ĐĎॹá>ţ˙ prţ˙˙˙o˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁq` đżI;bjbjqPqP .R::I3˙˙˙˙˙˙¤:::::::NEEEE "ELN TözEzEzEzEzEzEzEzEŸSĄSĄSĄSĄSĄSĄS$Uh~W´ĹS:]FzEzE]F]FĹS::zEzEÚSłMłMłM]FĘ:zE:zEŸSłM]FŸSłMłM::łMzEnE pdłw´˙ÇE'GvłMŸSđS0 TłM2XM2XłMłM2X:ÇMŘzE"œEłM´EČE•zEzEzEĹSĹSMzEzEzE T]F]F]F]FNNNd ˛$d NNN˛$NNN::::::˙˙˙˙ Department of Housing and Urban Development H O U S I N G Special Attention of: Notice H 95-69 (HUD) State and Area Coordinators Directors of Housing Issued: August 4, 1995 Directors of Administration Expires: August 31, 1996 Multifamily Housing Directors Field Accounting Directors Cross References: Asset Management Branch Chiefs Notice H-95-7 (01/18/95) Office of Finance and Accounting Notice H-94-95 (12/07/94) Subject:Processing Instructions for the Recording of Recaptures of Financing Adjustment Factor (FAF) Funds/McKinney Act Funds in the Program Accounting System (PAS) when the Housing Assistance Payments Contract/Annual Contributions Contract (HAPC/ACC) Amendment Method of Savings Sharing is Used 1. PURPOSE. This Notice sets forth procedures for the use of Project Accounting Data (PAD) Forms by Field Office staff to properly record, in the Department's Program Accounting System, the recapture and reuse of FAF/McKinney funds from assisted housing projects. 2. BACKGROUND. During the early 1980's, because of prevailing high interest rates, many New Construction and Substantially Rehabilitated Section 8 assisted projects financed in 1982 and early 1983 received a Financing Adjustment Factor (FAF) cost amendment. Project owners who benefitted from FAF funds, which added Section 8 Budget Authority (BA) to a project, agreed that if future economic conditions permitted, HUD could require refunding of project bonds in order to lower debt service payments and, therefore, the Section 8 subsidy. Owners are obligated by the FAF regulations to reduce rents commensu- rate with the reduced debt service payments. Section 1012 of the Stewart B. McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-628; 102 Stat. 3268) provides that for State Agency financed projects, HUD is required to share with the State : Distribution: 2 Agency 50 percent of any amount recaptured from a refunding. The Act was amended in 1992 to broaden this 50 percent sharing requirement to include local agencies which initiate refundings and extend sharing to all Section 8 projects (except Mod Rehab) for which Housing Assistance Payments (HAP) contracts were executed in the period January 1, 1979, through December 31, 1984. State and local agencies may use the refundings for Housing programs that do not involve the project(s) generating the refunds, as long as the use benefits very low income persons and households. [See also NOTICE H-95-7 (Issued 01/18/95), SUBJECT: Summary of HUD Policies on Multifamily Housing Bond Refunding Transactions and Announcement of Certain Changes and Modi- fications and NOTICE H-94-95 (Issued 12/07/94), SUBJECT: Refunding of Bonds Issued to Finance Section 8 Financing Adjustment Factor Projects.] 3. PROCEDURE. Upon approval of a FAF/McKinney Refunding Agreement, the "Refunding Agreement" (RA) between HUD and an Agency, certain subsidized projects become subject to the FAF/ McKinney recapture process. The Office of Housing's Financial Services Division will advise the respective field office of the amounts of total contract and budget authority savings adjustments required as a result of a FAF/McKinney bond refunding. The Financial Services Division will also include the 50 percent recapture levels for each project via a PAD Summary Schedule (see attached sample). Field Office staff will prepare a Project Accounting Data (PAD) Form (Modified Form HUD-52540 (11/85)) for each project to recapture 50 percent of the total contract and budget authority savings (the net FAF/McKinney recapture). The remaining 50 percent of the total FAF/McKinney savings remains with the Agency; it is neither recaptured by HUD nor does it have to be re-reserved. Before the FAF/McKinney recapture PADs can be processed by the Field Accounting Division (FAD), field office staff should ensure that the HAP contract/Annual Contributions Contract (ACC) for each project is amended to show both the 100 percent FAF/McKinney savings (the gross recapture) as well as the 50 percent net recapture FAF/McKinney savings available for reuse by the Agency. The HAP/ACC amendment amounts should be in accordance with the approved FAF/McKinney Refunding Agreement between HUD and the Agency. 