Inventory Point Repetitive Item list or a Secondary inventory point distribution order.Barcode Manager MenuPrimary, Secondary and Supply WarehouseThis menu contains options that allow the user to implement barcode processing for the collection of inventory point data.Inventory File Maintenance MenuPrimary, Secondary and Supply WarehouseThe menu includes options for an inventory point to maintain the items stored for that particular inventory point.Manager for Inventory Point MenuPrimary, Secondary and Supply WarehouseThis menu includes options for editing inventory point control parameters and for calculating due-ins, etc.Receiving and Distribution MenuPrimary and Supply WarehouseThis menu contains options for the handling of receiving and distribution.Reports MenuPrimary, Secondary and Supply WarehouseThe menu contains options for the running of reports concerning inventory points.Stock Replenishment MenuSecondaryThis menu contains options for requesting supplies from a Primary Inventory point. Auto-Generate Orders Introduction This option will automatically generate a Primary or Supply Warehouse Inventory Point repetitive item list or a Secondary Inventory Point Distribution Order. The auto-generation will use the selected group categories and those vendors (stored in the mandatory or suggested source field in the Primary and Warehouse Inventory Points) for selecting the items. When an item's available quantity (quantity on-hand plus quantity due-in minus quantity due-out) falls below or equal to the standard re-order point, the item will be ordered. When an item's available quantity falls below or equal to the optional re-order point, the item will be ordered if there are other items for the same vendor which are being ordered due to the available quantity falling below the standard re-order point. If items only fall below the optional order point for a vendor, the order will not be generated. The quantity to order is the difference between the available quantity on hand and the normal stock level. Conversion factors (Warehouse to Primary, vendor to Primary, or vendor to Warehouse), vendor minimal issue quantity, and vendor issue multiple also factor into the total quantity of an item to order. On-Demand items with a zero normal stock level will be included in the re-order calculations and will be excluded from the Error List. The auto-generation of Secondary Distribution Orders will use the selected primary distribution point (stored in the mandatory or suggested source field in the secondary) for selecting the items. When an item's available quantity (quantity on-hand plus quantity due-in) falls below or equal to the standard reorder point, the item will be ordered. At completion of auto-generation, a series of reports can be generated. The user will be prompted only for those reports that contain data that would be included on that report. These reports will aid in determining why an item was or was not ordered. Select Fiscal Year Select Auto-generate Ordersxe "Auto-generate Orders" from the Warehouse--General Inventory/Distribution Menu. GIP will list the cost center and the control point. Enter a fiscal year and fiscal quarter. Refer to  REF _Ref169063095 \h Figure 21. If you already have a repetitive item list on file, GIP will ask you if you want to delete the repetitive item lists on file. If you auto-generate orders, GIP will generate another repetitive item list. Multiple repetitive item lists can cause duplicate orders. Select Group Category As the example shows in  REF _Ref161117113 \h Figure 22, you may select all group categories and vendors, or select individual group categories and vendors. You can deselect a group category or vendor by reselecting it. Press the Enter key at the Select Group Category: prompt when you have finished selecting group categories. Press the Enter key at the Select Vendor Name: prompt when you have finished selecting vendors. Figure  STYLEREF 1 \s 2 SEQ Figure \* ARABIC \s 1 1 Select Fiscal Year Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Auto-generate Orders ========== PART 1: REPETITIVE ITEM LIST NUMBER ========== COST CENTER: 844100 FUND CONTROL POINT: 990 SUPPLY FUND Select FISCAL YEAR: 00// Select QUARTER: 3// I will generate requests for: 688-00-3-990-844100 Figure  STYLEREF 1 \s 2 SEQ Figure \* ARABIC \s 1 2 Select Group Category Example ========== PART 2A: SELECTION OF GROUP CATEGORIES ========== Selected group categories and vendors will be used to auto-generate the order. Do you want to select ALL group categories? YES// (YES) Currently selected group categories: << ALL GROUP CATEGORIES >> You can DE-select one of the above group categories by reselecting it. Select the name of the group category created for this primary, '^' to exit. Select GROUP CATEGORY: ========== PART 2B: SELECTION OF VENDORS ========== Do you want to select ALL vendors? YES// (YES) Currently selected vendors: << ALL VENDORS >> You can DE-select one of the above vendors by reselecting it. Select the name of the vendor supplying this primary, '^' to exit. Select VENDOR NAME: <<< NOTE: Auto-generating for ALL vendors. Start Auto-Generation GIP will ask you to confirm that you want to start the auto-generation. Refer to  REF _Ref161117226 \h Figure 23. GIP will display a bar showing the percentage of auto-generation that it has completed. After GIP has generated the orders, GIP will create a new repetitive item list, and display a bar showing the percentage of item list creation that it has completed. Print Report GIP will ask you if you want the auto-generation report to print the errors that occurred during auto-generation. GIP will also ask if you want to print items, which were not ordered. GIP will print or display the Auto-Generation report, listing the items and quantity on the order automatically generated, sorted by group category. Figure  STYLEREF 1 \s 2 SEQ Figure \* ARABIC \s 1 3Start Auto-Generation Example ========== PART 3: START AUTO-GENERATION ========== ARE YOU SURE YOU WANT TO START AUTO-GENERATION? YES// (YES) <<< Starting Auto-generation ... % COMPLETE 0 10 20 30 40 50 60 70 80 90 100 |----+----+----+----+----+----+----+----+----+----| *************************************************** <<< Finished ! <<< Creating repetitive item list ... Number: 688-00-3-990-844100-0001 <<< Locking repetitive item list ... <<< Adding 1 items to repetitive item list ... % COMPLETE 0 10 20 30 40 50 60 70 80 90 100 |----+----+----+----+----+----+----+----+----+----| *************************************************** Total number of items : 1 Total cost (all items): $ 195.51 <<< Unlocking repetitive item list ... Figure  STYLEREF 1 \s 2 SEQ Figure \* ARABIC \s 1 4 Auto-Generation Report Example Part 1 Do you want to print errors occurring during auto-generation? YES// (YES Do you want to print items which were not ordered? YES// DEVICE: HOME// ;;9999 LAT AUTO-GEN: SUGGESTED ORDERS FOR SUPPLY WAREHOUSEJUN 29, 2000@14:05:21 PAGE 1 ORDERING FROM VENDOR: AMSCO INTE REPETITIVE ITEM LIST NUMBER: 688-00-3-990-844100-0001 WHSE VENDOR ISSUE ISSUE MI# DESCRIPTION NSN UNIT/ISS UNIT/ISS MINIM MULT -------------------------------------------------------------------------------- GROUP CATEGORY: 3201: (#1) 39 CORN CREAM GOLDENNO 8915-00-088-5769 1/CN 6/CS ONHAND +DUEIN -DUEOUT =AVAIL STAND OPTN LEVEL CONV ORDER UNIT$ 0 6 96 -90 100* 0 200 6 49 3.990 TOTAL COST OF ORDER: 195.51 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] This report will identify On-Demand items by showing a D in the OD column when run at the Primary or Secondary level. Reference  REF _Ref161194432 \h Figure 25. Figure  STYLEREF 1 \s 2 SEQ Figure \* ARABIC \s 1 5 Auto-Generation Report Example Part 2 AUTO-GEN: SUGGESTED ORDERS FOR SPD DEC 29, 2006@13:09:03 PAGE 1 ORDERING FROM VENDOR: C R BARD ( REPETITIVE ITEM LIST NUMBER: 442-07-1-044-820100-0027 PRIMARY VENDOR ISSUE ISSUE IM# OD DESCRIPTION UNIT/ISS UNIT/ISS MINIM MULT -------------------------------------------------------------------------------- GROUP CATEGORY: OR: OR/SURGERY (#1537) 6423 CATH-FF-4-OR/R04 1/EA 10/CS ONHAND +DUEIN -DUEOUT =AVAIL STAND OPTN LEVEL CONV ORDER UNIT$ 0 0 0 0 0* 0 1 10 1 75.380 GROUP CATEGORY: SPDA: SPD ISLE A (#1686) 1400 D TAPE-POR-3-1F21 1/RO 4/BX ONHAND +DUEIN -DUEOUT =AVAIL STAND OPTN LEVEL CONV ORDER UNIT$ 10 0 200 -190 5* 0 0 4 48 10.290 Report Display If you answered yes at the Do You Want To Print Errors Occurring During Auto-Generation?: prompt, GIP will also print or display the Auto-Generation Error Report,  REF _Ref161127290 \h Figure 26. It lists each error by item and cause of error. GIP will return to the General Inventory/Distribution Menu. Figure  STYLEREF 1 \s 2 SEQ Figure \* ARABIC \s 1 6 Auto-Generation Error Report AUTO-GEN ERRORS FOR SUPPLY WAREHOUSE JUN 29, 2000@14:06:15 PAGE 1 MI# DESCRIPTION NSN -------------------------------------------------------------------------------- 38 DRES OCL 5X7 (OPSITE) 100'S -> NSN is missing for item 12014 E3R ITEM -> NSN is missing for item 19 HEPARIN 1000U/ML 30 ML 6505-00-064-3961 -> MANDATORY OR REQUESTED SOURCE is missing for item 88 BANDAGE-BANDAID TYPE PLASTIC 1 X 3 6510-01-414-6878 -> MANDATORY OR REQUESTED SOURCE is missing for item 104 KIT SHAVING-SURG PREP 6515-00-103-6659 -> INACTIVATED item. There are NO substitute items Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: THIS PAGE INTENTIONALLY LEFT BLANK Barcode Manager Menu The Barcode Manager Menuxe "Barcode Manager Menu" allows you to manage barcode data and barcode programs. Barcode User Menu Download Barcode Programxe "Download Barcode Program" Use this option to copy a program from GIP to a barcode reader. Select the Barcode Managers Menu option, depicted in  REF _Ref161127942 \h Figure 31. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 1 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Barcode Manager Menu Select Barcode User Menuxe "Barcode User Menu" from the Barcode Manager Menuxe "Barcode Manager Menu". Select Download Barcode Programxe "Download Barcode Program" from the Barcode User Menu. Depicted in  REF _Ref161127972 \h Figure 32. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 2 Barcode User Menu Example Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Barcode User Menu Download Barcode Program Upload Barcode Data Select Barcode User Menu Option: Download Barcode Program Select Program  REF _Ref161554485 \h Figure 33 illustrates the screen that will be displayed. Enter the name of the barcode program you want to download. GIP will warn you that when a program is sent to the barcode reader, all data stored on the barcode reader is lost, and that you should make sure that previous users of this barcode reader have no need for data, if any, that might exist on the reader. Connect the barcode reader to the output device. Clear the barcode reader by turning the reader off and back on. Enter the name of the device you connected to the barcode reader at the Device: prompt. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 3 Barcode Program Entry Example Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYSICAL COUNT PRCPH EXPENDABLE USAGE PRCUS ### WARNING: When a program is sent to the barcode reader, ALL DATA stored on the barcode reader will be LOST! Make sure that previous users of this barcode reader have no need for data, if any, that might exist on the reader. Please follow the following steps: 1) If you have not already done so, you may now connect the barcode reader to the output device. 2) After you have connected the barcode reader to the device, clear the barcode reader by turning the reader off and back on. 3) After you have completed the above steps, press the key to start sending the IRL program to the bar code reader. If you want to escape this option, enter a '^' and . OK, you must now enter either ... ... or '^': DEVICE: GGBAR Reader GIP will send the program to the reader and inform you when the download is complete. Refer to  REF _Ref161128222 \h Figure 34. The barcode reader is now ready to use the program. GIP will return to the Barcode User Menuxe "Barcode User Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 4 Download Complete Message Example . . . . . . Pyou want to purge Pthe file (Y/N) ? D$0= A G$0=Y.PUR G$0=N.START G$0=..START G.DAT . . . . . . OK, You can now disconnect reader from the device. Download Barcode Program Upload Barcode Data Select Barcode User Menu Option: Upload Barcode Dataxe "Upload Barcode Data" Use this option to transmit data from the barcode reader to the barcode data sub-field of the BARCODE PROGRAM file in GIP. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 5 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Barcode User Menu Enter Device Select Upload Barcode Dataxe "Upload Barcode Data" from the Barcode User Menu,  REF _Ref161194557 \h Figure 36xe "Barcode User Menu". Enter the device to which the barcode reader is connected at the Device: prompt. Use the TRANSMIT option on the barcode reader to send the data. After the barcode reader sends the data, GIP will return to the Barcode User Menu. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 6 Update Barcode Dataxe "Upload Barcode Data" Selected Example Download Barcode Program Upload Barcode Data Select Barcode User Menu Option: Upload Barcode Data Enter the device to which the barcode reader is connected to. DEVICE: BCO BAR_CODER BCO >>> Use the TRANSMIT option on the barcode reader to start sending the data: Thank You ! Data is being received ... Download Barcode Program Upload Barcode Data Select Barcode User Menu Option: Data Manager Menuxe "Data Manager Menu" Enter/Edit/Viewxe "Enter/Edit/View" This option will allow users to view barcode data, determine the status of that data, enter barcode data and edit barcode data. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 7 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Barcode Manager Menu Select Barcode Program Select Data Manager Menuxe "Data Manager Menu" from the Barcode Manager Menu, as depicted in  REF _Ref161193740 \h Figure 38xe "Barcode Manager Menu". Select Enter/Edit/Viewxe "Enter/Edit/View" from the Data Manager Menu. Enter the name of the barcode program. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 8 Menu Option Path Example Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Data Manager Menu Enter/Edit/View Schedule Data To Process Status Of Data Select Data Manager Menu Option: Enter/Edit/View Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYSICAL COUNT PRCPH EXPENDABLE USAGE PRCUS NON-EXPENDABLE ENNX PREVENTIVE MAINTENANCE ENPM Select BARCODE PROGRAM NAME: EXPENDABLE PHYSICAL COUNT PRCPH Set Date and Time Enter the date AND TIME that you want GIP to upload the barcode data in the following format: date@military time. Refer to  REF _Ref161194055 \h Figure 39. For example, if you wanted to upload the barcode data today at 2:30 pm enter T@14:30 at the Select Date/Time Of Data Upload: prompt. If you wanted to upload the barcode data on June 11, 2012 at 9:15 a.m., enter Jun 11, 2012@09:15 at the Select Date/Time Of Data Upload: prompt. GIP will ask you to confirm that you want to enter the new upload time, if you are entering new upload data. Enter Y for yes. Enter the user assigned to the barcode data at the User: prompt. At the Status: prompt, enter the status of the data you are uploading. Start here Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 9 Date and Time of Data Upload Screen Example Select DATE/TIME OF DATA UPLOAD: AUG 31,1994@10:04AM AUG 31, 1994@10:04 ARE YOU ADDING 'AUG 31, 1994@10:04' AS A NEW DATE/TIME OF DATA UPLOAD (THE 1ST FOR THIS BARCODE PROGRAM)? y (YES) UPLOAD USER: IFUSER,EIGHT STATUS: ??? Status is a comment field updated by the computer that contains the status of the data stored in this multiple. The status of the data will include what 'step' or 'error' the data has encountered during procedure of initial upload to actual processing. This field could contain such comments as: ATTEMPTING DATA UPLOAD - (Data is currently being uploaded) DATA UPLOAD SUCCESSFUL - (Data has just been uploaded with no errors) or DATA UPLOAD FAILURE - (Data upload has failed due to missing record s) DEVICE NOT SELECTED - (Data was uploaded sucessfully, but the user has not specified the device to which the data should process) TASKED FOR [date/time] - (Data was uploaded successfully and will be processed on the date/time specified) RTN FLD IS MISSING - (Data attempted to process but could not because the process routine is not defined (field 446.4,.04 and 446.4,.03) RTN IS MISSING - (Data attempted to process but could not because the routine specified does not exist on computer system (field 446.4,.04 an d 446.4,.03). STARTED ON [date/time] - (Data has started to process on the data/time specified) FINISHED ON [date/time]- (Data has finished processing on the date/tim e specified) STATUS: RTN IS M Enter Barcode Data Enter the barcode data at the prompt, as shown in  REF _Ref161194781 \h Figure 310. You may enter another upload time at the Select Date/Time Of Data Upload: prompt or press the Enter key if you are finished entering or editing upload data. GIP will return to the Data Manager Menuxe "Data Manager Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 10 Barcode Data Entry Screen Example BARCODE DATA: 1>34 2>1234 3>123 4>412351246w13413 5>4f134 6>134f13e 7>t 8>134 9>t 10>4f134t^^ 11>^ EDIT Option: Select DATE/TIME OF DATA UPLOAD: Enter/Edit/View Schedule Data To Process Status Of Data Select Data Manager Menu Option: Schedule Data to Process Use this option to reschedule the processing of data that may have failed to run because of an error. Select the Barcode Managers Menu option, depicted in  REF _Ref161195230 \h Figure 311. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 11 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Barcode Manager Menu Select Data Manager Menuxe "Data Manager Menu" from the Barcode Manager Menuxe "Barcode Manager Menu". Select Schedule Data to Process from the Data Manager Menu, shown in  REF _Ref161194959 \h Figure 312. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 12 Schedule Data to Process from the Data Manager Menu Example Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Data Manager Menu Enter/Edit/View Schedule Data To Process Status Of Data Select Data Manager Menu Option: Schedule Data to Process Setup Data Enter a station number and a primary inventory point, as depicted in  REF _Ref161198614 \h Figure 313. Enter a barcode program name. If you do not know the program name, enter three question marks and GIP will list the available barcode programs. Enter the date and time that the data is scheduled for upload. If you do not remember the date and time, enter three question marks at the prompt and GIP will list the upload times. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 13 Setup Data Screen Example Select STATION NUMBER ('^' TO EXIT): 688// WASHINGTON,DC Select Primary Inventory Point: EngINEERING 688-ENGINEERING PRIMARY Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYSICAL COUNT PRCPH EXPENDABLE USAGE PRCUS NON-EXPENDABLE ENNX -> Engineering package PREVENTIVE MAINTENANCE ENPM -> Engineering package Select DATE/TIME OF DATA UPLOAD: ??? CHOOSE FROM: 08-31-1994 @ 10:04 IFUSER,EIGHT 12-06-1994 @ 15:30 Select DATE/TIME OF DATA UPLOAD: 08-31 AUG 31, 1994.1004 IFUSER,EIGHT Status Display GIP will display the status of the upload you selected and ask you to confirm that you want to reschedule the data. Refer to Answer Y. GIP will return to the Data Manager Menuxe "Data Manager Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 14 Status Screen Example Current Status is: RTN IS M Are you sure you want to reschedule this data to process ? Y// YES Enter/Edit/View Schedule Data To Process Status Of Data Select Data Manager Menu Option: Status of Data This option will print the status of data that is being uploaded or has been uploaded from barcode readers. Select the Barcode Managers Menu option and other options as depicted in  REF _Ref161199203 \h Figure 315. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 15 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Data Manager Menu Enter/Edit/View Schedule Data To Process Status Of Data Select Data Manager Menu Option: Status Of Data Enter Date and Time Enter the date and time of the first data upload, or press the Enter key to include all of the data uploads in the system. GIP will print or display the 'Barcode Program List' report, listing each upload, the user assigned to the upload, and the status of the upload. After printing or displaying the report, GIP will return to the Data Manager Menuxe "Data Manager Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 16 Date and Time of Data Upload Screen Example START WITH DATE/TIME OF DATA UPLOAD: FIRST// DEVICE: LAT LAT_TERM LAT RIGHT MARGIN: 80// Enter/Edit/View Schedule Data To Process Status Of Data Select Data Manager Menu Option: Labels Menuxe "Labels Menu" Inquire Labelxe "Inquire Label" Use this option to view information about a customized VA FileMan label. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 17 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: LAbels Menu Inquire Label Print Labels Select Labels Menu Option: Inquire Label Enter Label Name Enter the label name at the Select Custom Label Name: prompt, as depicted in  REF _Ref161199557 \h Figure 318. If you do not know the label name, enter three question marks and GIP will list the available custom labels. GIP will list the label name and its associated file, and the executable File Man code that creates the label. Enter another label name at the Select Custom Label Name: prompt, or press the Enter key to return to the Labels Menuxe "Labels Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 18 Label Name Entry Screen Example Select CUSTOM LABEL NAME: ??? CHOOSE FROM: EXPENDABLE INVENTORY PRE-ODI PRIM/SECONDARY LABEL PRIMARY/SECONDARY LABEL RUN IRL PROGRAM TEST/LABEL 3X1 WAREHOUSE LABEL Select CUSTOM LABEL NAME: EXPENDABLE INVENTORY NAME: EXPENDABLE INVENTORY FILE: GENERIC INVENTORY LABEL ROUTINE: -PRCPULAB SPECIALTY COMMANDS: LABEL 3X1/INTERMEC 8646 TEXT: |1||2| |3| PARAMETER: 1 TYPE: FIELD FIELD: 1,0 DESCRIPTION: ITEM MULTIPLE PARAMETER: 2 TYPE: XECUTABLE CODE FIELD: 1,.7 DESCRIPTION: ITEM DESCRIPTION XECUTABLE CODE: S X=$S($D(^PRCP(445,D0,1,D1,6)):$S($P(^(6),^)]:$P(^(6),^ ),1:^),1:^) S:X=^ X=$S($P(^PRC(441,D1,0),^,2)]:$P(^(0),^,2),1:NO DE SCRIPTION) S X=$E(X,1,30) PARAMETER: 3 TYPE: XECUTABLE CODE FIELD: 1,.01 DESCRIPTION: ITEM NO. XECUTABLE CODE: S X=IE_D0_ _D1 Select CUSTOM LABEL NAME: Inquire Label Print Labels Select Labels Menu Option: Print Labelsxe "Print Labels" Use this option to print a customized FileMan label. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 19 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: LAbels Menu Inquire Label Print Labels Select Labels Menu Option: Print Labels Select Label 2 Select the custom label of the item or items you want to print at the Select Custom Label Name: prompt, or enter three question marks at the prompt to see the list of available custom labels. You can select items for printing, or print a range of inventory items. Enter the time that you want the report to print at the Requested Start Time: prompt, or press the Enter key to print the report now. GIP will return to the Labels Menuxe "Labels Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 20 Custom Label Selection Screen Example Select CUSTOM LABEL NAME: ??? CHOOSE FROM: EXPENDABLE INVENTORY PRE-ODI PRIM/SECONDARY LABEL PRIMARY/SECONDARY LABEL RUN IRL PROGRAM TEST/LABEL 3X1 WAREHOUSE LABEL Select CUSTOM LABEL NAME: EXPENDABLE INVENTORY Do you want to (S)earch/sort inventory items before printing ... or just (P)rint a range of inventory items ? P//P Select GENERIC INVENTORY INVENTORY POINT: Whse 503-Whse SUPPLY WAREHOUSE Start with item #: 1 End with item #: 9999 QUEUE TO DEVICE DEVICE: HOME// LAT LAT_TERM LAT Requested Start Time: NOW// (SEP 12, 1994@15:41:27) Programmer (Barcode) Menuxe "Programmer (Barcode) Menu" Comment Alignmentxe "Comment Alignment" This option allows the alignment of comments in a barcode program. You can also align comments by using the FileMan programmer 'Y' option during the edit function. By executing the following code, comments can be aligned at any column for a range of lines: S Y=[column] D CON^PRCTBAR While editing your barcode program, decide your comment alignment at the 28th column for lines 20-40. At the 'Edit option:' prompt, enter a 'Y'. You would then enter: S Y=[column] D CON^PRCTBAR FileMan will then ask the range of lines you want to process. By entering the range of 20-40, the lines will have comments aligned to the 28 columns. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 21 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Programmer (Barcode) Menu Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Comment Alignment Select Barcode Program Enter the barcode program name to which you want to add comments. Refer to  REF _Ref161199911 \h Figure 322. Enter the character column where you want all comments to begin. If you want to line up all comment lines (::) in you BARCODE program at a certain column, enter the column you wish all comments to begin. For example, if some of your comments begin at column 37 in some lines and some comments begin at column 40 in other lines, you may want to have all comments begin at column 35 for readability. Valid choices are 30, 35, 40 and 45. Enter the range where you want the comments to begin and end. GIP will change the barcode program and return to the Programmer (Barcode) Menuxe "Programmer (Barcode) Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 22 Select Barcode Program Name Example Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYSICAL COUNT PRCPH EXPENDABLE USAGE PRCUS NON-EXPENDABLE ENNX PREVENTIVE MAINTENANCE ENPM Select BARCODE PROGRAM NAME: PRCPH EXPENDABLE PHYSICAL COUNT PRCPH At what character do you want comments to begin at ? 35// ??? If you want to line up all comment lines (::) in you BARCODE program at a certain column, enter the column you wish all comments to begin. For example: If some of your comments begin at column 37 in some lines and some comments begin at column 40 in other lines, you may want to have all comments begin at column 35 for readability. Valid choices are 30, 35, 40 and 45. At what character do you want comments to begin at ? 35// From line no. ? 1// To line no. ? 308// ............................................................ .............................................................................. .............................................................................. .............................................................................. ........... Done Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Speciality Commands Enter/Edit Select Programmer (Barcode) Menu Option: Design Labelxe "Design Label" This option allows the designing of a customized report or label. It interfaces with VA FileMan, but allows users to design a FileMan report using a word-processing field with parameters. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 23 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Programmer (Barcode) Menu Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Design Label Edit Label You may edit an existing label by entering an existing label name at the Select Custom Label Name: prompt, or enter the name of the new label you wish to create. Refer to  REF _Ref161201130 \h Figure 324. You can change the name at the Name: prompt. At the File: prompt, enter the name of the file that the label will print from during search and sort functions. For example: If you want to print a label for all drugs in the drug file, you would enter 50 or DRUG for this field and labels will print from this file. If this field is not defined, then the label will be considered to be just free text and not associated with a file. If you do not know the file name, enter three question marks at the prompt and GIP will list the available files.\ Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 24 Editing an Existing Label Screen Example Select CUSTOM LABEL NAME: ??? CHOOSE FROM: EXPENDABLE INVENTORY PRE-ODI PRIM/SECONDARY LABEL PRIMARY/SECONDARY LABEL RUN IRL PROGRAM TEST/LABEL 3X1 Warehouse Fruitbat This is a general description for the label that is designed for this entry . Select CUSTOM LABEL NAME: Warehouse Fruitbat NAME: Warehouse Fruitbat// WAREHOUSE LABEL FILE: GENERIC INVENTORY// ??? This is the file that the label will print from during a search and sort functions. For example: If you want to print a label for all drugs in the drug file, you would enter 50 or DRUG for this field and labels will print from this file. If this field is not defined, then the label will be considered to be just free text and not associated with a file. CHOOSE FROM: .2 DESTINATION .4 PRINT TEMPLATE .401 SORT TEMPLATE .402 INPUT TEMPLATE .403 FORM .404 BLOCK .44 FOREIGN FORMAT .5 FUNCTION .6 DD AUDIT .7 MUMPS OPERATING SYSTEM .81 DATA TYPE 1 FILE 1.1 AUDIT 1.11 ARCHIVAL ACTIVITY 1.12 FILEGRAM HISTORY 1.13 FILEGRAM ERROR LOG 1.2 ALTERNATE EDITOR 1.5 WORD LIST 2 PATIENT 3 USER 3.05 FAILED ACCESS ATTEMPTS LOG FILE: GENERIC INVENTORY// Select Routine If you want to specify a special routine to print the labels, enter the routine name at the Label Routine: prompt ( REF _Ref161201236 \h  Figure 325). At the Specialty Commands: prompt, enter the specialty command for the label. At the Text: prompt, enter the commands that describe the label. At the Parameter: prompt, enter the parameter number on the label. Enter three question marks to see a list of available parameters. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 25 Special Routine Specified Screen Example LABEL ROUTINE: SPECIALTY COMMANDS: LABEL 3X1/INTERMEC 8646// ??? This field stores the specialty command for the label. CHOOSE FROM: INTERMEC TRAKKER 9440 LABEL 3X1/INTERMEC 8646 TRAKKER 9440 SPECIALTY COMMANDS: LABEL 3X1/INTERMEC 8646// TEXT: 1>|1| U/I:|2||3| 2>|4| 3>|5||6| EDIT Option: Select PARAMETER: 6// ??? CHOOSE FROM: 1 1 NSN 2 2 UNITS PER ISSUE 3 3 ITEM MULTIPLE 4 4 DESCRIPTION 5 5 BARCODE 6 6 PAUSE This field stores the parameter number on the label. Select PARAMETER: ??? CHOOSE FROM: 1 1 NSN 2 2 UNITS PER ISSUE 3 3 ITEM MULTIPLE 4 4 DESCRIPTION 5 5 BARCODE 6 6 PAUSE This field stores the parameter number on the label. Select PARAMETER:6 Enter Description Enter the description of the parameter at the Description: prompt. Refer to  REF _Ref161472487 \h Figure 336. Enter the parameter type at the Parameter: prompt. Enter the barcode type of the parameter at the Barcode Type: prompt. Enter the text you want printed before the parameter at the Pre-text: prompt. Enter the text you want printed after the parameter at the Post-text: prompt. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 26 Parameter Description Screen Example DESCRIPTION: PAUSE// ??? This field stores the description of the parameter. DESCRIPTION: PAUSE// TYPE: XECUTABLE CODE// ??? This field stores the type of the parameter. CHOOSE FROM: 0 COUNTER 1 FIELD 2 XECUTABLE CODE 3 FORM FEED TYPE: XECUTABLE CODE// BARCODE TYPE: ??? This field stores the barcode type of the parameter. CHOOSE FROM: 0 NO BARCODE 1 SMALL BARCODE 2 MEDIUM BARCODE 3 LARGE BARCODE BARCODE TYPE: PRE-TEXT: ??? This field stores the pre-text printed before the parameter. PRE-TEXT: POST-TEXT: ??? This field stores the post-text printed after the parameter. POST-TEXT: Entering Executable Code Enter the number of tabs at the Tab: prompt.  REF _Ref161201912 \h Figure 327 is an example of such. Enter the executable M code for the parameter at the Xecutable Code: prompt. Enter another parameter name at the Parameter: prompt to create or edit another parameter, or press the Enter key if you are through editing and creating parameters. GIP will check the report integrity of the parameter and compile a report. Enter another custom label name to enter or edit another label, or press the Enter key to return to the Programmer (Barcode) Menuxe "Programmer (Barcode) Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 27 Executable Code Screen Example TAB: ??? This field is the number of tabs. TAB: XECUTABLE CODE: H 1// Select PARAMETER: Checking report integrity ...... Done. Compiling report ......... Done.. Select CUSTOM LABEL NAME: Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Parameter Enter/Editxe "Parameter Enter/Edit" This option will allow you to enter and edit barcode program parameters. Some of the parameters that may be edited are Routine and Line Tag that process data, Time to Queue Routine that process the data, etc. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 28 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Programmer (Barcode) Menu Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Parameter Enter/Edit Enter Barcode Program Name Enter the name of the barcode program you want to edit or create. Refer to  REF _Ref161201825 \h Figure 329. If you enter the name of an existing barcode program, GIP will allow you to edit the program name, identifier, upload routine, data processor routine, the time GIP will queue the routine, whether the routine will prompt for a device or run in the background, the number of days before uploads are purged, and any specialty commands. