ࡱ>  okbjbjVV H<<Rba"a"a"a"a"u"u"u"8"Y#4u"y$H(:)))C*2Li4(x,'y'y'y'y'y'y,{}z'ya":C*C*::'ya"a"))4HXvHa"vd5r7lD 88555'y'yC555y::::H555555555 '!: Section A. Eligibility Notification and School Attendance  PRIVATE INFOTYPE="OTHER" Overview In this SectionThis section contains the following topics: TopicTopic NameSee Page1Eligibility Notifications Generated on Specific Birthdays6-A-22Approved Courses of Instruction6-A-73Approved Home School Programs6-A-134Periods of Enrollment and Entitlement6-A-14 1. Eligibility Notifications Generated on Specific Birthdays  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on eligibility notifications generated on specific birthdays, including eligibility for benefits child date of birth fields age 13 notification age 16 notification age 18 notification notification for potential claimants identified after age 18 computer notices in lieu of generated letters routing letters addressed to corporate fiduciaries notification of eligibility within 3 months of age 18, and special allowance under 38 U.S.C. 1312(a). Change DateOctober 5, 2010 PRIVATE INFOTYPE="PRINCIPLE"  a. Eligibility for Benefits Compensation, pension, or Dependency and Indemnity Compensation (DIC) may be paid to or for a child between the ages of 18 and 23, and in continuous school attendance at an approved school. Reference: For more information on approved courses, see  HYPERLINK "pt03_sp03_ch06_secA.xml" \l "III.iii.6.A.2" M21-1MR, Part III, Subpart iii, 6.A.2.  PRIVATE INFOTYPE="CONCEPT"  b. Child Date of Birth Fields Child date of birth fields are the primary source for VETSNET-generated letters when children are about to attain ages 13 and 16 in Dependency and Indemnity Compensation (DIC) cases, and death pension cases identified by status code 4, and age 18 in all cases. Continued on next page  STYLEREF "Map Title" 1. Eligibility Notifications Generated on Specific Birthdays, Continued  STYLEREF "Block Label" b. Child Date of Birth Fields (continued)Notes: The birth data field for each child is purged as the master record is updated when the child reaches age 18. If benefits are subsequently awarded based on school attendance or permanent incapacity for self-support after the birth segment has been purged, the award authorizing extended benefits must replace the previously purged birth data using the school or helpless status code, as appropriate. References: For more information on entering the applicable status code for each child, see  HYPERLINK "http://www.warms.vba.va.gov/admin21/m21_1/part5/ch05.doc" M21-1, Part V, 5.04b(13). Criteria for status code 4 is described in  HYPERLINK "imi-internal:M21-1MRIII.iii.6.C.13.f" M21-1MR, Part III, Subpart iii, 6.C.13.f and  HYPERLINK "imi-internal:M21-1MRIV.iii.3.D" M21-1MR, Part IV, Subpart iii, 3.D.  PRIVATE INFOTYPE="PROCESS"  c. Age 13 NotificationFor the age 13 notification, the following letters and notices are generated and mailed to the payee-parent (custodian or guardian): VA Pamphlet 22-73-3, Dependents Educational Assistance Program (DEA), and either a VETSNET-generated VA Form 22-8335, Notification of Possible Entitlement to Dependents' Educational Assistance, or locally prepared letter, if a system-generated letter is not provided. Notes: A file copy of VA Form 22-8335 is not sent to the regional office. The generated letter advises the payee-parent (custodian or guardian) of the educational assistance available, and stresses the importance of planning a high school curriculum to prepare the child for a suitable program of higher education or other post-high school training. Continued on next page  STYLEREF "Map Title" 1. Eligibility Notifications Generated on Specific Birthdays, Continued  PRIVATE INFOTYPE="PROCESS"  d. Age 16 NotificationFor the age 16 notification, if there is potential eligibility for Dependents Educational Assistance (DEA) benefits, then the notification includes VA Pamphlet 22-73-3 VA Form 22-5490, Application for Survivors and Dependents Educational Assistance, and either a VETSNET-generated, VA Form 22-8335a, Transmittal Form for Information on Chapter 35 Benefits, or locally prepared letter, if a system-generated letter is not provided. Note: Send notification of potential REPS entitlement if the Veteran died from service-connected disabilities incurred prior to August 13, 1981. For more information, see HYPERLINK "imi-internal:M21-1MRIX.i.6.A.3"M21-1MR, Part IX, Subpart i, 6.A.3. PRIVATE INFOTYPE="PROCESS"  e. Age 18 NotificationApproximately three months before the child turns age 18, the payee-parent is sent a VETSNET-generated VA Form 21-674c, Request for Approval of School Attendance, or locally prepared letter (if a VETSNET-generated letter is not provided) that includes VA Form 21-674, Request for Approval of School Attendance, in duplicate, if the form is needed to establish school