MINISTRY OF FINANCE Business Licence Division ... - Bahamas

Occasional Licence Ceas e Business Other

Temporary Duplicat e

Licence

MINISTRY OF FINANCE

Business Licence Division

BUSINESS REGISTRATION

Form A

Please read instructions before completing this form. Important details are included in the instructions. Information on this form must be printed or typed. Each agency may request additional information depending on your type of business.

(See list of requirements) This form must be accompanied by approval from other government or regulatory agencies where required.

For:

1

New

Change in

Business Ownership

Tax Return (Renewal)

Change in

Location

Change in

Business

Change in

Corporate

Change in

Mailing

Name

Officers Address

Ownership Applying

Type:

2

Sole

Partnership

Proprietorship

Applicant/Owner's Name: 3

Date of Birth (D/M/Y) 6

Privately Held

Company

Publicly Traded Company

Limited Liability Partnership

Limited Liability Company

Government Entity

Non-profit

OWNER'S INFORMATION

Cellular: 4 Telephone:

Facsimile:

Bahamian 5 Owner's NIB #:

Control #: Assessment No.:

Foreign

Address:

Street Name, Direction (N, S, E, W )

P. O. Box #

Place of Incorporation or Formation:

BUSINESS INFORMATION

7 Trading As:

8

Requesting Trade Name:

1.

2.

3.

Location(s) of

Street Name, Direction (N, S, E, W )

P. O. Box #

Settlement

Island

9 Business

Operations:

Business N.I.B. No.:

Telephone:

Facsimile:

10 E-mail

Website

Address:

Address:

11.

List All Owners, Partners, Corporate Officers, Managers, Members, etc. (If individual ownership, list only one owner.) Attach Additional Sheets if Needed. (If others, please provide on a separate sheet)

Last, First, MI :

Residence Address (Street)

NIB #

Title

Percent Owned

Settlement

Island

Residence Telephone

Last, First, MI :

Residence Address (Street)

NIB #

Title

Percent Owned

Settlement

Island

Residence Telephone

12. Date Business Started (D/M/Y): Number of Anticipated Employees (if not yet employed)

Number of Employees:

13.

TYPE OF BUSINESS Indicate all that applies to your business.

Service

Liquor

Music & Dance

Food Processing

Health Services

Retail

Fishing/Fish Farm School

Petroleum Industry

Mortgage Brokers

Gaming

Manufacturing

Construction

Gasoline Station

Insurance

Wholesale

Transportation

Hotel

Telecommunication

Profession

Vendor

Not for Profit

Agriculture/ Mixed

Financial Institutions _________________

Restaurant

Home Based

Farming

Medical Supplies

Other

_________________

DESCRIBE PRODUCT(S) SOLD OR SERVICE(S) PROVIDED /(REASON FOR DUPLICATE LICENCE REQUEST)

14.

15 NAME OF PREVIOUS OWNER

CHANGE IN OWNERSHIP OR ADDRESS

LAST NAME

FIRST NAME

CONTROL NUMBER

BUSINESS LICENCE NUMBER

16

PREVIOUS ADDRESS

CURRENT ADDRESS

APPLICATION IN RESPECT OF A CONTRACT (TEMPORARY LICENCE)

17 IS THE APPLICATION IN RESPECT OF AN EXISTING CONTRACT? STATE:

CONTROL NUMBER

LOCATION OF BUSINESS

NEW DATE OF COMPLETION

ORIGINAL VALUE

CHANGE IN VALUE

IS THE APPLICATION IN RESPECT OF NEW CONTRACT? STATE: VALUE

CONTROL NUMBER

LOCATION OF BUSINESS

ADDRESS OF PRINCIPAL'S BUSINESS

18.

APPLICATION IN RESPECT OF REGISTERED INSURER

Quarter:

Financial Information for the quarter(1st, 2nd, 3rd, 4th) and financial year: Financial Year:

19.

FINANCIAL INFORMATION

Financial Information for Period of Operation in

Prior Year:

Turnover

Gross Premium

$

Tax Payable: $

20.

AUTHORISATION OF THIRD PARTY

TO PROTECT YOUR BUSINESS, NOTIFY THE BUSINESS LICENCE DIVISION IMMEDIATELY OF ANY CHANGES

TO THE INFORMATION BELOW.

Please check appropriate authorisation boxes:

a

All Activities

Sign Form

Pick Up Licence

File Tax

Appointed Representative's Name:

Cellular:

Agent's NIB #:

b

c Telephone:

d Control #:

Facsimile:

Assessment No.:

e Date of Birth (D/M/Y)

Address:

Street Name, Direction (N, S, E, W )

P. O. Box #

f Signature of Appointed Representative

Print Name of Appointed Representative

Date (D/M/Y)

19.

SIGNATURES

21. I CERTIFY THE INFORMATION PROVIDED IS TRUE, CORRECT AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND BELIEF.

**Signatures must be that of a responsible party. If a general partnership or joint venture, more than one signature is required. Legal signatures include: sole proprietor-owner, corporate officer, and managing member.

**Signature Responsible Party / Original

Print Name And Title

Date (D/M/Y)

**Signature Financial Certification (where applicable)

Print Name And Title

Date (D/M/Y)

Application

If Yes, State Date:

Completed?

If No, Give Reason:

Licence Issued?

If Yes, State Date: If No, Give Reason

Checks/Controls Completed by:

Approval Granted by:

APPLICATION ASSIGNED TO: Comments:

FOR OFFICIAL USE ONLY

(Officer's Name) (Officer's Name)

Date: Date:

(D/M/Y) (D/M/Y)

Received By:

Date:

OUTSTANDING REQUIREMENTS The following checked requirements are needed to process the application.

