ࡱ> }vw~5@ 0Tbjbj22 iXXL4j`j`j`j`l`4؄f,f,f,f,f,fBnffWYYYYYY$ΆR }=k,f,f=k=k},f,f7o7o7o=k,f,fW7o=kW7o7ooo,f f @jQj`lo pL0؄oamoo fg7olhi5fff}}]j`-o j`Foreign Exchange Transactions - Electronic Reporting System Reserve Bank of India introduced an electronic reporting system for foreign exchange transactions in October 1997. At present FET-ERS V 5.0 is in use and the latest version of the package (i.e.FET-ERS V 6.2) is being introduced. The purpose and country details of sale and purchase transactions are required for compilation of balance of payments. The timely compilation of Balance of Payments data is essential for policy making by the Government and the RBI. With the signing of General Agreement on Trade in Services (GATS) under World Trade Organisation (WTO), the member countries are required to disseminate the data on international trade in services as per Manual on Statistics on International Trade in Services (MSITS). Also to meet the requirement of compilation of BoP Statistics as per the guidelines under IMF Balance of Payments Manual, 1993 (5th edition) (BPM5), the scope of collection of data on foreign exchange transactions has to be widened. In order to meet those national perspectives, new purpose codes have been devised under various heads of services. The new purpose codes are of 5 characters instead of 4 characters in the earlier versions of FET-ERS system. Accordingly, the structures of two file layouts (viz. BOP.TXT and URS.TXT), which are submitted to RBI along with other ASCII files, have undergone change. The names of these files have also been changed to BOP6.TXT and URS6.TXT so as to differentiate it from the files generated using old purpose codes under earlier versions of FET-ERS. Further more, one new file viz. QE.TXT is added to capture the R-return cover-page data. It may be noted that there is no change in the file layouts of ENC.TXT (84 Characters), SCH3to6.TXT (69 characters) and BANKCODE.TXT (15 characters) as the purpose fields are not part of these file layouts. Reporting to RBI: The electronic reporting system is in addition to the submission of R-Return cover page. Due to discontinuation of submission of various documents along with R-Return, accurate reporting of data by ADs has assumed utmost importance. Accordingly consistency checks have been introduced in the FET-ERS. These checks need to be ensured for the entire fortnight and relevant with currency-wise x item-wise cover-page totals. Checks are also introduced for checking the closing balances using the following formulae before generating floppy for RBI use. Closing Balances = Opening Balances + Total Purchases - Total Sales The files should be copied on floppy diskette and sent to RBI along with the R-Return cover page for the relevant fortnight. The names of files and their structure are given below. Only 3.5 inch size floppy diskettes should be used for reporting data to RBI. The floppy diskettes should be packed in specially available floppy mailers, which are waterproof and dust-proof. In order to facilitate identification of floppy at RBI, following information should be invariably written on the floppy label. 1. Name of Bank 2. Branch Name and address 3. Uniform Code Number (Part I) (A. D. Code) 4. Period ending date The files are created as ASCII files with one record per line. Layout of the files is as follows 1. BANKCODE.TXTFieldFormatCharacter PositionA. D. Code (Uniform Code)Char (7)1-7Period Ending DateYYYYMMDD8-15 2. BOP6.TXT for A-1, A-2 forms other than Export transactions & exports negotiation/discount/purchase/ realisation FieldFormatCharacter PositionTransaction DateYYYYMMDD1-8Serial No.Num. (4)9-12Purpose CodeChar (5)13-17Country CodeChar (2)18-19Currency CodeChar (3)20-22AmountNum. (11,0)23-33Date of ShipmentYYYYMMDD34-41LCchar (1) 42Country of Vostro a/c Holderchar (2)43-44 3. ENC.TXTFieldFormatCharacter PositionA.D. CodeChar (7)1-7Date of NegotiationYYYYMMDD8-15Bill NumberChar (7) e.g. N00000116-22Importer Exporter CodeChar (10)23-32GR/PP/SOFTEX Form Number Char (8) e.g. AA00000133-40Shipping Bill Number (inclusive of 4 digit port code in case of EDI transactionsChar (11)41-51Shipping Bill DateYYYYMMDD52-59Custom Serial NumberChar (10)60-69CurrencyChar (3)70-72Invoice ValueNum. (10) with preceding zeros. e.g. 12345673-82Country of DestinationChar (2)83-84 4. SCH3TO6.TXT (Schedules 3 to 6)FieldFormatCharacter PositionTransaction DateYYYYMMDD1-8Bill NumberChar (7) e.g. N0000019-15GR/PP/SOFTEX Form Number Char (8) e.g. AA00000116-23Shipping Bill