ࡱ> #` .bjbjmm 4P(  +++8N+$r+%72,H,(p,p,p,w.w.w.6666666$8h}:6 07.@w.006 p,p,6t3t3t30 p, p,6t306t3t3 t3 p,&, PP}+1t3360%7t3];F2];33]; 3$w..^t3Y/L/=w.w.w.663Xw.w.w.%70000r r    State of Rhode Island Department of Administration INTER-OFFICE MEMORANDUM  Office of Accounts and Control TO: Chief Financial Officers DATE: October 31, 2007 FROM: Lawrence C. Franklin, Jr., State Controller SUBJECT: Procedures to Make Sales Tax Exempt Purchases with State Purchase Card CFO 08-09  I have attached a table with a list of retail outlets and procedures for each as how to make purchases using the state purchase card that will be exempt from state sales tax. This table is also posted on the Office of Accounts and Control web page that contains policies and procedures for the state purchase card. If you anticipate making significant purchases prospectively with the state purchase card at retail outlets other than those listed above, please contact Elizabeth Wolfenden (see contact information below). She will contact the retailer to determine what procedures can be used to avoid paying state sales tax on the purchases. You can contact Elizabeth Wolfenden in the Accounts Payable section via telephone: 401-222-5066 or via e-mail:  HYPERLINK mailto:Ewolfenden@gw.doa.state.ri.us Ewolfenden@gw.doa.state.ri.us with any questions concerning this subject matter att. LCF/nas CFO 08-09 SALES TAX EXEMPT PCARD  State of Rhode Island Office of Accounts and ControlProcedures for Sales Tax Exempt Purchases with State Purchase CardSupplier NameProcedures for Sales Tax Exempt Purchase Card TransactionsBed Bath & BeyondThe cardholder informs the cash register clerk that the purchase is exempt from state sales tax. The State has already been registered as a tax-exempt vendorBJ'sEach individual state agency that make purchases with a state purchase card at BJ's locations applies for a BJ's membership. They request tax exempt status at the time of application.Cumberland FarmsThey do not have the software and procedures in place to handle on a regular basis. They can process the occasional purchase under certain circumstances as tax-exempt.Home DepotThe cardholder informs the cash register clerk that the purchase is exempt from state sales taxand our ID# is 707981241. LowesA list of all state agencies was sent to Lowes . The cardholder just needs to inform the clerk at the register that they are a making a purchase that is tax exempt and the clerk will be able to look up the agencies and give the exemption. If your agency has not yet made a purchase with the state purchase card at Lowe's, please inform the Office of Accounts and Control beforehand in order to obtain tax exempt status.Ocean State Job LotThe cardholder needs to call ahead to 401-295-2672 x 9661, ask for Kathy and inform her that the agency is from the state and they would like to make a tax-exempt purchase at a particular store location. She will call the store ahead of time and inform them that the purchase is exempt from state sales tax. JC PennyEach cardholder should bring a copy of the state's sales tax exemption