ࡱ> !` bjbj\\ ;N>>i|||||||x"x"x"8"L"t2|#|#(###$$$oqqqqqq$"hj|)$$))||##,,,)|#|#o,)o,,y ||~#p# ؖx"*p|<[0C|X*<x~|~$r%,&'$$$2,d$$$))))tt|||||| GLENDALE COMMUNITY COLLEGE STUDENT AFFAIRS COMMITTEE MINUTES February 18, 2009 1:00pm AD 121 The Student Affairs Committee meeting was called to order at 1:05pm Present: Jewel Price (acting chair), Ramona Barrio-Sotillo, Roger Bowerman, Sharon Combs, Richard Cortes, Alla Ghahramanyan, Brenda Jones, Edward Karpp (non-voting resource), Sid Kolpas, Mary Mirch, Tzoler Oukayan, Paul Schlossman, Lauren Shenian, Jeanette Stirdivant, Andrew Stires, Nina Tsharrushyan, Andra Verstraete (non-voting resource), Hoover Zariani Absent: Ricardo Perez (chair), Joy Cook, Ghazarian, Jon Gold, Patricia Hurley, Elmira Nazaryan, Frankie Strong (non-voting resource), Steve Taylor Guest: Amir Nour APPROVAL OF MINUTES November 19, 2008 It was MSC Bowerman/Kolpas) that the minutes of November 19, 2008 be approved. APPROVAL OF SUBCOMMITTEE MINUTES It was MSC (Barrio-Sotillo/Kolpas) that the unadopted minutes of the Noncredit Matriculation Committee from November 19, 2008 be accepted. It was MSC (Combs/Bowerman) that the adopted minutes of the Student Fees Committee from December 9, 2008 be approved. Mr. Zariani abstained. Mr. Nour reported that the Student Fees Committee discussed interviews with collections agencies to help assist the college in collecting unpaid fees. The non-resident tuition will remain $181/unit. NEW BUSINESS The following new business items were pulled from the agenda: Board Policy 5115 (First Reading) Board Policy 5143 (First Reading) Board Policy 5138 (First Reading) Administrative Regulation 5440 (First Reading) Dr. Paul SchlossmanCampus Visitors and Minors on Campus Substantive changes were made to Section B. Language was changed to non-student minors so that attending high school students would not be included. The supervising adult is ultimately responsible to the behavior of the child. Discussion took place on instructor approval of non-student minors in the classroom. Faculty need to be made aware of the policy and regulation and their rights to refuse a students request to bring a minor into the classroom.Outcome The first reading of Administrative Regulation 5440, Campus Visitors and Minors on Campus, was accepted by the committee. The regulation will be presented for a second reading at the next scheduled meeting. Board Policy 5120 Ms. Sharon CombsStandards of Scholarship Revisions to the policy were made according CCLC guidelines. The language deleted from the policy will be in administrative regulations.Outcome The first reading of Board Policy 5120, Standards of Scholarship, was accepted by the committee. The regulation will be presented for a second reading at the next scheduled meeting. Future AB 540 Students Ms. Jeanette StirdivantAt this years Counselor Day, the issue was raised about students who want to enroll in the Jump Start Program but cannot prove legal immigration status. As part of the program the $20/unit fee is waived, but these students are still charged the $181 per unit non-resident tuition fee. Discussion took place on Title V allowances for waiving the non-resident tuition fee. The LACCD is currently waiving the non-resident fee for all nonresidents enrolling in less than 6 units under the Title V allowances. However, the district is re-examining this policy. Only a certain percentage of students can be exempted. Waiving fees for the high school students may exclude other groups which should also be considered. Ms. Stirdivant expressed concern that students may go to other campuses that would be willing to waive the fee. Issue might be bettered discussed in the Student Fees Committee who could look more closely at the Title V language. It would be a good opportunity to use the governance process to determine if the college would want to waive the fees for future AB 540 students or any hardship case and to define what hardship cases are. Dr. Barrio-Sotillo stated that she believed that the high school students could receive greater benefit for the waiver of the non-resident tuition because they dont have the same options for other aid that F-1 and out-of-state students have. Dr. Mirch expressed concern over waiving the fee for hardship because of past issues with waiving the Health Fee for hardship. Ms. Verstraete expressed concern that waiving these fees could be viewed as State Aid.Outcome It was MSC (Barrio-Sotillo/Zariani) to pass the question of definition of hardship to the Student Fees Committee with regard to waiver of Non-Resident Tuition for concurrently enrolled high school students. Dr. Mirch abstained. INFORMATION ITEMS Strategic Master Plan 2008-2014 Dr. Jewel Price for Dr. Ricardo PerezCopies of the approved Strategic Master Plan document were distributed to the committee for informational purposes only. Dr. Peggy Renner will be making a presentation at the Feb. 23 Board of Trustees meeting. Academic Senate Incomplete Policy Dr. Sid KolpasDr. Kolpas updated the committee on the status of Senate Motion 2008-20, which would lengthen the time a student has to finish an incomplete from six to twelve weeks. The ASGCC body approved the Senates proposal as did a simple majority of the divisions. Sharon reported that the change will be defined in Administrative Regulation 5120. NEXT MEETING The next meeting is schedule for 1:00 pm. on March 23, 2009. ADJOURNMENT It was MSC (Bowerman/Kolpas) to adjourn the meeting at 2:00pm. 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