NumberChar (11) inclusive of 4 digit port code in case of EDI transactions24-34Shipping Bill DateYYYYMMDD 35-42CurrencyChar (3)43-45Invoice ValueNum. (10) with preceding zeros. e.g. 000012345646-55Realised ValueNum. (10) with preceding zeros. e.g. 000012345656-65Country of DestinationChar (2)66-67Schedule No.Char (1) e.g. 3, 4, 5 or 668 5. URS6.TXT (Applicable to branches selected for Survey of Unclassified Receipts)FieldFormatCharacter PositionTransaction DateYYYYMMDD1-8Serial NumberNum. (4)9-12Country of RemitterChar (2)13-14CurrencyChar (3)15-17PurposeChar (5)18-22Number of TransactionsNum. (7)23-29Amount in F.C.Num. (11)30-40Amount in Rs. (Equivalent) Num. (11)41-51 6. QE.TXT (For Cover Page Totals)- New file in Version 6.0FieldFormatCharacter PositionTransaction DateYYYYMMDD1-8Serial NumberNum. (4)9-12PurposeChar (5)13-17Country of Vostro A/C holderChar (2)18-19CurrencyChar (3)20-22Amount in F.C.Num. (11)23-33Return Vostro(V)/Nostro(N)Char (1) 34 If ADs are using their own packages to create the above files, following points should be ensured. Files are in ASCII format and not in any other format such as DBF, XLS etc. The file layouts given above should be adhered to strictly. Any deviation from the format would render the file unusable. The naming convention of Bankcode.txt, Bop6.txt, Enc.txt, Sch3to6.txt, Urs6.txt and Qe.txt should be strictly followed. The inter relationship among files BOP6.TXT, QE.TXT and R-Return cover page are as follows. Relationship among files reported in FETERS V 6.2 i.e BOP6.TXT, QE.TXT and R-Return cover pageNameCoverage (Transactions to be reported ) in File BOP6.TXTCoverage in File QE.TXT*Item No. on R-Return (Nostro)ImportsAll the individual transactions below Rs 5,00,000Purpose code S0190 ~ Aggregate figureI. A. (i)All the individual transactions above or equivalent of Rs 5,00,000Purpose code S0191 ~ Aggregate figureI. A. (ii)Intermediary importsAll the individual transactionsPurpose code S0144 ~ Aggregate figureI. B.Non-import (Other than Imports)All the individual transactions below Rs 5,00,000Purpose code S1590 ~ Aggregate figureI. C. (i)All the individual transactions above or equivalent of Rs 5,00,000Purpose code S1591 ~ Aggregate figureI. C. (ii)Sale to Other ADs in IndiaNo individual Transaction to be ReportedPurpose code S0092 ~ Aggregate figureI. DSale to RBINo individual Transaction to be ReportedPurpose code S0091 ~ Aggregate figureI. ESales to Overseas Banks / correspondentsNo individual Transaction to be ReportedPurpose code S0093 ~ Aggregate figureI. FSales at branchesNo individual Transaction to be ReportedPurpose code S0095 ~ Aggregate figureI. GExportsAll the individual transactions (i.e. N/P/D, advance received during fortnight, Collection realised during fortnight)Purpose code P0100 ~ Aggregate figureTotal of II. A(i) (a), II. A(i) (b), II. A(ii)Intermediary exportsAll the individual transactionsPurpose code P0144 ~ Aggregate figureII. B.Non-Export (Other than Exports)No individual Transaction below Rs.5,00,000 to be Reported. Only Aggregated figure with purpose P1590Purpose code P1590 ~ Aggregate figureII. C(i).All the individual transactions related to Non-Export (Other than Exports) above or equivalent of Rs 5,00,000Purpose code P1591 ~ Aggregate figureII. C(ii).Purchase from Other ADs in IndiaNo individual Transaction to be ReportedPurpose code P0092 ~ Aggregate figureII. DPurchase from RBINo individual Transaction to be ReportedPurpose code P0091 ~ Aggregate figureII. EPurchases from Overseas Banks / correspondentsNo individual Transaction to be ReportedPurpose code P0093 ~ Aggregate figureII. FPurchases from branchesNo individual Transaction to be ReportedPurpose code P0095 ~ Aggregate figureII. GOpening BalanceWith purpose code P2088/S2088Net amount of (Total III A to III H)Closing BalanceWith purpose code P2199/S2199Net amount of (Total IV A to IV H)*In case of Nostro, Currency wise fortnightly aggregate; in case of Vostro, Currency X Country of Vostro A/C holder wise fortnightly aggregate RBI package (FET-ERS Version 6.2): Software has been developed in-house by Department of Statistical Analysis & Computer Services (DESACS), Reserve Bank of India (RBI) to expedite the compilation of Balance of Payments Statistics. The package creates files in the required file layout for electronic reporting. The software has been developed to ensure consistency in reporting, which is very important for electronic reporting. The package is capable of generating reports and schedules, which can be used for