attendance and/or provide income information. If there is potential eligibility for DEA benefits based on a service-connected death, or a nonservice-connected death under  HYPERLINK "http://www.law.cornell.edu/uscode/html/uscode38/usc_sec_38_00001318----000-.html" 38 U.S.C. 1318, the following forms and notices are also generated and mailed to the payee-parent: VA Form 22-5490, and VA Pamphlet 22-73-3. Note: Send notification of potential REPS entitlement if the Veteran died from service-connected disabilities incurred prior to August 13, 1981. For more information, see HYPERLINK "imi-internal:M21-1MRIX.i.6.A.3"M21-1MR, Part IX, Subpart i, 6.A.3. Reference: For more information on special notifications, see  HYPERLINK "http://www.warms.vba.va.gov/admin21/m21_1/part5/ch04.doc" M21-1, Part V, 4.11e(5).Continued on next page  STYLEREF "Map Title" 1. Eligibility Notifications Generated on Specific Birthdays, Continued  PRIVATE INFOTYPE="PROCEDURE"  f. Notification for Potential Claimants Identified After Age 18If a child over the age of 18 with potential eligibility to HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_35.html"38 U.S.C. Chapter 35 is identified, send a locally prepared letter to the child explaining the benefit.  PRIVATE INFOTYPE="PROCEDURE"  g. Computer Notices in Lieu of Generated LettersIf a letter is not generated by VETSNET because all requirements for the letters issuance are not met, or it is a foreign or record-purpose account, then the following message codes are generated on VA Form 20-6560, Notice of Benefit Payment Transaction, and forwarded to the regional office: Message code 699, Child Reaching Age 13 or 16 generated for Manila and other foreign accounts and record-purpose awards, and Message code 690, Check for Age 18 Benefits generated when no future change is due at age 18, no address is in system, no age 18 birth segment exists, or a foreign address is of record. Upon receipt of either of theses messages, prepare a local letter to inform the claimant of potential benefits for school attendance beyond the age of 18 or REPS entitlement beyond the age of 16. Include the necessary applications and other information to claim benefits for school attendance. If entitled to DIC, send VA Form 21-674, Request for Approval of School Attendance. If entitled to DEA, send VA Form 22-5490, Application for Survivors Dependents Educational Assistance, and VA Pamphlet 22-73-3, Dependents Educational Assistance Program (DEA). Reference: For more information about notification requirements and sample letters, see  HYPERLINK "http://www.warms.vba.va.gov/admin21/m21_1/part5/ch19.doc" M21-1, Part V, 19.13 and Exhibits A through E. Note: If DIC benefits are involved, send VA Form 21-8924, Application of Surviving Spouse or Child for REPS Benefits (Restored Entitlement Program for Survivors), with an appropriate cover letter.Continued on next page  STYLEREF "Map Title" 1. Eligibility Notifications Generated on Specific Birthdays, Continued  PRIVATE INFOTYPE="PROCEDURE"  h. Routing Letters Addressed to Corporate FiduciariesRoute letters addressed to corporate fiduciaries, as opposed to individuals, through the fiduciary activity so that the fiduciary activity may determine what actions are necessary to accomplish proper notification. Reference: For information about handling entitlement related changes in fiduciary cases, see HYPERLINK "../../Local Settings/Temporary Internet Files/Content.Outlook/HDN35EDL/Claims Transformation Plan Update.pdf"M21-1MR, Part XI, Chapter 4.C.11. PRIVATE INFOTYPE="PROCEDURE"  i. Notification of Eligibility Within Three Months of Age 18If a child has potential eligibility to continued VA benefits for school attendance beyond the age of 18, but the initial award is processed too late for computer-generation of the age 18 notification, prepare a local letter as described in HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.1.g"M21-1MR, Part III, Subpart iii, 6.A.1.g. PRIVATE INFOTYPE="CONCEPT"  j. Special Allowance Under 38 U.S.C. 1312(a)This special allowance for in-service or service-connected death under HYPERLINK "http://www.law.cornell.edu/uscode/uscode38/usc_sec_38_00001312----000-.html"38 U.S.C. 1312(a) permits VA to pay surviving dependents an amount in lieu of Social Security if the Veteran was not fully insured for Social Security at the time of death. References: For information on the special allowance for DIC under HYPERLINK "http://www.law.cornell.edu/uscode/uscode38/usc_sec_38_00001312----000-.html"38 U.S.C. 1312(a) in certain cases of in-service or service-connected death, see HYPERLINK "imi-internal:M21-1MRIX.ii.1.D.14.a"M21-1MR, Part IX, Subpart ii, 1.D.14.a, and Social Security insured status, see HYPERLINK "http://www.law.cornell.edu/uscode/html/uscode42/usc_sec_42_00000414----000-.html"42 U.S.C. 414, and eligibility status, see HYPERLINK "http://www.law.cornell.edu/uscode/html/uscode42/usc_sec_42_00000402----000-.html"42 U.S.C. 402.  