ࡱ> mol bjbj11 lhSS ..~~~84 7.,,,6666666$N9<6~,@,,,6..<6ZZZ,X.8~6Z,6ZZk2f4@5XTR3660 73\<*<044<~5,,Z,,,,,66Z,,, 7,,,,<,,,,,,,,, :   SHAPE \* MERGEFORMAT  JOB DESCRIPTION FORM Job Title:Date:Office Manager1/21/2016 Dept/Business Unit:Supervisor:OperationsExecutive Director Employment Status: FT or PTFLSA Status: Exempt or Non-ExemptFTExempt Location:Other:Detroit, MI PURPOSE OF JOB: (Briefly state the primary purpose of the job in terms of how it contributes to the departments objectives.)The Detroit Future City (DFC) Office Manager will manage the day to day operations of the DFC Implementation Office. The individual performing this job must be extremely detail oriented, with very good organizational and interpersonal skills.  RESPONSIBILITIES: (List job duties and responsibilities in order of most complexity and/or time spent to the least.)Principal Duties and Responsibilities: 1. Manage the day to day operations of the DFC Implementation Office including: Opens/closes office Receive visitors to the DFC Implementation Office Receive calls on multi-line phone system Distribute and mail all incoming and outgoing correspondence Oversee office supplies Assist with social media and website updates Assist with data entry, word processing, general record keeping, etc Maintains records by defining procedures for retention, protection, retrieval, transfer and disposal of records. Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties; Maintains building services by identifying, selecting, and monitoring vendors. Oversee conference room scheduling and reservations Provide support with printing needs Monitor cleanliness and order of all common areas Preparing reports by collecting, analyzing, and summarizing operational data and trends. Provides updates from building administration Kitchen supplies Purchasing Assist with calendar coordination 2. Serve as DRC point of contact for operations vendors including: Arranging for and supervising building maintenance Others, as needed 3. Interface with other DFC Staff on required administrative processes including: Provide other administrative support to the DFC Executive Director, as requested Process DFC Check requests Oversee DFC purchasing Others as needed 4. Other duties as assigned by the Executive Director  JOB QUALIFICATIONS: EDUCATION / TRAINING : Associates Degree (required); Bachelors Degree (preferred) SKILLS: Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills. Strong working knowledge of Microsoft Office (required). Working knowledge of Adobe Suite (preferred). 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