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 29 Barcode Program Name Screen Example Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYSICAL COUNT PRCPH EXPENDABLE USAGE PRCUS NON-EXPENDABLE ENNX PREVENTIVE MAINTENANCE ENPM Select BARCODE PROGRAM NAME: PRCPH EXPENDABLE PHYSICAL COUNT PRCPH NAME: EXPENDABLE PHYSICAL COUNT Replace IDENTIFIER: PRCPH// ??? This field is a unique IDENTIFIER of the data that will be stored in this file. When data is downloaded from a barcode program, the first record received should be the IDENTIFIER of the data being downloaded. Once the IDENTIFIER is known, then the data will stored in the BARCODE DATA multiple (446.42,1) for the appropriate entry. After the data has successfully been uploaded, then the proper LINE TAG (field #.03) and ROUTINE (field #.04) can be tasked to process the data. NOTE: The Identifier must be a package namespace followed by two characters. For example: If the program handles inventory of formulary drugs for outpatient, the identifier might be 'PSOFM'. The 'PSO' is the outpatient namespace and 'FM' is two characters that further describe the type of program. IDENTIFIER: PRCPH// At the Identifier: prompt, enter a package namespace followed by two characters. The identifier acts as a tag added to the barcode program that identifies what kind of data the program is downloading. For example: If the program handles inventory of formulary drugs for outpatient, the identifier might be 'PSOFM'. The 'PSO' is the outpatient namespace and 'FM' is two characters that further describe the type of program. Upload Routine At the Post Upload Routine: prompt, enter the ANSI-M routine that will be called directly after a successful upload of data has taken place. This field can also contain a line tag. The dash (-) is used, instead of the up-arrow (^) to separate the line tag from the routine. For example, if the routine that should be called is EN^ENG you would enter EN-ENG in this field. At the Data Processor Routine: prompt, enter the ANSI-MUMPS routine that will be tasked to Task Manager after data is uploaded from the barcode reader. This routine will be responsible for the processing of data in the BARCODE DATA multiple (data upload from the barcode reader). This field can also contain a line tag. Use a dash (-) instead of an up-arrow (^) to separate the line tag from the routine. For example, if the routine that should be called is EN^ENG, enter EN-ENG at the prompt. At the Time To Queue: prompt, enter the time of day that the system should process the data. For example, if 1AM is entered into this field, the system will not process the entry until 1 a.m. Users can upload data from a barcode reader anytime; this prompt allows each site to specify what time of the day to process the data. If you do not specify a time at this prompt, the system will attempt to process data as soon as users upload it to GIP.  REF _Ref161202076 \h Figure 330 is a depiction of this type of attempt. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 30 Upload Attempt Example POST UPLOAD ROUTINE: DATA PROCESSOR ROUTINE: PHYSICAL-PRCPBALM// TIME TO QUEUE ROUTINE: Enter Device At the Is Device Required?: prompt, enter N if you want this program to run in the background. At the Purge Days: prompt, enter the number of days that GIP will store barcode data, or press the Enter key for the default time of seven days. The GIP design team recommends that you keep this data for at least seven days. At the Specialty Commands: prompt, enter any specialty commands for the barcode program. Enter three question marks at the prompt to see the available specialty commands. Enter another barcode program name at the prompt, or press the Enter key to return to the Programmer (Barcode) Menuxe "Programmer (Barcode) Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 31 Device Screen Example IS DEVICE REQUIRED ?: NO// PURGE DAYS: SPECIALTY COMMANDS: INTERMEC TRAKKER 9440// ??? This field identifies the specialty commands for the barcode program. CHOOSE FROM: INTERMEC TRAKKER 9440 LABEL 3X1/INTERMEC 8646 TRAKKER 9440 SPECIALTY COMMANDS: INTERMEC TRAKKER 9440// Select BARCODE PROGRAM NAME: Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Program Enter/Editxe "Program Enter/Edit" This option allows users to enter or edit barcode programs. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 32 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Programmer (Barcode) Menu Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Program Enter/Edit Select Barcode Program Enter the name of the barcode program you wish to enter or edit. Refer to  REF _Ref161202258 \h Figure 333. The system will display two VA FileMan word processing fields. This first word processing field will allow you to edit the name of the barcode program. The second field will allow you to edit the program code. After you finish editing the program name and program code, the system will return to the Programmer (Barcode) Menuxe "Programmer (Barcode) Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 33 Barcode Program Name Screen Example Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYS. COUNT PRCPH EXPENDABLE USAGE PRCUS FROG NON-EXPENDABLE ENNX PREVENTIVE MAINTENANCE ENPM This field should be a short description of the data that will be collected and stored using the barcode program (field #1) that is contained in this file. Select BARCODE PROGRAM NAME: PRCPH EXPENDABLE PHYS. COUNT PRCPH NAME: EXPENDABLE PHYS. COUNT Replace PHYS. With PHYSICAL Replace EXPENDABLE PHYSICAL COUNT BARCODE PROGRAM:. . . . . . 300>G$0=..START ::If user input is a ., go to main menu 301>B00 ::Sound beep two times 302>S.CLR ::Clear screen 303>PPlease enter a ::Display error message 304>PY or N. :: (cont) 305>W5 ::Wait five seconds to allow view of messag e 306>G.DAT ::Go back to existing data question 307> :: 308>E ::End of program EDIT Option: Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Speciality Commands Enter/Edit Select Programmer (Barcode) Menu Option: Specialty Commands Enter/Edit This option allows users to enter and edit specialty commands for the Intermec Trakker 9440 and Label 3X1/Intermec 8646. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 34 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Primary Inventory Point Menu ... Receiving And Distribution Menu ... Reports Menu ... Select Primary Inventory Point Main Menu Option: Barcode Manager Menu Barcode User Menu ... Data Manager Menu ... Labels Menu ... Programmer (Barcode) Menu ... Select Barcode Manager Menu Option: Programmer (Barcode) Menu Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Specialty Commands Enter/Edit Select Programmer (Barcode) Menu Option: Program Enter/Edit Creating a Barcode Program If you are editing an existing barcode program, proceed to paragraph  REF _Ref161202477 \r \h 0.  REF _Ref169063093 \h Figure 335 displays and example of creating a barcode program. Enter the name you want to assign to the barcode program. At the Barcode Program Identifier: prompt, enter a package namespace followed by two characters. The identifier acts as a tag added to the barcode program that identifies what kind of data the program is downloading. For example: If the program handles inventory of formulary drugs for outpatient, the identifier might be 'PSOFM'. Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 35 Barcode Program Creation Screen Example Select BARCODE PROGRAM NAME: FROG ARE YOU ADDING 'FROG' AS A NEW BARCODE PROGRAM (THE 5TH)? Y (YES) BARCODE PROGRAM IDENTIFIER: FROG The PACKAGE NAME SPACE 'FR' does not exist !?? ANSWER MUST BE 3-8 CHARACTERS IN LENGTH BARCODE PROGRAM IDENTIFIER: NAME: FROG// BARCODE PROGRAM: 1>as 2>asd 3>ga 4>g 5> EDIT Option: Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Speciality Commands Enter/Edit Select Programmer (Barcode) Menu Option: The 'PSO' is the outpatient namespace and 'FM' is two characters that further describe the type of program. GIP will start the VA FileMan line editor. Enter the barcode program code in the line editor. After you finish entering the barcode program code, GIP will return to the Programmer (Barcode) Menuxe "Programmer (Barcode) Menu". Editing a Barcode Program  REF _Ref161472487 \h Figure 336 displays an example of editing a barcode program. Enter a barcode program name. If you do not know the name of the program you want to edit, enter three question marks at the prompt and GIP will list the available barcode programs. GIP will start the VA FileMan editor and allow you to edit the barcode program name and program code. After you finish editing the program code, GIP will return to the Programmer (Barcode) Menuxe "Programmer (Barcode) Menu". Figure  STYLEREF 1 \s 3 SEQ Figure \* ARABIC \s 1 36 Editing a Barcode Program Screen Example Select BARCODE PROGRAM NAME: ??? CHOOSE FROM: EXPENDABLE PHYSICAL COUNT PRCPH EXPENDABLE USAGE PRCUS NON-EXPENDABLE ENNX PREVENTIVE MAINTENANCE ENPM This field should be a short description of the data that will be collected and stored using the barcode program (field #1) that is contained in this file. Select BARCODE PROGRAM NAME: PRCPH EXPENDABLE PHYSICAL COUNT PRCPH NAME: EXPENDABLE PHYSICAL COUNT Replace BARCODE PROGRAM:. . . . . . 300>G$0=..START ::If user input is a ., go to main menu 301>B00 ::Sound beep two times 302>S.CLR ::Clear screen 303>PPlease enter a ::Display error message 304>PY or N. :: (cont) 305>W5 ::Wait five seconds to allow view of message 306>G.DAT ::Go back to existing data question 307> :: 308>E ::End of program EDIT Option: Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Speciality Commands Enter/Edit Select Programmer (Barcode) Menu Option: THIS PAGE INTENTIONALLY LEFT BLANK Inventory File Maintenance Menu Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu Use this option to adjust the warehouse quantity on-hand for selected items. There are four types of adjustments: an issue adjustment, to/from non-issuable, other type adjustment (actual count, etc), and Supply Only (GIP) Adjustment. After you make an adjustment, GIP creates and transmits the correct code sheets automatically. Select Inventory File Maintenance Menu from the Warehouse--General Inventory/Distribution Menu. Select Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu from the Inventory File Maintenance Menu. Select Adjust Inventory Quantityxe "Adjust Inventory Quantity" from the Adjust Inventory Quantity Menu. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 1 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Adjust Inventory Quantity Menu Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Adjust Inventory Quantity Enter ELECTRONIC SIGNATURE CODE: Thank you. Select STATION NUMBER ('^' TO EXIT): 688// WASHINGTON, DC I N V E N T O R Y version 5.0 (688) Warehouse Inventory Point: SUPPLY WAREHOUSE IFUSER,ONE Enter ELECTRONIC SIGNATURE CODE: Thank you. Select one of the following: 1 Issue Book Adjustment 2 Non-Issuable or Issuable Adjustment 3 Other (GIP and FMS) Adjustment 4 Supply Only (GIP) Adjustment Select TYPE of ADJUSTMENT: Issue Book Adjustment If you are making an issue book adjustment, follow the instructions in the section below. Otherwise, skip this section and go to the next section. Select Type of Adjustment Select Issue Book Adjustment at the Select Type of Adjustment: prompt. Refer to  REF _Ref161203190 \h Figure 42. Enter the transaction number of the issue book request at the Select Transaction Numberxe "Transaction Number": prompt. Enter the line number that you want to adjust. The system will display the item information, the quantity information, and the dollar value of the item. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 2 Select Issue Book Adjustment Screen Example Select TYPE of ADJUSTMENT: 1 Issue Book Adjustment Select TRANSACTION NUMBER: 688-94-4-101-0409 OBL SUPPLY WAREHOUSE RULER >> Reference Voucher Number: I40003 >> Distribution to: 688-NEWONE inventory point. Select LINE ITEM Number: 1 IM#: 39 QTY POSTED: 1 INV VALUE: 3.75 SELL VALUE: 4.05 ===================== C U R R E N T I T E M D A T A ===================== ITEM NUMBER: 39 RULER NSN: 7510-11-113-1111 UNIT/ISSUE : 1/EA AVERAGE COST : 4.05 LAST COST : 0.00 TOTAL VALUE : 2061.00 QTY ON-HAND : 509 QTY NON-ISSUABLE: ======================= I S S U E B O O K D A T A ======================= QUANTITY ORDERED: 1 QUANTITY POSTED : 1 INVENTORY VALUE : 3.75 SELLING VALUE : 4.05 Enter Adjustment Data  REF _Ref161203241 \h  Figure 43 displays an example of data entry adjustments. The system will let you change the quantity of the item, the cash value of the item as inventory stock, and the cash value of the item when it is issued to the service. The system will add reason text, or an explanation line, to the transaction explaining the reason for the adjustment. The default reason text is Issue Book Adjustment, but you can edit this explanation. When you have finished editing line numbers, press the Enter key at the Select Line Item Number: prompt. Answer Y at the Ready To Process Issue Book Adjustments?: prompt to process the adjustment and update the inventory point. The system will list the number of the FMS document sent to FMS and the VA MailMan message that contained the ISMS/LOG code sheet. Enter another transaction number at the Select Transaction Numberxe "Transaction Number": prompt, or press the Enter key to return to the Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 3 Data Adjustment Entry Screen Example **************** E N T E R A D J U S T M E N T D A T A **************** >> Enter the adjusted quantity in the range -1 to 0. << ADJUSTED QUANTITY: 0// >> Enter the adjusted value in the range -3.75 to 99999.99. << ADJUSTED TOTAL ISSUE BOOK INVENTORY VALUE: 2 >> Enter the adjusted value in the range -4.05 to 99999.99. << ADJUSTED TOTAL ISSUE BOOK SELLING VALUE: 4 >> Enter the reason text which will appear on the transaction register. << REASON TEXT: ISSUE BOOK adjustment Replace Select LINE ITEM Number: READY TO PROCESS ISSUE BOOK ADJUSTMENTS? YES// (YES) FMS IV MODIFICATION 688I40003 document automatically transmitted.. LOG 605 Transmitted in MailMan Messages: 66141 Queueing Approval Form to Print on 'Fiscal (Receiving Reports)' Printer ... Queueing Approval Form to Print on 'Supply (PPM)' Printer ... Select TRANSACTION NUMBER: Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Non-Issuable or Issuable Adjustment If you are making a non-issuable or issuable adjustment, follow the instructions in the section below. Otherwise, skip this section and go to the next section. Select Type of Adjustment Select Non-Issuable or Issuable Adjustment at the Select Type of Adjustment: prompt. Refer to  REF _Ref161205555 \h  \* MERGEFORMAT Figure 44. Enter the name of the item or the item number at the Select Whse Item: prompt. If you do not know the name or number of the item, enter three question marks and the system will list the available items. The system will list the cost and quantity information for the item. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 4 Select Type of Adjustment Screen Example Select one of the following: 1 Issue Book Adjustment 2 Non-Issuable or Issuable Adjustment 3 Other Adjustment Select TYPE of ADJUSTMENT: Non-Issuable or Issuable Adjustment >> Select an item number from the WAREHOUSE inventory point. << Select WAREHOUSE ITEM: 123056 TEST STRIP--BLOOD GLOUCOSE (SAME LOT NUMBER) TEST STRIP--BLOOD GLNSN: 9999-99-099-9999 ===================== C U R R E N T I T E M D A T A ===================== ITEM NUMBER: 123056 TEST STRIP--BLOOD GLOUCOSE (SA NSN: 9999-99-099-9999 UNIT/ISSUE : 100/BX AVERAGE COST : 33.45 LAST COST : 34.00 TOTAL VALUE : 3779.36 QTY ON-HAND : 113 QTY NON-ISSUABLE: Enter Adjustment Data At the Adjusted Quantity: prompt, ( REF _Ref161205682 \h  \* MERGEFORMAT Figure 45) enter a negative number for the amount of units you want to deduct from warehouse stock. Enter an alphanumeric code for the adjustment voucher number. The system will add reason text, or an explanation line, to the transaction explaining the reason for the adjustment. The default reason text is To Non-Issuable, but you can edit this explanation. When you have finished adjusting warehouse items, press the Enter key at the Select Whse Item: prompt. Enter Y at the Ready To Process Non-Issuable Adjustments?: prompt to transmit the adjustment. The system will display the VA MailMan message number of the adjustment and return to the Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 5 Enter Adjustment Data Screen Example **************** E N T E R A D J U S T M E N T D A T A **************** >> Enter the adjusted quantity in the range -113 to 0. << ADJUSTED QUANTITY: 0// -1 >> Enter DOCUMENT IDENTIFIER number. << VOUCHER NUMBER: MG713 >> Enter the reason text which will appear on the transaction register. << REASON TEXT: TO non-issuable// >> Select an item number from the WAREHOUSE inventory point. << Select WAREHOUSE ITEM: READY TO PROCESS NON-ISSUABLE ADJUSTMENTS? YES// (YES) LOG 605 Transmitted in MailMan Messages: 9665 Queueing Approval Form to Print on 'Fiscal (Receiving Reports)' Printer ... Queueing Approval Form to Print on 'Supply (PPM)' Printer ... Other Adjustment Select Other Adjustments at the Select Type Of Adjustment: prompt. Refer to  REF _Ref161205851 \h Figure 46. Enter the name of the item or the item number at the Select Whse Item: prompt. If you do not know the name or number of the item, enter three question marks and the system will list the available items. The system will list the cost and quantity information for the item. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 6 Other Adjustments Screen Example Select one of the following: 1 Issue Book Adjustment 2 Non-Issuable or Issuable Adjustment 3 Other Adjustment Select TYPE of ADJUSTMENT: Other Adjustment >> Select an item number from the WHSE inventory point. << Select WHSE ITEM: ??? WAREHOUSE ITEM: 123056 TEST STRIP--BLOOD GLOUCOSE (SAME LOT NUMBER) TEST STRIP--BLOOD GLNSN: 9999-99-099-9999 ===================== C U R R E N T I T E M D A T A ===================== ITEM NUMBER: 123056 TEST STRIP--BLOOD GLOUCOSE (SA NSN: 9999-99-099-9999 UNIT/ISSUE : 100/BX AVERAGE COST : 33.45 LAST COST : 34.00 TOTAL VALUE : 3779.36 QTY ON-HAND : 112 QTY NON-ISSUABLE: 1 Enter Adjustment Data Enter a negative number at the Adjusted Quantity: prompt to subtract from the inventory quantity, or a positive number to add to the inventory quantity. You also need to enter the change in value, either positive or negative, to the overall value of the total inventory of the item. In the example below, adding 4 to the overall quantity at a value of $1.61 per unit is an adjusted total inventory value of $6.44. Enter an alphanumeric code for the adjustment voucher number. The system will list the available adjustments. Select the appropriate adjustment category. When you are finished adjusting warehouse items, press the Enter key at the Select Whse Item: prompt. Enter Y at the Ready To Process Inventory Adjustments?: prompt. The system will list the number of the FMSxe "FMS" document and VA MailMan message it created to transmit the adjustment, and return to the Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu.  REF _Ref161212661 \h Figure 47 depicts this process. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 7 Enter Adjustment Data Screen Example **************** E N T E R A D J U S T M E N T D A T A **************** >> Enter the adjusted quantity in the range -112 to 99998. << ADJUSTED QUANTITY: 0// 1 >> Enter the adjusted value in the range -99999.99 to 99999.99. << ADJUSTED TOTAL INVENTORY VALUE: 34.00 >> Enter DOCUMENT IDENTIFIER number. << VOUCHER NUMBER: MG714 Select one of the following: 1 Transfer of stock to another VAMC Warehouse 2 Sale of stock to OGA 3 Transfer of excess stock to GSA 4 Adjustment of stock valuation 5 Writeoff damaged stock 6 Transfer Transportation expense to stock 7 Inventory Refund Select TYPE of ADJUSTMENT: 4 Adjustment of stock valuation >> Select an item number from the WHSE inventory point. << Select WHSE ITEM: READY TO PROCESS INVENTORY ADJUSTMENTS? YES// (YES) FMS SV 688A41 document automatically transmitted.. LOG 605 Transmitted in MailMan Messages: 66156 Queueing Approval Form to Print on 'Fiscal (Receiving Reports)' Printer ... Queueing Approval Form to Print on 'Supply (PPM)' Printer ... Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Approve Adjustmentsxe "Approve Adjustments" Use this option to approve entire adjustments (all items) or single items on an adjustment. When an item adjustment is approved, the item adjustment will no longer appear on the 'Unapproved Adjustment Reportxe "Unapproved Adjustment Report".' Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 8 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Adjust Inventory Quantity Menu Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Approve Adjustments Enter Adjustment Number Enter the number of the adjustment that you want to approve. If you do not know the adjustment number, enter three question marks at the prompt and the system will list the available adjustments. You may approve all of the items on the adjustment, or select individual items for approval. Press the Enter key at the Select Item: and Select Adjustment Number: prompts when you have finished approving adjustments. The system will return to the Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu.  REF _Ref161467778 \h Figure 49 displays this process. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 9 Adjustment Number Screen Example Select ADJUSTMENT NUMBER: ??? Select the ADJUSTMENT NUMBER from the list below: ADJUSTMENT NUMBER: A1 ADJUSTMENT NUMBER: A10 ADJUSTMENT NUMBER: A13 ADJUSTMENT NUMBER: A17 ADJUSTMENT NUMBER: A23 Select ADJUSTMENT NUMBER: A17 >> THERE IS '1' UNAPPROVED ITEMS ON THIS ADJUSTMENT. << DO YOU WANT TO APPROVE ALL OF THE ITEMS ON THIS ADJUSTMENT? NO// (NO) Select ITEM: ??? Select the ITEM NUMBER from the list below: ITEM NUMBER: 8 ITEM #8 NSN: 6505-11-222-3333 Select ITEM: 8 ADJUSTMENT APPROVAL: SEP 26, 1994@11:58:44// (SEP 26, 1994@11:58:44) Select ITEM: Select ADJUSTMENT NUMBER: Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Physical Count Formxe "Physical Count Form" Use this option to print the physical count form for the warehouse, sorted by main storage location, account code, and National Stock Number. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 10 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Adjust Inventory Quantity Menu Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Physical Count Form Select Account Codes The system will ask you if you want to select all account codes. If it would be easier for you to list the account codes you DO NOT want to select than to list the account codes you DO want to select, enter Y at this prompt, and enter the account codes you want to de-select at the Select Account Code: prompt. Press the Enter key at the Select Account Code: prompt when you have finished selecting and deselecting account codes. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 11 Select Access Code Screen Example Do you need to print the ON-HAND column? NO// Y (YES) Selected account codes will be used to generate the physical count form. Do you want to select ALL account codes? YES// (YES) Currently selected account codes: << ALL ACCOUNT CODES >> You can DE-select one of the above account codes by reselecting it. Select the number of the account code created, '^' to exit. Select one of the following: 1 Account Code 1 2 Account Code 2 3 Account Code 3 6 Account Code 6 8 Account Code 8 Select ACCOUNT Code: 1 Account Code 1 DE-selected ! Currently selected account codes: << ALL ACCOUNT CODES >> You can DE-select one of the above account codes by reselecting it. Currently DE-selected account codes: 1 You can RE-select one of the above account codes by reselecting it. Select the number of the account code created, '^' to exit. Select one of the following: 1 Account Code 1 2 Account Code 2 3 Account Code 3 6 Account Code 6 8 Account Code 8 Select ACCOUNT Code: Report Listing The system will generate the Physical Count Formxe "Physical Count Form" Report, listing each account code you selected, the items assigned to that account code, the unit of issue, and the amount of stock on hand for each item. Refer to  REF _Ref161212946 \h Figure 412. After printing the report, the system will return to the Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 12 Physical Count Formxe "Physical Count Form" Report Screen Example DEVICE: HOME// LAT PHYSICAL COUNT FORM: WAREHOUSE JUL 13, 2000@18:25:09 PAGE 1 NSN DESCRIPTION MI UNIT/ISS ON HAND NEW COUNT -------------------------------------------------------------------------------- MAIN STORAGE LOCATION: ? ACCOUNT CODE: 3 7530001817174 PAPER/XEROX/30% 14128 5000/BX 0 _________ 7530008000996 PAPER COMPUTER 1 PART 3534 2500/BX 0 _________ 8415012091114 GLOVE XL-FLOCK LINED LA 12596 2/PR 48 _________ 9999990999999 TEST STRIP--BLOOD GLOUC 123056 100/BX 113 _________ MAIN STORAGE LOCATION: A01 ACCOUNT CODE: 2 6630010612282 TUBE-BLOOD COLLECTION 1 11173 100/PG 57 _________ 6630011317091 TUBES HEMOGARD BLUETOPS 13184 100/BX 10 _________ MAIN STORAGE LOCATION: A02 ACCOUNT CODE: 2 6630010660416 TUBE-BLOOD COLLECTION 1 11176 100/PG 100 _________ 6640009794238 TEST SDAL4ML75X10MM 677 1000/MX 6 _________ Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Unapproved Adjustment Reportxe "Unapproved Adjustment Report" This option will print a report showing the adjustments and items, which have not been approved. Adjustments can be approved using the option 'Approve Adjustmentsxe "Approve Adjustments".' Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 13 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Adjust Inventory Quantity Menu Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Unapproved Adjustment Report Enter Adjustment Number Press the Enter key at the Select Adjustment Number: prompt to list all the adjustments, or enter an adjustment number. If you do not know the adjustment number, enter three question marks at the prompt to see a list of available adjustment numbers. You may enter several adjustment numbers. When you have finished entering adjustment numbers, press the Enter key at the Select Adjustment Number: prompt.  REF _Ref161213200 \h Figure 414 displays this process. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 14 Adjustment Number Screen Example To select ALL adjustments, press RETURN. Select ADJUSTMENT NUMBER: Do you want to select ALL adjustments? YES// (YES) DO YOU WANT TO PRINT A SEPARATE REPORT FOR EACH ADJUSTMENT (THIS WILL USE A LOT OF PAPER)? NO// (NO) Select ADJUSTMENT NUMBER: Print Form The system will print an Adjustment Approval Form, listing each item on adjustment number, the quantity, the cost that the warehouse sells the item, and the value of the item as inventory stock. Refer to  REF _Ref161213698 \h Figure 415. The form will also list the type of adjustment and the adjustment amount. The form will have signature blocks for the accountable officer and the approving official. After printing the form, the system will return to the Adjust Inventory Quantityxe "Adjust Inventory Quantity" Menu. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 15 Adjustment Approval Form Screen Example DEVICE: HOME// LAT Select ADJUSTMENT NUMBER: A18563 Select ADJUSTMENT NUMBER: DEVICE: HOME// IRMS BLDG 74 ROOM 227E ADJUSTMENT APPROVAL FORM FROM WAREHOUSE JUL 13, 2000@18:34 PAGE 1 ADJUSTMENT DATE: NOV 30, 1998@11:47:34 VOUCHER: NSN DESCRIPTION [#MI] ACCT CODE INITIALS TRANSID TRANS./P.O. U/I QUANTITY SELL VALUE INV VALUE -------------------------------------------------------------------------------- 6550-01-236-0805 TEST STRP (CHEMSTRIP ) #660 ACCT: 2 RMW A18563 658 50/BT 0 0.00 -65.62 2% DISCOUNT - P90313 ----------- S U M M A R Y O F I T E M A C C O U N T C O D E S ---------- ACCT: 2 INV AMOUNT: -65.62 TOTAL DOLLAR AMOUNT OF ADJUSTMENT (UNAPPROVED): -65.62 CERTIFICATION -- THE SUPPLIES LISTED ON THIS REQUEST HAVE BEEN PROPERLY ADJUSTED BY QUANTITY AND VALUE. ITEM NUMBERS APPROVED [#MI]:__________________________________________________ SIGNATURE ACCOUNTABLE OFFICER:________________________________________________ SIGNATURE APPROVING OFFICIAL:_________________________________________________ Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Select Adjust Inventory Quantity Menu Option: Automatic Level Setter This report will print the current inventory levels versus the computer-estimated levels. If you have the manager key for the inventory point, you will have the option to automatically update the current levels to the estimated levels. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 16 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Automatic Level Setter Level Parameters Select whether you want to set the levels for an item or for a group category. Select or deselect items or group categories from your list until you have finished building your list, then press the Enter key at the Select Group Category: prompt. Refer to  REF _Ref161213832 \h Figure 417. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 17 Automatic Level Setter Screen Example Select Inventory File Maintenance Menu Option: Automatic Level Setter Select one of the following: +--------------------------------------+ |The Automatic Level Setter will | |calculate and reset the Normal Stock | |Level, Emergency Stock Level, Standard| |Reorder Point, and Optional Reorder | |Point for selected items or items in | |selected group categories. | + 1 ITEM 2 GROUP CATEGORY Select Items BY: ITEM// 2 GROUP CATEGORY +-------------------------------------+ |Select the Group Categories to | |display | +-------------------------------------+ Do you want to select ALL group categories? YES// (YES) ----------------------------------------------------------------------------- | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | ----------------------------------------------------------------------------- Select GROUP CATEGORY: Levels Set The system will then generate an average, or normal stock level for the items you selected, based on the days between the month you enter at the Start Usage Average with Date (Month Year): prompt and today's date. The system will divide the days in the time range by the number of items used during that time range to determine the average time in which one unit of the item is used. For example, if 90 printer cartridges are used in 180 days, each printer cartridge is equivalent to two days of average use for your inventory point. Enter the number of day's worth of the item that you want as the normal stock level. The system will determine how many units you must maintain at the inventory point to maintain that many day's worth of stock. For example, if you selected thirty days' worth of printer cartridges, an inventory point with an average use of two days per printer cartridge would stock fifteen printer cartridges as the normal stock level. Enter the percentage of the normal stock level that you want to be the emergency stock level. For example, if you entered 20 at this prompt, and the normal stock level was fifteen printer cartridges, the system would assign 20% of the normal stock level, or three printer cartridges, as the emergency stock level. Enter the percentage of the normal stock level that you want to be the standard reorder point, or the level at which the system will alert you to order more stock. For example, if you entered 50 at this prompt, and the normal stock level was fifteen printer cartridges, the system would assign 50% of the normal stock level, or eight printer cartridges (rounding up), as the standard reorder point. Enter the percentage of the normal stock level that you want to be the optional reorder point, or the level at which the system will alert you that you might want to order more stock. For example, if you entered 75 at this prompt, and the normal stock level was fifteen printer cartridges, the system would assign 75% of the normal stock level, or 12 printer cartridges (rounding up), as the standard reorder point.  REF _Ref161214071 \h Figure 418 displays an example of the process. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 18 Levels Set Screen Example +--------------------------------------+ |The average daily usage will be | |calculated from the selected date to | |the current date. | +--------------------------------------+ Start Usage Average with Date (Month Year): MAY 1994// (MAY 1994) *** STARTING WITH MO-YR: MAY 1994 *** *** TOTAL DAYS: 148 *** +--------------------------------------+ |The normal stock level will be | |calculated by multiplying the average | |daily usage by the number of days. | +--------------------------------------+ Enter number of days to be on hand for Normal Stock Level: (1-240): 30// +--------------------------------------+ |The emergency stock level will be | |calculated by multiplying the average | |daily usage by this percentage. | +--------------------------------------+ Enter the percentage of usage for Emergency Stock Level: (1-100): 20// +--------------------------------------+ |The standard reorder point will be | |calculated by multiplying the average | |daily usage by this percentage. | +--------------------------------------+ Enter the percentage of usage for Standard Reorder Point: (20-100): 50// +--------------------------------------+ |The optional reorder point will be | |calculated by multiplying the average | |daily usage by this percentage. | +--------------------------------------+ Enter the percentage of usage for Optional Reorder Point: (50-100): 75// Update Enter Y at the Do you want to update the levels in the database?: prompt. The system will print the Automatic Level Setterxe "Automatic Level Setter" Report, listing the new levels for each item. After printing the report, the system will return to the Inventory File Maintenance Menu. Refer to  REF _Ref161214028 \h Figure 419. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 19 Update Levels Database Screen Example Do you want to update the levels in the database? NO// Y (YES) +---------------------------------------------------------------------+ |WARNING -- Check the changes I make carefully. Errors in the | |database can drastically mess up automatic level setting. As you | |debug your database I am going to become a trusted friend, but always| |keep an eye on what I am doing because I do not have the common sense| |that you do. | +---------------------------------------------------------------------+ DEVICE: HOME// LAT <*> please wait <*> AUTOMATIC LEVEL SETTER FOR: WHSE SEP 26, 1994@12:56:34 PAGE 1 AVG USAGE START DATE: MAY 1994 (148 TOTAL DAYS) DAYS/PERCENTAGE USED FOR CALCULATION: 30 20% 50% 75% NORMAL EMERG STAND OPTION NSN DESCRIPTION MI# STKLVL STKLVL REO PT REO PT -------------------------------------------------------------------------------- GROUP: <> 6505-02-564-1255 TESTING ...V5 45 OLD 0 0 0 0 AVG USAGE: 0.0000 LOW USAGE (NOT UPDATED) 0 0 0 0 6505-02-564-1255 PRINTER CARTRIDGE 42 15 3 8 12 AVG USAGE: 0.5000 0 0 0 0 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Enter/Edit Inventory Item Dataxe "Enter/Edit Inventory Item Data" Use this option to add, delete, or change items in the inventory point record. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 20 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: Enter/Edit Inventory Item Data Item Selection Enter an item at the Select Whse Item: prompt. If you do not know the name of the item, enter three question marks at the prompt to see a list of available warehouse items. The system will list three screens of descriptions of the item and allow you to select information items to edit. At the Select Items: prompt, enter another item to edit or press the Enter key to return to the Inventory File Maintenance Menu. This process is depicted in  REF _Ref161472781 \h Figure 422. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 21 Item Selection Screen Example Select WHSE ITEM: ?? CHOOSE FROM: 8 ITEM #8 37 PEN 39 RULER 40 PAINT 45 TESTING ...V5 Select WHSE ITEM: 37 PEN ...OK? YES// (YES) PEN NSN: 7510-11-411-1234 Edit Inventory Item Data Sep 26, 1994 14:59:40 Page: 1 of 3 INVENTORY POINT: 688-WHSE * * * IM#: 37 * * * Descriptive-445: Description-441: PEN NSN : 7510-11-411-1234 Group Category : 1411 Main Storage Lo: 8,6,5,4 Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 85 Emer Stock Level: Temp Stock Level: Delete Temp SL : Stand Reord Pt : 50 Option Reord Pt : 70 + Enter ?? for more actions AF All Fields QU (Quantities) SP Special Parameters DE Descriptive CD Costing Data DA (Drug Accountability) IU Issue Units DI Due Ins PS Procurement Sources LE Levels SI (Secondary Items) RI Remove Item From Inv Select Item(s): Next Screen// DE Descriptive ...item description set to short description in item master file. ITEM DESCRIPTION: PEN// Ballpoint pen GROUP CATEGORY: ??? This is the group category code for the item, if applicable. This is a code indicating the group category defined by each Inventory Point (i.e., grouping like items for printing of catalogs and other reports). GROUP CATEGORY: 1 ARE YOU ADDING '1' AS A NEW GROUP CATEGORY? Y (YES) GROUP CATEGORY DESCRIPTION: Non-accountable office supplies?? ANSWER MUST BE 1-30 CHARACTERS IN LENGTH. This is the description of the group category to be printed on reports. GROUP CATEGORY DESCRIPTION: Office supplies MAIN STORAGE LOCATION: Supply ARE YOU ADDING 'Supply' AS A NEW STORAGE LOCATION? Y (YES) STORAGE LOCATION EXPANDED DESCRIPTION: Supply Office, Bldg. 4, Rm. 1L401 Select ADDITIONAL STORAGE LOCATION: Select Item(s): Quit// QUIT Select WHSE ITEM: File Inquiryxe "File Inquiry" This option will allow the user to inquire to VA FileMan file entries. The option will display selected entry data on the screen for the user to review. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 22 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Inventory File Maintenance Menu Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: File Inquiry File Review The system will list the available files that you can review. Select a file. If you enter Yes at the Do You Want To See The Inventory Point Parameters?: prompt, the system will list the inventory data for the inventory point, including its associated cost centers, distribution points and authorized users. Refer to  REF _Ref161214363 \h Figure 423. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 23 File Review Screen Example Select one of the following: 445 GENERIC INVENTORY 445.1 INVENTORY BALANCES 445.2 INVENTORY TRANSACTION 445.4 STORAGE LOCATION 445.6 GROUP CATEGORY 446 DISTRIBUTION/USAGE HISTORY Select FILE for inquiry: 445 GENERIC INVENTORY Do you want to see the inventory point parameters? NO// Y (YES) *** I N V E N T O R Y D A T A *** INVENTORY POINT: 658-WAREHOUSE KEEP PERPETUAL INVENTORY?: YES TYPE OF INVENTORY POINT: SUPPLY WAREHOUSE ABBREVIATED NAME: WHSE KEEP DETAILED TRX. HISTORY?: YES COST CENTER: 615300 Supply Fund PRINT STOCK AT CRITICAL LEVEL?: YES *ENTER ITEM DESCRIPTIONS: YES MOS INACTIVE BEFORE ITEM DEL.: 2 LAST PURGE USAGE: DEC 01, 1999 LAST PURGE RECEIPTS: DEC 01, 1999 LAST PURGE TRANS REGISTER: DEC 01, 1999 LAST PURGE DISTRIBUTION: DEC 01, 1999 AUTOMATIC PURGE: YES LAST OPEN BALANCES SET: FEB 2000 DISTRIBUTION POINT: 658-SPD DISTRIBUTION POINT: 658-PHARMACY DISTRIBUTION POINT: 658-ENGINEERING DISTRIBUTION POINT: 658-LABORATORY DISTRIBUTION POINT: 658-MEDICAL RENAL DISTRIBUTION POINT: 658-RMS O T CLINIC DISTRIBUTION POINT: 658-PROSTHETICS INVENTORY USER: IFUSER,TWO INVENTORY USER: IFUSER,THREE INVENTORY USER: IFUSER,FOUR PICKING TICKET PRINTER: D107 Select Item Enter an item at the Select Whse Item: prompt. If you do not know the item name or number, enter three question marks at the prompt and the system will list the available items. The system will list the number of units on hand, the last four issues of the item, and other inventory information about the item. Enter another item at the Select Whse Item: prompt to review another inventory item, or press the Enter key to return to the Inventory File Maintenance Menu. The process is depicted in  REF _Ref161214451 \h Figure 424. Figure  STYLEREF 1 \s 4 SEQ Figure \* ARABIC \s 1 24 Select Warehouse Item Screen Example Select WAREHOUSE ITEM: 123056 TEST STRIP--BLOOD GLOUCOSE (SAME LOT NUMBER) TEST STRIP--BLOOD GLNSN: 9999-99-099-9999 *** I N V E N T O R Y P O I N T I T E M D A T A *** ITEM NO.: 123056 DATE LAST RECEIVED: JUL 13, 2000 UNIT OF ISSUE: BX QTY.ON HAND (UNIT OF ISSUE): 113 NORMAL STOCK LEVEL (U OF I): 450 STANDARD REORDER POINT: 20 EMERGENCY STOCK LEVEL: 6 MANDATORY OR REQUESTED SOURCE: ABBOTT DIAGNOSTICS UNIT OF ISSUE PACKAGE MULT.: 100 LAST COST (UNIT OF ISSUE): 34.000 MINIMUM ISSUE QTY.: 6 QTY NON-ISSUABLE (U/I): 1 GROUP CATEGORY CODE: 1411 AVERAGE COST (UNIT OF ISSUE): 33.451 TOTAL INVENTORY VALUE: 3813.36 MONTH/YEAR USED/ISSUED: 29907 QTY.USED/ISSUED (U OF ISSUE): 54 TOTAL COST USED/ISSUED: 1838.910 MONTH/YEAR USED/ISSUED: 29908 QTY.USED/ISSUED (U OF ISSUE): 75 TOTAL COST USED/ISSUED: 2554.100 MONTH/YEAR USED/ISSUED: 29909 QTY.USED/ISSUED (U OF ISSUE): 49 TOTAL COST USED/ISSUED: 1668.670 MONTH/YEAR USED/ISSUED: 29910 QTY.USED/ISSUED (U OF ISSUE): 40 TOTAL COST USED/ISSUED: 1362.170 MONTH/YEAR USED/ISSUED: 29911 QTY.USED/ISSUED (U OF ISSUE): 81 TOTAL COST USED/ISSUED: 2758.420 MONTH/YEAR USED/ISSUED: 29912 QTY.USED/ISSUED (U OF ISSUE): 42 Enter RETURN to continue or '^' to exit: [[ TOTAL COST USED/ISSUED: 1430.290 MONTH/YEAR USED/ISSUED: 30007 QTY.USED/ISSUED (U OF ISSUE): 11 TOTAL COST USED/ISSUED: 442.580 DATE RECEIVED: MAR 31, 1999 QTY.RECEIVED (UNIT OF ISSUE): 450 DATE RECEIVED: JUL 13, 2000 QTY.RECEIVED (UNIT OF ISSUE): 15 PROCUREMENT SOURCE: ROCHE DIAGNOSTICS CORP UNIT OF RECEIPT: CS UNIT OF RECEIPT PACKAGE MULT.: 12 UNIT CONVERSION FACTOR: 1 PROCUREMENT SOURCE: ABBOTT DIAGNOSTICS UNIT OF RECEIPT: BX UNIT OF RECEIPT PACKAGE MULT.: 100 UNIT CONVERSION FACTOR: 1 ITEM DESCRIPTION: TEST STRIP--BLOOD GLOUCOSE (SAME LOT NUMBER) DUE-IN (IN U/I): 0 DUE-OUT (IN U/I): 0 Select WHSE ITEM: Adjust Inventory Quantity Menu ... Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Select Inventory File Maintenance Menu Option: THIS PAGE INTENTIONALLY LEFT BLANK Manager for Supply Warehouse Inventory Point Menu This menu contains options for editing warehouse control parameters, calculating/updating due-ins and due-outs, reprinting an issue book picking ticket, and creating and transmitting Integrated Supply Management System (ISMSxe "ISMS") code sheets. Balance Update Transaction (IM-6)xe "Balance Update Transaction (IM-6)" This ISMSxe "ISMS" transaction will send a snapshot of the current warehouse inventory balances to ISMS. ISMS will use the balances contained in this transaction to replace the current ISMS balances. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 1 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Balance Update Transaction (IM-6) Select Item Enter an item at the Select Whse Item: prompt or press the Enter key to select all items. The system will create axe "ISMS" code sheet and send you a MailMan message notifying you of the code sheet and any items not transmitted due to errors. Refer to  REF _Ref161469930 \h Figure 52. Enter a start time, or press the Enter key at the prompt to request that the system perform the balance automatically. The system will automatically return to the Manager For Supply Warehouse Inventory Point Menu. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 2 Select Item Screen Example To select ALL items, press RETURN. Select WHSE ITEM: Do you want to select ALL items? YES// (YES) I will queue this to run as a background job. When I finish building the code sheet, I will send you a mailman message with the code sheet number and items NOT transmitted because of errors found. Requested Start Time: NOW// (SEP 27, 1994@11:13:53) Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Clean Up Old Transactions and Due-Outs This option can be used to recalculate the due-outs from the warehouse inventory point for issue book requests not posted. The due-out quantity is calculated from issue book request ordered after a specified date. The date selected should be the date the last issue book request has NOT been posted (probably 6 to 9 months in the past). All issue book request before the specified date will be made final and can no longer be selected for posting. The due-out quantity stored in the inventory point will be updated to the newly calculated due-out quantity. This option should be run at NIGHT since it will lock the transaction (2237xe "2237") file, and services will be unable to create ANY orders. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 3 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Clean Up Old Transactions And Due-Outs Enter Date Enter the last date that you want the system to remove due-outs and make all transactions final. Enter when you want the system to begin, or press the Enter key for the system to begin the process immediately. The system will return to the Manager For Supply Warehouse Inventory Point Menu and print the Outstanding Transaction Report on the output device you selected. Refer to  REF _Ref161470110 \h Figure 54 for an example. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 4 Finalize Transactions and Update Due-Outs Screen Example Finalize Transactions and Update Due-Outs for Inventory Point: WHSE Remove Due-Outs and make ALL transactions final up to DATE: T-3 (SEP 24, 1994) +---------------------------------------------------------------------+ |WARNING: I will make all transactions final up to date: SEP 24, 1994.| | I will also update your DUE-OUT Quantity in your inventory point. | |You will not be able to post/receive a datetransaction after it has been | |made a final. | +---------------------------------------------------------------------+ +---------------------------------------------------------------------+ |THIS REPORT WILL LOCK THE 'CONTROL POINT ACTIVITY' FILE #410. OTHER | |USERS WILL NOT BE ABLE TO ACCESS THIS FILE UNTIL THIS REPORT | |FINISHES. THEREFORE, I STRONGLY RECOMMEND RUNNING THIS REPORT AT | |NIGHT. | +---------------------------------------------------------------------+ QUEUE TO PRINT ON DEVICE: LASERDP DEVELOPMENT ARE YOU SURE YOU WANT TO RUN THIS OPTION? NO// Y (YES) The 'OUTSTANDING TRANSACTION REPORT' will print when finished. Requested Start Time: NOW// (SEP 27, 1994@11:28:46) Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: ------------------------------------------------------------------------------ ISMS BALANCE UPDATE TRANSACTION (IM-6): ALL ITEMS SELECTED MAILMAN MESSAGE(S): 66312 THE FOLLOWING ITEMS DID NOT HAVE THEIR BALANCES TRANSMITTED TO ISMS: ITEM # 40 PAINT ERROR: UNIT OF ISSUE is missing Date Received Delete (for Issue Book Requests)xe "Date Received Delete (for Issue Book Requests)" This option allows the user to delete or change the 'DATE RECEIVED' field on an issue book request. This field is set when an issue book request is finalized during the Post Issue Book Order option. If the user accidentally specified that an issue book request was final when it was not, they can delete this field, and they will then be allowed to post additional items on the issue book request. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 5 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Date Received Delete (for Issue Book Requests) Enter Transaction Number Enter a transaction number at the prompt. Refer to  REF _Ref161470200 \h Figure 56. If you do not know the transaction number, enter three question marks and the system will list the available transaction numbers. Enter the date that the issue book was finalized. Enter another item at the Select Control Pointxe "Control Point" Activity Transaction Numberxe "Transaction Number": prompt, or press the Enter key to return to the Manager For Supply Warehouse Inventory Point Menu. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 6 Enter Transaction Number Screen Example Select CONTROL POINT ACTIVITY TRANSACTION NUMBER: A41129 688-94-4-9988-0006 OBL WAREHOUSE'S SUPPLY STORE A41129 EXERCISER-LUNG INHALATION THERAPY DATE RECEIVED: T (SEP 27, 1994) Select CONTROL POINT ACTIVITY TRANSACTION NUMBER: Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Distribution Costs Enter/Editxe "Distribution Costs Enter/Edit" This option allows users to enter or edit the costing data displayed on the 'History of Distribution Report.' Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 7 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Distribution Costs Enter/Edit Enter Electronic Signature Enter your electronic signature code. Enter the inventory or distribution point at the Select Distribution Inventory Point: prompt. If you do not know the distribution inventory point, enter three question marks and the system will list the available distribution inventory points. Enter the new distribution cost at the Total Cost: prompt. Enter a new distribution inventory point at the Select Distribution Inventory Point: prompt, or press the Enter key to return to the Manager For Supply Warehouse Inventory Point Menu.  REF _Ref161470402 \h Figure 58 to see the process. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 8 Enter Electronic Signature Screen Example Enter ELECTRONIC SIGNATURE CODE: Thank you. Select DISTRIBUTION INVENTORY POINT: 688-SPD PRIMARY ...OK? YES// (YES) 09/1994 110300 Board of Contract Appeals Distribution TO : 688-SPD Distribution DATE: SEP 1994 Distribution CC : 110300 Board of Contract Appeals TOTAL COST: 100// 120 Select DISTRIBUTION INVENTORY POINT: Enter/Edit Inventory and Distribution Points This option will allow the inventory point manager to edit the control parameters for the inventory point and distribution points. The control parameters include the cost center, fund control points, inventory point users, distribution points, etc. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 9 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Enter/Edit Inventory and Distribution Points Select Inventory Point Enter the inventory point. Refer to  REF _Ref161470547 \h Figure 510 for an example. If you do not know the name of the inventory point, enter three question marks and the system will list the available inventory points. The system will present you with three screens of information about the inventory point you selected. Below each screen will be a set of options you can use to change the inventory point information. Enter another inventory point at the Select a 'Warehouse' Type Inventory Point: prompt or press the Enter key to return to the Manager For Supply Warehouse Inventory Point Menu. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 10 Select Inventory Point Screen Example +-------------------------------------+ |You have the option to edit ALL | |WAREHOUSE inventory points you have | |access to. | +-------------------------------------+ Select a 'Warehouse' Type Inventory Point: ??? CHOOSE FROM: 688-WHSE SUPPLY WAREHOUSE Select a 'Warehouse' Type Inventory Point: 688-WHSE SUPPLY WAREHOUSE INVENTORY POINT: 688-WHSE TOTAL NUMBER OF ITEMS: 171 Description Type of Inventory Point : SUPPLY WAREHOUSE Abbreviated Name : WHSE Keep Perpetual Inventory : YES Keep Transaction Register : YES Special Parameters Months Inactive Before Item Deletion: 1 Cost Center : 615300 Supply Fund Default Picking Ticket Printer : : D107 Flags Print Emergency Stock Levels : YES Automatic Purge + Enter ?? for more actions Select Action:// Description INVENTORY POINT: 688-WHSE// ABBREVIATED NAME: WHSE// KEEP PERPETUAL INVENTORY?: YES// KEEP DETAILED TRX. HISTORY?: YES// INVENTORY POINT: 688-WHSE TOTAL NUMBER OF ITEMS 171 F Fund Control Points : 990 SUPPLY FUN Usage Last Purged : DEC 01, 1999 Receipts Last Purged : DEC 01, 1999 Transaction Register Last Purged : DEC 01, 1999 Distribution Statistics Last Purged : DEC 01, 1999 Select Item(s): Quit// QUIT FMS Code Sheets Rebuild/Retransmit This option will rebuild and retransmit the FMS code sheets (IV and SV) from the Generic Code Sheet stack file. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 11 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: FMS Code Sheets Rebuild/Retransmit Enter FMS Document Code Enter the FMS document code at the Select Rejected IV or SV Document to Regenerate: prompt. If you do not know the code, enter a question mark and GIP will display a list of available FMS documents. If the transaction was processed in a previous month, GIP will allow you to process the transaction for the original processing date or today's date. You can select another FMS document at the Select Rejected IV or SV Document to Regenerate: prompt, or press the Enter key to return to the Manager For Supply Warehouse Inventory Point Menu. Refer to  REF _Ref161473316 \h Figure 512. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 12 Enter MS Document code Screen Example +--------------------------------------+ |This option will regenerate and | |retransmit a rejected FMS document | |from the Generic Code Sheet Stack | |File. | +--------------------------------------+ Select Rejected IV or SV Document to Regenerate: ? Choose from: IV-688I12345 IV-688I50002 -688280 SV-688A28 Select Rejected IV or SV Document to Regenerate: SV-688A28 +---------------------------------------------------------------------+ | *** W A R N I N G *** | +---------------------------------------------------------------------+ +---------------------------------------------------------------------+ |This transaction was processed in inventory on JUN 28, 1994. Since | |this transaction was processed in a prior month-year, you have the | |option to process this transaction in FMS for JUN 28, 1994 or MAR 19,| |1995. If you select to process this transaction in FMS for MAR 19, | |1995, reconciliation between inventory and FMS will be different for | |both months JUN 1994 and MAR 1995. | +---------------------------------------------------------------------+ Select FMS Accounting Date: JUN 28, 1994// (JUN 28, 1994) +---------------------------------------------------------------------+ |OKAY, I will use JUN 28, 1994 as the FMS accounting period. | +---------------------------------------------------------------------+ READY TO REBUILD FMS CODE SHEET? NO// Y (YES) FMS SV 688A28 document automatically RE-transmitted. Select Rejected IV or SV Document to Regenerate: Group Category Enter/Editxe "Group Category Enter/Edit" This option will allow the manager of an inventory point to change or remove group categories, which have been set up for the inventory point. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 13 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Group Category Enter/Edit Enter Group Category Enter a group category. Group categories are groups of items that allow users to obtain the rates of use of categories of items, e.g., the rate of linen use, energy consumption, etc. If you want to edit an existing group category, but you don't know the name of the category, enter three question marks at the Select Group Category: prompt and the system will list the available categories. You may assign a code to the category. Enter the name of the group category at the Description: prompt. You may enter another group category at the Select Group Category: prompt, or press the Enter key to return to the Manager For Supply Warehouse Inventory Point Menu. Select GROUP CATEGORY: 1 Office supplies GROUP CATEGORY CODE: 1// ??? This is a code indicating the group category defined by each Inventory Point (i.e., grouping like items for printing of catalogs and other reports). GROUP CATEGORY CODE: 1// DESCRIPTION: Office supplies// Select GROUP CATEGORY: Inventory Control Parameters Printxe "Inventory Control Parameters Print" This option will print the control parameters for the inventory point or a selected distribution point. The parameters include the number of items stored in the inventory point, the cost center, fund control points, inventory point users (showing managers), distribution points, etc. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 14 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Inventory Control Parameters Print Select Distribution Point Enter a distribution point at the Select Distribution Point: prompt. If you do not know the name of the distribution point, enter three question marks and the system will list the available distribution points. The system will print the inventory parameters for the distribution point you selected, including the inventory point type, the distribution features of the inventory point, the number of standard, On-Demand, and total items stored in the inventory point, the Control Pointxe "Control Point"s that request items from the inventory point, the managers and On-Demand Item managers, and other authorized users of the inventory point. Hit the return key at the Select DISTRIBUTION POINT prompt if you wish to see the parameters for the Warehouse inventory point. After printing the report, the system will return to the Manager For Supply Warehouse Inventory Point Menu.  REF _Ref161473797 \h Figure 515 displays the process. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 15 Select Distribution Point Screen Example Select DISTRIBUTION POINT: ??? CHOOSE FROM: 2 688-SPD KEEP PERPETUAL INV 5 688-NEWONE KEEP PERPETUAL INV Select DISTRIBUTION POINT: 2 688-SPD KEEP PERPETUAL INV Print control parameters for 688-SPD DEVICE: HOME// LAT <*> please wait <*> INVENTORY PARAMETERS FOR: 688-SPD SEP 27, 1994@14:10:17 PAGE 1 -------------------------------------------------------------------------------- TYPE OF INVENTORY POINT : PRIMARY ABBREVIATED NAME : SPD COST CENTER : 820100 Medical KEEP PERPETUAL INVENTORY : YES KEEP TRANSACTION/USAGE HISTORY: YES PRIMARY UPDATED BY WAREHOUSE : YES SPECIAL INVENTORY POINT TYPE : SPD SPD PICKING TICKET PRINTER: SPD1 ISSUE BOOK SORT : NSN SORT REGULAR WHSE ISSUES SCHEDULE : OTHER DEPARTMENT NUMBER : 421 MONTHS INACTIVE ITEM DELETION : 0 TOTAL STANDARD ITEMS : 1215 TOTAL ON-DEMAND ITEMS : 27 TOTAL NUMBER OF ITEMS STORED : 1242 FUND CONTROL POINTS : 044 90 MED/SURG SUPPLIES MIS COSTING SECTION : INVENTORY USERS : GXAIDYF,ABCD B **MANAGER** : TEST,USER B **ODI MGR** Purge History Files Menu This menu contains options allowing the user to purge various history files, in order to free up disk space. History By Cost Centerxe "Cost Center" Purgexe "History By Cost Center Purge" This option purges the Distribution/Usage History totals by cost center, for the month specified by the user. This file is used to create the month-end distribution report used by accounting. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 16 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Purge History Files Menu History By Cost Center Purge Receipts History By Item Purge Transaction Register Purge Usage/Distribution Monthly Totals Purge Select Purge History Files Menu Option: History By Cost Center Purge Purge Data Prompt The system will warn you that it will purge the distribution history for the inventory point up to a certain date and ask you to confirm that you want to purge the distribution history. If you answer Yes at the Are You Sure?: prompt, the system will purge the distribution history and return to the Purge History Files Menu.  REF _Ref161474053 \h Figure 517 is an example. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 17 Purge Distribution History Screen Example This option will purge the distribution history for the inventory point up to date JUN 01, 1999. The distribution history for and after JUN 01, 1999 will NOT be purged. ARE YOU SURE? NO// Y (YES) <*> please wait <*> Finished! Receipts History By Item Purgexe "Receipts History By Item Purge" This option will purge the receipts history for items stored in the inventory point. This option should be run once a month and will purge stored data, which is older than 13 months. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 18 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Purge History Files Menu History By Cost Center Purge Receipts History By Item Purge Transaction Register Purge Usage/Distribution Monthly Totals Purge Select Purge History Files Menu Option: Receipts History By Item Purge Purge Data Prompt The system will warn you that it will purge the receipts history for the inventory point up to a certain date and ask you to confirm that you want to purge the receipts history. Refer to  REF _Ref161474199 \h Figure 519. If you answer Yes at the Are You Sure?: prompt, the system will purge the receipts history and return to the Purge History Files Menu. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 19 Purge Receipts History For All Items Screen Example This option will purge the receipts history for all the items in the inventory point up to the date JUN 01, 1999. The receipts history for and after JUN 01, 1999 will NOT be purged. ARE YOU SURE? NO// Y (YES) <*> please wait <*> Finished! Transaction Register Purgexe "Transaction Register Purge"  REF _Ref161474360 \h Figure 520 Transaction Register Purge option. This option will purge the transaction register for all transactions which affect the inventory point that are older than 13 months. This option should be run once a month in order to free up disk space. The data is used for printing the inventory transaction register report. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 20 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Purge History Files Menu History By Cost Center Purge Receipts History By Item Purge Transaction Register Purge Usage/Distribution Monthly Totals Purge Select Purge History Files Menu Option: Transaction Register Purge Purge Data Prompt The system will warn you that it will purge the register of all transactions that affect the inventory point up to a certain date and ask you to confirm that you want to purge the transaction register. If you answer Yes at the Are You Sure?: prompt, the system will purge the transaction register and return to the Purge History Files Menu.  REF _Ref161474510 \h Figure 522 illustrates the screen. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 21 Purge Register of All Transactions Screen Example This option will purge the register of all transactions that affect the inventory point up to date JUN 01, 1999. The transaction register for and after JUN 01, 1999 will NOT be purged. ARE YOU SURE? NO// Y (YES) <*> please wait <*> Finished! Usage/Distribution Monthly Totals Purgexe "Usage/Distribution Monthly Totals Purge" This option will purge the usage/distribution totals for items stored in the inventory point and are older than 13 months. This option should be run once a month in order to free up disk space. The data is used in the 'Usage Reports.' Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 22 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Purge History Files Menu History By Cost Center Purge Receipts History By Item Purge Transaction Register Purge Usage/Distribution Monthly Totals Purge Select Purge History Files Menu Option: Usage/Distribution Monthly Totals Purge Purge Data Prompt The system will warn you that it will purge the monthly usage and distribution totals for all the items in the inventory point up to a certain date and ask you to confirm that you want to purge the monthly usage and distribution totals. If you answer Yes at the Are You Sure?: prompt, the system will purge the monthly usage and distribution totals and return to the Purge History Files Menu.  REF _Ref161474691 \h Figure 523 is an example of the screen. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 23 Purge Monthly Usage and Distribution Totals Screen Example This option will purge the monthly usage and distribution totals for all the items in the inventory point up to the date JUN 1999. The monthly usage and distribution totals for JUN 1999 and after AUG 1993 will NOT be purged. ARE YOU SURE? NO// Y (YES) <*> please wait <*> Finished! Reprint Posted Picking Ticketxe "Reprint Posted Picking Ticket" This option can be used by the manager of the warehouse inventory point to reprint a picking ticket from an issue book request posted at a specific time. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 24 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Reprint Posted Picking Ticket Transaction Register Type Enter which kind of transaction register you want to reprint: an (A)djustment, an (RC) Receipt, an (R) Distribution regular, a (C) Distribution Call-in, an (E) Distribution Emergency, a (U)sage, a (P)hysical count, or (S) for a case cart/instrument kit assembly or disassembly. Enter the specific transaction you want to reprint. The system will print the picking ticket on the output device that you specify, and return to the Manager For Supply Warehouse Inventory Point Menu.  REF _Ref161474754 \h Figure 525 displays the screen. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 25 Select Transaction Register Entry Screen Example +-------------------------------------------------------------------------+ |You may lookup entries in the TRANSACTION REGISTER file by selecting: | |A) the transaction register id (A123 or RC456, etc); B) the transaction | |number which is the 2237, issue book, or purchase order number | |(460-94-2-120-0010 or 120-0010 if its the same quarter and year or | |purchase order G12345); C) the voucher number (I400001). | +-------------------------------------------------------------------------+ Select TRANSACTION REGISTER entry: ??? Select one of the following: A adjustment RC receipt R distribution regular C distribution call-in E distribution emergency U usage P physical count S case cart/instrument kit assembly or disassembly Start HELP with entry type: adjustment// A adjustment tranid: A1 12345 02-08-94 tranid: A10 688 12345 03-08-94 tranid: A13 688-94-2-120-0012 I40002 03-14-94 tranid: A17 688 12345 05-18-94 tranid: A23 688 12345 05-24-94 tranid: A24 688 12345 05-24-94 tranid: A25 688 12345 05-25-94 tranid: A26 688 12345 05-25-94 tranid: A27 688-94-2-120-0012 I40002 06-16-94 tranid: A28 688 12345 06-28-94 tranid: A29 688 12345 07-21-94 tranid: A38 688-94-4-101-0409 I40003 08-29-94 tranid: A39 688-94-4-101-0409 I40003 09-26-94 tranid: A4 688 12345 03-07-94 tranid: A40 688 BR549 09-26-94 +-------------------------------------------------------------------------+ |You may lookup entries in the TRANSACTION REGISTER file by selecting: | |A) the transaction register id (A123 or RC456, etc); B) the transaction | |number which is the 2237, issue book, or purchase order number | |(460-94-2-120-0010 or 120-0010 if its the same quarter and year or | |purchase order G12345); C) the voucher number (I400001). | +-------------------------------------------------------------------------+ Select TRANSACTION REGISTER entry: BR549 A40 688 BR549 09-26-94 IM#40 PAINT TRANSACTION NUMBER: 688 DATE DISTRIBUTED: SEP 26, 1994@10:40:23 INVENTORY POINT : DEVICE: HOME// LAT PICKING TICKET **REPRINT** SEP 27, 1994@15:07 PAGE 1 FROM: WHSE TO: DELIV PT: DATE REQ: TRANSACTION NO: 688 REF VOUCHER #: BR549 TRAN ID: A40 DATE POSTED: SEP 26, 1994@10:40:23 BY USER: IFUSER,EIGHT NSN DESCRIPTION [#MI] QTY ON-HAND PICKED -------------------------------------------------------------------------------- STORAGE LOCATION: (NONE) 6540-11-411-1111 PAINT [#40] 599 |------| -1- ISS MULT UNIT per ISS UNIT COST TOT COST QTY TO PICK | | 1 ? per ?? 