compilation of R Returns. It helps branches to prepare the R-Return by preparing files for ENC statement, supplementary statement of purchases, Schedules 1 to 6. It also facilitates reporting data under the Survey of Unclassified Receipts for the selected branches. The DOS based package would run on the MS-DOS / WINDOWS based operating system, supporting DOS executable. Transaction-wise details of currency, amount, purpose, country etc., are required to be entered. The package provides for on-line validation of various codes to avoid data entry errors. It also provides for a report, which can be used to cross check the data reported on manual R Return cover page. Transaction data loading into the FET-ERS: If ADs, intends to load data into the FET-ERS package from their own computer / database for validating the transactions and generating the files, they may do so when the version 6.2 is used. However, they have to prepare data in a standard text file (ASCII File) with the specified structure by extracting data from their own computer or otherwise. File name should be RRETURN6.TXT. Structure of the text file with record length 256 has been specified in the annexure. It may be mentioned that, a few of the information may not be relevant for a set of transactions of certain purposes. In that case, irrelevant fields/ data items may be kept blank in the text file. Structure of this file has been designed in such a way that, many blank fields do not appear in between two relevant fields. Once the text file is created, the same can be loaded into the FET-ERS version 6.2 database using the 'Load data from Text file' under 'Data-Entry' menu. While loading data from the text file, it will validate all the transactions. Only valid transactions will be loaded and invalid transactions will be copied to a different file named RRETURN6.ERR in the source data drive. Every time data are loaded, it assigns a unique code namely LOAD ID. IMPORTANT: As per the FET-ERS, Transaction Date & Serial Number together should be unique in the database. Thus, while loading data, it changes the serial number specified in the text file by adding a number, which is maximum serial number allotted on the transaction date in the database. Complete report of such loading data from text file is prepared and saved in a text file with name LOAD_ID.txt [LOAD_ID stands for actual unique identification code e.g. 04030501 for first time loading data on March 5, 2004] in the FET-ERS working directory. Details of all the records loaded can be deleted using the next menu 'Delete Data Loaded Earlier' by specifying the LOAD_ID. With this facility, banks can merge data entered in different stand alone PCs. For this, data has to be copied from the stand alone PC using the menu 'Copy data to text file for merging' under System Maintenance'. This will create the text file RRETURN6.TXT in the same format as given in the Annexure. Format of Text file of RRETURN6.txt for loading data into the FET-ERS Version 6.2 is below Sr.No. Data Item DescriptionData TypeColumn No in fileLength of DataStartEnd1Transaction Date [Format YYYYMMDD]Date1882Serial Number of the transaction starting from 1 for each date [Should be Unique in the text file]Integer91243Bank ReferenceAlphabetic Character1322104Currency [SWIFT Code]Alphabetic Character232535NOSTRO / VOSTRO indicator N for NOSTRO; V for VOSTRO262616Country of Account holder of VOSTRO A/c [Blank in case of NOSTRO]Alphabetic Character272827Purpose Code [As per Purpose Code Box]Alphanumeric Char.293358Transaction Amount Indicator: [1 for Full invoice Value; 2 for Part invoice value / 5 for combined GR Forms; 4 with Amount Zero, 0 otherwise]Numbers 0 / 1 / 2 / 4 / 5 343419Amount in Foreign Currency Unit [Without any decimal value and point]Numeric35451110Amount in Rupees [Without any decimal value and point]Numeric46561111Invoice Amount / GR Amount [Without any decimal value and point]Numeric57661012GR/PP/SOFTEX Form Prefix [ZZ for New Export procedure - SDF form]Alphabetic Character6768213Form Number: [Blank for New Exports procedure - SDF form]Numbers6974614Bill Prefix [N/D/P; C/M/A]N,D, P, C, M, A7575115Bill NumberNumbers7681616Importer-Exporter CodeNumbers82911017Date of Shipment [Format YYYYMMDD]Date9299818Port of Country of shipping Bill [IN for New Exports procedure - SDF form, otherwise Blank]Should be IN or Blank 100101219Shipping Bill Number: [First 4 are UNEC port code for New Exports procedure, otherwise shipping Bill no. as given in GR. form]Alphanumeric