ࡱ> tvs7 %bjbjUU )l7|7|7  lvvvv. . . B 8<B R2 L(!(!(!&Le&&/R1R1R1R1R1R1R$S VUR. &&&&&UR (vv(!(!jR ( ( (&v<(!. (!/R (&/R ( (2H|. J(! 0CRB Fm'pKJ$JR0RoJ$V'.VJ (B B vvvv AWG/VMC/LAS Supply Chain Management eProcurement User ManualVendor Information Form Instructions Complete only the BOLD areas on the Vendor Information form. All BOLD areas must be completed for new Vendors. For changes to existing Vendors, complete only the appropriate fields. Field definitions can be found below. Submit this form along with necessary attachments to the appropriate Category Manager or Buyer. Supplier and Message DataField NameField DescriptionNew Vendor or Change to ExistingIndicate whether the form is being submitted to set up a new supplier (required if AWG/VMC/LAS is not currently purchasing product from the supplier) or being submitted to change information for a current supplier.WarehouseIndicate warehouse location.Supplier Name XE "Supplier Name" The name of the supplier.DEA NumberThe Drug Enforcement Agency (DEA) nine digit alphanumeric code for the supplier. (Required for some VMC suppliers.)Address Line 1 XE "Address - Supplier" The suppliers corporate headquarter address.Address Line 2The suppliers corporate headquarter address.City XE "City - Supplier" The suppliers city.State/Region XE "State - Supplier" The suppliers state or national region.Zip/Postal Code XE "Postal Code - Supplier" The suppliers zip code.Country XE "State - Supplier" The suppliers country of origin.Supplier Phone XE "Phone - Supplier" The suppliers corporate telephone number.Supplier Fax XE "Fax - Supplier" The phone number for the suppliers corporate facsimile machine.Supplier E-Mail XE "E-mail - Supplier" The suppliers corporate email address.Supplier Website XE "Website - Supplier" The suppliers corporate website address.Send Order To XE "Send Order To" Indicates to whom a purchase order should be sent either the Representative or the Supplier. Transmission Type XE "Transmission of Order:Order Transmission" Indicates the type of transmission used to send the purchase order.Representative Contact DataRep's Name XE "Representative Name:Name - Representative" The name of the headquarter account representative with primary responsibility for calling on the Category Management team at AWG or VMC or the LAS/Perishable department buyer.Rep's Company XE "Company - Representative:Representative Company Name" The representative's company name.Address Line 1 XE "Address - Representative" The representatives address.Address Line 2The representatives address.City XE "City - Representative" The representatives city.State/Region XE "State - Representative" The representatives state or national region.Zip/Postal Code XE "Postal Code - Representative:Zip Code - Representative" The representative's zip code.Country XE "State - Representative" The representatives country of origin.Rep's Phone XE "Phon- Representative" The representative's telephone number.Rep's Fax XE "Fax - Representative" The representative's facsimile machine phone number.Rep's E-Mail XE "E-Mail - Representative" The representative's email address.Rep#2 NameAn additional representative's name or if AWG Category Management vendor, the AWG Division Buyer contact.Rep#2 PhoneThe additional representative's phone number.Cust Service Contact (Dist Contact)The Customer Service contact for purchase order inquiry and changes.Cust Service Phone (Dist Contact Phone)The Customer Service contact telephone number.Addtl Contact (Acct Contact)An additional contact such as the suppliers divisional manager.Addtl Contact Phone (Acct Phone)An additional contact telephone number.Accounting Vendor InformationRemit AddressThe address where payments should be sent.City  XE "City - Representative" The city for the remit address.State XE "State - Representative" The state code for the remit address.Zip Code XE "Postal Code - Representative:Zip Code - Representative" The zip code for the remit address.Phone XE "Phon- Representative" The telephone number for the remit address.Fax XE "Fax - Representative" The facsimile machine phone number for the remit address. Supplier DUNS#The suppliers 9-digit Dun & Bradstreet (DUNS) number.Participate in ReclaimDoes the supplier participate in Reclaim? Attach the Unsaleable Returns Agreement form.EDI ContactThe name of the suppliers Electronic Data Interchange (EDI) contact (if the supplier has EDI capability).EDI E-mailThe email address for the EDI contact.EDI Contact PhoneThe phone number for the EDI contact.Supplier FEIN#Suppliers 9 digit Federal Employee Identification Number (FEIN).Accounts Receivable AddressThe address where all invoices, deduction notices, correspondence, etc. should be sent.CityThe city for the Accounts Receivable address.StateThe state for the Accounts Receivable address,Zip CodeThe zip code for the Accounts Receivable address.ContactThe contact person for the Accounts Receivable address.PhoneThe telephone number for the Accounts Receivable contact.FaxThe facsimile machine phone number for the Accounts Receivable contact.Vendor Freight and Payment DataLead Time XE "Lead Time" The number of calendar days required between order placement and the arrival date.Freight Rate Available?Is there a freight rate available if AWG/VMC/LAS picks up product?Freight Rate Allowance (Freight Rate Amount) XE "Freight Rate" This rate is the dollar or percentage amount that the vendor or freight company pays for delivering the product.Freight Paid Per: (Freight Rate Type) XE "Freight Rate Type" Indicates the type of rate used to calculate the vendors freight rate allowance. The most common are per hundred weight (CWT) and per truckload. Other options could be: Percentage of List Cost Dollar Amount per Store Shipping Case Dollar Amount per Pallet Dollar Amount per Cubic Foot (Volume) Dollar Amount per COF or CAW (Units), etc.Additional Freight InformationInclude any additional freight information. For example, some items are purchased with a per hundred weight allowance for LTL shipments. If a full truck is purchased, the freight allowance changes to a flat rate such as $1000/truckload or the per hundred weight allowance changes.Freight Payment XE "Freight Payment Method" Indicates the Freight Payment method type. Cash Discount Type XE "Discount Type" Indicates the description of how the system will calculate a cash discount. Discount Rate XE "Discount Rate" The rate is the cash discount amount that is applicable to the payment of this suppliers invoices.Days XE "Discount Days" Indicates the number of days the supplier allows the customer to pay the invoice and qualify for the corresponding discount rate.Net Due Days XE "Net Due Days" From the last discount days until the Net Due Day indicated in this field, full payment is due. After the net due day, the invoice is considered past due.EFTDoes the supplier have Electronic Funds Transfer (EFT) capabilities?Pallet Exchange XE "Pallet Exchange" Indicates whether pallet exchange is to take place with this Vendor. Transportation XE "Transportation Method" Indicates the delivery type for this Vendor. Pickup Allowed XE "Pickup Allowed" Indicates whether ordered merchandise may be picked up from this Vendor. FOB Point XE "FOB Point" Indicates the location where merchandise originates for the order. Shipped From XE "Shipped From Point" Indicates the location from where merchandise delivery originates for the order. Pickup Point XE "Pickup Point" Indicates the location (usually an address) where merchandise is to be picked up. Supplier Pickup ContactThe name of the supplier pickup contactSupplier Pickup PhoneThe supplier pickup contact phone number.Special Equipment NeededNote any special equipment needed to unload the merchandise such as slip-sheet machine, temperature controls, reefer, van, or size of trailer, etc.Pallet TypeIs the product shipped on CHEP pallets?Representative SignatureThe Representatives signature is required. 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