ࡱ> sura _bjbj @dxEbxEba88888LLL8lL,98888888$J;>888888&&&^888&8&&42'7aJ_'6880,9;6> :>('7>8'7p&88#.,9>B : IEEE Power & Energy Society (PES)  HYPERLINK "https://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program/pes-distinguished-lecturers-list" Distinguished Lecturer Program (DLP) CHAPTER / SPEAKER CHECKLIST IMPORTANT: DLP Chair must approve all speaker visits in advance of the trip. The Power & Energy Society (PES) reimburses for inter-city/inter-continental travel for approved visits to the DLP speaker. Local expenses are to be paid by the Chapter. CHAPTERSPEAKERConsidering a DLP Speaker VisitDLP is designed to support PES Chapters (PES Chapter Chair takes the lead to initiate this in line with annual goals/ interest of regular members)Be listed in the current approved  HYPERLINK "https://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program/pes-distinguished-lecturers-list" PES Distinguished Lecturer List  (Only PES Members can access this list)Arranging a VisitConsider speakers from the  HYPERLINK "https://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program/pes-distinguished-lecturers-list" current DLP list only. (Non-PES DLP speakers, not in the current list, may be considered under special circumstances. Special approval from DLP Chair required.The speaker is not expected to be pro-actively initiating for the trip. The lead has to be primarily taken by the inviting PES Chapter(s) leadership.Contact the selected speaker to determine compatibility and arrange a date for the visit.Accept PES Chapter invitation and agree on the date(s) for the visit.If international travel is involved, consider organizing a joint visit with other PES Chapters in the area.  HYPERLINK "https://www.ieee-pes.org/pes-chapters-organization" Region and Chapters Representatives can help facilitate planning. (Important)Work with organizing PES Chapter to consider a joint visit with other PES Chapters in the area, if the schedule permits.Receive estimate of inter-city/international travel expenses from speaker.Give PES Chapter an estimate of inter-city/inter-continental travel expenses (air travel, ground transportation). The airfare should be economical.Obtain estimate of local expenses, to be paid by the PES Chapter. Agree with speaker on this reimbursable amount.Obtain estimate and agree on local expenses to be paid by PES Chapter (hotel, ground transportation, meals, other).Approval of a VisitSubmit a visit request to the PES DLP Chair at  HYPERLINK "mailto:pes.chapters.dlp@ieee.org" pes.chapters.dlp@ieee.org, copy the Chapter Representative and the  HYPERLINK "https://www.ieee-pes.org/pes-chapters-organization" Regional Representative.Receive copy of Chapter request to PES DLP Coordinator for your trip from Chapter ChairReceive approval of request from the DLP Chair.Receive copy of approval from the Chapter Chair.Preparing and On-SiteConfirm date and make all local arrangements. Request PES Promotional Material from Membership Services.Confirm date and purchase tickets. Request from the  HYPERLINK "mailto:pes.chapters.dlp@ieee.org" PES DLP Chair set of slides about the PES to be included in all the trip presentations.Provide speaker with details of the presentation site, expected attendance, and other arrangements which include IEEE/PES promotion (i.e. videos, PES brochures). Invite students from local universities. Try web-streaming the event.Provide main host PES Chapter with presentation needs (audiovisual, helpers, material, etc.) and travel arrangements.Make notes of topic, total attendance, technical content, oral presentation, and overall presentation for follow-up report to PES-DLP.Deliver a lively presentation showing excellence in technical content and promoting PES global activities and groups.After a VisitSend a thank you note to the speaker. Consider preparing  HYPERLINK "http://sites.ieee.org/pes-enews/files/2017/04/eNewsUpdate_Template_April2017.docx" an article for PES eNewsletter and sending it to the PES  HYPERLINK "mailto:pes.chapters.dlp@ieee.org" DLP Chair.Submit  HYPERLINK "https://www.ieee-pes.org/images/files/doc/dlp_follow_up_form.doc"  DLP Follow-up form to  HYPERLINK "mailto:pes.chapters.dlp@ieee.org" pes.chapters.dlp@ieee.org & claim inter-city/continent travel expenses through HYPERLINK "https://corporate.ieee.org/resources/travel,-medical-and-insurance/ieee-expense-report"  CONCUR Reimburse speaker for local expenses.Submit a cover letter with request for reimbursement along with all receipts to the Chapter for reimbursement of local expenses..Submit  HYPERLINK "https://www.ieee-pes.org/images/files/doc/DLP_Chapter_Evaluation_Form.doc" Chapter Evaluation Form to  HYPERLINK "mailto:pes.chapters.dlp@ieee.org" DLP Chair.Receive reimbursement from Chapter directly and through IEEE PES-LRP upto approved amount.Note: Rules for PES DLP Distinguished Lecturers should not request monetary compensation from Chapters or use PES financial funded travel visits as advertisement/marketing for their parent institution.     -page \* MERGEFORMAT2- 2019-03-1 PES DLP SPEAKER CHECKLIST - Rev 03/01/2019  !"#2 3 ? 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