Character1021121120Country of Destination / Beneficiary / Remitter [SWIFT code]Alphabetic Character113114221Customs Number [Blank for New Exports procedure - SDF form]Numbers1151241022Under Letter of Credit [1 for Under L/C; Otherwise 0]Numbers 0 or 1125125123Number of Transaction clubbed under Unclassified Receipts Survey (URS)]Numeric126132724Beneficiary NameAlphabetic Character1331724025Remitter Name Alphabetic Character1732124026Remark / Ref. for URSAny Character 21325240Note: All numbers should be right justified and characters should be left justified. More details in the next page. Sr.No. Data Item DescriptionRemarks / Possible values1Transaction Date [Format YYYYMMDD]Must for all transaction of any purpose 2Serial Number of the transaction starting from 1 for each date [Should be Unique in the text file]Must for all transaction of any purpose3Bank ReferenceOptional for all transaction of any purpose4Currency [SWIFT Code]Must for all transaction of any purpose5NOSTRO / VOSTRO indicator Must for all transaction of any purpose V when currency is INR, N / V when currency is ACU and N for all other currencies6Country of Account holder of VOSTRO A/c Must for all VOSTRO A/c transactions Blank in case of NOSTRO7Purpose Code [As per Purpose Code Box]Must for all transaction of any purpose8Transaction Amount Indicator: [1 for Full invoice Value; 2 for Part invoice value / 5 for combined GR Forms; 4 with Amount Zero, 0 otherwise]Must for Purpose Codes P0102, P0103, P0107 with values 1 or 2 and Must for exports negotiation i.e. P0101 values 0,4 or 5 if ENC to be generated9Amount in Foreign Currency Unit [Without any decimal value and point]Must for all transaction except for purpose code P0106 & P010510Amount in Rupees [Without any decimal value and point]Must for all transaction except for purpose code P0106 & P010511Invoice Amount / GR Amount [Without any decimal value and point]Must for all Export transactions except conversion of overdue export bills i.e. P010612GR/PP/SOFTEX Form Prefix [ZZ for New Export procedure - SDF form] (Not mandatory for small amount (presently Rs. 12 lakh) transactions)Must for Purpose Codes P0101, P0102, P0105, P0107 and optional for P0103 and also must for P0106 if ENC to be generated13Form Number: [Blank for New Exports procedure - SDF form]Blank when Form Prefix is ZZ otherwise Must14Bill Prefix [N/D/P for P0101 & P0107; C/M/A for P0102, P0105 & P0106 and M for P0103]Must for all Export receipts i.e. Purpose Codes P0101, P0102, P0103, P0105, P0107 and also for P0106 if ENC to be generated15Bill NumberAs above16Importer-Exporter CodeFor Transactions with purpose codes P0101 and P0105 17Shipping Bill Date / Date of Shipment [Format YYYYMMDD]Shipping Bill Date is Must for all Export receipts i.e. Purpose Codes P0101, P0102, P0105, P0107 and optional for P0103 and also must for P0106 if ENC to be generated Date of Shipment is must for transactions with purpose code S0102 & S0103 & should be earlier than transaction date (at Sr. No 1)18Port of Country of shipping BillIN for New Exports procedure, otherwise Blank19Shipping Bill Number: [First 4 are UNECE port code for New Exports procedure] Must for Purpose Codes P0101, P0102, P0105, P0107 and optional for P0103 and also must for P0106 if ENC to be generated20Country of Destination / Beneficiary / Remitter [SWIFT code]Must for all Sales transactions as Country of Beneficiary and purchase transactions with Purpose Codes P0101, P0105, P0107, P0102 (if ENC to be generated) as country of Destination. Also for other single purchase transaction of amount 5 Lakh or more as Country of Remitter.21Customs Number [Blank for New Exports procedure] (Not mandatory for small amount (presently Rs. 12 lakh) transactions)Must when Form Prefix (item 12) is other than ZZ for Transactions with purpose codes P0101, P0105 and P0106. Otherwise Blank22Under Letter of Credit [1 for Under L/C; Otherwise 0]Must for Import payments i.e. transactions with purpose code S0102 & S0103. Otherwise Blank.23Number of Transaction clubbed under Unclassified Receipts Survey (URS)]For receipts (other than exports) of Foreign Exchange transactions when amount in Rupees is equal to 5 Lakh or more after aggregation of multiple transactions. Must if branch is selected for the Unclassified Foreign Exchange Receipt Survey (URS).24Beneficiary NameFor receipts (other than exports) of Foreign Exchange transactions when amount in Rupees is equal to 5 Lakh or more for a single transaction. 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