ࡱ> JLI%` qbjbjNN 4.,,c 8 4<,.....   +++++++$<-h/+     +..+ j..+ +( C+." 0fֻs+o+L ,0<,++000C+0C+,       ++   <,       A SUGGESTED TEMPLATE FOR SESSION MINUTES Prepared by the Session Records Committee, Central Carolina Presbytery March 19, 2009 Minutes of the Session of ___________ Presbyterian Church, City Name, NC Date: Time: Place: Type of Meeting: (stated, called, adjourned, recessed) Members Present: _________, Moderator; ________, Clerk; etc. Excuses approved/unapproved for ___________ Visitors Present: Reason for their presence: Opening Prayer: Meeting called to order: Election of Moderator/Clerk protem or other officers, if necessary: Quorum declared: Report of Clerk: Previous Minutes of Session and/or Congregation approved: Correspondence reported/received/referred: Update of Communicant/Non-communicant Rolls (baptisms, professions, transfers, deaths, etc.; BCO 38-4) [Yearly report to Presbytery/Statistics to GA: Representatives to Presbytery/GA elected/appointed and /or reports received (orally or written): Reports Received and Attached, if necessary: Motions Moved/Seconded/Approved (MSA): (Summary of discussion, if pertinent) (Defeated motions unnecessary, unless requested) (Omit personal viewpoints or names of dissenters) (Cite BCO or Congregational By-Laws whenever pertinent) [Special Minutes of Executive Session/Commission: (for discreet matters, discipline cases, etc.) Vote to go into Executive Session/ Committee of the Whole/As a Commission: Visitors excused or allowed to remain: Motions MSA: BCO referenced, especially in discipline cases: Minutes approved: (These are kept separate from regular minutes) Motion to arise out of Executive Session Report actions to Full Session:] Meeting adjourned with prayer: Minutes signed by clerk, or clerk protem: Sessional Records Examination Report Church____________________________________________Clerk of Session________________________________ Address__________________________________________Examiners______________________________________ City___________________________NC____________Place of Exam____________________Date______________ - Number of Elders: TEs______ REs_______ Number of Members_________ Number Non-communicant_________ Results: Approved ______ Approved with Exception______ Incomplete_____ Disapproved ________  1. SESSION MEETING MINUES (5) Very good (4) (3) (2) (1) (0) unacceptable A. Format ___Minutes are current to last stated meeting, with record of all meetings: called, stated and adjourned. ___Minutes typed or neatly handwritten with permanent ink. ___Minutes bound in a permanent volume or loose leaf with numbered pages. Added pages are numbered. ___Keeps checklist of how to keep minutes. B. Form ___Minutes include date, time, place, purpose and records names those present, excused or absent. ___Minutes should reflect that all meeting were opened and closed with prayer. ___Minutes should note names of visitors, guest and the purpose for their presence. ___Minutes should list Names of representative elected to attend Presbytery or General Assembly. ___Reports received from representatives should be indicated. ___Minutes should note if a quorum was present whenever business is conducted. ___Minutes should indicate they were approved, and whether at this meeting or next stated meeting. ___Minutes need to be signed by the clerk, or clerk protem after they have been transcribed. ___Use of good grammar, correct spelling, with accuracy and brevity of thought. C. Contents ___Session meeting should be held at least quarterly. ___ Minutes need to be accurate, succinct and complete; with summary of discussions held. ___Minutes should not record motions defeated, unless a record was requested. ___Minutes should not contain personal viewpoints or the names of those dissenting. ___Minutes of Executive sessions are kept in a different place, acted on by the session and available to SRC. ___Confidential and matters of church discipline give referenced to BCO. ___ Motions and reports indicate they were approved and accepted. ___ Doctrinal/BCO issues needing attention of SRC reported. ___ Minutes indicate that the minutes of the Diaconate are reviewed annually as per BCO 12-5b. ___ There is an annual review of the church roll as per BCO 38-4. 2. CONGREGATIONAL MATTERS ___ Minutes of congregational meeting should be signed by the moderator and the clerk. ___Minutes should indicate a quorum in order to conduct congregation business. ___Reports received from committees and representatives should be attached or note they were received. ___ A copy of the Churchs Constitution, By-laws are included in the Minute book. ___ Record of baptism, deaths, dismissals, communicant and non-communicant members are included. ___Records contain a copy of the Sessions Annual Statistical Report to the PCA Stated Clerk. EXAMINERS COMMENTS: ______________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ COPIES: WHITECLERK OF PRESBYTERY, YELLOWSRC, PINKCLERK OF SESSION     ,s  N$)?EKOabcdfgijlmpq̿̿̿Ƹjh9U hVZ(h9 h9>*CJ h9CJ h9CJhVZ(hVZ(5hVZ(h95 hVZ(5 h96 hVZ(hVZ(h9 h95hVZ($,s! ^ ) : K  M N $a$gdVZ(cp  , ^ , x !KlmN} $If]$a$gdVZ(`}NXaFzzz & F$If] & F$If]^kd$$Ifl   8L,"" t0  4 la $If]9J;Lr(w & F $If] & F$If] $If] & F$If]0FGabcgdVZ(akd$$Ifl   -L,"" t0  4 laytVZ( $If] & F $If]cefhiklnopqgdVZ( 21h:pVZ(/ =!"#$% $$If!vh5"#v":V l8 t0  5"/ 4a$$If!vh5"#v":V l- t0  5"/ 4aytVZ(@`@ NormalCJ_HaJmH sH tH :@: Heading 1$@&5\DA@D Default Paragraph FontVi@V  Table Normal :V 44 la (k@(No List 6U@6 Hyperlink >*B*phJ>@J Title$a$5CJOJPJQJ\^JaJ4@4 VZ(Header  !4 @"4 VZ(Footer  !q.,s!^):KMN,^,x!KlmN}   N X a F 9 J ;Lr(w0FGabcfilor0@000000000000000000000000000000000000000000000000000000 0 000 0 0 0 000 0 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0000000000 0 0X0X0X0X0X0x q }cqp8@0(  B S  ?"cceeffhiklnor!]  v{cceeffhiklnor3333rbcceeffhiklnor (4 TRZZP #JP1H1` T6\Z>of?BuJOsw(8#a~&++^+`o(.^`.L^`L.  ^ `.k k ^k `.;L;^;`L.  ^ `.^`.L^`L.^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.++^+`o(.^`.L^`L.  ^ `.k k ^k `.;L;^;`L.  ^ `.^`.L^`L.^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.XX^X`o(.((^(`.L^`L.  ^ `.  ^ `.hLh^h`L.88^8`.^`.L^`L.^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.++^+`o(.^`.L^`L.  ^ `.k k ^k `.;L;^;`L.  ^ `.^`.L^`L. TJ/ ZP HK/ JP1K/ ofK/ Osw,L/ H1#a~(4 Bu VZ(uTZ92  abraaa@ , qP@UnknownGz Times New Roman5Symbol3& z ArialI& ??Arial Unicode MS"1hQe[e Y % Y %!4dYY2HX ?22(A Suggested Template for Session MinutesSession Records CommitteeAdolphus CastorD. Flynt Jones0         Oh+'04H `l   ,A Suggested Template for Session MinutesSession Records CommitteeAdolphus CastorRevised: March 19, 2009 Normal.dotD. Flynt Jones4Microsoft Office Word@H'@΅ջ@&ֻ Y՜.+,0( hp  Central Carolina Presbytery% Y' )A Suggested Template for Session Minutes Title !"#$%&'()*+,-./012345678:;<=>?@BCDEFGHKRoot Entry F0AiֻMData 1Table 0WordDocument4.SummaryInformation(9DocumentSummaryInformation8ACompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q