U K S SEFUL HORTCUTSEYBOARD F O M O F U M W O F APA

USEFUL KEYBOARD SHORTCUTS

Universal Keys These keys work in nearly all situations: Ctrl + A = Select All Ctrl + C = Copy Ctrl + F = Find Ctrl + 0 = Open Ctrl + P = Print Ctrl + S = Save Ctrl + V = Paste Ctrl + W = Close Ctrl + X = Cut Ctrl + Y = Redo Ctrl + Z = Undo Shift + = Select text

Word Processing Keys These keys work in most programs: Ctrl + B = Bold Ctrl + I = Italicize Ctrl + U = Underline Enter = Paragraph break Ctrl + Enter = Page break Shift + Enter = Line break without paragraph break

Word Specific Keys These keys are specific to Microsoft Word: Ctrl + 2 = Double space Ctrl + E = Center text Ctrl + T = Hanging indent

FINDING OUT MORE ONLINE The instructions in this guide are for Microsoft Word 2013. If you are using another version of Word, some details will be slightly different. It is, however, fairly easy to find out how to do something in Word, provided that you know what it is that you are trying to do. For instance, to find out how to insert a table of contents in Word 2007, do a Google search for "How to create a table of contents in Word 2007." More generally, if you want to know how to do something in any common computer program, do a Google search for a question in the following form: "How to ________ in _________."

CITING SOURCES IN APA STYLE Journal Article with DOI Simons, M., Bernaards, C., & Slinger, J. (2012). Active gam-

ing in Dutch adolescents: A descriptive study. The International Journal of Behavioral Nutrition and Physical Activity, 9(1), 118-128. doi:10.1186/1479-5868-9-118

Book with DOI Moghissia, H. (2013). Women, power and politics in 21st century

Iran. doi:10.1080/13552074.2013.767529

Basic Webpage with Personal Author Gallagher, J. (2015, November 1). Analysis: Antibiotic apoca-

lypse. Retrieved from the British Broadcasting Corporation website:

For information about citing other types of sources in APA style, please see APA in a Nutshell and Citing Online Sources in APA: A Nutshell Guide.

FINDING AND USING THE

MICROSOFT WORD

APA

TEMPLATE

A NUTSHELL GUIDE

This guide covers only the most common situations. For more information on APA style, please consult the TRU Library guide at .

Note: This guide is based on the Publication Manual of the American Psychological Association, 6th edition. Always check with your instructors to see if their requirements differ from those described here.

ABOUT THE WORD APA 6TH TEMPLATE

All Word documents are based on templates that determine the fonts, margin widths, line spacings, etc. When a blank document is opened in Word, it uses a default template. This default template does not have the correct settings for APA style, so Microsoft provides a different template especially for APA documents.

Word templates use a feature called styles. For each element in a document - the title, the text, the headings, etc. - there is a style that can be applied to that element to format it in a particular way.

The Word APA template also uses fields. Fields are areas that are preconfigured so that whatever is typed in them is automatically formatted in a particular style.

When you open the APA template, you will find that much of the work of formatting an APA paper has been done for you. For instance: The font is 12 pt. Times New Roman. The entire document is double spaced, The margins are set to 1 inch on all sides. The title is properly positioned on the title page. The first line of each paragraph of text is indented. The running heads are configured for APA Style. The headings are formatted in APA style.

FINDING THE WORD APA 6TH TEMPLATE

1. From inside Word, click on File New. 2. Search for "APA" 3. Click the APA style report (6th Edition) template,

then on Create. 4. Close the Template Files Properties box by

clicking on the x in the top right corner.

Note: If the search box is grayed out, click on Account Go Online OK. Then click on the back arrow to return to the home ribbon and start again with step 1.

USING THE WORD APA 6TH TEMPLATE

Fill in the Running Head 1. Double click on the header, then click on the

SHORT VERSION OF TITLE field and enter a short version of your own title. What you type here will also appear, properly configured for APA style, in the headers of the second and subsequent pages.

2. Double click on the main part of the document to exit the header.

Set up the Title Page 1. Click on the Title field and type the full title of your

paper. What you type here will also appear, in accordance with APA Style, at the top of the first page of text

2. Click on the Name field and enter your name.

3. Click on the Institutional Affiliation field and enter the course number.

4. Press Enter to go to the next line and type in the date in the form Month, DD, YYYY. (If the cursor does not stay centred , press Ctrl + E to center it.)

5. Select the Author's Note field and delete it.

Enter the Abstract and Keywords 1. If an abstract is required, enter it in the Abstract

field. Otherwise, delete the field.

2. Do the same with the Keywords.

Delete the Remaining Fields You will probably want to delete some or all of the remaining fields. The rest of these instructions assume that you have deleted the relevant fields.

Type the Text Position the curser just under the title at the top of the third page. (If the Normal style is not already selected i.e., if it does not have a light blue box around it - then click on it.) Then type the text.

Format the Headings 1. Format fist level headings with the Heading 1 style,

second level headings with the Heading 2 style, etc.

2. After applying styles to first or second level heading, press Enter to go to the next line. For other levels, you will need to deactivate the bold and/or italic features before typing the text of the paragraph.

Format Block Quotes 1. Remove existing indents by placing the cursor at the

beginning of each paragraph and pressing Backspace.

2. Select the text, then press Tab to indent the text half an inch from the left margin.

Format the References 1. Click on the Section style to center the cursor at the top

the following page. Type References and press Enter.

2. After entering a reference, apply the Bibliography style to it. (Click on the down arrow on the right of the Styles gallery to access the Bibliography style.)

3. Whether you type out a reference or copy it from a database or email, don't forget to proofread it!

Note: This template include fields for references, but they require that each element be entered separately and work for only a few types of sources, so it is often easier to paste in references from a database or Google Scholar.

Creating a Table of Contents (TOC) If a table of contents is required, do the following:

1. Position the curser where you want the table of contents to go. (To position it after the title page, place it after the date and press Ctrl + Enter.)

2. Click on the References ribbon, then click on Table of Contents and select a format.

3. To update the TOC after making changes to the document, click on the table, then click on Update Table and select Update entire table, then click OK.

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