0.000 0.000 4 |______| CC/SA: 0/2670 ACCT: 2 TOTAL DOLLAR AMOUNT OF TRANSACTION: 0.00 INVENTORY AMOUNT OF TRANSACTION (BY ACCOUNT CODE) 2 : 0.00 SPECIAL INSTRUCTIONS/COMMENTS: CHARGEABLE TO THE FOLLOWING ALLOTMENTS, THE AVAILABLE BALANCES OF WHICH ARE SUFFICIENT TO COVER COST THEREOF, AND FUNDS HAVE BEEN OBLIGATED. APPROPRIATION AND ACCOUNTING SYMBOLS: OBLIGATED BY:______________________________ DATE:___________________ SERVICE SIGNATURE:_________________________ PULLED BY:_______________ TITLE:_________________________ VERIFIED BY:_______________ DATE RECEIVED:_________________________ DATE TO DELIVER ON:_______________ [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Storage Location Enter/Editxe "Storage Location Enter/Edit" This option will allow the manager of an inventory point to change or remove storage locations, which have been set up for the inventory point. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 26 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Storage Location Enter/Edit Select Storage Location  REF _Ref161474985 \h Figure 527displays an example of the Select Storage Location screen. Enter the storage location you wish to enter or edit. You may change the name and the expanded description of the storage location. You may enter another storage location at the Select Storage Location: prompt, or press the Enter key to return to the Manager For Supply Warehouse Inventory Point Menu. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 27 Select Storage Location Screen Example Select STORAGE LOCATION: Supply Supply Office, Bldg. 4, Rm. 1L401 STORAGE LOCATION: Supply// Supply Office EXPANDED DESCRIPTION: Supply Office, Bldg. 4, Rm. 1L401 Replace Supply Office With Supply Replace Supply, Bldg. 4, Rm. 1L401 Select STORAGE LOCATION: Update Calculated Due-Ins/Outstanding Transactionxe "Update Calculated Due-Ins/Outstanding Transaction" This option will print a report showing the calculated due-ins or will update the inventory point with the calculated due-ins. The calculated due-ins are based on transactions (2237xe "2237"'s) and purchase orders, which have not been received in after a specified date. The date entered should represent the date the last transaction or purchase order was received in (probably no later than 6 to 9 months in the past). The report should be run before doing the update so the results can be verified first. The report will show a listing of the calculated due-ins compared to the total due-in quantity stored in the inventory point. If the due-ins disagree, the update should be performed. The report may not agree with the 'Due-In Item Reportxe "Due-In Item Report"' since the 'Due-In Item Report' uses the stored values and not the calculated values. The update will remove all due-ins stored in the inventory point and reset the due-ins to the newly calculated values. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 28 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points FMS Code Sheets Rebuild/Retransmit Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu ... Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Select Manager For Supply Warehouse Inventory Point Menu Option: Update Calculated Due-Ins/Outstanding Transaction Enter Start Date  REF _Ref161469757 \h Figure 529 depicts an example of Calculated Due-Ins Report Screen. Enter the first date that you want the system to update due-ins and outstanding transactions. You may print the report with calculated due-ins, or update due-ins for the inventory point. After printing the report or updating the due-ins, the system will return to the Manager For Supply Warehouse Inventory Point Menu. Figure  STYLEREF 1 \s 5 SEQ Figure \* ARABIC \s 1 29 Calculated Due-Ins Report Screen Example Start with Transactions Requested After DATE: 07-09-94 (JUL 09, 1994) Select one of the following: 1 Print Report with Calculated Due-Ins 2 Update Due-Ins for Inventory Point Select OPTION: Print Report with Calculated Due-Ins// DEVICE: HOME// LAT <*> please wait <*> CALCULATED DUE-INS REPORT FOR: WHSE SEP 27, 1994@15:31:50 PAGE 1 NSN DESCRIPTION [#MI] UNIT per ISS DUE-IN QTY -------------------------------------------------------------------------------- 7510-11-411-1234 Ballpoint pen [#37] 1 per EA 5 TRANSACTION PO # UNIT per REC CONV FACT DUE-IN 688-94-4-9988-0018 A41141 ? per ?? 1 5 CALCULATED TOTAL DUE-IN QTY: 5 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Receiving and Distribution Menu This menu lists all the options that manage the receiving of goods in the warehouse, and distributing goods from the warehouse. On Demand Items Items in Primary or Secondary Inventory Points may be flagged as On-Demand items. On-Demand items will be identified by a (D) after the item when listed on many of the reports. Reports will calculate the totals for both the regular items and the On-Demand items independently. Refer to Chapter 9 for more information concerning On-demand Items. Display Itemxe "Display Item" This option will print a comprehensive item report for a selected item stored in the inventory point or a selected item stored in a distribution point. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 1 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Display Item Enter Distribution Point Enter the distribution point at the Select Distribution Point: prompt, enter three question marks to see a list of available distribution points, or press the Enter key to select an item from the main inventory point. Enter an inventory item at the Select SPD Item: prompt. Refer to  REF _Ref161539075 \h  \* MERGEFORMAT Figure 62. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 2 Enter Distribution Point Screen Example Enter the DISTRIBUTION POINT to select an item from the distribution point, or Enter to select an item from the WHSE inventory point. Select DISTRIBUTION POINT: ??? CHOOSE FROM: 2 688-SPD KEEP PERPETUAL INV 5 688-NEWONE KEEP PERPETUAL INV Select DISTRIBUTION POINT: 2 688-SPD KEEP PERPETUAL INV Select SPD ITEM: ??? CHOOSE FROM: 1 CASE CART #1 NSN: 3 ITEM #3 NSN: 8905-43-789-4321 4 ITEM #4 NSN: 6505-12-345-6789 5 INSTRUMENT KIT #5 NSN: 7 ITEM #7 NSN: 23 TEST ITEM #23 NSN: 6505-01-123-4300 36 ASPARAGUS (CAN) NSN: 6505-11-112-1111 45 TESTING ...V5 NSN: 6505-02-564-1255 201 PEN SET NSN: 6505-03-123-4343 Select SPD ITEM: ITEM #3 3 ITEM #3 ITEM #3NSN: 8905-43-789-4321 DEVICE: HOME// LAT Display Item Report The system will print a Display Itemxe "Display Item" Report, listing the inventory item you selected, the quantity on hand, and the stock levels defined for the item. An example of this screen is in  REF _Ref161539221 \h  \* MERGEFORMAT Figure 63. Enter another inventory item at the Select SPD Item: prompt, or press the Enter key to return to the Receiving and Distribution Menu. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 3 Display Item Report Example DISPLAY ITEM REPORT FOR 658-SPD JUL 13, 2000@20:41:19 PAGE: 1 NSN DESCRIPTION [#MI] GROUP : DESCRIPTION -------------------------------------------------------------------------------- 9999-99-099-9999 TEST STRIP-ADVANTAGE H-BLOOD [#123056] SPEC: SPECIMAN ON-DEMAND: N BOC: 2632 Other Medical and Dental Supplies UNIT per ISSUE: 100 per BX QTY ON HAND: 21 DUE-IN: 0 DUE-OUT: 0 QTY NON-ISS: 0 TOTAL VALUE: 783.12 NORM STL LVL: 18 REORDER PT: 6 INT ORDER PT: 12 EMERGENCY LVL: 4 ISSUE MULT: 1 MIN ISSUE QTY: LAST COST: 34.048 LAST REC'D: JUL 13, 2000 AVERAGE COST: 37.291 MAIN STORAGE LOC: 26-B-1 -----POSSIBLE SOURCES (m=MANDATORY SOURCE)----- VENDOR [#V] CONV FACT UNIT per REC m SUPPLY WAREHOUSE [#36300] 1 100 per BX -----RECEIPTS HISTORY----- DATE RECEIVED QTY RECEIVED JUL 13, 2000 11 [END OF REPORT]------------------------------------------------[USER:IFUSER,] Display Where An Item Is Stockedxe "Display Where An Item Is Stocked" This option will print a report showing which inventory points stock a specified item. The report will show the distribution point, quantity on hand, unit per issue and within primary and secondary inventory points, whether the item is flagged as On-Demand. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 4 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Display Where An Item Is Stocked Select Item Enter a warehouse item at the Select Whse Item: prompt, or enter three question marks to see a list of the available items. The system will list the distribution points that have the item you selected, the quantity on hand, and the units per issue. Enter another item at the Select Whse Item: prompt, or press the enter key to return to the Receiving and Distribution Menu. Refer to  REF _Ref161539394 \h  \* MERGEFORMAT Figure 65. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 5 Select Item Screen Example Select WAREHOUSE ITEM: 123056 TEST STRIP--BLOOD GLOUCOSE (SAME LOT NUMBER) TEST STRIP--BLOOD GLNSN: 9999-99-099-9999 DEVICE: HOME// IRMS BLDG 74 ROOM 227E <*> please wait <*> DISPLAY WHERE AN ITEM IS STOCKED DEC 27, 2006@14:19:47 PAGE 1 PRINTED BY INVENTORY POINT: WHSE POSTED STOCK NSN: 6515-01-568-9804 NEEDLE,SAFETY,HYPO 20 GA X 1-1 [#62115] O QTY UNIT PER TYPE SITE-DISTRIBUTION POINT D ON-HAND ISSUE -------------------------------------------------------------------------------- PRIM 658-SPD 21 100 / BX SECO 658-B10B 1 1 / BT SECO 658-B11B 1 1 / BT Select WHSE ITEM: Due-In Item Reportxe "Due-In Item Report" This option will print a report showing the inventory point items which have outstanding transactions stored (in the inventory point) as due-ins. The report will display the outstanding transaction, associated purchase order, vendor, estimated delivery date or partial numbers not received in, and the due-in quantity. The results of this report may not agree with the report generated by the option 'Update Calculated Due-Ins/Outstanding Transactionxe "Update Calculated Due-Ins/Outstanding Transaction"s.' The 'Update' option will print a report showing the calculated due-ins not the stored due-ins. If the 'Update' option is run and the update is performed, the 'Due-In Item Reportxe "Due-In Item Report"' option can be run and will agree with the 'Update' report since the 'Update' option will store the calculated due-ins. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 6 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Due-In Item Report Enter National Stock Number Enter the first National Stock Number (NSN) that you want to appear on the report, or press the Enter key to list all items with due-ins. The system will print the Due-in Report, listing each item that has a due in and a National Stock Number in the range that you specified. After printing the report, the system will return to the Receiving and Distribution Menu.  REF _Ref161540020 \h Figure 67 displays the process. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 7 Enter National Stock Number Screen Example START WITH NSN: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A NSN START WITH NSN: FIRST// ??? TO SORT IN SEQUENCE, STARTING FROM A CERTAIN NSN, TYPE THAT NSN '@' MEANS 'INCLUDE NULL NSN FIELDS' START WITH NSN: FIRST// DEVICE: LAT RIGHT MARGIN: 80// DUE-IN REPORT JUL 13,2000 20:53 PAGE 1 NSN DESCRIPTION [#MI] UNIT per ISSUE QTY DUE-IN -------------------------------------------------------------------------------- INVENTORY POINT: 658-WAREHOUSE 6505-00-687-3562 SODA LIME 4/8MESH 3L [#3784] 1 per PG 12 TRANSACTION # PO # VENDOR [#V] EST DELD/PART DUE-IN 658-00-1-990-0371 P01614 CHESAPEAKE MED [#1636] DEC 19, 1999 12 6510-00-201-4150 BALL-COTTON NON-STER [#11335] 2000 per PG 3 TRANSACTION # PO # VENDOR [#V] EST DELD/PART DUE-IN 658-00-1-990-0364 P01621 MEDLINE INDUSTR [#932] DEC 19, 1999 3 Enter/Edit Items On Distribution Pointxe "Enter/Edit Items On Distribution Point" This option allows a warehouse or primary inventory point to update information on selected items for a distribution point. In order to select a distribution point, the distribution point must not be maintaining their inventory items. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 8 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Enter/Edit Items On Distribution Point Enter Distribution Point Enter a distribution point. Enter an item in the distribution point. The system will display the mandatory source for the item, the unit per issue, the unit per receipt (on purchase orders), and the conversion factor (from unit per receipt to unit per issue). Refer to  REF _Ref161540244 \h Figure 69 illustrates the process. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 9 Enter Distribution Point Screen Example You can only edit items in distribution points NOT keeping a perpetual inventory. Select DISTRIBUTION POINT:PREP ROOM 637-PREP ROOM 5ECONDARY...... 5elect PREP ROOM ITEM: 47 1 47 NEEDLE ARTERIAL AMC/3 18GA X2 3/4IN 2 4720-00-141-9080 1244 TUBING RUBBER LATEX 3/16 3 47123-070 857 MASK FLUIDSHIELD SURGICAL 4 47123-080 8049 MASK FLUIDSHIELD SURGICAL W/WRAPAROUND SPLASHGUARD CH005E 1-4: 1 ARE YOU ADDING '47' AS A NEW INVENTORY ITEM? Y (YES) MANDATORY SOURCE : 637-SPD UNIT per ISSUE : 1 per EA UNIT per RECEIPT : 1 per EA CONVERSION FACTOR: 1 Item Information You may edit the unit of issue, the package multiple (the number of units of issue in each package delivered from the vendor), the procurement source, and the unit conversion factor for the source. You can enter multiple procurement sources. Enter the last cost per unit of issue for the item. You can determine this cost from the last purchase order for the item. Enter the normal stock level units of issue of the item. Enter the main storage location of the item. Enter another item at the Select (distribution point) item: prompt, or press the Enter key. Enter another distribution point at the Select Distribution Point: prompt, or press the Enter key to return to the Receiving and Distribution Menu.  REF _Ref161540431 \h Figure 610 depicts these activities. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 10 Edit Information Screen Example ITEM NO.: 47// UNIT OF ISSUE EA// UNIT OF ISSUE PACKAGE MULT.: 1// Select PROCUREMENT SOURCE: 637-SPD// UNIT CONVERSION FACTOR: 1// Select PROCUREMENT SOURCE: LAST C0ST (UNIT OF ISSUE): NORMAL STOCK LEVEL (U OF I): MAIN STORAGE LOCATION: Select PREP ROOM ITEM: You can only edit items in distribution points NOT keeping a perpetual inventory. Select DISTRIBUTION POINT: Items Flagged 'Kill When Zero' Reportxe "Items Flagged 'Kill When Zero' Report" This option will print a report showing the items in the inventory which are flagged 'delete item when inventory 0.' The report will show the item information, unit per issue, and quantity on-hand. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 11 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Items Flagged 'Kill When Zero' Report Report Parameters Enter the first NSN that you want to appear on the report, or press the Enter key to list all items flagged 'Kill When Zero'. The system will print the Kill When Zero Report, listing each item that is flagged 'Kill When Zero' and has a National Stock Number in the range that you specified. After printing the report, the system will return to the Receiving and Distribution Menu.  REF _Ref161543478 \h Figure 612 illustrates the process. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 12 Report Parameters Screen Example START WITH NSN: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A NSN START WITH NSN: FIRST// DEVICE: ;;999 LAT RIGHT MARGIN: 80// KILL WHEN ZERO REPORT JUL 13,2000 20:59 PAGE 1 NSN DESCRIPTION [#MI] QTY ONHAND UNIT per ISSUE -------------------------------------------------------------------------------- INVENTORY POINT: 658-WAREHOUSE 6510-00-720-9503 ADHES TAPE (COTTON) [#4045] 156 1 per SL 6525-01-063-1218 FILM 10X8 MRF-33 100[#621] 10 100 per PG 6532-00-197-8201 HOOD OP ML BLUE [#4128] 0 1 per EA 7930-01-233-3062 DISHWASHING CPDMACH [#7327] 2 4 per CS 8115-00-179-0566 BOXSHIPC1 6X6X10 [#4199] 20 25 per BD 8540-00-459-2385 TISS FACL 40SQINWHT [#709] 0 100 per BX [END OF REPORT]--------------------------------------------[USER: IFUSER,ONE] Order Formxe "Order Form" This option will print a catalog of items, which a distribution point can use for ordering and restocking its inventory point. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 13 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Order Form Order Form Listing The Order Formxe "Order Form" will print a list of items in the current or selected inventory point with blanks for daily ordering. The report is sorted by main storage location and description. At the Select Distribution Point: prompt, select the distribution point for printing the order form or press the Enter key to select the current inventory point. Enter the date of the order form. The system will print an order form for the date you specify, listing each item to be ordered, the standard reorder level, and the normal stock level. After printing the report, the system will return to the Receiving and Distribution Menu.  REF _Ref161541115 \h Figure 614 is an example of the form. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 14 Order Form Screen Example +--------------------------------------+ |The Order Form will print a list of | |items in the current or selected | |inventory point with blanks for daily | |ordering. The report is sorted by | |main storage location and description.| +--------------------------------------+ +-------------------------------------+ |Select the Distribution Point for | |printing the order form or press the | | key to select the current | |inventory point. | +-------------------------------------+ Select DISTRIBUTION POINT: SPD 658-SPD PRIMARY KEEP PERPETUAL INV +-------------------------------------+ |Select the month-year for printing | |the order form for 658-SPD. | +-------------------------------------+ Do you want to only print the items stocked by 658-WAREHOUSE? YES// (YES) DEVICE: HOME// IRMS BLDG 74 ROOM 227E <*> please wait <*> ORDER FORM FOR: 658-SPD JUL 13, 2000@21:03:07 PAGE 1 FOR THE MONTH-YEAR: JUL 2000 STAND NORM UNIT DESCRIPTION MI# NSN UNIT/IS REOPT STLVL COST -------------------------------------------------------------------------------- MAIN STORAGE LOCATION: 01-A-01 CONTAINER NEEDLE 5 QT (SMALL 644 6530013888060 1/EA 73 121 2.22 DAY: | 1| 2| 3| 4| 5| 6| 7| 8| 9| 10| 11| 12| 13| 14| 15| QTY: | | | | | | | | | | | | | | | | DAY: | 16| 17| 18| 19| 20| 21| 22| 23| 24| 25| 26| 27| 28| 29| 30| 31| QTY: | | | | | | | | | | | | | | | | | MAIN STORAGE LOCATION: 02-B-1 CONTAINER NEEDLE 8 GAL. (SHA 4127 6530012911226 1/EA 19 32 6.02 DAY: | 1| 2| 3| 4| 5| 6| 7| 8| 9| 10| 11| 12| 13| 14| 15| QTY: | | | | | | | | | | | | | | | | DAY: | 16| 17| 18| 19| 20| 21| 22| 23| 24| 25| 26| 27| 28| 29| 30| 31| QTY: | | | | | | | | | | | | | | | | | Press RETURN to continue, '^' to exit: <*> please wait <*> Outstanding (Due-Outs) Transaction Listingxe "Outstanding (Due-Outs) Transaction Listing" This option can be used to recalculate the due-outs from the warehouse inventory point for issue book requests not posted. The due-out quantity is calculated from issue book request, which have not been posted to the primary inventory point. This option should be run at NIGHT since it is CPU-intensive. After the option has calculated the due-outs, a report will print displaying the outstanding issue book request, line item numbers due out, date of the request, primary inventory point making the request, and the outstanding due-out quantity. The report will also show the warehouse quantity on-hand and stored quantity due out compared to the total calculated quantity outstanding (due-out). If the quantity due out and the quantity outstanding disagree, the 'Clean Up Old Transactions and Due-Outsxe "Clean Up Old Transactions And Due-Outs"' option should be used. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 15 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Outstanding (Due-Outs) Transaction Listing Report This report will take a while to run. The developers of the Generic Inventory Package recommend that you run this report at night, when fewer users are using system resources. The system will print the 'Outstanding Transaction Report', listing the National Stock Number of each item with a due out, the description of the item, the quantity on hand, the quantity due-out, and the quantity outstanding. After printing the report, the system will return to the Receiving and Distribution Menu. Refer to  REF _Ref169063094 \h Figure 616 for an example. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 16 Outstanding Transaction Report Example THIS REPORT WILL TAKE A WHILE TO RUN. IT IS RECOMMENDED THE REPORT BE QUEUED TO RUN AT NIGHT. DEVICE: HOME// LAT <*> please wait <*> OUTSTANDING TRANSACTION REPORT JUL 13, 2000@20:44:41 PAGE 1 INVENTORY POINT: WAREHOUSE ITEM QUANTITY QUANTITY QUANTITY NSN DESCRIPTION (#) ON-HAND DUE-OUT OUTSTANDING ------------------------------------------------------------------------------- 6505-01-028-9390 HEPARIN 10,000U(111) 0 750 ITEM NOT FOUND IN INVENTORY POINT 658-00-3-060-0059 #1 JUN 30, 2000 SPD 500 658-00-3-060-0058 #1 JUN 30, 2000 SPD 250 6532-01-410-7221 DIAPERS-ADULT(12250) 15 1 1 658-99-4-036-1841 #1 SEP 09, 1999 SPD 1 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Packaging/Procurement Source Discrepancy Reportxe "Packaging/Procurement Source Discrepancy Report" This option will print a report of discrepancies found with items stored in the inventory point. Discrepancies include packaging and unit discrepancies and vendor discrepancies. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 17 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Packaging/Procurement Source Discrepancy Report Report The system will print the 'Packaging Discrepancy Report', listing each item with a discrepancy, its stock number, its description, and the discrepancies for the item. After printing the report, the system will return to the Receiving and Distribution Menu. Refer to  REF _Ref161543912 \h Figure 618 for an example. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 18 Packaging Discrepancy Report Example PACKAGING DISCREPANCY REPORT FOR WHSE SEP 28, 1994@16:46:55 NSN DESCRIPTION [#MI] UNIT per ISSUE -------------------------------------------------------------------------------- 6505-02-564-1255 TEST STRIP--BLOOD GLOUCOS [#123056] 100 per BX |SKU (BT) should equal warehouse unit of issue (BX). +---------------------------------------------------------------------------+ [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Post Issue Book Orderxe "Post Issue Book Order" This new List Manager screen should be used by the warehouse to post an issue book distribution order. When posting the order, the quantity on-hand and quantity due out in the warehouse is adjusted, and the quantity on-hand and due-in in the primary is adjusted. At completion of posting, the FMSxe "FMS" and ISMSxe "ISMS" code sheets are automatically created and transmitted to Austin. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 19 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Post Issue Book Order Report The system will print the 'Packaging Discrepancy Report' for the inventory items you selected, the National Stock Number for each item, the item description, the item number, and the unit per issue. After printing the report, the system will return to the Receiving and Distribution Menu. Refer to  REF _Ref161545048 \h Figure 620. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 20 Packaging Discrepancy Report Example To select ALL items, press RETURN. Select SPD ITEM: 8905-43-789-4321 3 ITEM #3 ITEM #3NSN: 8905-43-789-4321 Select SPD ITEM: DEVICE: HOME// ;;9999 LAT <*> please wait <*> PACKAGING DISCREPANCY REPORT FOR SPD MAR 19, 1995@18:54:22 PAGE 1 NSN DESCRIPTION [#MI] UNIT per ISSUE -------------------------------------------------------------------------------- 8905-43-789-4321 ITEM #3 [#3] 1 per EA VENDOR (m=MAND) [#V] UNIT per PUR UNIT per REC CONV FACT LAST COST AOBC [#1] 1 per BX ? per ?? 1 .69 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ JOHNSON [#3] 1 per EA ? per ?? 1 4 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ CENTRAL BUSINES [#5] ? per EA ? per ?? 1 10 +---------------------------------------------------------------------------+ |Unit of purchase (?/EA) in item master file needs to be correctly entered. | +---------------------------------------------------------------------------+ +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ MILAN [#6] 1 per EA ? per ?? 1 .33 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ SAM'S [#7] 1 per EA ? per ?? 1 1.75 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ GENERIC GENERAL [#8] 12 per CT ? per ?? 1 .3 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ DAN'S DOG FOOD [#14] 5 per EA ? per ?? 1 10 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ GOOBIE'S GARAGE [#25] 12 per EA ? per ?? 1 1 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ SAM'S SUPPLY ST [#45] 1 per EA ? per ?? 1 3 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ WAREHOUSE [#76] 1 per EA ? per ?? 1 4 +---------------------------------------------------------------------------+ |Vendor needs to be added as a procurement source in the inventory point. | +---------------------------------------------------------------------------+ [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Print Item On Distribution Inventory Pointxe "Print Item On Distribution Inventory Point" This option will print a comprehensive item report of items stored for a selected distribution point. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 21 Menu Option Path Example Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Print Item On Distribution Inventory Point Print Report Enter a distribution point and an output device. The system will print the 'Comprehensive Item Reportxe "Comprehensive Item Report"',  REF _Ref161545173 \h Figure 622, listing each item, its description, the item number, and its group category. The report also lists stock levels, reorder points, whether the item is On-Demand, and the available vendors. After printing the report, the system will return to the Receiving and Distribution Menu. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 22 Comprehensive Item Report Example Select DISTRIBUTION POINT: SPD 658-SPD PRIMARY KEEP PERPETUAL INV START WITH NSN: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A NSN START WITH NSN: FIRST// DEVICE: IRMS BLDG 74 ROOM 227E Right Margin: 80// COMPREHENSIVE ITEM REPORT JUL 13,2000 21:12 PAGE 1 NSN DESCRIPTION [#MI] GROUP_CATEGORY_DESC -------------------------------------------------------------------------------- INVENTORY POINT: 658-SPD 6135-00-643-1309 BATTERY AA [#150] BATT BATTERIES ON-DEMAND: D SUBACCOUNT: 2632 UNIT per ISSUE: 1 per EA QTY ON HAND: 0 DUE-IN: 144 DUE-OUT: 0 NORM STK LVL: 72 REORDER PT: 24 INT ORDER PT: 36 EMERGENCY LVL: 12 ISSUE MULT: 1 MIN ISSUE QTY: TEMP STK LVL: UNTIL DATE: LAST COST: 0.210 LAST REC'D: NOV 10,1999 AVERAGE COST: 0 MAIN STORAGE LOC: REFRIG-3 -----POSSIBLE SOURCES (m=MANDATORY SOURCE)----- VENDOR [#V] CONV FACT UNIT per REC m RAYOVAC [#2146] 1 1 per EA WILLIAMS SUPPLY INC [#80] 1 1 per EA NOLAND CO [#87] 1 1 per EA H C BAKER SALES [#281] 1 1 per EA WOODWORKER STORE [#1020] 1 1 per EA Purchase Orderxe "Purchase Order" Receiving To Inventory Pointxe "Purchase Order Receiving To Inventory Point" This option allows users to receive items on the purchase order to the inventory point. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 23 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Select Receiving and Distribution Menu Option: Purchase Order Receiving To Inventory Point Enter Electronic Signature Enter your electronic signature code. Enter a purchase order number. If you do not know the purchase order number, enter the first part of the number or three question marks and the system will list the available purchase orders. The system will display all the partial shipments not yet received for the purchase order you select. Select a partial date. Refer to  REF _Ref161545381 \h Figure 624. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 24 Enter Electronic Signature Screen Example Enter ELECTRONIC SIGNATURE CODE: Thank you. Select PURCHASE ORDER: G50099 688-G50099 12-027-94 ST Partial Order Received FCP: 1001 $ 1049.29 PARTILALS NOT YET RECEIVED: PARTIAL #: 2 DATE: DEC 14, 1994 Select PARTIAL DATE: 2 12-14-1994 Display Receipt The system will display the purchase order receipt for the partial shipment, including the line description for the items, the inventory number, the quantity on the purchase order, the conversion factor, the quantity received (after converting the quantity), the average cost, the unit cost (from the purchase order) and the total cost of the item. Enter RO for received order at the Select Item(s): prompt. Refer to  REF _Ref161555686 \h Figure 625. Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 25 Purchase Order Receipt Screen Example Purchase Order Receipt Dec 14, 1994 16:16:17 Page: 1 of 1 INVENTORY: 503-WAREHOUSE PO: 503-G50099 VENDOR: MEDLINE INDUST#42 PARTIAL: 2 DATE: DEC 14, 1994 LINECOUNT: 1 TOTAL AMT: 48.9 LINE DESCRIPTION IM# POQTY CONV RECQTY AVGCOST UNITCOST TOTCOST -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- BEDPAN, REUSABLE 5578 2 20 40 1.18 1.22 48.90 --------Enter ?? for more actions----------------------------------------------- Entr ?? or mor DC Distribution Cost EE E/E Inventory Item RO Receive Order Select Item(s): Quit// RO Receive Order Receipt Confirmation The system will ask you to confirm that you want to receive the purchase order. The system will record the receipt of the item and transmit a code sheet of the receipt to Austin. The system will display the MailMan message number(s) of the code sheet transmission. Read this message to ensure that the data in the code sheet is accurate. The system will return to the Receiving and Distribution Menu. Refer to  REF _Ref161555795 \h Figure 626 Figure  STYLEREF 1 \s 6 SEQ Figure \* ARABIC \s 1 26 Receipt Confirmation Screen Example ARE YOU SURE YOU WANT TO RECEIVE THIS PURCHASE ORDER7 YES// (YES) +---------------------------------+ |**** RECEIVING HAS BEEN POSTED **| +---------------------------------+ +-------------------------------------------------------------------------+ |This program will automatically create and transmit the code sheets to | |Austin. Please verify the accuracy of the data and submit adjustment | |code sheets if necessary. | +-------------------------------------------------------------------------+ L0G 632 Transmitted in MailMan Messages: l879056 Press RETURN to continue> Reports Menu This menu contains various reports that allow the user to manage inventory and track distribution of expendable supplies. Adjustment Voucher Recapxe "Adjustment Voucher Recap" This is a new report, which lists all the adjustments that were made to the inventory point, whether they were quantity or dollar amount changes, and who made them. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 1 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Adjustment Voucher Recap Print Report You may print all adjustment data, or just a summary report,  REF _Ref161556119 \h Figure 72. If you print a summary report, the report will list the overall dollar amount additions, and subtractions and difference for each account. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 2 Adjustment Report Screen Example +--------------------------------------+ |The Adjustment Voucher Recap Report | |will print all adjustments to the | |inventory point for a specified | |month-year. The report will sort | |Warehouse inventory items by the NSN | |and the date of the adjustment. | +--------------------------------------+ +-------------------------------------+ |Select the Adjustment Month-Year to | |display | +-------------------------------------+ Print Adjustment Voucher Recap for Month-Year: SEP 1994// (SEP 1994) ADJUSTMENT VOUCHER RECAP FOR: WHSE SEP 28, 1994@17:41:36 PAGE 1 ADJUSTMENTS FOR MONTH-YEAR: SEP 1994 *** ONLY SUMMARY OF ADJUSTMENTS PRINTED *** -------------------------------------------------------------------------------- ACCT SUMMARY PLUS ADJUSTMENTS MINUS ADJUSTMENTS DIFFERENCE ACCT: 2 6.44 0.00 6.44 ACCT: 3 0.00 -2.00 -2.00 TOTAL 6.44 -2.00 4.44 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] If you print all data ( REF _Ref161556200 \h Figure 73), the report will list each item in the inventory point that had an adjustment for the month you specified, the reference number of each adjustment, the effect of each adjustment on stock level and value, and the user that made the adjustment. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 3 All Adjustment Data Printed Example +-------------------------------------+ |Display Summary or ALL Data. | +-------------------------------------+ Do you want to print a summary only? YES// N (NO) DEVICE: HOME// LAT <*> please wait <*> ADJUSTMENT VOUCHER RECAP FOR: WHSE SEP 28, 1994@17:38:11 PAGE 1 ADJUSTMENTS FOR MONTH-YEAR: SEP 1994 NSN DESCRIPTION MI ISSUE REF# TRAN# DT UNITS QUANTITY INV VALUE SELL VALUE FCP RC USER -------------------------------------------------------------------------------- ACCOUNT NUMBER: 2 6540114111111 PAINT [40] ?/?? BR549 A40 26 ?/?? -4 0.00 0.00 R IUO BR549 A41 26 ?/?? 4 6.44 0.00 R IUT ACCOUNT NUMBER: 3 7510111131111 RULER [39] 1/EA I40003 A39 26 1/EA 0 -2.00 -4.00 101 I IUT ACCT SUMMARY PLUS ADJUSTMENTS MINUS ADJUSTMENTS DIFFERENCE ACCT: 2 6.44 0.00 6.44 ACCT: 3 0.00 -2.00 -2.00 TOTAL 6.44 -2.00 4.44 REASON CODE (I:ISSUES, O:OTHER, R:RECEIPTS) == RC [END OF REPORT]------------------------------------------[USER: IFUSER,EIGHT] Availability Listingxe "Availability Listing" This new report lists the stock on hand, the unit costs and some usage history, but isn't as long and time-consuming to generate as the Comprehensive Item Reportxe "Comprehensive Item Report". Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 4 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu = Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Listing The Availability Listingxe "Availability Listing" will display the current quantity and value of the inventory point items. You may print a summary report, which will only list the total values of each account, or you may print a complete report that lists the quantity and dollar values for every item for the accounts that you define. You can sort the items in the long report by account code or NSN.  REF _Ref161556588 \h Figure 75 displays an example. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 5 Summary Availability Listing Screen Example Do you want to print a summary only? YES// N (NO) +-------------------------------------+ |Select the type of Sort | +-------------------------------------+ Select one of the following: 1 ACCOUNT CODE 2 NSN Sort BY: ACCOUNT CODE// +-------------------------------------+ |Select the Account Codes to display | +-------------------------------------+ ----------------------------------------------------------------------------- | Currently DE-selected account codes: 1, 2, 3, 6, 8 | | You can RE-select one of the above account codes by reselecting it. | ----------------------------------------------------------------------------- Select ACCOUNT Code: (1/2/3/6/8): 1 Account Code 1 RE-selected ! ----------------------------------------------------------------------------- | Currently selected account codes : 1 | | You can DE-select one of the above account codes by reselecting it. | ----------------------------------------------------------------------------- | Currently DE-selected account codes: 2, 3, 6, 8 | | You can RE-select one of the above account codes by reselecting it. | ----------------------------------------------------------------------------- Select ACCOUNT Code: (1/2/3/6/8): 2 Account Code 2 RE-selected ! ----------------------------------------------------------------------------- | Currently selected account codes : 1, 2 | | You can DE-select one of the above account codes by reselecting it. | ----------------------------------------------------------------------------- | Currently DE-selected account codes: 3, 6, 8 | | You can RE-select one of the above account codes by reselecting it. | ----------------------------------------------------------------------------- Select ACCOUNT Code: (1/2/3/6/8): *** Selected Account Codes: 1, 2 DEVICE: HOME// LAT In the long report, the report will list each item in the accounts you specified, the quantities, the item values, and the total value for all the items in stock.  REF _Ref161556619 \h Figure 76 illustrates the report. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 6 Long Availability Listing Screen Example AVAILABILITY LISTING FOR: WHSE SEP 29, 1994@10:14:57 PAGE 1 NSN DESCRIPTION MI UNIT/IS GROUP CATEGORY KWZ -------------------------------------------------------------------------------- ACCOUNT NUMBER: 1 6505025641255 TESTING ...V5 [45] 1/EA ONHAND NONISS DUEIN DUEOUT REORDPT ISSMUL SELLCOST AVGCOST TOTVALUE 495 0 2 0 0 5.000 5.000 2475.00 6505112223333 ITEM #8 [8] 1/EA ONHAND NONISS DUEIN DUEOUT REORDPT ISSMUL SELLCOST AVGCOST TOTVALUE 592 0 0 0 0 1 0.982 0.982 581.16 ACCOUNT NUMBER: 2 6540114111111 PAINT [40] ?/?? ONHAND NONISS DUEIN DUEOUT REORDPT ISSMUL SELLCOST AVGCOST TOTVALUE 599 4 0 0 0 1.606 1.606 968.68 After listing each item, the system will print an 'Availability Listingxe "Availability Listing" Report.' If you selected a summary report only, the system will skip the above item listing and just print the 'Availability Listing Report Summary.' This report lists the overall values for each account in the inventory point. After printing the report, the system will return to the Reports Menu. Refer to  REF _Ref161556814 \h Figure 77. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 7 Availability Listingxe "Availability Listing" Report AVAILABILITY LISTING FOR: WHSE SEP 29, 1994@10:14:57 PAGE 2 NSN DESCRIPTION MI UNIT/IS GROUP CATEGORY KWZ -------------------------------------------------------------------------------- ISSUE+NONISSUE ESTIMATED TOTALS : INVENTORY VALUE NONISSUABLE VALUE SELLING VALUE -------- --------------- ------------------ ------------- ACCT 1 : 3056.16 0.00 3056.34 ACCT 2 : 968.68 6.42 968.42 ACCT 3 : 0.00 0.00 0.00 ACCT 6 : 0.00 0.00 0.00 ACCT 8 : 0.00 0.00 0.00 -------- --------------- ------------------ ------------- TOTALS : 4024.84 6.42 4024.76 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Cost Trend Analysis Reportxe "Cost Trend Analysis Report" This new report lists the history of what youve paid for warehouse items for a time period that you define. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 8 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Cost Trend Analysis Report Long Report The system will generate the average item cost over the period that you specify at the Start With Date: and End With Date: prompts. You may also limit the report to a range of National Stock Numbers that you specify. You may print a summary report, which lists only the average cost over the entire period, or the long report, which lists an average cost for every month in the range that you specified. After the system prints one of the reports, it will return to the Reports Menu.  REF _Ref161557413 \h Figure 79 and  REF _Ref161557515 \h Figure 710 are examples of the reports: Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 9 Long Report Example Start with Date: JUL 1994// (JUL 1994) End with Date: SEP 1994// (SEP 1994) *** Selected date range from JUL 1994 to SEP 1994 *** +-------------------------------------+ |Select the range of NSNs to display. | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// +-------------------------------------+ |Display Summary or ALL Data. | +-------------------------------------+ Do you want to print a summary only? YES// N (NO) DEVICE: HOME// LAT <*> please wait <*> COST TREND ANALYSIS FOR: WHSE SEP 29, 1994@11:13:05 PAGE 1 CUM AVG CALCULATED FROM DATE RANGE: JUL 1994 TO SEP 1994 NSN DESCRIPTION MI UNIT/IS CUM AVG SEP 1994 %CHANGE -------------------------------------------------------------------------------- 6505025641255 TESTING ...V5 45 1/EA 0.00 0.00 0.00 Jul 94 Aug 94 Sep 94 0.00 0.00 0.00 6505112223333 ITEM #8 8 1/EA 0.00 0.00 0.00 Jul 94 Aug 94 Sep 94 0.00 0.00 0.00 6540114111111 PAINT 40 ?/?? 0.00 0.00 0.00 Jul 94 Aug 94 Sep 94 0.00 0.00 0.00 7510111131111 RULER 39 1/EA 0.00 0.00 0.00 Jul 94 Aug 94 Sep 94 0.00 0.00 0.00 7510114111234 Ballpoint pen 37 1/EA 0.00 0.00 0.00 Jul 94 Aug 94 Sep 94 0.00 0.00 0.00 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Select Reports Menu Option: Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 10 Summary Report Example Do you want to print a summary only? YES// N (NO) COST TREND ANALYSIS FOR: WHSE SEP 29, 1994@11:13:53 PAGE 1 CUM AVG CALCULATED FROM DATE RANGE: JUL 1994 TO SEP 1994 NSN DESCRIPTION MI UNIT/IS CUM AVG SEP 1994 %CHANGE -------------------------------------------------------------------------------- 6505025641255 TESTING ...V5 45 1/EA 0.00 0.00 0.00 6505112223333 ITEM #8 8 1/EA 0.00 0.00 0.00 6540114111111 PAINT 40 ?/?? 0.00 0.00 0.00 7510111131111 RULER 39 1/EA 0.00 0.00 0.00 7510114111234 Ballpoint pen 37 1/EA 0.00 0.00 0.00 [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Days Of Stock On Hand Reportxe "Days Of Stock On Hand Report" This new report computes how many days of stock you have on hand based on recent use, and lists all the items of greater or lesser day's worth of stock. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 11 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Days Of Stock On Hand Report Report Parameters The system will generate the average duration per item over the period that you specify at the Start With Date: and End With Date: prompts. You may also limit the report to a range of National Stock Numbers. Refer to  REF _Ref161558224 \h Figure 712. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 12 Report Parameters Screen Example Start with Date: JUL 1994// (JUL 1994) End with Date: SEP 1994// (SEP 1994) *** Selected date range from JUL 1994 to SEP 1994 *** -- TOTAL NUMBER OF DAYS: 90 +-------------------------------------+ |Select the type of report: less than | |a specified number of days or greater| |than a specified number of days. | +-------------------------------------+ Select one of the following: 1 LESS 2 GREATER Print items with GREATER or LESS than 'X' days stock on hand: LESS// +-------------------------------------+ |Select the number of days which the | |current stock on hand should be LESS | |than. | +-------------------------------------+ Print items with stock on hand less than DAYS: (1-365): 30// +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// DEVICE: HOME// LAT <*> please wait <*> Report The system will print the 'Days Of Stock On Hand Reportxe "Days Of Stock On Hand Report"',  REF _Ref161558316 \h Figure 713, listing the National Stock Number of the item, its description and item number, the total usage of the item during the period, the average days per item, the quantity on hand, how many days of stock your quantity represents, and the value of that stock. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 13 Days Of Stock On Hand Report Example DAYS OF STOCK ON HAND REPORT: WHSE SEP 29, 1994@13:22:28 PAGE 1 USAGE DATE RANGE FROM JUL 1994 TO SEP 29, 1994 (90 DAYS) ITEMS WITH STOCK ON HAND LESS THAN 30 DAYS TOTAL DAYS QTY DAYS SELL NSN DESCRIPTION MI UNIT/IS USAGE AVG ONHND LEFT VALUE -------------------------------------------------------------------------------- 12-341-234-2 Ballpoint pens 21 EA 23 0.4 12 4.8 3.60 TOTAL SELLING VALUE IN STOCK: 3.60 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Emergency Stock Reportxe "Emergency Stock Report" The Emergency Stock Report,  REF _Ref161558399 \h Figure 715, shows all items that are at or below their defined emergency stock levels. This report has been updated so that it doesnt show items marked 'kill when zero'. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 14 Menu Option Path Example Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Emergency Stock Report Report Parameters You may limit the report to begin at a particular National Stock Number if you like. Enter an output device. The system will print or display the 'Emergency Stock Level Report,' which lists every item at or below the emergency stock level, grouped by inventory point. The report will list the National Stock Number of the item, its description, the master item number (#MI), the unit per issue, and the stock levels for the item. The report will also list the transaction and the purchase order for the item, the vendor and vendor number, the estimated date received, and the amount due to be received (Due-In). After printing or displaying the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 15 Emergency Stock Report Example START WITH NSN: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A NSN START WITH NSN: FIRST// DEVICE: ;9999 HOME EMERGENCY STOCK LEVEL REPORT DEC 14,1994 13:14 PAGE 1 NSN DESCRIPTION [#MI] UNIT per ISSUE -------------------------------------------------------------------------------- INVENTORY POINT: 600-SUPPLY WAREHOUSE 6510-00-721-9789 BAND 6X4.5 TENSOR [#8326] 1 per BG NORM LVL EMER LVL QTY ON-HAND QTY DUE-IN QTY DUE-OUT INT ORD PT 80 20 84 TRANSACTION # PO # VENDOR [#V] EST DATE RECD DUE-IN 600-95-1-999-0406 G50411 KENDALL HEALTH [#1172] DEC 30, 1994 84 6510-00-721-9790 BAND 4X4.5 TENSOR [#8325] 1 per BG NORM LVL EMER LVL QTY ON-HAND QTY DUE-IN QTY DUE-OUT INT ORD PT 80 20 84 TRANSACTION # PO # VENDOR [#V] EST DATE RECD DUE-IN 600-95-1-999-0406 G50411 KENDALL HEALTH [#1172] DEC 30, 1994 84 [END OF REPORT]------------------------------------------[USER: IFUSER,EIGHT] Graph Usagexe "Graph Usage" This option creates graphs of frequency of usage and average use of an item that you specify. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 16 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Graph Usage Select Item Enter a warehouse item. If you do not know the name of the item, enter three question marks and the system will list the available items. The system will create a bar chart of the usage history of the item unless you answer No at the Do You Want a Bar Chart?: prompt. If you answer No at the prompt, the system will create a chart using single lines instead of bars. Include zero values if you want the system to compute an actual average use over the last year. Do not include zero values if you want the system to compute an average using only the months in which the item was used. Refer to  REF _Ref161558803 \h Figure 717 Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 17 Select Item Screen Example Select WHSE ITEM: ??? CHOOSE FROM: 8 ITEM #8 NSN: 6505-11-222-3333 37 Ballpoint pen NSN: 7510-11-411-1234 39 RULER NSN: 7510-11-113-1111 40 PAINT NSN: 6540-11-411-1111 45 TESTING ...V5 NSN: 6505-02-564-1255 Select WHSE ITEM: 37 PEN Ballpoint penNSN: 7510-11-411-1234 Do you want a BAR CHART? YES// (YES) Do you want to include ZERO values when calculating the AVERAGE? YES// (YES) Chart The system will create a chart depicting the use of the item over the past year, and the average rate of use of the item. Refer to  REF _Ref161558855 \h Figure 718. Press the Enter key at the Select Action: prompt. Enter another item at the Select Whse Item: prompt, or press the Enter key to return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 18 Use of Item Chart Example Graph Inventory Data Sep 29, 1994 13:54:21 Page: 1 of 1 INVENTORY POINT: 688-WHSE * * * ITEM MASTER NUMBER: 37 * * * DESCRIPTION: Ballpoint pen NSN: 7510-11-411-1234 ^ *** AMOUNT USED VERSUS MONTH-YR USED *** | 9 A 9-+ ------ M | | | O 7.5-+ | | U | | | N 6-+ | | T | | | 4.5-+ | | 4 U | | | ------ S 3-+ | | | | E | | | | | D 1.5-+ | | 1 | | +====+====+====+====+====+====+====+====+====+====+====+====+====+ AVG MONTH-YR SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 93 93 93 93 94 94 94 94 94 94 94 94 94 AVERAGE: 1.08 Enter ?? for more actions >>> Select Action:Quit// QUIT Select WHSE ITEM: History of Distribution Report This option will print a report showing the distribution history to or from the inventory point by cost center and by MIS costing section. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 19 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: History Of Distribution Report Report Parameters You may create a report that lists all distributions to the inventory point, or a report that lists all distributions from the inventory point. Enter the date range that you want the system to search for distributions. You can also have the system separate the costs on the report by MIS costing sections. An MIS costing section allocates the costs for an inventory point for various functions (surgery, medicine, psychiatry, etc.). Refer to  REF _Ref161559011 \h Figure 720 Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 20 Report Parameters Screen Example Select one of the following: 1 TO 2 FROM Print distributions TO or FROM inventory point: FROM// Start Printing Distributions from Date (Month Year): AUG 1994//AUG 1993 (AUG 19 93) End Printing Distributions with Date (Month Year): AUG 1993//AUG 1994 (AUG 19 94) I will print the distribution history from AUG 1993 to AUG 1994 Do you want to breakout the cost by the MIS costing section? YES// (YES) Report Display The system will print the Distribution Costing Report,,  REF _Ref161559094 \h Figure 721, listing each distribution and its cost. If you printed a report that listed each costing section separately, the system will list the amount per each costing section at the bottom of the report. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 21 Distribution Costing Report, Example DISTRIBUTION COSTING REPORT FROM SPD DEC 15,1994@10:42:04 PAGE: 1 FROM DATE NOV 1994 TO DATE NOV 1994 DISTRIBUTED TO COST CENTER TOTAL COST -------------------------------------------------------------------------------- 3BW 828100 Supply Processing and Distributio 3386.63 MIS COSTING SECTION % DISTRIBUTED $ AMOUNT NE127 NEUROLOGY 100.00 3386.63 TOTAL $ AMOUNT DISTRIBUTED TO 3BW 3386.63 MICU 828100 Supply Processing and Distributio 32368.76 MIS COSTING SECTION % DISTRIBUTED $ AMOUNT ME111 MEDICAL SERVICE 100.00 32368.76 TOTAL $ AMOUNT DISTRIBUTED TO MICU 32368.76 SICU 828100 Supply Processing and Distributio 137711.10 MIS COSTING SECTION % DISTRIBUTED $ AMOUNT SU112 SURGERY SERVICE 100.00 137711.10 TOTAL $ AMOUNT DISTRIBUTED TO SICU 137711.10 MIS COSTING SECTION % DISTRIBUTED $ AMOUNT PSYCH SERVICE 116A 2.28 17872.43 CA151 CARDIOLOGY SERVICE 4.79 37551.29 ME111 MEDICAL SERVICE 23.53 184424.31 NE127 NEUROLOGY 0.87 6836.63 NU118 NURSING SERVICE 3.01 23561.80 NU181 NURSING HOME CARE UNIT 6.70 52510.94 SU112 SURGERY SERVICE 54.04 423576.47 TOTAL DOLLAR AMOUNT DISTRIBUTED FROM SPD 783764.94 [END OF REPORT]-------------------------------------------[USER:IFUSER,SEVEN] Inactive Items Reportxe "Inactive Items Report" This report lists items that havent been issued or received in the last 90 days. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 22 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Inactive Items Report Report Parameters You may start the report at a National Stock Number that you define. The cutoff date you define is the earliest date that the system will search for a receipt or issue. The system will print the 'Inactive Item Report,' listing each inactive item by National Stock Number, description, last usage, last receipt, the quantity on hand, the value of the stock, and whether or not the item has been marked 'Kill When Zero'. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 23 Reports Parameters Screen Example +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// +-------------------------------------+ |Enter the Inactivity cutoff date. | +-------------------------------------+ Enter Inactivity Cutoff MONTH and YEAR: JUL 1994// (JUL 1994) DEVICE: HOME// LAT <*> please wait <*> INACTIVE ITEM REPORT FOR: WHSE SEP 29, 1994@14:20:13 PAGE 1 INACTIVE ITEMS RANGE FROM JUL 1994 TO SEP 29, 1994 (90 DAYS) K LAST LAST DUE QTY TOTAL W NSN DESCRIPTION MI USAGE RECEIPT OUT ONHND VALUE Z -------------------------------------------------------------------------------- 6505025641255 TESTING ... 45 03/94 03/07/94 495 2475.00 TOTAL INACTIVE ITEM VALUE IN STOCK: 2475.00 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Informational Reports Menu This menu lists options that allow IFCAP users to learn about the items stored in an inventory point. Abbreviated Item Reportxe "Abbreviated Item Report" This new report offers a summary of the comprehensive item report, listing the most commonly needed item information. It is a brief, concise alternative to the comprehensive item report. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 24 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Select Informational Reports Menu Option: Abbreviated Item Report Report Parameters You can start the report at a NSN that you specify. Refer to  REF _Ref161559442 \h Figure 725The system will print the 'Abbreviated Item Reportxe "Abbreviated Item Report"', listing the National Stock Number, its description, the quantity on hand, the unit of issue, and where it is stored. After the system prints the report, the system will return to the Informational Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 25 Report Parameters Screen Example +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// DEVICE: HOME// LAT <*> please wait <*> ABBREVIATED ITEM REPORT FOR: WHSE SEP 29, 1994@14:30:06 PAGE 1 NSN DESCRIPTION MI QTY OH UNIT/IS MAIN STORAGE ADD STORAGE ADD STORAGE ADD STORAGE ADD STORAGE -------------------------------------------------------------------------------- 6505025641255 TESTING ...V5 45 495 1/EA ? 6505112223333 ITEM #8 8 592 1/EA ? 6540114111111 PAINT 40 599 ?/?? ? 7510111131111 RULER 39 509 1/EA ? 7510114111234 Ballpoint pen 37 496 1/EA Supply Office [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Comprehensive Item Reportxe "Comprehensive Item Report" This report is a long, comprehensive report of every item in an inventory point. The Generic Inventory Package Design Team recommends that you consider running the abbreviated item report instead. If the abbreviated item report does not give you the information you need, run this report at night when fewer users are using system resources. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 26 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Select Informational Reports Menu Option: Comprehensive Item Report Report Parameters You can start the report at a NSN that you define. The system will print the 'Comprehensive Item Reportxe "Comprehensive Item Report"' listing the National Stock Number of each item in the inventory point, its name, unit, stock level, quantity data, storage location, and possible vendors for the item. After printing the report, the system will return to the Informational Reports Menu.  REF _Ref161559735 \h Figure 727 is an example of the process. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 27 Reports Parameter Screen Example START WITH NSN: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A NSN START WITH NSN: FIRST// DEVICE: LAT RIGHT MARGIN: 80// COMPREHENSIVE ITEM REPORT JUL 14,2000 14:01 PAGE 2 NSN DESCRIPTION [#MI] GROUP_CATEGORY_DESC -------------------------------------------------------------------------------- 6508-01-027-2103 SOAP ANTISEP BAR 5C [#129] 1106 11-1411 06=FED. SUBACCOUNT: 2631 UNIT per ISSUE: 500 per CS QTY ON HAND: 33 DUE-IN: 0 DUE-OUT: 0 NORM STK LVL: 6 REORDER PT: 2 INT ORDER PT: EMERGENCY LVL: 1 ISSUE MULT: MIN ISSUE QTY: TEMP STK LVL: UNTIL DATE: LAST COST: 40.150 LAST REC'D: JUL 23,1998 AVERAGE COST: 40.264 MAIN STORAGE LOC: L01 -----POSSIBLE SOURCES (m=MANDATORY SOURCE)----- VENDOR [#V] CONV FACT UNIT per REC m THE DIAL CORPORATION [#1677] 1 500 per CS ................................................................................ Conversion Factor Reportxe "Conversion Factor Report" This new report lists the conversion factors for each item. This can be especially useful if items are recorded in different places using different units of issue. For example, if in the warehouse, items are recorded by box, and in the primary inventory point by each, then there would be a conversion factor of 24 (assuming 24 units per box). This report also lists conversion factors from primary to secondary (e.g., box to case to item). Refer to  REF _Ref161559886 \h Figure 728. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 28 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Select Informational Reports Menu Option: Conversion Factor Report Report Parameters The Conversion Factor Reportxe "Conversion Factor Report" will display the inventory point items with procurement sources and conversion factors. This report will sort the Warehouse inventory items by National Stock Number and procurement source. You may start the report at a National Stock Number that you define. The system will print the 'Conversion Factor Report', listing each item by National Stock Number, description, procurement source, unit of issue, and conversion factor. After printing the report, the system will return to the Informational Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 29 Report Parameters Screen Example +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// DEVICE: HOME// LAT <*> please wait <*> CONVERSION FACTOR REPORT FOR: WHSE SEP 29, 1994@14:52:42 PAGE 1 NSN DESCRIPTION MI QTY OH UNIT/IS PROCUREMENT SOURCE IV# UNIT/RE CF -------------------------------------------------------------------------------- 23621-12-5-5 Syringes, myocardial 04 1 EA BAXTER MED SUPPLY 41 EA 1 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] CONVERSION FACTOR REPORT FOR: WAREHOUSE JUL 14, 2000@14:03:15 PAGE 1 NSN DESCRIPTION MI QTY OH UNIT/IS PROCUREMENT SOURCE IV# UNIT/RE CF -------------------------------------------------------------------------------- 6505006873562 SODA LIME 4/8MESH 3LB 3784 0 1/PG BERGEN BRUNSWIG ME V#1610 12/CS 12 CHESAPEAKE MED INC V#1636 12/CS 12 GENERAL MEDICAL V#1179 12/CT 12 6508010272103 SOAP ANTISEP BAR 5C 129 33 500/CS THE DIAL CORPORATI V#1677 500/CS 1 6508011800533 DET SKIN CLEANSER (ALOE VESTAL 130 191 1/BT CONVATEC V#1660 48/CS 48 STERIS Corporation V#1166 48/CS 48 65080125 Last Procurement Source For Item Reportxe "Last Procurement Source For Item Report" This option will print a report showing the items in the inventory point and the last vendor the item was ordered from. The report will display the item information, unit per issue, quantity on-hand, last vendor, purchase order number, unit per receipt, unit price, and quantity ordered. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 30 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Select Informational Reports Menu Option: Last Procurement Source For Item Report Report Parameters You may start the report at a National Stock Number that you define. The system will print the 'Last Procurement Source' report, listing items by National Stock Number, description, quantity on hand, unit per issue, and the last vendor from which the item was procured. After printing the report, the system will return to the Informational Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 31 Report Parameters Screen Example START WITH NSN: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A NSN START WITH NSN: FIRST// DEVICE: LAT RIGHT MARGIN: 80// LAST PROCUREMENT SOURCE SEP 29,1994 14:58 PAGE 1 NSN DESCRIPTION [#MI] QTY ONHAND UNIT per ISSUE -------------------------------------------------------------------------------- INVENTORY POINT: 688-WHSE 6505-02-564-1255 TESTING ...V5 [#45] 495 1 per EA LAST VENDOR [#V] SAM'S SUPPLY STORE [#45] 6505-11-222-3333 ITEM #8 [#8] 592 1 per EA LAST VENDOR [#V] SAM'S [#7] 6540-11-411-1111 PAINT [#40] 599 per LAST VENDOR [#V] SAM'S SUPPLY STORE [#45] 7510-11-113-1111 RULER [#39] 509 1 per EA LAST VENDOR [#V] SAM'S SUPPLY STORE [#45] 7510-11-411-1234 Ballpoint pen [#37] 496 1 per EA LAST VENDOR [#V] GENERAL SERVICES A [#2549] [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Non-Issuable Stock Reportxe "Non-Issuable Stock Report" This is a new report that lists items that have a non-issuable stock status, e.g., recall items, safety hazards, and defects. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 32 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Select Informational Reports Menu Option: Non-Issuable Stock Report Report Parameters You may create a report for all items in the inventory point, or select individual items. The system will create a 'Non-issuable Stock Report', listing each item with non-issuable stock by National Stock Number, its description, the quantity on hand, the units per issue, and the non-issuable quantity. After printing the report, the system will return to the Informational Reports Menu. Refer to  REF _Ref161560521 \h Figure 733 Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 33 Report Parameters Screen Example To select ALL items, press RETURN. Select WHSE ITEM: ??? CHOOSE FROM: 8 ITEM #8 NSN: 6505-11-222-3333 37 Ballpoint pen NSN: 7510-11-411-1234 39 RULER NSN: 7510-11-113-1111 40 PAINT NSN: 6540-11-411-1111 45 TESTING ...V5 NSN: 6505-02-564-1255 Select WHSE ITEM: 40 PAINT PAINTNSN: 6540-11-411-1111 Select WHSE ITEM: DEVICE: HOME// LAT <*> please wait <*> NON-ISSUABLE STOCK REPORT FOR WHSE SEP 29, 1994@15:05:06 PAGE 1 NSN DESCRIPTION [#MI] QTY ON-HAND U/I -------------------------------------------------------------------------------- 6540-11-411-1111 PAINT [#40] 599 ? per ?? QUANTITY IN NON-ISSUABLE: 4 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Substitute Listing Reportxe "Substitute Listing Report" This new report lists all available substitutes for an inventory item that you specify. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 34 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Select Informational Reports Menu Option: Substitute Listing Report Report Parameters The Substitute Listing Reportxe "Substitute Listing Report" will display inventory items, which have at least one substitute item, defined for the item. The report will sort Warehouse inventory items by National Stock Number. After printing the report, the system will return to the Informational Reports Menu. Refer to  REF _Ref161560747 \h Figure 735. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 35 Report Parameters Screen Example +-------------------------------------+ |Select the range of NSNs to display. | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// DEVICE: HOME// LAT <*> please wait <*> SUBSTITUTE ITEM LISTING FOR: WHSE SEP 29, 1994@15:10:13 PAGE 1 NSN DESCRIPTION MI UNIT/IS ONHAND QTY SUBSTITUTE ITEM(S) -------------------------------------------------------------------------------- 425-12-45-124 Non-abrasive floor cleanser 04 CN 4 EA Liquid floor disinfectant [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Inventory Sales Reportxe "Inventory Sales Report" This new report lists sales to each primary from the warehouse or to each secondary from a primary. The report provides a summary (dollar value) report or a detailed report (for each item by date and dollar value and quantity). Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 36 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Inventory Sales Report Report Parameters The Inventory Sales Reportxe "Inventory Sales Report" will display all sales from the warehouse to the primary inventory points. This report is sorted by NSN, distribution point, and date issued. Refer to  REF _Ref161560860 \h Figure 737. You may start and end the report at National Stock Numbers that you specify. You also may select all distribution points, or individual distribution points. Enter the first and last date that you want the report to display. You may print a summary report or a comprehensive report. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 37 Report Parameters Screen Example +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// +-------------------------------------+ |Select the DISTRIBUTION POINTS to | |display | +-------------------------------------+ Do you want to select ALL distribution points? YES// (YES) +---------------------------------------------------------------------------+ | Currently selected distribution points: | | << ALL DISTRIBUTION POINTS >> | | You can DE-select one of the above distribution points by reselecting it. | +---------------------------------------------------------------------------+ Select DISTRIBUTION POINT: +-------------------------------------+ |Select the range of ISSUE DATES to | |display | +-------------------------------------+ Start with Issue Date: SEP 01, 1994//SEP 01, 1993 (SEP 01, 1993) End with Issue Date: SEP 29, 1994// (SEP 29, 1994) *** Selected date range from SEP 01, 1993 to SEP 29, 1994 *** +-------------------------------------+ |Display Summary or ALL Data. | +-------------------------------------+ Do you want to print a summary only? YES// The Summary Report The summary report,  REF _Ref161560928 \h Figure 738, will list the total sales to each distribution point. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 38 Summary Report Screen Example INVENTORY SALES FOR: WHSE SEP 29, 1994@15:41:13 PAGE 1 INVENTORY SALES DATE RANGE: SEP 01, 1993 TO SEP 29, 1994 *** ONLY SUMMARY OF SALES PRINTED *** -------------------------------------------------------------------------------- TOTAL SALES TO DISTRIBUTION POINTS: 688-ENGINEERING 373.84 688-NEWONE 4.05 TOTAL 377.89 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] The Comprehensive Report The comprehensive report,  REF _Ref161561190 \h Figure 739, will list inventory sales for each item that was sold in the date range that you specified. The report will list the items by National Stock Number, Description, the date of the sale, the quantity sold, the cost per item, the total value of the sale, and the inventory point that bought the item. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 39 Comprehensive Report Example Do you want to print a summary only? YES// N (NO) DEVICE: HOME// LAT <*> please wait <*> INVENTORY SALES FOR: WHSE SEP 29, 1994@15:33:05 PAGE 1 INVENTORY SALES DATE RANGE: SEP 01, 1993 TO SEP 29, 1994 NSN DESCRIPTION DATE ISSUED QUANTITY SELL COST TOTAL VALUE -------------------------------------------------------------------------------- 6505025641255 TESTING ...V5 [45] 688-ENGINEERING 03/07/94 2 5.000 10.00 03/07/94 3 5.000 15.00 TOTALS BY DISTR. PT: 5 25.00 TOTALS BY ITEM: 5 25.00 6505112223333 ITEM #8 [8] 688-ENGINEERING 03/07/94 2 6.000 12.00 03/07/94 3 6.000 18.00 03/09/94 2 6.000 12.00 TOTALS BY DISTR. PT: 7 42.00 TOTALS BY ITEM: 7 42.00 6540114111111 PAINT [40] 688-ENGINEERING 02/08/94 2 14.000 28.00 03/07/94 2 14.000 28.00 03/07/94 2 14.000 28.00 03/07/94 2 14.000 28.00 03/07/94 3 14.000 42.00 03/07/94 3 14.000 42.00 03/07/94 3 14.000 42.00 TOTALS BY DISTR. PT: 17 238.00 TOTALS BY ITEM: 17 238.00 7510111131111 RULER [39] 688-ENGINEERING 03/07/94 2 3.000 6.00 03/07/94 3 3.000 9.00 03/14/94 2 4.050 8.10 07/27/94 1 4.050 4.05 08/09/94 1 4.050 4.05 08/09/94 1 4.050 4.05 TOTALS BY DISTR. PT: 10 35.25 688-NEWONE 08/29/94 1 4.050 4.05 TOTALS BY DISTR. PT: 1 4.05 TOTALS BY ITEM: 11 39.30 7510114111234 Ballpoint pen [37] 688-ENGINEERING 03/07/94 2 2.000 4.00 03/07/94 3 2.000 6.00 03/14/94 2 2.355 4.71 03/21/94 1 2.360 2.36 03/29/94 1 2.360 2.36 03/29/94 1 2.360 2.36 07/27/94 1 2.360 2.36 08/09/94 1 2.360 2.36 08/09/94 1 2.360 2.36 08/09/94 1 2.360 2.36 08/09/94 1 2.360 2.36 TOTALS BY DISTR. PT: 15 33.59 TOTALS BY ITEM: 15 33.59 TOTAL SALES TO DISTRIBUTION POINTS: 688-ENGINEERING 373.84 688-NEWONE 4.05 TOTAL 377.89 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Quantity Distribution Reportxe "Quantity Distribution Report" This new report lists quantities distributed to primary or secondary inventory points. For an item you specify, this report will tell you the usage of the item over the last twelve months. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 40 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Quantity Distribution Report Report Parameters The Quantity Distribution Reportxe "Quantity Distribution Report" will display all sales from the Warehouse to the Primary inventory points. This report is sorted by NSN and date issued. Refer to  REF _Ref161561338 \h Figure 741. You may start and end the report at specific National Stock Numbers. The system will print a 'Quantity Distribution Report', listing each item by National Stock Number, description, unit of issue reorder points, and usage over the last twelve months. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 41 Report Parameters Screen Example +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// DEVICE: HOME// LAT <*> please wait <*> QUANTITY DISTRIBUTION REPORT FOR: WHSE SEP 29, 1994@15:47:50 PAGE 1 QUANTITY DISTRIBUTION DATE RANGE: SEP 1993 TO SEP 29, 1994 STAND OPT TEMP EMER NORM NSN DESCRIPTION MI# UNIT/IS REOPT REOPT S.LVL S.LVL S.LVL -------------------------------------------------------------------------------- 6505025641255 TESTING ...V5 45 1/EA SEP93 OCT93 NOV93 DEC93 JAN94 FEB94 ^ ... ... ... ... ... ... | ... ... ... ... ... ... v MAR94 APR94 MAY94 JUN94 JUL94 AUG94 SEP94 AVG 5 ... ... ... ... ... ... 0 25.00 ... ... ... ... ... ... 2.08 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Stock Status Reportxe "Stock Status Report" This report provides a comprehensive review of your current monthly inventory status, including total sales, total receipts, total balance, turnover rate, due-ins, due-outs, non-issuable, and long supply (more than 3 months on hand). Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 42 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Stock Status Report Report Parameters The Stock Status Reportxe "Stock Status Report" will print a summary of all issues, receipts, and adjustments with the opening and closing balances by account codes. It will calculate the turnover rate, inactive item percent, long supply percent, and non-issuable percent. Enter the month and year that you want the report to print at the Print Stock Status for Month and Year: prompt. At the Enter Inactivity Cutoff Month And Year: prompt, enter the earliest date that the system will look for inactivity for items. The system will print the 'Stock Status Report' in four sections. The first section lists the balances for the accounts. The second section lists the receipts and issues among the accounts. The 'Current Data' section of the report lists the value, due-ins and due-outs for each account, inactive items, items of more than 90 days worth of stock, and non-issuable items. After printing the report, the system will return to the Reports Menu.  REF _Ref161561612 \h Figure 743 illustrates the process. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 43 Report Parameters Screen Example Print Stock Status for MONTH and YEAR: SEP 1994// (SEP 1994) +--------------------------------------+ |The inactive item percent is | |calculated for items which have not | |had activity (receipts or issues) | |after a specified cutoff date. | +--------------------------------------+ +-------------------------------------+ |Enter the Inactivity cutoff date. | +-------------------------------------+ Enter Inactivity Cutoff MONTH and YEAR: JUL 1994// (JUL 1994) DEVICE: HOME// LAT <*> please wait <*> STOCK STATUS REPORT FOR: WHSE SEP 30, 1994@10:25:51 PAGE: 1 TRANSACTIONS FOR THE MONTH-YEAR: SEP 1994 SUMMARY ACCT 1 ACCT 2 ACCT 3 ACCT 6 ACCT 8 TOTAL -------------------------------------------------------------------------------- OPEN BALANCE 0.00 962.24+ 2061.00+ 0.00 0.00 3023.24+ RECEIPTS 0.00 6.44+ 0.00 0.00 0.00 6.44+ USAGE 0.00 0.00 2.00- 0.00 0.00 2.00- ADJUSTMENTS 0.00 0.00 0.00 0.00 0.00 0.00 =============================================================================== CLOSE BALANCE 0.00 968.68+ 2059.00+ 0.00 0.00 3027.68+ # RECEIPTS 0 1 0 0 0 1 # USAGE 0 0 1 0 0 1 # ADJUSTMENTS 0 0 0 0 0 0 =============================================================================== # TOTAL 0 1 1 0 0 2 TURNOVER 0.00 0.00 0.01 0.00 0.00 0.01 *** CURRENT DATA *** $ ONHAND VALUE 3056.16+ 968.68+ 3230.02+ 0.00 0.00 7254.86+ $ DUEINS 10.00+ 0.00 11.81+ 0.00 0.00 21.81+ $ DUEOUTS 0.00 0.00 0.00 0.00 0.00 0.00 INACTIVE ITEMS FROM JUL 01, 1994 TO SEP 30, 1994 # INACTIVE 1 0 0 0 0 1 $ INACTIVE 2475.00+ 0.00 0.00 0.00 0.00 2475.00+ % INACTIVE 0.81 0.00 0.00 0.00 0.00 0.34 LONG SUPPLY ITEMS AVERAGE FROM JUN 01, 1994 TO SEP 30, 1994 (>90 DAYS) # LONG SUPPLY 2 1 2 0 0 5 $ LONG SUPPLY 3056.16+ 968.68+ 3230.02+ 0.00 0.00 7254.86+ % LONG SUPPLY 1.00 1.00 1.00 0.00 0.00 1.00 NONISSUABLE ITEMS ON SEP 30, 1994 # NONISSUABLE 0 1 0 0 0 1 $ NONISSUABLE 0.00 6.42+ 0.00 0.00 0.00 6.42+ % NONISSUABLE 0.00 0.01 0.00 0.00 0.00 0.00 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Transaction Register Reportxe "Transaction Register Report" This option allows you to print a history of issues, receipts, and adjustments for selected items. New functionality will allow you to print only those items, which are out of balance. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 44 Menu Option Path Example Auto-generate Orders Barcode Manager Menu ... Inventory File Maintenance Menu ... Manager For Supply Warehouse Inventory Point Menu ... Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Transaction Register Report Report Parameters The Transaction Register Reportxe "Transaction Register Report" will print all activity for specified items. It will display the open balance, activity, and closing balance. If the calculated closing balance is different than the stored inventory value for the current month and year, the current on-hand value will be displayed under the calculated closing balance. Enter the month and year that you want to print the transaction register. You may print only the items with a value discrepancy, or print all the items. Refer to  REF _Ref161561775 \h Figure 745. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 45 Report Parameters Screen Example Print Transaction Register for beginning MONTH and YEAR: SEP 1994// (SEP 1994) Print Transaction Register for ending MONTH and YEAR: NOV 1994// (NOV 1994) +-------------------------------------+ |You may now select to print only | |items which the calculated closing | |balance is different from the current| |inventory on-hand value. | +-------------------------------------+ Display only items out of balance? NO// (NO) To select ALL items, press RETURN. Select ITEM MASTER NUMBER: Do you want to select ALL items? Y (YES) DEVICE: HOME// LAT <*> please wait <*> Report The system will print the 'Transaction Register Reportxe "Transaction Register Report"',  REF _Ref161619924 \h Figure 746, listing each item by National Stock Number, item description, transaction identification number, transaction amounts, and the effect of the transaction on the inventory balance. Enter a caret (^) at the Select Item Master Number: prompt to return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 46 Transaction Register Report Example TRANSACTION REGISTER REPORT FOR WHSE NOV 30, 1994@10:43:57 PAGE 1 FOR THE MONTH OF SEP 1994 NSN DESCRIPTION [#MI] TRANSID DT TRANS./P.O. U/I SELLUNIT SELL $ QTY INV $ -------------------------------------------------------------------------------- 6540-11-411-1111 PAINT [#40] U/I: ?/?? QTY NON-ISS: 4 DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 599 962.24 A40 26 TO noniss qty: 4 ?/?? TO non-issuable A41 26 688 ?/?? 0.000 0.00 4 6.44 4:Adjustment of stock valuation CLOSING BALANCE: 603 968.68 7510-11-113-1111 RULER [#39] U/I: 1/EA QTY NON-ISS: 0 DUE-IN: 0 DUE-OUT: 0 ISSUABLE + NONISSUABLE OPEN BALANCE: 509 2061.00 A39 26 688-94-4-101-0409 1/EA -4.00 0 -2.00 ISSUE BOOK adjustment CLOSING BALANCE: 509 2059.00 TRANSACTION TYPE (TT) ABBREVIATIONS: U = USAGE R = RECEIVING A = MANUAL ADJUSTMENT D = DISTRIBUTION (REGULAR ISSUES) S = ASSEMBLE SETS C = DISTRIBUTION (CALL-IN) P = PHYSICAL COUNT [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] To select ALL items, press RETURN. Select ITEM MASTER NUMBER: ^ Unit Costing Reportxe "Unit Costing Report" This new report lists unit costs and average costs of items, which helps you spot items with significant differences between these costs. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 47 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Unit Costing Report Report This option will print a report showing the unit costing for each item stored in the warehouse inventory point,  REF _Ref161620032 \h  \* MERGEFORMAT Figure 748. You can use this report to verify the current costing values stored. Enter an output device. The system will print the 'Unit Costing Reportxe "Unit Costing Report"', listing each item by National Stock Number, its description, its average cost, its last cost, and its unit cost. The average cost and last cost are defined in the inventory point for each item. The unit cost is defined in the item master file for the warehouse vendor. If the mandatory source in the item master file is not the warehouse, the unit cost will print NOT REQ (for not required). Otherwise, the system will display the unit cost. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 48 Unit Costing Example DEVICE: HOME// LAT <*> please wait <*> UNIT COSTING REPORT FOR: WHSE SEP 30, 1994@11:02:22 PAGE 1 NSN DESCRIPTION MI UNIT/ISS SKU AVGCOST LASTCOST UNITCOST -------------------------------------------------------------------------------- 6505025641255 TESTING ... 45 1/EA BG 5.000 0.000 5.000 6505112223333 ITEM #8 8 1/EA EA 0.982 0.000 0.982 6540114111111 PAINT 40 ?/?? EA 1.606 0.000 1.606 7510111131111 RULER 39 1/EA EA 4.045 0.000 4.049 7510114111234 Ballpoint pen 37 1/EA BX 2.361 0.000 2.356 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Usage Demand Analysis Reportxe "Usage Demand Analysis Report" This report allows you to look at items that have radically increasing or decreasing usage between two time periods that you define. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 49 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Usage Demand Analysis Report Report Parameters At the Compare Usage To Date (Month Year): prompt,  REF _Ref161620300 \h Figure 750, enter the reference date against which the system will compare other dates for usage differences. Enter the beginning month of the date range at the Start Comparison Usage With Date (Month Year): prompt. Enter the last month of the date range at the End Comparison Usage With Date (Month Year): prompt. Enter the minimum number of change that the system will define as a significant usage difference at the Enter The Percentage Of Change: prompt. You may create a report that lists significant usage increases or decreases, but not both in the same report. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 50 Report Parameters Screen Example Compare Usage to Date (Month Year): AUG 1994// (AUG 1994) Start Comparison Usage with Date (Month Year): AUG 1993// (AUG 1993) End Comparison Usage with Date (Month Year): AUG 1994// (AUG 1994) Enter the percentage of change: (1-1000): 50// Select one of the following: D Decrease in Usage I Increase in Usage Show Items with Increase or Decrease in Usage: Decrease in Usage// Decrease in U sage DEVICE: HOME// LAT Report The system will create a 'Usage Demand Analysis Reportxe "Usage Demand Analysis Report"',  REF _Ref161620367 \h Figure 751, showing each item that had a significant usage decrease or increase, depending on which type of usage change you selected, and the percentage of that change. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 51 Usage Demand Analysis Report Example USAGE DEMAND ANALYSIS FOR: WHSE SEP 30, 1994@11:09:46 PAGE 1 AVERAGE USAGE FROM AUG 1993 TO AUG 1994 (12 MONTHS) COMPARE USAGE WITH AUG 1994 PERCENT DECREASE AT LEAST: 50 % MI# DESCRIPTION COMPARE QTY AVERAGE QTY % DECREASE -------------------------------------------------------------------------------- 1 DIET SUPMT VANL LQD 0 15.25 100.00 129 SOAP ANTISEP BAR 5C 0 0.67 100.00 130 DET SKIN CLEANSER (A 0 32.00 100.00 209 CATH KIT, CARDIO (MU 0 3.67 100.00 END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Usage Demand Item Reportxe "Usage Demand Item Report" The Usage Demand Item Reportxe "Usage Demand Item Report" will show the quantity of items used within a specified date period. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 52 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Usage Demand Item Report Report Parameters Enter the first and last month of the date range in which you want to see the usage history. You may also limit the report to a range of National Stock Numbers. The system will print the 'Usage Demand Item Reportxe "Usage Demand Item Report"', listing each item by National Stock Number, its description, and the usage for each month in the date range you specified. After printing the report, the system will return to the Reports Menu. Refer to  REF _Ref161620495 \h Figure 753. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 53 Report Parameters Example +-------------------------------------+ |Select the date range which should be| |used for displaying the usage. | +-------------------------------------+ Start with Date: JUL 1994// (JUL 1994) End with Date: SEP 1994// (SEP 1994) *** Selected date range from JUL 1994 to SEP 1994 *** -- TOTAL NUMBER OF DAYS: 62 +-------------------------------------+ |Select the range of NSNs to display | +-------------------------------------+ START with NSN: FIRST// END with NSN: LAST// DEVICE: HOME// LAT USAGE DEMAND ITEM REPORT: WHSE SEP 30, 1994@11:25:53 PAGE 1 USAGE DATE RANGE FROM JUL 1994 TO SEP 1994 (62 DAYS) NSN DESCRIPTION MI UNIT/IS LAST $ AVG $ ON-HAND -------------------------------------------------------------------------------- 6505025641255 TESTING ...V5 45 1/EA 0.000 5.000 495 JUL94 0 0.00 AUG94 0 0.00 SEP94 0 0.00 --------------- TOTALS 3-MONTH 0 0.00 CUMLAT 0 0.00 6505112223333 ITEM #8 8 1/EA 0.000 0.982 592 JUL94 0 0.00 AUG94 0 0.00 SEP94 0 0.00 --------------- TOTALS 3-MONTH 0 0.00 CUMLAT 0 0.00 6540114111111 PAINT 40 ?/?? 0.000 1.606 603 JUL94 0 0.00 AUG94 0 0.00 SEP94 0 0.00 --------------- TOTALS 3-MONTH 0 0.00 CUMLAT 0 0.00 7510111131111 RULER 39 1/EA 0.000 4.045 509 JUL94 1 4.05 AUG94 3 11.85 SEP94 0 2.00 --------------- TOTALS 3-MONTH 4 17.90 CUMLAT 4 17.90 7510114111234 Ballpoint pen 37 1/EA 0.000 2.361 496 JUL94 1 2.36 AUG94 4 9.44 SEP94 0 0.00 --------------- TOTALS 3-MONTH 5 11.80 CUMLAT 5 11.80 [END OF REPORT]-------------------------------------------[USER:IFUSER,EIGHT] Voucher Summary Reportxe "Voucher Summary Report" This report lists receipts and issues in more detail than the stock status report. This report has been modified to run faster. The Voucher Summary Reportxe "Voucher Summary Report" is a listing of all issues, receipts, and adjustments, and the opening and closing balances for each account. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 54 Menu Option Path Example Receiving and Distribution Menu ... Reports Menu ... Select Warehouse--General Inventory/Distribution Menu Option: Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu ... Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report Select Reports Menu Option: Voucher Summary Report Report Parameters Enter the month that you want the report to display. The system will print the 'Voucher Summary report', listing each voucher by reference number, its issues, receipts, all other adjustments and the effect of the adjustments on the balances. After printing the report, the system will return to the Reports Menu. Figure  STYLEREF 1 \s 7 SEQ Figure \* ARABIC \s 1 55 Report Parameters Screen Example |The Voucher Summary Report will print | |a listing of all issues, receipts, and| |adjustments. It will display the | |opening and closing balances by | |account codes. | +--------------- |Enter the date (month-year) for | |the Voucher Summary Report. | +-------------------------------------+ Print Voucher Summary for MONTH and YEAR: SEP 1994// (SEP 1994) DEVICE: HOME// LAT <*> please wait <*> VOUCHER SUMMARY REPORT FOR: WHSE SEP 30, 1994@11:39:01 PAGE: 1 TRANSACTIONS FOR THE MONTH-YEAR: SEP 1994 ACCOUNT CODE: 2 STA-INVENTORY POINT: 688-WHSE REF # DT STA-FCP-2237 TRANSID CC/SA QTY INV $ SELL $ -------------------------------------------------------------------------------- 90657 10 658-058-0316 R19836 8564/2631 27- 1265.53- 1265.53- I90666 14 658-036-1395 R19854 8281/2660 48- 57.74- 57.74- P95039 01 658 RC19772 12+ 95.00+ 95.00+ P95531 14 658 RC19853 25+ 1185.00+ 1185.00+ P95607 17 658 RC19886 192+ 230.84+ 230.84+ TOTAL ACCT CODE ISSUES: 75- 1323.27- 1323.27- TOTAL ACCT CODE ISSUE ADJ: 0 0.00 0.00 TOTAL ACCT CODE RECEIPTS: 229+ 1510.84+ 1510.84+ TOTAL ACCT CODE RECEIPT ADJ: 0 0.00 0.00 TOTAL ACCT CODE OTHER ADJ: 0 0.00 0.00 OPEN BALANCE FOR ACCT CODE '1': 258+ 3112.89+ TOTALS FOR ACCT CODE '1': 154+ 187.57+ 187.57+ CLOSING BALANCE FOR ACCT CODE '1': 412+ 3300.46+ Press RETURN to continue, '^' to exit: VOUCHER SUMMARY REPORT FOR: WAREHOUSE JUL 14, 2000@14:22:06 PAGE: 2 TRANSACTIONS FOR THE MONTH-YEAR: JUN 1999 ACCOUNT CODE: 2 STA-INVENTORY POINT: 658-WAREHOUSE REF # DT STA-FCP-2237 TRANSID CC/SA QTY INV $ SELL $ -------------------------------------------------------------------------------- ????? 03 OTHER A19788 0 8.16- 0.00 ????? 04 OTHER A19802 0 4.36- 0.00 ????? 07 OTHER A19813 0 11.46- 0.00 I90632 01 658-040-0513 R19767 8224/2632 85- 260.88- 261.69- I90633 01 658-040-0514 R19768 8224/2632 65- 731.23- 744.00- P95441 08 658 RC19830 2+ 298.56+ 298.56+ :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: TOTAL ACCT CODE ISSUES: 4649- 42750.39- 43265.58- TOTAL ACCT CODE ISSUE ADJ: 0 0.00 0.00 TOTAL ACCT CODE RECEIPTS: 4519+ 45753.57+ 45753.57+ TOTAL ACCT CODE RECEIPT ADJ: 0 0.00 0.00 TOTAL ACCT CODE OTHER ADJ: 0 646.20- 0.00 OPEN BALANCE FOR ACCT CODE '2': 7308+ 57240.35+ TOTALS FOR ACCT CODE '2': 130- 2356.98+ 2487.99+ CLOSING BALANCE FOR ACCT CODE '2': 7178+ 59597.33+ Press RETURN to continue, '^' to exit: VOUCHER SUMMARY REPORT FOR: WAREHOUSE JUL 14, 2000@14:22:06 PAGE: 13 TRANSACTIONS FOR THE MONTH-YEAR: JUN 1999 ACCOUNT CODE: 3 STA-INVENTORY POINT: 658-WAREHOUSE REF # DT STA-FCP-2237 TRANSID CC/SA QTY INV $ SELL $ -------------------------------------------------------------------------------- ????? 23 OTHER A19940 3+ 79.00+ 0.00 I90632 01 658-040-0513 R19767 8224/2660 1- 32.68- 32.68- P95524 11 658 RC19849 168+ 161.70+ 161.70+ Press RETURN to continue, '^' to exit: TOTAL ACCT CODE ISSUES: 5436- 15507.10- 15572.23- TOTAL ACCT CODE ISSUE ADJ: 0 0.00 0.00 TOTAL ACCT CODE RECEIPTS: 8908+ 16331.71+ 16331.71+ TOTAL ACCT CODE RECEIPT ADJ: 0 0.00 0.00 TOTAL ACCT CODE OTHER ADJ: 6+ 158.00+ 0.00 OPEN BALANCE FOR ACCT CODE '3': 8002+ 51866.16+ TOTALS FOR ACCT CODE '3': 3478+ 982.61+ 759.48+ CLOSING BALANCE FOR ACCT CODE '3': 11480+ 52848.77+ Press RETURN to continue, '^' to exit: VOUCHER SUMMARY REPORT FOR: WAREHOUSE JUL 14, 2000@14:22:06 PAGE: 18 TRANSACTIONS FOR THE MONTH-YEAR: JUN 1999 ACCOUNT CODE: 8 STA-INVENTORY POINT: 658-WAREHOUSE REF # DT STA-FCP-2237 TRANSID CC/SA QTY INV $ SELL $ -------------------------------------------------------------------------------- I90633 01 658-040-0514 R19768 8224/2610 12- 92.16- 92.16- I90639 02 658-120-0182 R19781 8243/2610 16- 124.68- 124.68- TOTAL ACCT CODE ISSUES: 170- 1296.00- 1296.00- TOTAL ACCT CODE ISSUE ADJ: 0 0.00 0.00 TOTAL ACCT CODE RECEIPTS: 262+ 1972.56+ 1972.56+ TOTAL ACCT CODE RECEIPT ADJ: 0 0.00 0.00 TOTAL ACCT CODE OTHER ADJ: 0 0.00 0.00 OPEN BALANCE FOR ACCT CODE '8': 190+ 1404.10+ TOTALS FOR ACCT CODE '8': 92+ 676.56+ 676.56+ CLOSING BALANCE FOR ACCT CODE '8': VOUCHER SUMMARY REPORT FOR: WAREHOUSE JUL 14, 2000@14:22:06 PAGE: 20 TRANSACTIONS FOR THE MONTH-YEAR: JUN 1999 ACCOUNT CODE: END OF REPORTSTA-INVENTORY POINT: 658-WAREHOUSE REF # DT STA-FCP-2237 TRANSID CC/SA QTY INV $ SELL $ -------------------------------------------------------------------------------- ** TOTAL SUPPLY ISSUES: 10330- 60876.76- 61457.08- ** TOTAL SUPPLY ISSUE ADJ: 0 0.00 0.00 ** TOTAL SUPPLY RECEIPTS: 13918+ 65568.68+ 65568.68+ ** TOTAL SUPPLY RECEIPT ADJ: 0 0.00 0.00 ** TOTAL OTHER ADJ: 6+ 488.20- 0.00 ** TOTALS FOR SUPPLY: 3594+ 4203.72+ 4111.60+ ** OPENING BALANCE FOR SUPPLY: 15758+ 113623.50+ ** CLOSING BALANCE FOR SUPPLY: 19352+ 117827.22+ [END OF REPORT]---------------------------------------------[USER:IFUSER,ONE] Menu Outline This chapter lists each menu option assigned the standard menu configuration for the Warehouse--General Inventory/Distribution Menu. Main menu options are flush left. Subordinate options are indented to the right. For example, if you wanted to use the Status Of Data option, you would select Barcode Manager Menu, then Data Manager Menu, then Status Of Data. Refer to  REF _Ref161620811 \h  \* MERGEFORMAT Figure 81 Figure  STYLEREF 1 \s 8 SEQ Figure \* ARABIC \s 1 1 Menu Option Assigned the Standard Menu Configuration for the Warehouse--General Inventory/Distribution Menu Auto-generate Orders Barcode Manager Menu Barcode User Menu Download Barcode Program Upload Barcode Data Data Manager Menu Enter/Edit/View Schedule Data To Process Status Of Data Labels Menu Inquire Label Print Labels Programmer (Barcode) Menu Comment Alignment Design Label Parameter Enter/Edit Program Enter/Edit Speciality Commands Enter/Edit Inventory File Maintenance Menu Adjust Inventory Quantity Menu Adjust Inventory Quantity Approve Adjustments Physical Count Form Unapproved Adjustment Report Automatic Level Setter Enter/Edit Inventory Item Data File Inquiry Manager For Supply Warehouse Inventory Point Menu Balance Update Transaction (IM-6) Clean Up Old Transactions And Due-Outs Date Received Delete (for Issue Book Requests) Distribution Costs Enter/Edit Enter/Edit Inventory And Distribution Points Group Category Enter/Edit Inventory Control Parameters Print Purge History Files Menu History By Cost Center Purge Receipts History By Item Purge Transaction Register Purge Usage/Distribution Monthly Totals Purge Reprint Posted Picking Ticket Storage Location Enter/Edit Update Calculated Due-Ins/Outstanding Transaction Receiving and Distribution Menu Display Item Display Where An Item Is Stocked Due-In Item Report Enter/Edit Items On Distribution Point Items Flagged 'Kill When Zero' Report Order Form Outstanding (Due-Outs) Transaction Listing Packaging/Procurement Source Discrepancy Report Post Issue Book Order Print Item On Distribution Inventory Point Purchase Order Receiving To Inventory Point Reports Menu Adjustment Voucher Recap Availability Listing Cost Trend Analysis Report Days Of Stock On Hand Report Emergency Stock Report Graph Usage History Of Distribution Report Inactive Items Report Informational Reports Menu Abbreviated Item Report Comprehensive Item Report Conversion Factor Report Last Procurement Source For Item Report Non-Issuable Stock Report Substitute Listing Report Inventory Sales Report Quantity Distribution Report Stock Status Report Transaction Register Report Unit Costing Report Usage Demand Analysis Report Usage Demand Item Report Voucher Summary Report On-Demand Items (ODI) New On-demand item functionality was added with patch PRC*5.1*98. It enables an authorized Inventory manager to differentiate between standard (routinely used and maintained in the inventory) items and on-demand (rarely or inconsistently used) items that must be on hand in case of an emergency or due to a seasonal need. On-demand items can exist only in Primary and Secondary Inventory Points . Data stored in the new On-Demand Flag Audit multiple will be purged whenever the existing background Inventory Automatic Purge is run. The system will delete an entry older than 13 months if the entry is not one of the three most recent entries in the Audit file. The automatic purge only runs against inventory points that are flagged for inclusion in the automatic purge. Therefore, in order to purge the audit records, you must flag the inventory point housing those items as yes for the automatic purge flag. Information addressing the auto-generation of orders containing ODIs is covered in Chapter 2. The suggested orders report generated as part of the auto-generation process was modified to flag ODIs. ODI Flag Authorization The IFCAP Application Coordinator will utilize a new menu option, On-Demand Users Enter/Edit [PRCP ON-DEMAND USERS], to enter into the new IFCAP software, those managers identified by the VISN CLO as authorized to flag items as ODI. Refer to the Application Coordinator Users Guide: HYPERLINK "http://www.va.gov/vdl/documents/Financial_Admin/IFCAP/ifcp5_1application_coord.pdf" http://www.va.gov/vdl/documents/Financial_Admin/IFCAP/ifcp5_1application_coord.pdf for further information on this new option. Flag an Item as ODI Those managers authorized to define an ODI will utilize a new feature under the Special Parameters selection on the Enter/Edit Inventory Item Data option in the existing Inventory File Maintenance menu. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 1 Menu Option Path Example Select Primary Inventory Point Main Menu Option: INVENTory File Maintenance Menu I N V E N T O R Y version 5.1 (111) Primary Inventory Point: SURGICAL SVC 703 MAVIS MCGAUGH --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. Automatic Level Setter Case Cart Menu ... Convert Secondary to Primary Copy Primary To Secondary Copy Secondary To Secondary Enter/Edit Inventory Item Data File Inquiry Instrument Kit Menu ... Master Item File Edit Physical Count Form Select Inventory File Maintenance Menu Option: ENter/Edit Inventory Item Data I N V E N T O R Y version 5.1 (111) Primary Inventory Point: SURGICAL SVC 703 MAVIS MCGAUGH --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. Select SURGICAL SVC 703 ITEM: 3974NEEDLE,SELDINGER 18GNSN Select Special Parameters The manager can identify an item as On-Demand by setting the flag to Yes or change it back to a Standard item by resetting the flag to No. The user must enter a reason for the change when the flag is set to On-Demand or re-set to Standard. Refer to  REF _Ref161621533 \h Figure 92 Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 2 On-Demand Flag setting Example Select SURGICAL SVC 703 ITEM: 3974NEEDLE,SELDINGER 18GNSN Descriptive-445: NEEDLE,SELDINGER 18G Description-441: NEEDLE,SELDINGER 18G NSN : Group Category : Main Storage Lo: 3E116 C1 1 Add Storage Loc: Type Of Item : PURCHASABLE Issue Units Levels Unit per Issue: 1 per EA Norm Stock Level: 25 Issue Multiple: 1 Emer Stock Level: 12 Min Issue Qty : 1 Temp Stock Level: Delete Temp SL : Stand Reord Pt : 18 Option Reord Pt : 20 + Enter ?? for more actions LE Levels SI Secondary Items RI Remove Item From Inv Select Item(s): Next Screen// SP Special Parameters DELETE ITEM WHEN INVENTORY 0: ON-DEMAND? N// YES REASON FOR CHANGE: INITIAL CHANGE TO ODI Reports Primary & Secondary Level On Demand Conflict Report The new On-Demand Conflict Report [PRCP ON-DEMAND CONFLICT REPORT] will identify items flagged as On-Demand in the Primary but are not flagged as ODI in the distribution points for the Primary. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 3 Menu Option Path Example Select Primary Inventory Point Main Menu Option: REPORTs Menu Select Reports Menu Option: ON-DEMAND Conflicts Report Select Distribution Point, Group Category and Item Order Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 4 Select Distribution Point Screen Example +--------------------------------------+ |The On-Demand Conflict Report shows | |all items that are On-Demand in the | |Primary and Standard in the Secondary | |Select the DISTRIBUTION POINTS to | |display | +-------------------------------------+ Do you want to select ALL distribution points? YES// (YES) +---------------------------------------------------------------------------+ | Currently selected distribution points: | | << ALL DISTRIBUTION POINTS >> | | You can DE-select one of the above distribution points: by reselecting it.| +---------------------------------------------------------------------------+ Select DISTRIBUTION POINT: |Select the Group Categories to | |display | +-------------------------------------+ Do you want to select ALL group categories? YES// (YES) ----------------------------------------------------------------------------- | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | Select GROUP CATEGORY: NOTE: The report will include items not stored in a group category. +-------------------------------------+ |Select the order in which you want | |the item information to appear. | +-------------------------------------+ | Select the order in which you want | |the item information to appear. | +--------------------------------------+ Select one of the following: 1 ITEM DESCRIPTION 2 ITEM NUMBER Sort By: 2 ITEM NUMBER DEVICE: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 5 On-Demand Conflict Report Example ON-DEMAND CONFLICTS IN: 111-C-WARD-SR JAN 03, 2007@15:53:16 PAGE 1 PRIMARY INVENTORY POINT: 111-SPD IM# DESCRIPTION ------------------------------------------------------------------------------- GROUP: SPD ISLE C 5880 BOX-GLOVE-WIRE-1C09 GROUP: SPD ISLE L 2451 BATT-D-P/S-1L01 GROUP: SPD, BULK STORAGE 1372 DIAPER-LG-WH-3A01 2301 CUP-STY-16-WH-3A01 AUTHORIZED ON-DEMAND USERS ------------------------- 111-SPD: TEST,USER B 111-C-WARD-SR: TEST,USER A On-Demand Audit Activity Report The new On-Demand Audit Activity Report [PRCP ON-DEMAND AUDIT REPORT] provides a list of items for which the On-Demand setting has been changed. The values listed include the User that made the change, the date and time that the change occurred, and the text the User entered as their reason for setting the flag. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 6 Menu Option Path Example Select Manager For Primary Inventory Point Menu Option: ON-Demand Audit Activity Report I N V E N T O R Y version 5.1 (111) Primary Inventory Point: SPD MAVIS MCGAUGH --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. Select Item(s) Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 7Select Item Screen Example +----------------------------------------------------------------------------+ |The On-Demand Audit Report will print the audit trail for items in Primary | |and/or Secondary Inventory that are either designated as ODI or were | |designated as ODI but are not now. | +-----------------------------------------------------------------------+|Select specific items to display. | +-------------------------------------+ To select All items, press RETURN. Select SPD ITEM: 2444 BANDAGE-ACE-L/F-2IN-1G02 BAND-ACE-2-1G02NSN: DEVICE: HOME// TELNET TERMINAL <*> please wait <*> ON-DEMAND AUDIT FOR: SPD DEC 27, 2006 PAGE 1 IM# DESCRIPTION INVENTORY POINT SETTING DATE/TIME USER REASON -------------------------------------------------------------------------------- GROUP: SPDG: SPD ISLE G (#1696) 2444 BAND-ACE-2-1G02 Y 12/27/06 16:40:06 TEST,USER C INITIAL SETUP [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Modified Reports Primary & Secondary Level Abbreviated Item Report [PRCPRAIR] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 8 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Informational Reports Menu Select Informational Reports Menu Option: Abbreviated Item Report I N V E N T O R Y version 5.1 (111) Primary Inventory Point: SPD TEST,USER C --> Select Group Category Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 9 Select Group Category Screen Example |The Abbreviated Item Report will sort | |the Primary or Secondary inventory | |items by the group category code and | |description. | |Select the Group Categories to | |display | Do you want to select ALL group categories? YES// (YES) ----------------------------------------------------------------------------- | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | ----------------------------------------------------------------------------- Select GROUP CATEGORY: NOTE: The report will include items not stored in a group category. +-----------------------------------------------------------------------+ | Select On-Demand/Standard items to include on this report: | +-----------------------------------------------------------------------+ Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display information for: 3 All Items (Both Standard and On-Demand) DEVICE: HOME// Display Report: Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 10 Abbreviated Item Report Example ABBREVIATED ITEM REPORT FOR: SPD DEC 27, 2006@17:18:47 PAGE 1 ALL ITEMS (STANDARD AND ON-DEMAND) DESCRIPTION IM OD QTY OH UNIT/IS MAIN STORAGE ADD STORAGE ADD STORAGE ADD STORAGE ADD STORAGE -------------------------------------------------------------------------------- GROUP: ANES: ANESTHESIA (#1731) ALISTRAP-1 1/2-ANES 8777 D 1 1/RO ANES FUSOR-C-500-ANES 10730 10 1000/CS ANES STRAW-FILTER-ANES 9620 15 100/CS ANES THERM-DISP-ANES 6130 14 125/BX ANES GROUP: AUDI: AUDIOLOGY (#1732) BAND-EAR-LG-AUDI 12104 D 1 1/EA AUDI CATH-8FR-OR 6166 15 1/EA ? CEMENT-THIN-AUDI 10959 25 1/EA AUDI CLEAN-CONTACT-AUDI 31045 15 1/CN AUDI CLEAN-EARMOLD-AUDI 31046 D 0 50/PG AUDI CLEAN-GENE-1/2-AUDI 31050 10 24/BX AUDI CUT-SPRUE-41/2-AUDI 31048 30 1/EA AUDI .. GROUP: XRAY: XRAY INVENTORY (#1718) DISK-MO-XRAY 10746 0 1/EA XRAY NEED-BIOP-20GA-XRAY 31314 0 1/EA XRAY NEED-COAX-BIOP-XRAY 11738 0 1/EA XRAY PAPER-C/ARM-XRAY 7905 0 5/BX XRAY SYR-INJECT-XRAY 7964 0 1/BX XRAY TRAY-ARTHRO-XRAY 10442 0 1/EA XRAY [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Automatic Level Setter [PRCPRALS] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 11 Menu Option Path Example Select Primary Inventory Point Main Menu Option: INVentory File Maintenance Menu Select Inventory File Maintenance Menu Option: Automatic Level Setter Select Item or Category Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 12 Select Item Category Screen Example (111) Primary Inventory Point: SPD TEST,USER C --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. +--------------------------------------+ |The Automatic Level Setter will | |calculate and reset the Normal Stock | |Level, Emergency Stock Level, Standard| |Reorder Point, and Optional Reorder | |Point for selected items or items in | |selected group categories. | +--------------------------------------+ Select one of the following: 1 ITEM 2 GROUP CATEGORY Select Items BY: ITEM// 2 GROUP CATEGORY Select Report Type Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 13 Select Report Type Screen Example +-----------------------------------------------------------------------+ | Select On-Demand/Standard items to include on this report: | +-----------------------------------------------------------------------+ Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display information for: 3 All Items (Both Standard and On-Demand) +--------------------------------------+ |The average daily usage will be | |calculated from the selected date to | |the current date. | +-------------------------------------- Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 14 Automatic Level Setter Report Example AUTOMATIC LEVEL SETTER FOR: SPD DEC 29, 2006@12:09:33 PAGE 2 ALL ITEMS (STANDARD AND ON-DEMAND) AVG USAGE START DATE: AUG 2005 (515 TOTAL DAYS) DAYS/PERCENTAGE USED FOR CALCULATION: 30 20% 50% 75% NORMAL EMERG STAND OPTION DESCRIPTION OD IM# STKLVL STKLVL REO PT REO PT -------------------------------------------------------------------------------- GROUP: AUDI: AUDIOLOGY (#1732) BAND-EAR-LG-AUDI D 12104 OLD 5 3 0 0 AVG USAGE: 0.0000 ESTIMATED VALUES 0 0 0 0 Comprehensive Item Report [PRCPRCOM] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 15 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Informational Reports Menu Select Informational Reports Menu: Comprehensive Item Report Select Group Category Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 16 Select Group Category Screen Example I N V E N T O R Y version 5.1 (111) Primary Inventory Point: SPD MAVIS MCGAUGH --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. START WITH GROUP CATEGORY CODE: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A GROUP CATEGORY CODE START WITH GROUP CATEGORY CODE: FIRST// DEVICE: TELNET TERMINAL Report Display Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 17 Comprehensive Item Report Example COMPREHENSIVE ITEM REPORT DEC 27,2006 17:45 PAGE 1 NSN DESCRIPTION [#IM] GROUP_CATEGORY_DESC -------------------------------------------------------------------------------- INVENTORY POINT: 111-SPD ALISTRAP-1 1/2-ANES [#8777] ANES ANESTHESIA ON-DEMAND: D SUBACCOUNT: 2632 UNIT per ISSUE: 1 per RO QTY ON HAND: 1 DUE-IN: 0 DUE-OUT: 0 NEED-BIOP-20GA-XRAY [#31314] XRAY XRAY INVENTORY ON-DEMAND: SUBACCOUNT: 2632 UNIT per ISSUE: 1 per EA QTY ON HAND: 0 DUE-IN: 0 DUE-OUT: 0 NORM STK LVL: 0 REORDER PT: 0 INT ORDER PT: EMERGENCY LVL: 0 ISSUE MULT: MIN ISSUE QTY: TEMP STK LVL: 0 UNTIL DATE: LAST COST: 49.750 LAST REC'D: JUL 5,2005 AVERAGE COST: 0 MAIN STORAGE LOC: XRAY -----POSSIBLE SOURCES (m=MANDATORY SOURCE)----- VENDOR [#V] CONV FACT UNIT per REC m COOK INC (74) [#74] 1 1 per EA ................................................................................ [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Conversion Factor Report [PRCPRCFR] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 18 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Informational Reports Menu Select Informational Reports Menu: Conversion Factor Report Select Group Category Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 19 Select Group Category Screen Example I N V E N T O R Y version 5.1 (111) Primary Inventory Point: SPD TEST,USER C --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. +--------------------------------------+ |The Conversion Factor Report will | |display the inventory point items with| |procurement sources and conversion | |factors. This report will sort the | |Primary and Secondary inventory items | |by the Group Category, Description, | |and Procurement Source. | +--------------------------------------+ +-------------------------------------+ |Select the Group Categories to | |display | Do you want to select ALL group categories? YES// NOTE: The report will include items not stored in a group category. Select Report Type Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 20 Select Report Type Screen Example | Select On-Demand/Standard items to include on this report: | Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display Report See also paragraph  REF _Ref161623463 \r \h  \* MERGEFORMAT 6.3. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 21 Conversion Factor Report Example CONVERSION FACTOR REPORT FOR: SPD DEC 27, 2006@18:04:27 PAGE 1 ON-DEMAND ITEMS ONLY DESCRIPTION OD IM QTY OH UNIT/IS PROCUREMENT SOURCE IV# UNIT/RE CF -------------------------------------------------------------------------------- GROUP: ANES: ANESTHESIA (#1731) ALISTRAP-1 1/2-ANES D 8777 1 1/RO ALIMED INC (1979) V#1979 1/RO 1 GROUP: AUDI: AUDIOLOGY (#1732) BAND-EAR-LG-AUDI D 12104 1 1/EA WESTONE LAB (5632) V#5632 1/EA 1 CLEAN-EARMOLD-AUDI D 31046 0 50/PG WESTONE LAB (5632) V#5632 50/PG 1 Cost Trend Analysis Report [PRCPRCTA] This report lists the history of what youve paid for items for a time period that you define. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 22 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Cost Trend Analysis Report Select Item and Date Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 23 Select Item and Date Screen Example +--------------------------------------+ |The Cost Trend Analysis Report will | |compute the average item cost for the | |specified period based on the monthly | |opening balance last receipt cost. It | |will compare the computed average item| |cost with the current monthly opening | |balance average cost and display the | |percent increase or decrease change. | |The report will sort Primary inventory| |items by description. | +--------------------------------------+ +-------------------------------------+ |Enter the date range (month-year) for| |computing the average item cost. | +-------------------------------------+ Start with Date: SEP 2006// (SEP 2006) End with Date: DEC 2006// (DEC 2006) *** Selected date range from SEP 01, 2006 to DEC 28, 2006 *** +-------------------------------------+ |Select the Items to display. | +-------------------------------------+ To select ALL items, press RETURN. Select SPD ITEM: 2394 TAPE-ADH-DUR-SILK-1IN-1F22 TAPE-DURSILK-1-1F22 NSN: 6510-00-926-8882 Select SPD ITEM: 2395 TAPE-ADH-DUR-SILK-2IN-1F23 TAPE-DURSILK-2-1F22 NSN: 6510-00-926-8883 Select SPD ITEM: +-------------------------------------+ |Display Summary or ALL Data. | +-------------------------------------+ Do you want to print a summary only? YES// (YES) Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 24 Cost Trend Analysis Screen Example COST TREND ANALYSIS FOR: SPD DEC 29, 2006@13:45:52 PAGE 1 CUM AVG CALCULATED FROM DATE RANGE: SEP 2006 TO DEC 2006 DESCRIPTION IM OD UNIT/IS CUM AVG DEC 2006 %CHANGE -------------------------------------------------------------------------------- TAPE-DURSILK-1-1F22 2394 D 1/RO 0.56 0.00 -100.00 TAPE-DURSILK-2-1F22 2395 1/RO 1.13 0.00 -100.00 [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Days of Stock On Hand Report [PRCPRSOH] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 25 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Days Of Stock On Hand Report Select Type of Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 26 Select Type of Report Screen Example |The Days Of Stock On Hand Report will | |print a list of items which have stock| |on hand less than or greater than a | |specified number of days. | +--------------------------------------+ |Select the date range which should be| |used for calculating the daily usage.| |*** Select by month & year only. *** | +-------------------------------------+ Start with Date: SEP 2006// (SEP 2006) End with Date: DEC 2006// (DEC 2006) *** Selected date range from SEP 01, 2006 to DEC 28, 2006 *** -- TOTAL NUMBER OF DAYS: 119 |Select the type of report: less than | |a specified number of days or greater| |than a specified number of days. | Select one of the following: 1 LESS 2 GREATER Print items with GREATER or LESS than 'X' days stock on hand: LESS// |Select the number of days which the | |current stock on hand should be LESS | |than. | Print items with stock on hand less than DAYS: (1-365): 30// 15 |Select the Group Categories to | |display | Do you want to select ALL group categories? YES// (YES) | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | Select GROUP CATEGORY: +-----------------------------------------------------------------------+ | Select On-Demand/Standard items to include on this report: | Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display information for: 2 On-Demand Items Only DEVICE: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 27 Days of Stock On Hand Report Example DAYS OF STOCK ON HAND REPORT: SPD DEC 29, 2006@14:01:55 PAGE 1 USAGE DATE RANGE FROM SEP 01, 2006 TO DEC 28, 2006 (119 DAYS) ITEMS WITH STOCK ON HAND LESS THAN 15 DAYS REPORT SHOWS ON-DEMAND ITEMS ONLY TOTAL DAYS QTY DAYS SELL DESCRIPTION IM UNIT/IS USAGE AVG ONHND LEFT VALUE -------------------------------------------------------------------------------- GROUP: AUDI: AUDIOLOGY (#1732) CLEAN-EARMOLD-AUDI 31046 50/PG 0 0.00 0 0 0 GROUP: SPDA: SPD ISLE A (#1686) BOARD-ARM-12-1A18 7684 1/EA 0 0.00 0 0 0 PILLOW SHAM FOR DOUBLE BED 33137 1/EA 0 0.00 0 0 0 GROUP: SPDC: SPD ISLE C (#1694) BOX-GLOVE-WIRE-1C09 5880 1/EA 0 0.00 0 0 0 TOTAL SELLING VALUE IN STOCK: 0.00 [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Display Item [PRCPRITO] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 28 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Receiving And Distribution Menu Select Receiving And Distribution Menu Option: Display item Select Item Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 29 Select Item Screen Example (111) Primary Inventory Point: SPD TEST,USER C --> USAGE/DISTRIBUTION TOTALS NEEDS TO BE PURGED. --> RECEIPTS HISTORY BY ITEM NEEDS TO BE PURGED. --> DISTRIBUTION HISTORY NEEDS TO BE PURGED. --> TRANSACTION REGISTER NEEDS TO BE PURGED. --> OPENING MONTHLY INVENTORY BALANCES NEED TO BE SET. Enter the DISTRIBUTION POINT to select an item from the distribution point, or Enter to select an item from the SPD inventory point. Select DISTRIBUTION POINT: Select SPD ITEM: tape 1 TAPE-ADH-DUR-SILK-1IN-1F22 2394 TAPE-ADH-DUR-SILK-1IN-1F22 2 TAPE-ADH-DUR-SILK-2IN-1F23 2395 TAPE-ADH-DUR-SILK-2IN-1F23 3 TAPE-CASTING-2IN-1B33 6750 TAPE-CASTING-2IN-1B33 4 TAPE-CASTING-3IN-1B33 2642 TAPE-CASTING-3IN-1B33 Device: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 30 Display Item Report Example DISPLAY ITEM REPORT FOR 111-SPD DEC 29, 2006@14:08:26 PAGE: 1 NSN DESCRIPTION [#IM] GROUP : DESCRIPTION -------------------------------------------------------------------------------- TAPE-CASTING-2-1B28 [#6750] SPDB: SPD ISLE B ON-DEMAND: BOC: 2632 Other Medical and Dental Supplies UNIT per ISSUE: 1 per EA QTY ON HAND: 3 DUE-IN: 0 DUE-OUT: 0 QTY NON-ISS: 0 TOTAL VALUE: 13.95 NORM STL LVL: 1 REORDER PT: 0 INT ORDER PT: EMERGENCY LVL: 0 ISSUE MULT: MIN ISSUE QTY: LAST COST: 3.438 LAST REC'D: APR 16, 2002 AVERAGE COST: 4.650 MAIN STORAGE LOC: B -----POSSIBLE SOURCES (m=MANDATORY SOURCE)----- VENDOR [#V] CONV FACT UNIT per REC 3M ($250.MIN) HEALTHCARE (1 [#10817] 10 10 per CS m CARDINAL CONTRACT ITEMS (13 [#13997] 10 10 per CS [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Display Where an Item is Stocked [PRCPRSTK] See also paragraph 6.4. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 31 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Receiving And Distribution Menu Select Receiving And Distribution Menu Option: Display Where an Item is Stocked Select Item Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 32 Select Item Screen Example Select SPD ITEM: 12104 BAND-EAR-LG-AUDI BAND-EAR-LG-AUDINSN: DEVICE: HOME// <*> please wait <*> Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 33 Report Screen Example DISPLAY WHERE AN ITEM IS STOCKED DEC 29, 2006@15:52:50 PAGE 1 PRINTED BY INVENTORY POINT: SPD NSN: BAND-EAR-LG-AUDI [#12104] O QTY UNIT PER TYPE SITE-DISTRIBUTION POINT D ON-HAND ISSUE -------------------------------------------------------------------------------- PRIM 111-SPD D 1 1 / EA SECO 111-AUDIOLOGY/EAR D 1 1 / EA [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Inactive Items Report [PRCPRIIR] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 34 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Inactive Items Report Select Type Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 35 Select Type Screen Example |The Inactive Items Report will print | |items which have no receipts or issues| |after a specified cutoff date. The | |report is sorted by group category and| |description. | +--------------------------------------+ +-------------------------------------+ |Select the Group Categories to | |display | +-------------------------------------+ Do you want to select ALL group categories? YES// (YES) ----------------------------------------------------------------------------- | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | Select GROUP CATEGORY: NOTE: The report will include items not stored in a group category. |Enter the Inactivity cutoff date. | +-------------------------------------+ Enter Inactivity Cutoff MONTH and YEAR: SEP 2006// (SEP 2006) +-----------------------------------------------------------------------+ | Select On-Demand/Standard items to include on this report: | Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display information for: 3 All Items (Both Standard and On-Demand) Select Display of Zero Quantity items Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 36 Select Display of Zero Quantity items Screen Example |Select a number to display zero | |quantities or not | +--------------------------------------+ Select one of the following: 1 Include Zero Quantity items 2 Do not include Zero Quantity items 3 Print Only Zero Quantity items Select: 3 Print Only Zero Quantity items DEVICE: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 37 Inactive Item Report Example INACTIVE ITEM REPORT FOR: SPD DEC 29, 2006@16:02:52 PAGE 1 INACTIVE ITEMS RANGE FROM SEP 2006 TO DEC 29, 2006 (119 DAYS) STANDARD AND ON-DEMAND ITEMS INCLUDES ONLY ZERO QUANTITY ITEMS K O LAST LAST DUE QTY TOTAL W DESCRIPTION IM# D USAGE RECEIPT OUT ONHND VALUE Z -------------------------------------------------------------------------------- GROUP: AUDI: AUDIOLOGY (#1732) CLEAN-EARMOLD-AUDI 31046 D 10/04 10/27/04 0 0.00 TUBE COUPLERS-AUDI 10020 0 0.00 TUBE, BLOOD COLLECTING 273 0 0.00 TUBE-13-D-AUDI 9492 05/05 05/05/05 0 0.00 TUBE-13-MD-AUDI 12102 02/05 02/23/05 0 0.00 TUBE-13-THICK-AUDI 12101 02/05 02/23/05 0 0.00 Inventory Control Parameters Print [PRCPRINV] See also paragraph  REF _Ref169061613 \r \h 5.9.3. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 38 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Manager For Primary Inventory Point Menu Select Manager For Primary Inventory Point Menu Option: Inventory Control Parameters Print Select Distribution Point Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 39 Select Distribution Point Screen Example Select DISTRIBUTION POINT: Print control parameters for 111-SPD DEVICE: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 40 Report Screen Example INVENTORY PARAMETERS FOR: 111-SPD DEC 29, 2006@16:15:58 PAGE 1 -------------------------------------------------------------------------------- TYPE OF INVENTORY POINT : PRIMARY ABBREVIATED NAME : SPD COST CENTER : 820100 Medical KEEP PERPETUAL INVENTORY : YES KEEP TRANSACTION/USAGE HISTORY: YES PRIMARY UPDATED BY WAREHOUSE : YES SPECIAL INVENTORY POINT TYPE : SPD SPD PICKING TICKET PRINTER: SPD1 ISSUE BOOK SORT : NSN SORT REGULAR WHSE ISSUES SCHEDULE : OTHER DEPARTMENT NUMBER : 421 MONTHS INACTIVE ITEM DELETION : 0 TOTAL STANDARD ITEMS : 1215 TOTAL ON-DEMAND ITEMS : 27 TOTAL NUMBER OF ITEMS STORED : 1242 FUND CONTROL POINTS : 044 90 MED/SURG SUPPLIES INVENTORY PARAMETERS FOR: 111-SPD DEC 29, 2006@16:15:58 PAGE 2 MIS COSTING SECTION : INVENTORY USERS : GXAIDYF,ABCD B **MANAGER** : TEST,USER B **ODI MGR** Print Item on Distribution Inventory Point [DISTPT^PRCPRCOM] See also paragraph  REF _Ref169061656 \r \h 6.11. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 41 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Receiving And Distribution Menu Select Receiving And Distribution Menu Option: Print Item On Distribution Inventory Point Select Distribution Point Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 42 Select Distribution Point Screen Example Select Distribuion Point: 28 1111-OR Keep Perpetual Inventory START WITH GROUP CATEGORY CODE: FIRST// @ <<-- ENTER '@' TO PRINT ITEMS WITHOUT A GROUP CATEGORY CODE START WITH GROUP CATEGORY CODE: FIRST// DEVICE: Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 43 Comprehensive Item Report Example COMPREHENSIVE ITEM REPORT DEC 29,2006 17:08 PAGE 1 NSN DESCRIPTION [#IM] GROUP_CATEGORY_DESC -------------------------------------------------------------------------------- SET-IN/IN-21G-1P56 [#2280] OR OR ROOM ON-DEMAND: D SUBACCOUNT: 2632 UNIT per ISSUE: 1 per EA QTY ON HAND: 1 DUE-IN: 0 DUE-OUT: NORM STK LVL: REORDER PT: INT ORDER PT: EMERGENCY LVL: ISSUE MULT: MIN ISSUE QTY: TEMP STK LVL: UNTIL DATE: LAST COST: LAST REC'D: APR 12,2005 AVERAGE COST: 0.563 MAIN STORAGE LOC: SPDP -----POSSIBLE SOURCES (m=MANDATORY SOURCE)----- VENDOR [#V] CONV FACT UNIT per REC m 111-SPD [#5] 1 1 per EA Stock Status Report [PRCPPOLM] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 44 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Stock Status Report Select Date Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 45 Select Data Screen Example +--------------------------------------+ |The Stock Status Report will print a | |summary of all usage, receipts, and | |adjustments with the opening and | |closing balances by account codes. It | |will calculate the turnover rate, | |inactive item percent, long supply | |percent, and non-issuable percent. | |Enter the date (month-year) for the | |Stock Status Report. | +-------------------------------------+ Print Stock Status for MONTH and YEAR: DEC 2006// (DEC 2006) |The inactive item percent is | |calculated for items which have not | |had activity (receipts or usage) after| |a specified cutoff date. | |Enter the Inactivity cutoff date. | Enter Inactivity Cutoff MONTH and YEAR: SEP 2006// (SEP 2006 Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 46 Stock Status Report Example STOCK STATUS REPORT FOR: SPD JAN 16, 2007@14:51:24 PAGE: 1 TRANSACTIONS FOR THE MONTH-YEAR: DEC 2006 STANDARD ITEMS SUMMARY ACCT 1 ACCT 2 ACCT 3 ACCT 6 ACCT 8 TOTAL -------------------------------------------------------------------------------- INVENTORY (STANDARD ITEMS) OPEN BALANCE 0.00 2.50+ 0.00 0.00 0.00 2.50+ RECEIPTS 0.00 225.00+ 0.00 0.00 0.00 225.00+ USAGE 0.00 150.56- 0.00 0.00 0.00 150.56- ADJUSTMENTS 0.00 0.00 0.00 0.00 0.00 0.00 =============================================================================== CLOSE BALANCE 0.00 76.94+ 0.00 0.00 0.00 76.94+ # RECEIPTS 0 1 0 0 0 1 # USAGE 0 4 0 0 0 4 # ADJUSTMENTS 0 0 0 0 0 0 =============================================================================== # TOTAL 0 5 0 0 0 5 TURNOVER 0.00 23.04 0.00 0.00 0.00 23.04 (STANDARD ITEMS) *** CURRENT DATA (STANDARD ITEMS) *** INACTIVE ITEMS (STANDARD ITEMS) FROM SEP 01, 2006 TO JAN 16, 2007 # INACTIVE 4 592 30 0 0 626 $ INACTIVE 1973.99+ 112478.83+ 4980.49+ 0.00 0.00 119433.31+ % INACTIVE 1.00 1.32 1.00 0.00 0.00 1.30 LONG SUPPLY (STANDARD ITEMS) AVG. FROM OCT 01, 2006 TO JAN 16, 2007 (>90 DAYS) # LONG SUPPLY 4 593 30 0 0 627 $ LONG SUPPLY 1973.99+ 112591.48+ 4980.49+ 0.00 0.00 119545.96+ % LONG SUPPLY 1.00 1.33 1.00 0.00 0.00 1.30 # STANDARD ITEMS 6 709 31 0 0 746 INVENTORY VALUE $ STANDARD 1973.99+ 84937.86+ 4980.49+ 0.00 0.00 91892.34+ $ DUEINS 0.00 8884.38+ 0.00 0.00 0.00 8884.38+ $ DUEOUTS 0.00 232.66+ 0.00 0.00 0.00 232.66+ Press RETURN to continue, '^' to exit: STOCK STATUS REPORT FOR: SPD JAN 16, 2007@14:51:24 PAGE: 2 TRANSACTIONS FOR THE MONTH-YEAR: DEC 2006 ON-DEMAND ITEMS SUMMARY ACCT 1 ACCT 2 ACCT 3 ACCT 6 ACCT 8 TOTAL -------------------------------------------------------------------------------- INVENTORY (ON-DEMAND ITEMS) OPEN BALANCE 0.00 43.39- 0.00 0.00 0.00 43.39- RECEIPTS 0.00 0.00 0.00 0.00 0.00 0.00 USAGE 0.00 0.00 0.00 0.00 0.00 0.00 ADJUSTMENTS 0.00 0.00 0.00 0.00 0.00 0.00 =============================================================================== CLOSE BALANCE 0.00 43.39- 0.00 0.00 0.00 43.39- # RECEIPTS 0 0 0 0 0 0 # USAGE 0 0 0 0 0 0 # ADJUSTMENTS 0 0 0 0 0 0 =============================================================================== # TOTAL 0 0 0 0 0 0 TURNOVER 0.00 0.00 0.00 0.00 0.00 0.00 (ON-DEMAND ITEMS) *** CURRENT DATA (ON-DEMAND ITEMS) *** INACTIVE ITEMS (ON-DEMAND ITEMS) FROM SEP 01, 2006 TO JAN 16, 2007 # INACTIVE 0 2 0 0 0 2 $ INACTIVE 0.00 133.88+ 0.00 0.00 0.00 133.88+ % INACTIVE 0.00 2.44 0.00 0.00 0.00 2.44 LONG SUPPLY (ON-DEMAND ITEMS) AVG. FROM OCT 01, 2006 TO JAN 16, 2007 (>90 DAYS) # LONG SUPPLY 0 4 0 0 0 4 $ LONG SUPPLY 0.00 54.78+ 0.00 0.00 0.00 54.78+ % LONG SUPPLY 0.00 1.00 0.00 0.00 0.00 1.00 # ON-DEMAND ITEMS 0 4 0 0 0 4 INVENTORY VALUE $ ON-DEMAND 0.00 54.78+ 0.00 0.00 0.00 54.78+ $ DUEINS 0.00 0.00 0.00 0.00 0.00 0.00 $ DUEOUTS 0.00 183.18+ 0.00 0.00 0.00 183.18+ Press RETURN to continue, '^' to exit: STOCK STATUS REPORT FOR: SPD JAN 16, 2007@14:51:54 PAGE: 3 TRANSACTIONS FOR THE MONTH-YEAR: DEC 2006 ALL ITEMS SUMMARY ACCT 1 ACCT 2 ACCT 3 ACCT 6 ACCT 8 TOTAL ------------------------------------------------------------------------------- INVENTORY (ALL ITEMS) OPEN BALANCE 0.00 40.89- 0.00 0.00 0.00 40.89- RECEIPTS 0.00 225.00+ 0.00 0.00 0.00 225.00+ USAGE 0.00 150.56- 0.00 0.00 0.00 150.56- ADJUSTMENTS 0.00 0.00 0.00 0.00 0.00 0.00 =============================================================================== CLOSE BALANCE 0.00 33.55+ 0.00 0.00 0.00 33.55+ # RECEIPTS 0 1 0 0 0 1 # USAGE 0 4 0 0 0 4 # ADJUSTMENTS 0 0 0 0 0 0 =============================================================================== # TOTAL 0 5 0 0 0 5 TURNOVER 0.00 52.84 0.00 0.00 0.00 52.84 (ALL ITEMS) *** CURRENT DATA (ALL ITEMS) *** INACTIVE ITEMS (ALL ITEMS) FROM SEP 01, 2006 TO JAN 16, 2007 # INACTIVE 4 594 30 0 0 628 $ INACTIVE 1973.99+ 112612.71+ 4980.49+ 0.00 0.00 119567.19+ % INACTIVE 1.00 1.32 1.00 0.00 0.00 1.30 LONG SUPPLY (ALL ITEMS) AVG. FROM OCT 01, 2006 TO JAN 16, 2007 (>90 DAYS) # LONG SUPPLY 4 597 30 0 0 631 $ LONG SUPPLY 1973.99+ 112646.26+ 4980.49+ 0.00 0.00 119600.74+ % LONG SUPPLY 1.00 1.33 1.00 0.00 0.00 1.30 # ALL ITEMS 6 713 31 0 0 750 INVENTORY VALUE $ ALL 1973.99+ 84992.64+ 4980.49+ 0.00 0.00 91947.12+ $ DUEINS 0.00 8884.38+ 0.00 0.00 0.00 8884.38+ $ DUEOUTS 0.00 415.84+ 0.00 0.00 0.00 415.84+ [END OF REPORT]------------------------------------------------[USER:TEST,USER C] Usage Demand Analysis [PRCPRUS1] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 47 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Usage Demand Analysis Report Select Date, Category and Type of Item Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 48 Select Date, Category and Type of Item Screen Example Compare Usage to Date (Month Year): NOV 2006// (NOV 2006) Start Comparison Usage with Date (Month Year): NOV 2005// (NOV 2005) End Comparison Usage with Date (Month Year): NOV 2006//dec 2005 (DEC 2005) Enter the percentage of change: (1-1000): 50// Select one of the following: D Decrease in Usage I Increase in Usage Show Items with Increase or Decrease in Usage: Decrease in Usage// d Decrease i n Usage +-------------------------------------+ |Select the Group Categories to | |display | +-------------------------------------+ Do you want to select ALL group categories? YES// (YES) | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | Select GROUP CATEGORY: NOTE: The report will include items not stored in a group category. +-----------------------------------------------------------------------+ | Select On-Demand/Standard items to include on this report: | +-----------------------------------------------------------------------+ Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display information for: 3 All Items (Both Standard and On-Demand) +--------------------------------------+ | Select the order in which you want | |the item information to appear. | +--------------------------------------+ Select one of the following: 1 ITEM DESCRIPTION 2 ITEM NUMBER Sort By: 2 ITEM NUMBER DEVICE: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 49 Usage Demand Analysis Screen Example USAGE DEMAND ANALYSIS FOR: SPD DEC 29, 2006@16:49:56 PAGE 1 AVERAGE USAGE FROM NOV 2005 TO DEC 2005 (1 MONTHS) COMPARE USAGE WITH NOV 2006 PERCENT DECREASE AT LEAST: 50 % IM# OD DESCRIPTION COMPARE QTY AVERAGE QTY % DECREASE -------------------------------------------------------------------------------- GROUP: SPD2: SPD ISLE 2A,2B (#1748) 30612 WASH-BODY-ALOE-2D06 0 2.00 100.00 GROUP: SPDA: SPD ISLE A (#1686) 1394 RAZOR-DISP-1A26 0 3.00 100.00 GROUP: SPDI: SPD ISLE I (#1693) 2473 GLOV-SU-71/2-1I11 0 30.00 100.00 9301 GLOV-B/S-7-1/2-1I11 0 10.00 100.00 GROUP: SPDJ: SPD ISLE J (#1698) 1401 D DRAPE-1060-1J07 0 9.00 100.00 GROUP: SPDL: SPD ISLE L (#1692) 30165 BATT-9V-P/S-1L01 0 4.00 100.00 GROUP: SPDM: SPD ISLE M (#1699) 2483 SET-IRR-UN-2BT-1M13 0 6.00 100.00 GROUP: SPDN: SPD ISLE N (#1700) 8731 SYR-PR/GL-20G-1N10 0 10.00 100.00 9114 SYR-10CC-LL-1N18 0 100.00 100.00 9116 SYR-5CC-LL-1N17 0 20.00 100.00 [END OF REPORT]------------------------------------------------[USER:MCGAUGH,MA] Usage Demand Item Report [PRCPRUSE] Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 50 Menu Option Path Example Select Primary Inventory Point Main Menu Option: Reports Menu Select Reports Menu Option: Usage Demand Item Report Select Date, Items, Category, Item type and Item Order Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 51 Select Date, Items, Category, Item type and Item Order Screen Example |The Usage Demand Item Report will show| |the quantity of items used within a | |specified date period. | +--------------------------------------+ +-------------------------------------+ |Select the date range which should be| |used for displaying the usage. | |*** Select by month & year only. *** | +-------------------------------------+ Start with Date: OCT 2006//SEP 2006 (SEP 2006) End with Date: JAN 2007//OCT 2006 (OCT 2006) *** Selected date range from SEP 01, 2006 to OCT 31, 2006 *** -- TOTAL NUMBER OF DAYS: 61 +-------------------------------------+ |Select specific items to display. | +-------------------------------------+ To select ALL items, press RETURN. Select SPD ITEM: Do you want to select ALL items? YES// (YES) +-------------------------------------+ |Select the Group Categories to | |display | +-------------------------------------+ Do you want to select ALL group categories? YES// (YES) | Currently selected group categories: | | << ALL GROUP CATEGORIES >> | | You can DE-select one of the above group categories by reselecting it. | ----------------------------------------------------------------------------- Select GROUP CATEGORY: | Select On-Demand/Standard items to include on this report: | Select one of the following: 1 Standard Items Only 2 On-Demand Items Only 3 All Items (Both Standard and On-Demand) Display information for: 3 All Items (Both Standard and On-Demand) | Select the order in which you want | |the item information to appear. | +--------------------------------------+ Select one of the following: 1 ITEM DESCRIPTION 2 ITEM NUMBER Sort By: 2 ITEM NUMBER DEVICE: HOME// Display Report Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 52 Usage Demand Item Report Example USAGE DEMAND ITEM REPORT: SPD JAN 03, 2007@16:28:54 PAGE 1 USAGE DATE RANGE FROM SEP 01, 2006 TO JAN 02, 2007 (124 DAYS) ON-DEMAND ITEMS ONLY DESCRIPTION IM OD UNIT/IS LAST $ AVG $ ON-HAND -------------------------------------------------------------------------------- GROUP: ANES: ANESTHESIA (#1731) ALISTRAP-1 1/2-ANES 8777 D 1/RO 42.000 42.000 1 NORM: 0 REORD: 0 OPT: 1 EMER: 0 SEP06 0 0.00 OCT06 0 0.00 NOV06 0 0.00 DEC06 0 0.00 JAN07 0 0.00 ---------------------------------------- CUMULATIVE TOTAL 0 0.00 GROUP: AUDI: AUDIOLOGY (#1732) BAND-EAR-LG-AUDI 12104 D 1/EA 8.500 8.500 1 NORM: 5 REORD: 0 OPT: 1 EMER: 3 SEP06 0 0.00 OCT06 0 0.00 NOV06 0 0.00 DEC06 0 0.00 JAN07 0 0.00 ---------------------------------------- CUMULATIVE TOTAL 0 0.00 CLEAN-EARMOLD-AUDI 31046 D 50/PG 2.000 0.000 0 NORM: 1 REORD: 0 OPT: 0 EMER: SEP06 0 0.00 OCT06 0 0.00 NOV06 0 0.00 DEC06 0 0.00 JAN07 0 0.00 ---------------------------------------- CUMULATIVE TOTAL 0 0.00 GROUP: CASE: (#1912) GROUP: UROL: UROLOGY INVENT (#1758) GROUP: WARD: C WARD, EC, (N (#1534) GROUP: XRAY: XRAY INVENTORY (#1718) [END OF REPORT]------------------------------------------------[USER:TEST,USER Barcode Label Modification The existing Primary/Secondary barcode label has been modified to support On-Demand functionality. Parameter two used to hold the Mandatory Source (Vendor File 440 IEN). That value was removed from the label and replaced with a field that notes the On-Demand Flag value. If an item is On-Demand the value OD:Y will display. If the item is not On-Demand the value OD:N will be displayed. The pre- existing label is renamed Pre-ODI Prim/Secondary Label and is available for review. Primary/Secondary Label This label updated an existing nationally released PRIMARY/SECONDARY LABEL. The vendor information at the end of the second line was replaced with the on-demand item indicator. An example of the former label can be seen in the section on PRE-ODI PRIM/SECONDARY LABEL. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 53 Label Screen Example Select CUSTOM LABEL NAME: PRIMARY/SECONDARY LABEL NAME: PRIMARY/SECONDARY LABEL FILE: GENERIC INVENTORY SPECIALTY COMMANDS: LABEL 3X1/INTERMEC 8646 TEXT: |1||7| L:|3| R:|4| U:|5| OD:|2| |6||8| PARAMETER: 1 TYPE: XECUTABLE CODE DESCRIPTION: DESCRIPTION XECUTABLE CODE: S X=$E($$DESCR^PRCPUX1(D0,D1),1,33) PARAMETER: 2 TYPE: XECUTABLE CODE FIELD: 1,.8 DESCRIPTION: ON-DEMAND ITEM FLAG XECUTABLE CODE: S X=$S($$ODITEM^PRCPUX2(D0,D1)=Y:Y,1:N) PARAMETER: 3 TYPE: FIELD FIELD: 1,9 DESCRIPTION: LEVEL LEFT JUSTIFY: 5 PARAMETER: 4 TYPE: FIELD FIELD: 1,10 DESCRIPTION: REORDER POINT LEFT JUSTIFY: 5 PARAMETER: 5 TYPE: XECUTABLE CODE DESCRIPTION: UNITS PER ISSUE XECUTABLE CODE: S X=$$UNIT^PRCPUX1(D0,D1,/) PARAMETER: 6 TYPE: XECUTABLE CODE DESCRIPTION: ITEM NO. XECUTABLE CODE: S X=IE_D0_ _D1 PARAMETER: 7 TYPE: FIELD FIELD: 1,0 DESCRIPTION: TEST PARAMETER: 8 TYPE: XECUTABLE CODE DESCRIPTION: PAUSE XECUTABLE CODE: H 1 Pre-ODI Prim/Secondary Label This label was created to store a copy of the PRIMARY/SECONDARY LABEL that was resident on your system at the time the On-Demand Items patch PRC*5.1*98 was installed. The example shown below is the nationally released version of the PRIMARY/SECONDARY LABEL prior to the On-Demand Item enhancements. If your site had modified the PRIMARY/SECONDARY LABEL prior to the release of the On-Demand Items patch PRC*5.1*98, your PRE-ODI PRIM/SECONDARY LABEL will differ from the example shown,  REF _Ref161622586 \h Figure 954. Figure  STYLEREF 1 \s 9 SEQ Figure \* ARABIC \s 1 54 Pre-ODI Prim/Secondary Label Example Select CUSTOM LABEL NAME: Pre-ODI PRIM/SECONDARY LABEL NAME: PRE-ODI PRIM/SECONDARY LABEL FILE: GENERIC INVENTORY SPECIALTY COMMANDS: LABEL 3X1/INTERMEC 8646 TEXT: |1||7| L:|3| R:|4| U:|5| V:|2| |6||8| PARAMETER: 1 TYPE: XECUTABLE CODE DESCRIPTION: DESCRIPTION XECUTABLE CODE: S X=$E($$DESCR^PRCPUX1(D0,D1),1,33) PARAMETER: 2 TYPE: XECUTABLE CODE FIELD: 1,.4 DESCRIPTION: MANDATORY SOURCE XECUTABLE CODE: S X=$E($$VENDOR^PRCPUX1(D0,D1),1,5) PARAMETER: 3 TYPE: FIELD FIELD: 1,9 DESCRIPTION: LEVEL LEFT JUSTIFY: 5 PARAMETER: 4 TYPE: FIELD FIELD: 1,10 DESCRIPTION: REORDER POINT LEFT JUSTIFY: 5 PARAMETER: 5 TYPE: XECUTABLE CODE DESCRIPTION: UNITS PER ISSUE XECUTABLE CODE: S X=$$UNIT^PRCPUX1(D0,D1,/) PARAMETER: 6 TYPE: XECUTABLE CODE DESCRIPTION: ITEM NO. XECUTABLE CODE: S X=IE_D0_ _D1 PARAMETER: 7 TYPE: FIELD FIELD: 1,0 DESCRIPTION: TEST PARAMETER: 8 TYPE: XECUTABLE CODE DESCRIPTION: PAUSE XECUTABLE CODE: H 1 The Logistics Data Query Tool The Logistics Data Query Tool is designed to assist Chief Logistics Officers; Materiel Managers; Purchasing Agents; and members of the Facility Logistics Staff (including Inventory Managers; Supply, Processing, and Distribution (SPD) Technicians; Management Analysts; Warehouse Clerks; or Supply System Analysts). The Query Tool can be used to quickly access, analyze and verify IFCAP and Prosthetics procurement data and display it using a graphical user interface to the VistA data. You can sign-on to VistA, find data, view the data, or easily move the data into a Microsoft Excel spreadsheet. The Query Tool is a Windows software application that acts as a front-end to enable you to more easily find, display, and export VistA data. The Query Tool is a substitute for the VA FileMan utility program which has traditionally been used to look directly at the MUMPS globals (files) which store VistA data. The Query Tool enables you to Search for data and display data by a range of dates Sort and rearrange the view of the data; display the data in a custom view Export the data into a Microsoft Excel spreadsheet file Information on what the Query Tool can do for you can be found in the Logistics Data Query Tool User Manual. The Logistics Data Query Tool User Manual is available online at   HYPERLINK "http://www.va.gov/vdl/application.asp?appid=42" http://www.va.gov/vdl/application.asp?appid=42. THIS PAGE INTENTIONALLY LEFT BLANK Error Messages and Their Resolution As you use IFCAP to request goods and services, you will receive errors. Some errors are user errors. User errors mean that IFCAP has determined that the information you have entered in the system is either incomplete or inconsistent, and look like this: Figure  STYLEREF 1 \s 11 SEQ Figure \* ARABIC \s 1 1 Transaction Error Example Select TRANSACTION: 10195 Incorrect format - please re-enter number Select TRANSACTION: This guide and the online option descriptions should help you with these errors. System errors occur when IFCAP fails to function properly. When these errors occur, IFCAP will display the error code. Record the error code and notify your IRM service. Figure  STYLEREF 1 \s 11 SEQ Figure \* ARABIC \s 1 2 System Error Occurred Screen Example RECORDING THAT AN ERROR OCCURRED --- X2^PRCST212:1, %DSM-E-UNDEF, undefined variable PRCSTDT, -DSM-I-ECODE, MUMPS error code: M6 Sorry 'bout that THIS PAGE INTENTIONALLY LEFT BLANK Glossary 0-9TermDefinition / Discussion1358VA Form 1358, Obligation or Change in Obligation2138VA Form 90-2138, Order for Supplies or Services (first page of a VA Purchase Order)2139VA Form 90-2139, Order for Supplies or Services (Continuation) (continuation sheet for Form 90-2138)2237VA Form 90-2237, Request, Turn-in and Receipt for Property or Services (used to request goods and services) ATermDefinition / DiscussionA&MMSee Acquisition and Materiel Management (Service)AACSAutomated Allotment Control SystemCentral computer system developed by VHA to disburse funding from VACO to field stations.Accounting TechnicianFiscal employee responsible for obligation and payment of received goods and services. Acquisition and Materiel Management (Service) (A&MM)VA Service responsible for contracting and for overseeing the acquisition, storage, and distribution of supplies, services, and equipment used by VA facilitiesActivity CodeThe last two digits of the AACS number. It is defined by each station.ADP Security OfficerThe individual at your station who is responsible for the security of the computer system, both its physical integrity and the integrity of the records stored in it. Includes overseeing file access.Agent CashierThe person in Fiscal Service (often physically located elsewhere) who makes or receives payments on debtor accounts and issues official receipts.ALD CodeAppropriation Limitation Department. A set of Fiscal codes which identifies the appropriation used for funding.Allowance tableReference table in FMS that provides financial information at the level immediately above the AACS, or sub-allowance level.AmendmentA document which changes the information contained in a specified Purchase Order. Amendments are processed by the Purchasing & Contracting section of A&MM and obligated by Fiscal Service.AMISAutomated Management Information System.Application CoordinatorThe individual responsible for the implementation, training and trouble-shooting of a software package within a service. IFCAP requires there be an Application Coordinator designated for Fiscal Service, A&MM Service.Approve RequestsThe use of an electronic signature by a Control Point Official to approve a 2237, 1358 or other request form and transmit said request to A&MM/Fiscal.Approving OfficialA user that approves reconciliations to ensure that they are correct and complete.AuthorizationEach authorization represents a deduction from the balance of a 1358 to cover an expense. Authorizations are useful when you have expenses from more than one vendor for a single 1358.Authorization BalanceThe amount of money remaining that can be authorized against the 1358. The service balance minus total authorizations. BTermDefinition / DiscussionBatch NumberA unique number assigned by the computer to identify a batch (group) of Code Sheets. Code Sheets may be transmitted by Batch Number or Transmission Number.Breakout CodeA set of A&MM codes which identifies a vendor by the type of ownership (e.g., Minority-owned, Vietnam Veteran Owned, Small Business Total Set Aside, etc.).Budget AnalystFiscal employee responsible for distributing and transferring funds.Budget Object CodeFiscal accounting element that tells what kind of item or service is being procured. Budget object codes are listed in VA Handbook 4671.2Budget Sort CategoryUsed by Fiscal Service to identify the allocation of funds throughout their facility. CTermDefinition / DiscussionCCCredit Charge entry identifier used by FMS and CCS for charges paid to Vendor thru Credit Card payment process.CCSThe Credit Card System. This is the database in Austin that processes the credit card information from the external Credit Card Vendor system (currently CitiDirect), and then passes information on to FMS and IFCAP. Ceiling TransactionsFunding distributed from Fiscal Service to IFCAP Control Points for spending. The Budget Analyst initiates these transactions using the Funds Distribution options.Chief Logistics Office (CLO)The Chief Logistics Office (CLO) develops and fosters logistics best practices for the Veterans Health Administration. Through the VHA Acquisition Board the CLO develops the annual VHA Acquisition plan that forms the basis for VHAs acquisition strategy. This strategy seeks to procure high quality health care products and services in the most cost effective manner. This includes the attainment of socio-economic procurement goals. The CLO also develops and implements a comprehensive plan for the standardization of healthcare supplies and equipment. This includes the development and administration of clinical product user groups. The CLO is also responsible for developing improvements to supply chain management within VHA. This includes the establishment and monitoring of logistics benchmarking data. The CLO serves as liaison for logistics staff in each of the 21 VISNs. The head of CLO is the Chief Prosthetics and Clinical Logistics Officer (CPCLO).Chief Prosthetics and Clinical Logistics Officer (CPCLO)The official in charge of the VHA Chief Logistics Office (CLO), also called the Clinical Logistics Office.CLASee Clinical Logistics AnalystClassification of RequestAn identifier a Control Point can assign to track requests that fall into a category (e.g., Memberships, Replacement Parts, Food Group III).Clinical Logistics Analyst (CLA)Logistics refers to how resources are acquired, transported and stored along the supply chain. By having an efficient supply chain and proper logistical procedures, an organization can cut costs and increase efficiency. Clinical logistics refers specifically to resources used for clinical purposes. A CLA is a person who examines processes,methods and datafor clinical logistics operations.Clinical Logistics OfficeSee Chief Logistics Office (CLO).Clinical Logistics Report Server (CLRS)The CLRS project allows the extraction of selected procurement and inventory data from VHA facilities to a centralized Clinical Logistics Report Server. The server supports the collection, tracking, and reporting of National Performance Measures, assisting the Under Secretary for Health (USH) in evaluating facility performance in the areas of consolidation of high tech equipment, standardization, socioeconomic goal accomplishment, acquisition, and inventory management.CLRSSee Clinical Logistics Report Server (CLRS).Common Numbering SeriesThis is a pre-set series of Procurement and Accounting Transaction (PAT) numbers used by Purchasing and Contracting, Personal Property Management, Accounting Technicians and Imprest Funds Clerks to generate new Purchase Orders/Requisitions/Accounting Transactions on IFCAP. The Application Coordinators establish the Common Numbering Series used by each facility.Control PointFinancial element, existing ONLY in IFCAP, which corresponds to a set of elements in FMS that include the Account Classification Code (ACC) and define the Sub-Allowance on the FMS system. Used to permit the tracking of monies to a specified service, activity or purpose from an Appropriation or Fund.Control Point ClerkThe user within the service who is designated to input requests (2237s) and maintain the Control Point records for a Service.Control Point OfficialThe individual authorized to expend government funds for ordering of supplies and services for their Control Point(s). This person has all of the options the Control Point Clerk has plus the ability to approve requests by using their electronic signature code.Control Point Officials BalanceA running record of all the transactions generated and approved for a Control Point from within IFCAP and also. Effects changes to the control point that are initiated directly from within the FMS system. Provides information that shows the total amount of funds committed, obligated and remaining to be spent for a specified fiscal quarter.Control Point RequestorThe lowest level Control Point user, who can only enter temporary requests (2237s, 1358s) to a Control Point. This user can only view or edit their own requests. A Control Point Clerk or Official must make these requests permanent before they can be approved and transmitted to A&MM.Cost CenterCost Centers are unique numbers which define a service. One cost center must be attached to every Fund Control Point. This enables costs to be captured by service. Cost centers are listed in VA Handbook 4671.1. DTermDefinition / DiscussionDate CommittedThe date that you want IFCAP to commit funds to the purchase.DefaultA suggested response that is provided by the system.DeficiencyWhen a budget has obligated and expended more than it was funded.Delinquent Delivery Listing A listing of all the Purchase Orders that have not had all the items received by the Warehouse on IFCAP. It is used to contact the vendor for updated delivery information.Delivery OrderAn order for an item that the VA purchases through an established contract with a vendor who supplies the items.Direct Delivery PatientA patient who has been designated to have goods delivered directly to him/her from the vendor.Discount ItemThis is a trade discount on a Purchase Order. The discount can apply to a line item or a quantity. This discount can be a percentage or a set dollar value. ETermDefinition / DiscussionEDISee Electronic Data Interchange (EDI).EDI VendorA vendor with whom the VA has negotiated an arrangement to submit, accept and fill orders electronically.EDI X12X12 is the U.S. standard ANSI ASC X12, which is the predominant standard used in North America. Thus, EDI X12 refers to electronic data interchanges which meet the X12 standard. Also seen as X12 EDI.Electronic Data Interchange (EDI)Electronic Data Interchange is a method of electronically exchanging business documents according to established rules and formats.Electronic SignatureThe electronic signature code replaces the written signature on all IFCAP documents used within your facility. Documents going off-station will require a written signature as well.Expenditure RequestA Control Point document that authorizes the expenditure of funds for supplies and/or services (e.g., 2237, 1358, etc.). FTermDefinition / DiscussionFCPFund Control Point (see Control Point).Federal Tax IDA unique number that identifies your station to the Internal Revenue Service.FileManThe FileMan modules are the building blocks for all of VistA. FileMan includes both a database management system (DBMS) and user interface. Source:  HYPERLINK "http://www.hardhats.org/fileman/FMmain.html" http://www.hardhats.org/fileman/FMmain.htmlFiscal BalanceThe amount of money on a 1358 and any adjustments to that 1358 that have been obligated by Fiscal Service. This amount is reduced by any liquidations submitted against the obligation.Fiscal QuarterThe fiscal year is broken into four three month quarters. The first fiscal quarter begins on October 1.Fiscal YearTwelve month period from October 1 to September 30.FMSFinancial Management System, the primary accounting system for administrative appropriations. FMS has a comprehensive database that provides for flexible on-line and/or batch processing, ad-hoc reporting, interactive query capability and extensive security. FMS is concerned with budget execution, general ledger, funds control, accounts receivable, accounts payable and cost accounting.FOBFreight on Board. An FOB of Destination means that the vendor has included shipping costs in the invoice, and no shipping charges are due when the shipper arrives at the warehouse with the item. An FOB of Origin means the Vendor has paid shipping costs directly to the shipper and then will include them on their Invoice. FPDSFederal Procurement Data System.FTEEFull Time Employee Equivalent. An FTEE of 1 stands for 1 fiscal year of full-time employment. This number is used to measure workforces. A part-time employee that worked half days for a year would be assigned an FTEE of 0.5, as would a full-time employee that worked for half of a year.Fund Control PointIFCAP accounting element that is not used by FMS. See also control point.Funds ControlA group of Control Point options that allow the Control Point Clerk and/or Official to maintain and reconcile their funds.Funds DistributionA group of Fiscal options that allows the Budget Analyst to distribute funds to Control Points and track Budget Distribution Reports information. GTermDefinition / DiscussionGBLGovernment Bill of Lading. A document that authorizes the payment of shipping charges in excess of $250.00.GLGeneral Ledger.GlobalsGlobals are variables which are automatically and transparently stored on disk and persist beyond program, routine, or process completion. Globals are used exactly like ordinary variables, but with the caret character prefixed to the variable name. Globals are stored in highly structured data files by MUMPS, and accessed only as MUMPS globals. VistA file definitions and data are both stored in globals. ITermDefinition / DiscussionIdentification NumberA computer-generated number assigned to a code sheet.Imprest FundsMonies used for cash or 3rd party draft purchases at a VA facility.Integrated Supply Management System (ISMS)ISMS is the system which replaced LOG I for Expendable Inventory.ISMSSee Integrated Supply Management System.Item FileA listing of items specified by A&MM service as being purchased repetitively. This file maintains a full description of the item, related stock numbers, vendors, contract numbers and a procurement history.Item HistoryProcurement information stored in the Item File. A history is kept by Fund Control Point and is available to the Control Point at time of request.Item Master Number A computer generated number used to identify an item in the Item File. JTermDefinition / DiscussionJustificationA written explanation of why the Control Point requires the items requested. Adequate justification must be given if the goods are being requested from other than a mandatory source. KTermDefinition / DiscussionKernelThe Kernel is the software scaffolding that supports all VistA applications. The Kernel system permits any VistA software application to run without modification to its base structure no matter what hardware or software vendor the application was built on. The Kernel includes a number of management tools including device, menu, programming, operations, security/auditing, task, user, and system management. Its framework provides a structurally sound computing environment that permits controlled user access, menus for choosing various computing activities, the ability to schedule tasks, application development tools, and numerous other management and operation tools. Source:  HYPERLINK "http://hardhats.org/kernel/KRNmain.html" http://hardhats.org/kernel/KRNmain.html LTermDefinition / DiscussionLiquidationThe amount of money posted to the 1358 or Purchase Order as a payment to the vendor. They are processed through payment/invoice tracking.LOG ILOG I is the name of the Logistics A&MM computer located at the Austin Automation Center. This system continues to support the Consolidated Memorandum of Receipt. MTermDefinition / DiscussionMThe Massachusetts General Hospital Utility Multi-Programming System, or alternatively M, is a programming language originally created for use in the healthcare industry. M is designed to make writing database-driven applications easy while simultaneously making efficient use of computing resources. The most outstanding, and unusual, design feature of M is that database interaction is transparently built into the language. Many parts of VistA are written in M.MailManMailman is an integrated data channel in VistA for the distribution of: Patches (Kernel Installation and Distribution System or KIDS builds) Software releases (KIDS builds) Computer-to-computer communications (HL7 transfers, Servers, etc.) Person-to-person messaging (email) Source:  HYPERLINK "http://www.hardhats.org/cs/mailman/MMmain.html" http://www.hardhats.org/cs/mailman/MMmain.htmlMandatory SourceA Federal Agency that sells supplies and services to the VA, Defense Logistics Agency (DLA), General Services Administration (GSA), etc.MSC Confirmation MessageA MailMan message generated by the Austin Message Switching Center that assigns an FMS number to an IFCAP transmission of documents.MUMPSSee M. OTermDefinition / DiscussionObligationThe commitment of funds. The process Fiscal uses to set aside monies to cover the cost of an Order.Obligation (Actual) AmountThe actual dollar figure obligated by Fiscal Service for a Purchase Order. The Control Points records are updated with actual cost automatically when Fiscal obligates the document on IFCAP.Obligation DataA Control Point option that allows the Control Point Clerk and/or Budget Analyst to enter data not recorded by IFCAP.Obligation NumberThe 6 character number assigned to orders, requisitions and 1358s. (ie C prefix number that Fiscal Service assigns to the 1358.) OptionA Vista Option is an application component defined in VA Kernel to control user and remote server access to VistA applications. Options can appear on menu trees of options, through which the user navigates to execute application software. Types of options include menu (to allow grouping of options); edit (to edit application files via VA FileMan); inquire (to query the database via VA FileMan); print (to execute reports via VA FileMan); run routine (to execute custom application software); server (to process remote procedure calls via MailMan); and Broker (to process GUI remote procedure calls via Kernel Broker).Organization CodeAccounting element functionally comparable to Cost Center, but used to organize purchases by the budget that funded them, not the purposes for spending the funds.Outstanding 2237A&MM report that lists all the IFCAP generated 2237s pending action in A&MM. PTermDefinition / DiscussionPartialA Receiving Report (VA document that shows receipt of goods) for only some of the items ordered on a Purchase Order.Partial DateThe date that a warehouse clerk created a receiving report for a shipment.PAT NumberPending Accounting Transaction number the primary FMS reference number. See also Obligation Number.Personal Property ManagementA section of A&MM Service responsible for screening all requests for those items available from a Mandatory Source, VA Excess or Bulk sale. They also process requisitions for goods from Federal Agencies and equipment requests. In addition, they maintain the inventory of Warehouse stocked items and all equipment (CMRs) at the facilities they support.POAPurchase Order Acknowledgment. The message received electronically from an EDI vendor acknowledging the placement of an order. PPMPersonal Property Management, now referred to at most sites as Acquisition and Materiel Management Service.Program CodeAccounting element that identifies the VA initiative or program that the purchase will support.Prompt PaymentTermsThe discount given to the VA for paying the vendor within a set number of days (e.g., 2% 20 days means the VA will save 2% of the total cost of the order if the vendor is paid within 20 days of receipt of goods).Purchase CardA card, similar to a credit card, that Purchase Card Users use to make purchases. Purchase Cards are not credit cards but debit cards that spend money out of a deposited balance of VA funds.Purchase Card CoordinatorA person authorized by a VA station to monitor and resolve delinquent purchase card orders, help VA services record, edit and approve purchase card orders in a timely manner, assign purchase cards to IFCAP users, and monitor the purchase card expenses of VAMC services. Purchase Card OrdersOrders funded by a purchase card.Purchase Card UserA person who uses a purchase card. Purchase Card Users are responsible for recording their purchase card orders in IFCAP.Purchase History Add (PHA)Information about purchase orders which is automatically sent to Austin for archiving. This same transaction is also used to send a PO for EDI processing.Purchase History Modify (PHM)Information about amendments which is automatically sent to Austin for archiving. Purchase OrderA government document authorizing the purchase of the goods or services at the terms indicated.Purchase Order AcknowledgmentInformation returned by the vendor describing the status of items ordered (e.g., 10 CRTs shipped, 5 CRTs backordered).Purchase Order StatusThe status of completion of a purchase order (e.g., Pending Contracting Officers Signature, Pending Fiscal Action, Partial Order Received, etc.).Purchasing AgentsA&MM employees legally empowered to create purchase orders to obtain goods and services from commercial vendors. QTermDefinition / DiscussionQuarterly ReportA Control Point listing of all transactions (Ceilings, Obligations, Adjustments) made against a Control Points Funds.Quotation for BidStandard Form 18. Used by Purchasing Agents to obtain written bids from vendors. May be created automatically and transmitted electronically within the Purchasing Agents module. RTermDefinition / DiscussionReceiving ReportThe VA document used to indicate the quantity and dollar value of the goods being received.ReconciliationComparing of two records to validate IFCAP Purchase Card orders. Purchase Card Users compare IFCAP generated purchase card order data with the CC transaction sent from the CCS system in Austin.Reference NumberAlso known as the Transaction Number. The computer generated number that identifies a request. It is comprised of the: Station Number-Fiscal Year-Quarter - Control Point 4-digit Sequence Number.Repetitive (PR Card) NumberSee Item Master Number.Repetitive Item List (RIL)A method the Control Point uses to order items in the Item File. The Control Point enters the Item Master Number, the quantity and vendor and IFCAP can sort and generate 2237 requests from the list. A RIL can be created by using the Auto-Generate feature within the Inventory portion of the package.RequestorSee Control Point Requestor.RequisitionAn order from a Government vendor.Running BalanceA running record of all the transactions generated and approved for a Control Point. Provides information that shows the total amount of funds committed, obligated, and remaining to be spent for a specified fiscal quarter.  STermDefinition / DiscussionSection RequestA temporary request for goods and/or services entered by a Control Point Requestor. These requests may or may not be made permanent by the Control Point Clerk/Official.Service BalanceThe amount of money on the on the original 1358 and any adjustments to that 1358 when created by that service in their Fund Control Point. This amount is reduced by any authorizations created by the service.SF-18Request for Quotation.SF-30Amendment of Solicitation/Modification of Contract.Short DescriptionA phrase which describes the item in the Item Master file. It is restricted to 3 to 60 characters and consists of what the item is, the kind of item, and the size of item (e.g., GLOVE-SURGICAL MEDIUM).Site ParametersInformation (such as Station Number, Cashiers address, printer location, etc.) that is unique to your station. All of IFCAP uses a single Site Parameter file.Sort GroupAn identifier a Control Point can assign to a project or group of like requests. It is used to generate a report that will tell the cost of requests.Sort OrderThe order in which the budget categories will appear on the budget distribution reports.Special RemarksA field on the Control Point Request that allows the CP Clerk to enter information of use to the Purchasing Agent or vendor. This field can be printed on the Purchase Order.Stacked DocumentsThe purchase orders, receiving reports, and 1358s which are sent electronically to Fiscal and stored in a file for printing at a later time rather than being printed immediately.Standard ItemsItems in the inventory which are routinely used and tracked. Items that do not meet the criteria of being On-Demand.Status of FundsFiscals on-line status report of the monies available to a Control Point. FMS updates this information automatically.Sub-control PointA user defined assignment of all or part of a ceiling transaction to a specific category (sub-control point) within a Control Point, Transactions can then be posted against this sub-control point and a report can be generated to track use of specified funding within the overall control point..Sub-cost CenterA subcategory of Cost Center. IFCAP will not utilize a sub-cost center field, but will send FMS the last two digits of the cost center as the FMS sub-cost center field.  TTermDefinition / DiscussionTasked JobA job, usually a printout that has been scheduled to run at a predetermined time. Tasked jobs are set up to run without having a person watching over them.TDASee Transfer of Disbursing Authority.Total AuthorizationsThe total amount of the authorizations created for the 1358 obligation.Total LiquidationsThe total amount of the liquidations against the 1358 obligation.Transaction NumberThe number of the transaction that funded a Control Point (See Budget Analyst Users Guide). It consists of the Station Number Fiscal Year Quarter Control Point Sequence Number.Transfer of Disbursing AuthorityThe method used to allocate funds to a VA facility.Transmission NumberA sequential number given to a data string when it is transmitted to the Austin DPC; used for tracking message traffic.Type CodeA set of A&MM codes that provides information concerning the vendor size and type of competition sought on a purchase order. UTermDefinition / DiscussionUnit of IssueA description of the quantity/packaging combination in which the item is issued to the end user; it may be different from the Unit of Purchase, which is the combination used when the item is procured from the vendor. For example, a vendor may sell an item in cases of 24 cans, but the end user receives individual cans from that case.Unit of PurchaseA description of the quantity/packaging combination in which VA purchases the item from the vendor; it may be different from the Unit of Issue, which is the combination used to actually issue the item to the end user. See also Unit Conversion Factor.Unit Conversion FactorA number which expresses the ratio between the unit of measure and the unit of issue. Among other things, the conversion factor (which is part of the vendor data) is used at order release to calculate the due-ins and due-outs. Supply stations receive the conversion factor at the time of order release and use it to translate the order quantities into supply station amounts. If an item is procured, stocked and issued using the same units, then the conversion factor would be 1. VTermDefinition / DiscussionVendor fileAn IFCAP file of vendor information solicited by the facility. This file contains ordering and billing addresses, contract information, FPDS information and telephone numbers. The debtors address may be drawn from this file, but is maintained separately. If the desired vendor is not in the file, contact A&MM Service to have it added.Vendor ID NumberThe ID number assigned to a vendor by the FMS Vendor unit.VRQFMS Vendor Request document. When a new vendor is added to IFCAP a VRQ message is sent electronically to the Austin FMS Vendor unit to determine if the vendor exists in the central vendor system. If the vendor is not in the system, Austin will confirm information and establish the vendor in the central file. If vendor exists in central file already, Austin will verify the data. See also VUP. VUPFMS Vendor Update Message. This message is sent electronically from the FMS system to ALL IFCAP sites to ensure that the local vendor file contains the same data as the central vendor file in Austin. This message will contain the FMS Vendor ID for the vendor and also the Alternate Address Indicator if applicable. See also VRQ.  XTermDefinition / DiscussionX12 EDISee EDI X12. Index  INDEX \c "2"  2237, 5-3, 5-34 Abbreviated Item Report, 7-27, 7-28 Adjust Inventory Quantity, 4-1, 4-5, 4-8, 4-10, 4-12, 4-16, 4-19 Adjustment Voucher Recap, 7-1 Approve Adjustments, 4-11, 4-18 Auto-generate Orders, 2-1 Automatic Level Setter, 4-24 Availability Listing, 7-4, 7-5, 7-8 Balance Update Transaction (IM-6), 5-1 Barcode Manager Menu, 3-1, 3-7, 3-10 Barcode User Menu, 3-1, 3-4, 3-5 Clean Up Old Transactions And Due-Outs, 6-17 Comment Alignment, 3-19 Comprehensive Item Report, 6-25, 7-4, 7-29, 7-31 Control Point, 5-8, 5-19 Conversion Factor Report, 7-32, 7-33 Cost Center, 5-21 Cost Trend Analysis Report, 7-8 Data Manager Menu, 3-6, 3-7, 3-9, 3-10, 3-12, 3-14 Date Received Delete (for Issue Book Requests), 5-6 Days Of Stock On Hand Report, 7-12, 7-15 Design Label, 3-22 Display Item, 6-1, 6-3 Display Where An Item Is Stocked, 6-4 Distribution Costs Enter/Edit, 5-9 Download Barcode Program, 3-1 Due-In Item Report, 5-35, 6-6, 6-7 Emergency Stock Report, 7-15 Enter/Edit Inventory Item Data, 4-26 Enter/Edit Items On Distribution Point, 6-9 Enter/Edit/View, 3-6, 3-7 File Inquiry, 4-31 FMS, 4-10, 6-21 Graph Usage, 7-18 Group Category Enter/Edit, 5-16 History By Cost Center Purge, 5-21 Inactive Items Report, 7-25 Inquire Label, 3-14 Inventory Control Parameters Print, 5-18 Inventory Sales Report, 7-43, 7-44 ISMS, 5-1, 5-2, 6-21 Items Flagged 'Kill When Zero' Report, 6-11 Labels Menu, 3-14, 3-15, 3-18 Last Procurement Source For Item Report, 7-35 Non-Issuable Stock Report, 7-38 Order Form, 6-13, 6-15 Outstanding (Due-Outs) Transaction Listing, 6-17 Packaging/Procurement Source Discrepancy Report, 6-20 Parameter Enter/Edit, 3-30 Physical Count Form, 4-14, 4-16 Post Issue Book Order, 6-21 Print Item On Distribution Inventory Point, 6-25 Print Labels, 3-18 Program Enter/Edit, 3-35 Programmer (Barcode) Menu, 3-19, 3-21, 3-29, 3-33, 3-36, 3-39, 3-40 Purchase Order, 6-27 Purchase Order Receiving To Inventory Point, 6-27 Quantity Distribution Report, 7-48, 7-49 Receipts History By Item Purge, 5-23 Reprint Posted Picking Ticket, 5-29 Stock Status Report, 7-50, 7-51 Storage Location Enter/Edit, 5-33 Substitute Listing Report, 7-40, 7-42 Transaction Number, 4-3, 4-5, 5-8 Transaction Register Purge, 5-25 Transaction Register Report, 7-54, 7-55, 7-56 Unapproved Adjustment Report, 4-11, 4-18 Unit Costing Report, 7-57, 7-58 Update Calculated Due-Ins/Outstanding Transaction, 5-34, 6-6 Upload Barcode Data, 3-4, 3-5 Usage Demand Analysis Report, 7-59, 7-61 Usage Demand Item Report, 7-62, 7-63 Usage/Distribution Monthly Totals Purge, 5-27 Voucher Summary Report, 7-64      October 2000 IFCAP v5.1 Generic Inventory Users Guide  PAGE v Department of Veterans Affairs Office of Information and Technology (OI&T) Management, Enrollment, and Financial Systems Preface  PAGE viiiGeneric Inventory Users Guide IFCAP Version 5.1October 2000 Revised October 2011 October 2000 Revised October 2011Generic Inventory Users Guide IFCAP Version 5.1 PAGE vii October 2000 Revised October 2011Generic Inventory Users Guide IFCAP Version 5.1 PAGE v Table of Contents Table of Contents Introduction to the Generic Inventory Package Introduction to the Generic Inventory Package October 2000 Revised October 2011Generic Inventory Users Guide IFCAP Version 5.1 PAGE 2-7 October 2000 Revised October 2011Generic Inventory Users Guide IFCAP Version 5.1 PAGE 1-1 Auto-Generate Orders Auto-Generate Orders  PAGE 2-8Generic Inventory Users Guide IFCAP Version 5.1October 2000 Revised October 2011 Barcode Manager Menu Barcode Manager Menu  PAGE 3-8Generic Inventory Users Guide IFCAP Version 5.1October 2000 Revised October 2011 Inventory File Maintenance Menu Inventory File Maintenance Menu Manager for Supply Warehouse Inventory Point Menu Manager for Supply Warehouse Inventory Point Menu Receiving and Distribution Menu Receiving and Distribution Menu Reports Menu Reports Menu Menu Outline Menu Outline  PAGE 11-2Generic Inventory Users Guide IFCAP Version 5.1October 2000 Revised October 2011 On-Demand Items (ODI) On-Demand Items (ODI) The Logistics Data Query Tool October 2000 Revised May 2007Generic Inventory Users Guide IFCAP Version 5.1 PAGE 12-3 Error Messages and Their Resolution Glossary Glossary  PAGE 12-2Generic Inventory Users Guide IFCAP Version 5.1October 2000 Revised October 2011 October 2000 Revised October 2011Generic Inventory Users Guide IFCAP Version 5.1 PAGE 12-1 October 2000 Revised October 2011Generic Inventory Users Guide IFCAP Version 5.1 PAGE xxi Index  !89ST~> ? 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