3 4. PAD PREPARATION. The one-time 50 percent net FAF/McKinney recapture for each project in question will be recorded in the Program Accounting System (PAS). The PAD, Modified Form HUD-52540, will be prepared in the same way as a regular recapture action, with the 50 percent net FAF/McKinney contract and budget authority recapture amounts shown in brackets in Blocks 12e and 12f. The 50 percent net recapture contract and budget authority amounts, as well as the remaining budget authority term (for Block 11 of the PAD) will be provided by the Financial Services Division in an Attachment entitled "PAD Summary Schedule" (see attached sample). A sample FAF/McKinney recapture PAD is also attached. Field staff should forward the FAF/McKinney Recapture PAD(s), containing the "Note to FAD", shown below, to the FAD, along with a copy(ies) of the respective amended HAPC/ACC(s). To identify the recaptured funds on the PAD specifically as FAF/McKinney recaptures, rather than regular recaptures, the following statement must be written across the top of each FAF/McKinney recapture PAD: "NOTE TO: FAD This is a FAF/McKinney Recapture. Please enter "FAFRC" as the document # when entering this transaction into PAS." 5. PROGRAM ACCOUNTING SYSTEM CODES FOR AFFECTED PROJECTS. All projects for which FAF/McKinney recaptures are anticipated should be resident in the Department's Program Accounting System (PAS). The correct PAS Program Code for the project must be used on the FAF/McKinney Recapture PAD to ensure that the proper program area funds are being recaptured. The following is a list of applicable PAS Codes for both State Housing Finance and Development Agencies (HFDA) and local housing agencies subject to FAF/McKinney recaptures. Along with each PAS Code is the corresponding PAS Program Name and Source Year (SY) for either New Construction (NC) or Substantial Rehabilitation (SR) projects: 4 PAS Code Program Name / Source Year H01 NC HFDA SY 74 H02 NC HFDA SY RR-93 H03 NC NSA HFDA SY 74 H04 NC NSA HFDA SY RR-93 H21 SR HFDA SY 74 H22 SR HFDA SY RR-93 H23 SR NSA HFDA SY 74 H24 SR NSA HFDA SY RR-93 H05 NC NSA SY RR-93 H06 NC OTHER SY 74 H07 NC OTHER SY RR-93 H08 NC PHA-OWNED SY 74 H09 NC PHA-OWNED SY RR-93 H10 NC SEC 23 CONV SY 74 H11 NC SEC 23 CONV SY RR-93 H12 NC SEC 8/515 SY 74 H13 NC SEC 8/515 SY RR-93 H25 SR NSA SY 74 H26 SR NSA SY RR-93 H27 SR OTHER SY 74 H28 SR OTHER SY RR-93 H29 SR PHA-OWNED SY 74 H30 SR PHA-OWNED SY RR-93 H31 SR SEC 23 CONV SY 74 H32 SR SEC 23 CONV SY RR-93 H33 SR SEC 8/515 SY RR-93 Some FAF/McKinney recapture projects may be resident in PAS under PAS Codes for both SY 74 and SY RR-93 program funds. For those FAF/McKinney Recapture projects having funds reserved under two PAS Codes, field office staff may require assistance from the FAD to determine under which code the project has sufficient contract and budget authority to accomplish the 50 percent net FAF/McKinney Recapture. 6. WAIVER INFORMATION. All affected projects for which FAF/McKinney recaptures are anticipated should be resident in the PAS. If a project is incorrectly recorded in the PAS, a Correction PAD should be processed before the FAF/McKinney Recapture PAD. Cor- rections to prior fiscal year PAS transactions that normally require Headquarters approval include Project Number and 5 PHA/Private Owner Name. This Notice constitutes authori- zation for field staff to process Correction PADs for the above-mentioned data elements, without prior Headquarters approval, for affected projects for which FAF/McKinney recaptures are pending. 7. FOR FURTHER INFORMATION: a. Programmatic, financial and legal questions related to FAF/McKinney Recaptures should be directed to Monika Martin of the Financial Services Division, Office of Evaluation, on 202-755-7450, ext. 128. b. Questions related to FAF/McKinney recapture amounts and PAD preparation should be directed to Richard Schachter of the Funding Control Division, Office of Budget and Field Resources, on 202-708-2750. c. Assistance in determining the PAS code(s) for projects subject to FAF/McKinney recaptures should be requested of the respective FAD. 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