2. Approved Courses of Instruction  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains general information about approved courses of instruction, including meeting VA standards obtaining local approval obtaining advisory opinion when approval should not be requested guidelines for domestic cases development for approval of domestic cases determining approval status of school in another jurisdiction determining approval status from other sources guidelines for foreign cases determining the approval status of a foreign institution consequences of attendance in a federally supported school definition of wholly supported. Change DateApril 4, 2011Continued on next page  STYLEREF "Map Title" 2. Approved Courses of Instruction, Continued  PRIVATE INFOTYPE="PRINCIPLE"  a. Meeting VA StandardsDo not award benefits based on school attendance in domestic or foreign cases unless the course of instruction or training meets the Department of Veterans Affairs (VA) standards. To meet VA standards, the course of study should require attendance of not less than the equivalent of three regular class sessions, daytime or evening, per week, and lead to the attainment of the training or educational objectives in a period of time commonly accepted by standard institutions as adequate for that purpose. Important: Authority to approve an award based on school attendance includes authority for approving the course of instruction. Note: VA also considers home school programs for grades kindergarten through 12 to be approved courses of instruction when the home school is an approved educational institution. Reference: For more information on home schools as approved educational institutions, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.3.a"M21-1MR, Part III, Subpart iii, 6.A.3.a. PRIVATE INFOTYPE="PRINCIPLE"  b. Obtaining Local ApprovalApprove benefits based on the certified school attendance locally if the school is accredited for VA purposes, and both the total hours spent in class and the educational objective are otherwise acceptable. References: For more information on approval in domestic cases, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.2.e"M21-1MR, Part III, Subpart iii, 6.A.2.e foreign cases, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.2.i"M21-1MR, Part III, Subpart iii, 6.A.2.i, and home school programs, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.3"M21-1MR, Part III, Subpart iii, 6.A.3.Continued on next page  STYLEREF "Map Title" 2. Approved Courses of Instruction, Continued  PRIVATE INFOTYPE="CONCEPT"  c. Obtaining Advisory OpinionSubmit a case to the Compensation and Pension Service (211C) for an advisory opinion when local approval does not appear warranted, and the contemplated course is otherwise meritorious and appears to be directed toward the attainment of a definite education objective. References: For more information on approval in domestic cases, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.2.e"M21-1MR, Part III, Subpart iii, 6.A.2.e foreign cases, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.2.i"M21-1MR, Part III, Subpart iii, 6.A.2.i, and home school programs, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.3"M21-1MR, Part III, Subpart iii, 6.A.3. PRIVATE INFOTYPE="CONCEPT"  d. When Approval Should Not Be Requested Do not request approval for instruction or training when the course obviously does not meet the attendance requirements. PRIVATE INFOTYPE="CONCEPT"  e. Guidelines for Domestic CasesIn domestic cases, the instruction or training must be offered by an institution recognized as standard and accredited by the authority established within the State for determining educational standards some institution or State authority recognized by VA to be equally as competent to determine such standards as the State authority, or the regional office (RO) of jurisdiction over the area within which the institution is located. PRIVATE INFOTYPE="PROCEDURE"  f. Development for Approval of Domestic CasesOn receipt of VA Form 21-674, make a determination as to whether or not the course of instruction meets the criteria for an approved course of instruction. If necessary, make an inquiry by using the Web-Enabled Approval Management System (WEAMS) to make a determination. Reference: For more information on determining whether a course of instruction is approved, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.2.a"M21-1MR, Part III, Subpart iii, 6.A.2.a using WEAMS, see the  HYPERLINK "http://vbaw.vba.va.gov/bl/22/ref/guides/WEAMS/WEAMS User Guide.htm" WEAMS Application User Guide.Continued on next page  STYLEREF "Map Title" 2. Approved Courses of Instruction, Continued  PRIVATE INFOTYPE="PROCEDURE"  