certificate to the store. The cardholder informs the cash register clerk that the purchase is exempt from state sales tax and show them our sales tax exemption certificate.Staples The state has already registered as a tax exempt buyer. The cardholder informs the cash register clerk that the purchase is exempt from state sales tax. TargetThe cardholder informs the cash register clerk that the purchase is exempt from state sales tax. At check out two register receipts will print out one is for the purchase card transaction, the second will be for the sales tax exemption. The cardholder will have to sign both copies.WalmartThe Office of Accounts and Control has tax-exempt cards that need to be distributed to the agencies that make purchases with the state purchase card at Walmart locations. If you are one of those agenices you need to contact Elizabeth Wolfenden @ 222-5066 to get a card. The person who signs the card is the one that needs to use it to purchase items.     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F(GDIC]*p!b $$>>'% % V0]*o t HHt t% % $$@@" FGDICF(GDIC * !b $$>>% % V0 *  & J&HJ&H& &% % $$@@" FGDIC Rp@"Arial3&z Arial 0L>0(dv% T0Z UU@z@0LxState of Rhode Islandnt@555E55550555TT Z UU@z@ LP ri4!"  TY <UU@z@'LDepartment of AdministrationE556Q555@5Q6/555TTZ  <UU@z@Z 'LP er4!"  TT@ UU@z@LP e:3!"  Rpj@"Arial3&z Arial < 0L>0(dv% Tl\UU@z@<LXINTERso'iZbiTT\UU@z@<LP-ht/T \UU@z@<LtOFFICE MEMORANDUM 0(dv% TdtUU@z@LTTO: <L!TTtUU@z@LP 3!"  TTYUU@z@DLP s,TTEYUU@z@DLP te,TTFYUU@z@FDLP 1.TTYUU@z@DLP igTTYUU@z@DLP =x,TTYUU@z@DLP 5p3!"  TT] UU@z@LP ci3!"  % TpI?UU@z@*LXFROM: <GMQ!TTJE?UU@z@J*LP n.TPF ?UU@z@F*+LLawrence C. Franklin, Jr., State Controllerin<6N%7;67F;&7;7;7%B77G<<&<6&TT  ?UU@z@ *LP as6!"  TT@$UU@z@LP ll7!"  % T|% UU@z@ L\SUBJECT:BGG6BG; TTE% UU@z@ LP esnRp@"Arial0260333P03tg@003&&" WMFC DD]z ArialT0TL>0ldv% TF" UU@z@F LpProcedures to Makei62--22--2E--T " UU@z@ "Le Sales Tax Exempt Purchases with -6---3--6--I162-2----A2Tp h" UU@z@  LXState 6--Ti" UU@z@i LhPurchase Cardht62,2---;-2TT" UU@z@ LP t'-!"  % TT&  UU@z@s LP =',T&  UU@z@s L` TT& E UU@z@s LP paQTpF& b UU@z@Fs LXCFO 08;2@--TTc& } UU@z@cs LP- TX~&  UU@z@~s LP09-,% TT  UU@z@s LP Lpurchase card at retail outlets other than those listed above,77 17717:17 7:7: 76:7771:777 :777:7717:177:77707T, UU@z@, Ll please contact :77717:17771!"  T@uUU@z@`SLElizabeth Wolfenden (see contact information below). She will contact the retailer B07777!a767777# 177#17771#77 S677#777G #B77$F$17771#77# 777 !"  T,yUU@z@PLto determine what procedures can be used to avoid paying state sales tax on the 7"777 S77"F77"7 71777 71"177"77"7077"6"7077"77176"177"1771"70"77"76!"  T[UU@z@F L`purchases.77 177171TT[UU@z@FLP i3!"  TT_ UU@z@LP B3!"  TAUU@z@,ALYou can contact Elizabeth Wolfenden in the Accounts Payable sectiiA77C&fWMFCDD]177C17771CB17777@a677677C7C77CB117770CB70777C171TxAUU@z@,L\on via 77C07!"  % TFUU@z@Lhtelephone: 4017777777P777TTFUU@z@LP- T`FsUU@z@LT222777TTtFUU@z@tLP- TFk UU@z@ Lh5066 or via e6777Q7 Q07Q7TTl F UU@z@l LP- Tp F UU@z@ LXmail: S7Q%  T QUU@z@ LEwolfenden@gw.doa.state.ri.us<=/&/.