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NOTICE: This job description is provided as a general summary of common job duties performed by individuals assigned this job title. It is not all-inclusive, nor is it intended to create a contract, written or implied, between employees and Catholic Charities, nor does it in any way alter the employment-at-will relationship that exists between employees and Catholic Charities. As a condition of employment, all agency employees are expected to perform job duties assigned by agency management even when such duties are not included in their job description.
JOB TITLE: Thrift Store Assistant Manager/Bookkeeper, Social Enterprise
REPORTS TO: Thrift Store Manager
EMPLOYMENT STATUS: Exempt
TIME COMMITMENT: Full-time (40 hours/week)
STARTING SALARY: $20.00 26.00 per hour, depending on level of education/experience
Position Summary
The Thrift Store Assistant Manager provides supervision, oversight and management of agencys thrift store operations to generate revenues to support agency administration & programs. The Assistant Manager manages staff and volunteers, oversees sales, donations of merchandise, promotion of the store in the community, and internal fiscal controls. The Assistant Manager serves as the Store Manager in his/her absence.
Supervisorial Responsibilities Directly: 2-3 employees
Indirectly: 20-30 volunteers
Budgets Administered Over $500,000
Essential Functions
Store Management & Merchandising
Assist in the development and implementation of written procedures for store operations, including opening, and closing the store; procedures for accepting, sorting, pricing donations; security procedures for staff and volunteers, handling of cash, and other relevant procedures as needed.
Oversees the processing of donated items, manages the rotation of items and the disposal of donated items in a timely fashion.
Processes include: sorting, tagging, displaying and disposing of donated items, providing leadership to staff and volunteers; sets standards for merchandise and communicates same.
Manages supply inventory and completes purchase orders as necessary.
Ensures the daily Thrift Store deposits are tallied and match the same days cash register tape for the Stores cash, check, and credit card sales and that the days receipts are deposited at the end of the work period
Experience with accounting software (Sage preferable).
Experience with point of sale, computerized sales & inventory systems, Raisers Edge: BlackBaud system is a definite plus.
Contributes to the development of annual revenue projections and meets financial goals.
Understands budget management; controls petty cash expenditures.
Maintain and increase knowledge of resale, thrift, consignment and retail trends through daily reading (e-mail list serves, publications) and participation in webinars, staff meetings, and periodic offsite training.
Participate in training required by accreditation standards, plus performance and quality improvement efforts.
Agency Management
Collaborates and communicates with all Catholic Charities staff and volunteers to remain consistent in policies and procedures regarding item and volunteer solicitation.
Adheres to all agency policies and procedures.
Completes and submits all required and assigned paperwork in a timely and accurate manner.
Staff Management
Assists in the hiring, supervision, evaluation and professional development of staff under store managers direct supervision.
Assesses the stores need for staff and volunteers.
Develops schedules for paid staff and works with the volunteer coordinator to ensure the development of a daily schedule of volunteer coverage to maintain adequate personnel at the store to accomplish tasks and respond to customers.
Trains and supervises store volunteers; helps with recruiting of volunteers.
Provides supervision for staff as indicated on the organizational chart for the department. Supervision to include regular and ongoing monitoring of work product and work habits; performance evaluations of individual staff as required by HR; review of job descriptions as required by HR; timely reporting to HR of performance excellence or disciplinary issues.
Maintains current knowledge of agency policies and procedures as they relate to personnel; monitor staff for adherence to policies and procedures; take corrective action as necessary to ensure staff is in compliance.
Conducts regularly scheduled communication with staff to provide direction, guidance and oversight to personnel.
Consults with staff on a regular basis, addressing concerns and sharing ideas.
Provides timely direction and written and verbal feedback to staff.
Monitors staff training and competence in performing the elements of their job as defined by their job description.
Assists in staff training in agency policies and procedures.
Marketing & Promotion
Monitors data for sales and current inventory analysis in order to develop projections and recommendations to retain customers and increase sales.
Oversees the display of merchandise inside the store to enhance the appearance and appeal of the store.
Customer Service
Provide service to internal and external customers according to standards and ensures staff and volunteers follow same standards.
Promote excellence in the customer service experience for all visitors to the thrift store through staff training, stakeholder surveys, and focus groups.
Financial Management
Uses agency resources (financial and non-financial) prudently.
Acknowledges and follows financial policies of the agency.
Other Responsibilities
Perform other duties as required.
Agency Culture
The business and social environment we operate in has changed. What worked yesterday may not work today and will likely not work tomorrow. To thrive, we must incorporate new ways of thinking and embrace new practices. As part of our individual and agency cultural change process, it is critical that all employees of Catholic Charities aspire to the following:
A commitment to the agencys mission, vision, and values;
A commitment to excellence in everything we do;
A commitment to accreditation as well as performance and quality improvement;
A commitment to outcomes and measured results;
A commitment to innovation and to what is possible.
Education, Experience, and Skills Required
Bachelors degree highly preferable or equivalent retail/resale experience.
Experience in retail management (1-2 years) and supervision of staff (1-2 years) required.
Bilingual English/Spanish required.
Experience overseeing volunteers a plus.
Reliable and trustworthy; sound decision-making skills.
Strong verbal, writing & organizational skills.
Proficiency in Windows, database programs, point of sale software, and Microsoft Office.
Working knowledge of budget management, bookkeeping, and projections.
Demonstrated ability to serve clients in a professional, welcoming, and efficient manner.
Valid California drivers license and legally required insurance.
Cooperative, friendly, and helpful attitude with clients and co-workers. Ability to work closely with other employees to ensure positive, constructive environment within the program or department, and throughout the agency.
Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a sense of humor and a positive, solution-oriented approach.
Passion and enthusiasm for the mission of CCDSR and its clients.
Ability to maintain a flexible schedule with availability to work weekends and/or evenings, as needed.
Ability to work independently and in a team setting.
Physical Requirements
Requires ability to sit up to 3-7 hours per day with frequent walking, standing, bending, squatting, pulling and pushing.
Requires ability to keyboard at computer for up to 4 hours per day.
Occasionally may be required to lift items up to 10 pounds to a height up to 6 feet and 11-25 pounds to a height of 3 feet.
Occasionally may be required to carry items up to 30 pounds for distances up to 25 feet.
____________________________________________________________________________________
Equal Opportunity Employer M/F/D/V
For Application: Visit our website HYPERLINK "http://www.srcharities.org" www.srcharities.org.
***NOTE: Completed agency application must accompany resume for consideration.
Filing Deadline: Open until filled.
JOB ANNOUNCEMENT
PAGE
PAGE \* MERGEFORMAT 1 Thrift Store Assistant Manager - Announcement
Revised 4/19/13
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