g. Determining Approval Status of School in Another JurisdictionIf the school is located in another jurisdiction, use  HYPERLINK "http://vbaw.vba.va.gov/bl/22/ref/guides/WEAMS/WEAMS User Guide.htm" WEAMS to obtain information. As an alternative, telephone or e-mail the RO having jurisdiction over the area where the school is located. Important: Indicate that the information is being requested for compensation, pension, or Dependency and Indemnity Compensation (DIC) purposes, whichever is applicable, since the requirements for approved course status in these cases are less stringent than the requirements of training under HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_30.html"38 U.S.C. Chapter 30 HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_31.html"38 U.S.C. Chapter 31  HYPERLINK "http://www.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_33.html" 38 U.S.C. Chapter 33, and HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_35.html"38 U.S.C. Chapter 35. Note: The originating office will determine if the course of instruction may be approved for the case under consideration after the RO with jurisdiction over the school area furnishes the information. PRIVATE INFOTYPE="PROCEDURE"  h. Determining Approval Status From Other SourcesTo determine whether a school is approved, check other sources such as the list of approved schools maintained in the RO  HYPERLINK "http://vbaw.vba.va.gov/bl/22/ref/guides/WEAMS/WEAMS User Guide.htm" WEAMS, and/or other resources, such as a recent issue of the U.S. Department of Educations Education Directory, Part 3, Higher Education the Official Directory published by the Accrediting Commission for Business Schools, or the State authorities or other competent sources.Continued on next page  STYLEREF "Map Title" 2. Approved Courses of Instruction, Continued  PRIVATE INFOTYPE="CONCEPT"  i. Guidelines for Foreign CasesThe instruction or training for foreign cases must be offered either by an institution recognized as standard and accredited for such a course, or by the authority established within the country for determining educational standards such as the Minister of Education the Minister of Cultural Affairs, or an institution recognized by VA for the purposes of educational assistance under HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_30.html"38 U.S.C. Chapter 30 HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_31.html"38 U.S.C. Chapter 31  HYPERLINK "http://www.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_33.html" 38 U.S.C. Chapter 33, and HYPERLINK "http://assembler.law.cornell.edu/uscode/html/uscode38/usc_sup_01_38_10_III_20_35.html"38 U.S.C. Chapter 35. PRIVATE INFOTYPE="CONCEPT"  j. Determining the Approval Status of a Foreign Institution If there are no recognized accrediting agencies as shown in HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.2.i"M21-1MR, Part III, Subpart iii, 6.A.2.i, the American Consular Officer is authorized to consult with any recognized institution of higher learning for professional advice concerning the acceptability of the school. In such cases, the determination of the approval status is made as follows: in the Philippines, the Manila RO Education Liaison Representative (ELR) makes the determination in foreign cases other than the Philippines, the American Consular Officer makes the determination as the approving official when VA Form 21-674 is submitted through the local U.S. Embassy, or Consulate, and when foreign schools are involved, the Veterans Service Center Manager (VSCM) of the Pittsburgh RO (311), who maintains information concerning the approval status of foreign schools, makes the determination. Note: Use e-mail to request an institutions approval status when the circumstances warrant expedited action.Continued on next page  STYLEREF "Map Title" 2. Approved Courses of Instruction, Continued  PRIVATE INFOTYPE="CONCEPT"  k. Consequences of Attendance in a Federally-Supported School Compensation, pension, or DIC may not be paid based on the school attendance of a child pursuing a course in a federally supported school when the child is wholly supported at the expense of the Federal government. Note: Federally-supported schools include the service academies the U.S. Merchant Marine Academy, and Native American schools wholly supported by the Federal government, where no charge is made for tuition or maintenance. PRIVATE INFOTYPE="CONCEPT"  l. Definition: Wholly SupportedWholly supported means that the student is furnished, at the expense of the government, with tuition housing meals suitable clothing medical attention books supplies, and other necessities. 