&/T)=./%"%&-"'% Ld  c!??% ( %  TFUU@z@ L` with any QF7Q781!"  T< *UU@z@(Lquestions concerning this subject matter677177117717 7767117771S77 TT  *UU@z@ LP 3!"  TT. UU@z@LP 3!"  TduUU@z@LTatt.7TTvUU@z@vLP 3!"  TT UU@z@nLP 3!"  TxaUU@z@L\LCF/nas7G<771TTbUU@z@bLP 3!"  TT iUU@z@TLP 3!"  Rp@"Arial3&z Arial < 0L>0(dv% TTkUU@z@LPC/TlkUU@z@LXFO 08(2$$TTkUU@z@LP-TkUU@z@L09 SALES TAX EXEMPT PCARD$#+,#,+',++,+6,',.,//TTkUU@z@LP "!"  TTUU@z@LP #!"  TTPUU@z@BLP #!"  TTQUU@z@LP #!"  TTUU@z@LP #!"  TT6UU@z@(LP #!"  TT7UU@z@tLP #!"  TTUU@z@LP #!"  TTUU@z@LP #!" Rp@"Arial3& z Arial..TN0TNL>0lNdv%  TT*CUU@z@tL P . TT8*eUU@z@8tLP .% 666666666666666666666666666666666666 6 66 6  6 66 6  6 66 6  6 66 6  6 66 6 66666666666666666666  ~."System-@Garamond-  2 Fe 4,'--$eeuue--'--$eKeLuLuKeK--'@"Arial-+2 ^State of Rhode Islands  2 ^ 4,'52 mDepartment of Administration     2 m 4,' 2 }e 4,'@"Arial-2 eINTERa  2 -4(2 OFFICE MEMORANDUMn    2  4 ,' 2 e 4 ,' 2 e 482 iOffice of Accounts and Control        2 u 4 ,'- 2 e 4,' 2 e 4,' 2 e 4,'@"Arial-2 eTO:  2  4 2  4)/2 Chief Financial Officers  - 2 J 4 2 Y 4) 2  4(- 2 DATE: October   2 312 , 2007- 2 A 4 2 M 4,' 2 e 4) 2  4) 2  4 2  4= 2  4( 2 0 4,' 2 e 4,'-2 eFROM:  2  4"L2 +Lawrence C. Franklin, Jr., State Controller     2  4,' 2 +e 4,'-2 ;eSUBJECT:   2 ; 4@"Arial- %2 ;Procedures to Mak >2 ;"e Sales Tax Exempt Purchases with   2 ;State 2 ; Purchase Card 2 ;A 4,'- 2 He 4)2 H   2 H 4 2 HCFO 08  2 H-42 H09- 2 H 4 2 H 4,' 2 We 4,'2 geUI have attached a table with a list of retail outlets and procedures for each as how   ,'2 veOto make purchases using the state purchase card that will be exempt from state     ,'2 e sales tax. 2  4,' 2 e 4,'.2 eThis table is also post ^2 7ed on the Office of Accounts and Control web page that    ,'g2 e=contains policies and procedures for the state purchase card. 2  4,' 2 e 4,'}2 eLIf you anticipate making significant purchases prospectively with the state          ,'h2 e>purchase card at retail outlets other than those listed above,#2  please contact ,'2 eSElizabeth Wolfenden (see contact information below). She will contact the retailer      ,'2 ePto determine what procedures can be used to avoid paying state sales tax on the   ,'2 e purchases. 2  4,' 2 "e 4,'m2 1eAYou can contact Elizabeth Wolfenden in the Accounts Payable secti          2 1$on via : ,'- 2 Aetelephone: 401  2 A-42 A222 2 A-42 A 5066 or via e    2 AF-42 AKmail:  - 72 ArEwolfenden@gw.doa.state.ri.us - @ !Br- - 2 A   with any  ,'G2 Qe(questions concerning this subject matter  2 QR 4,' 2 ae 4,'2 peatt. 2 px 4,' 2 e 4,'2 eLCF/nas:  2  4,' 2 e 4,'@"Arial- 2 eC42 lFO 08a 2 -412 09 SALES TAX EXEMPT PCARD 2   4,' 2 e 4,' 2 e 4,' 2 e 4,' 2 e 4,' 2 e 4,' 2 e 4,' 2 e 4,' 2 e 4,'@"Arial-  2 kd 4 2  4-~~~~~~~~~~~~~~}}}}}}}}}}}}}}՜.+,D՜.+,0 hp|  ' Memo Title 8@ _PID_HLINKSAo%mailto:Ewolfenden@gw.doa.state.ri.usN  !"#$%&'(*+,-./012456789:;<=>?@ABCDEFGHIJKLMNOPRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~Root Entry F@U}Data )1Table3];WordDocument4PSummaryInformation(QDocumentSummaryInformation8CompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q