3. Approved Home School Programs  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information about approved home school programs, including home schools as educational institutions, and home school approval. Change DateApril 4, 2011 PRIVATE INFOTYPE="PRINCIPLE"  a. Home Schools as Educational Institutions A home school is considered an educational institution if the school operates in compliance with the compulsory laws of the State in which the school is located. Notes: VA does not grant educational institution status to home schools beyond grade 12. If a home school is considered an educational institution, the course of instruction provided therein is also approved. References: For more information on approval of home schools, see HYPERLINK "http://vbaw.vba.va.gov/bl/21/Advisory/DADS/2004dads/Theiss.doc"Theiss v. Principi, No. 01-0906 (July 27, 2004), and  HYPERLINK "http://www.warms.vba.va.gov/regs/38CFR/BOOKB/PART3/S3_57.DOC" 38 CFR 3.57(a)(iii). PRIVATE INFOTYPE="PROCEDURE"  b. Home School Approval To establish that a home school is approved for VA purposes, the claimant must provide documentation verifying that the home school is approved by the State authority that determines educational standards, or student is registered and in good standing as a home-schooled student with the local school district, or another institution, organization, or entity (such as a non-traditional private school) that is registered with or recognized by the State in which the home school is located. Note: As an alternative to developing to the claimant, it is permissible to telephone or email the local school district to obtain oral or written verification from an appropriate local school official that the student is registered and in good standing as a home-schooled student.  4. Periods of Enrollment and Entitlement  PRIVATE INFOTYPE="OTHER"  IntroductionThis topic contains information on periods of entitlement for school attendance, including entitlement based on enrollment and school attendance turning age 18 during the school term continuity of school attendance during breaks turning age 18 during holiday or vacation periods continuing entitlement during summer term. Change DateApril 4, 2011 PRIVATE INFOTYPE="PRINCIPLE"  a. Entitlement Based on Enrollment and School Attendance Compensation, pension, or DIC may be paid to or for a child between the ages of 18 and 23 who continuously attends an approved school. PRIVATE INFOTYPE="PROCEDURE"  b. Turning Age 18 During the School Term If a child reaches the age of 18 during a school term, VA Form 21-674, with appropriately completed information, is required to document school attendance for the period beginning on or before the 18th birthday and establish entitlement from the childs 18th birthday. PRIVATE INFOTYPE="CONCEPT"  c. Continuity of School Attendance During BreaksContinuity of school attendance is not broken by holidays, vacation periods, or periods between terms, semesters, or quarters when attendance is not normally required.Continued on next page  STYLEREF "Map Title" 4. Periods of Enrollment and Entitlement, Continued  PRIVATE INFOTYPE="PROCEDURE"  d. Turning Age 18 During Holiday or Vacation PeriodsDo not develop for continuity of attendance if a child turns age 18 during a holiday or vacation period, and VA Form 21-674 is received with information provided for a course that commences at the end of the holiday or vacation period. Such information may include confirmation of prior attendance at the same or another school, and/or in the same or a different course, and/or that the course terminated immediately prior to the holiday or vacation period. Important: When developing for continuity of attendance, be sure to furnish VA Form 21-674b in the award letter request that VA Form 21-674b be completed and returned within 60 days of commencement of school to establish attendance and verify continued enrollment, and maintain control for necessary action as provided in HYPERLINK "imi-internal:M21-1MRIII.iii.6.B.9.c"M21-1MR, Part III, Subpart iii, 6.B.9.c. Note: Completion of VA Form 21-674b to cover the prior attendance is not required. References: For more information on entitlement periods involving a change in school, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.B.8.h"M21-1MR, Part III, Subpart iii, 6.B.8.h, and determining entitlement periods after vacation or holiday, see HYPERLINK "imi-internal:M21-1MRIII.iii.6.A.4.c"M21-1MR, Part III, Subpart iii, 6.A.4.c, and HYPERLINK "http://www.warms.vba.va.gov/regs/38CFR/BOOKB/PART3/S3_667.DOC"38 CFR 3.667. PRIVATE INFOTYPE="CONCEPT"  e. Continuing Entitlement During Summer TermEntitlement continues during a summer term for a child who does not enroll for the summer term, provided the course is not extended beyond a period of time commonly accepted as standard, even if the selected school operates on a trimester basis, and enrollment is deferred for the summer trimester with entrance in the next regular school term. 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