PHYSICAL PLANNING (for zoning) John Davis/Ms. Stubbs 322-7550

POLICE (Determines if Location is acceptable ? sale of alcohol, music and dance)

Inspector Kemp 322-1647

MINISTRY OF WORKS Building Control (Inspection of Building)

Selena Curry/Mr. Robinson 322-4830

ENVIRONMENTAL HEALTH SERVICES (Sanitation Approval) Dwight Allen/ Lawrence Burrows/Sally Chisolm 322-8048 *Garbage Collection Contract

REGISTRAR GENERAL DEPARTMENT Outstanding Business Name Fees (Prior to 2011), Certificate of Incorporation

OCASSIONAL LICENCE

Permission to use public space (responsible authority)

Environmental health Services Approval (Food handlers permit)

Copy of document that shows proof of reason i.e. Medical, Educational Police Approval ? Vendors Permit Health Certificate

OTHER Boat Registration ? Port Department Captain's Licence ? Port Department Liquefied Petroleum gas dealer/installer ? Ministry of Works Garage Licence Ministry of Works Garage Licence Ministry of Works

OTHER Boat Registration ? Port Department

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BUSINESS REGISTRATION FORM INSTRUCTIONS

Completion of this form will provide the common information needed and/or required by participating government agencies. Important details are included to help you provide the necessary information. It is important to respond to all items. Any omission could cause a delay in processing your registration.

Additionally, all persons conducting business in The Bahamas must register by March 31st, 2010 to be in compliance with the Business Licence Act 2010. For your convenience, the Business Licence Division shall

forego the requirement of prerequisites by allowing registration based on your valid 2010 licence.

WHO ACCEPTS THIS FORM? The Business Licence Division. Also, a Treasury Office, Family Island Administrator accepts the form where there is no Business Licence Division.

WHAT OTHER INFORMATION MUST I PROVIDE? When applying to the Business Licence Division, this form must be accompanied by:

9 PREREQUISITE APPROVAL(S) from relevant government or regulatory agencies where required. 9 Copy of a VALID PASSPORT, or birth certificate originals as well as those of parents if one is born after July

1973. A BIRTH CERTIFICATE (must be accompanied by a proper identification i.e. Work ID, School ID or Driver's License, along with the Mother's Passport). NOTE: IF MOTHER IS BORN AFTER INDEPENDENCE, THE GRANDMOTHER'S PASSPORT WILL ALSO BE NEEDED). 9 NATIONAL INSURANCE CARD. Applicants must bring with them the National Insurance Card for records. 9 NATIONAL INSURANCE LETTER OF GOOD STANDING Business owners must provide a letter from the National Insurance Board verifying that they are in good standing 9 BUSINESS NAMES ? If you currently are the holder of a Business Name but owe arrears, these must be paid to the Registrar General's Department and the receipt indicating payment of arrears must be furnished. 9 CERTIFICATE OF INCORPORATION from the Registrar General's Department must accompany the application where applicable. 9 REAL PROPERTY TAX- If the applicant owns the property on which the business is located, real property tax must be brought to account or an agreement entered into for payment. 9 Operations From a STORE or Involved in the SALE OF ALCOHOL - Businesses that operate from a store front must seek approvals as follows: (1) Department of Physical Planning (Zoning) (2) Royal Bahamas Police Force (Determines if the location is acceptable (3) Ministry of Public Works 0 Building Control (Inspection of Building) (4) Department of Environmental Health Services (Sanitation Certificate). 9 LETTER OF AUTHORISATION FOR THIRD PARTIES/ APPOINTED REPRESENTATIVES ? A` letter of authorization is required upon application authorising the third party/appointed representative (i.e. accountant, lawyer) to conduct business on their behalf. 9 NON-BAHAMIANS APPLYING TO CONDUCT BUSINESS IN THE BAHAMAS ? To conduct business in the Bahamas, non-Bahamian owned companies requires the approval of the Bahamas Investment Authority via the Ministry of Finance 9 TEMPORARY BUSINESS LICENCE EXTENSION ? If the company is foreign owned it requires an approval letter from the National Economic Council (Bahamas Investment Authority ) Annual Company Registration receipt payments, Trade Name receipt payment, National Insurance "Letter of Good Standing", Change Order or Addendum and Extension Approval Document.

WHO MAY USE THIS FORM? Any person or company who is: registering a current business, opening a new business; opening additional locations; changing locations; changing owners, corporate officers or members; or changing a mailing address. WHERE IS THIS FORM AVAILABLE? This form is available at the Business Licence Division and local government agencies or by visiting the website: or .bs/ or .bs/finance/

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INSTRUCTIONS FOR COMPLETING THE BAHAMAS BUSINESS REGISTRATION PLEASE COMPLETE IN ENGLISH.

5. Bahamian/Foreign, National Insurance & Assessment Numbers: Identify your status- Bahamian or Foreign. Enter your Assessment Number. If you are extending the period of validity of your Business Licence, use your current Control number. If you are the owner of the property on which you business is located, use the assessment number relevant to the property. Provide your Business National Insurance number. 7. Trading As: Enter the name as it will be known to the public and for which you are currently registered as with the Registrar General Department. PLEASE NOTE THAT YOUR LICENCE CANNOT BE PROCESSED IF THERE ARE BUSINESS NAME ARREARS. 8. Requesting Trade Name: Identify three possible options for your business name in order of preference. 9. Location(s) of Business Operations: Enter the complete location of the business including suite numbers, apartment numbers, house number, street name, and direction (N, S, E, and W). Detail if the building is wooden or stone and whether it is single or has two stories. If there are additional locations please attach a list of all locations. 11. List All Owners, Partners, Corporate Officers, and Members: Include the full name, home address (street, area/settlement, island, P. O. Box), National Insurance number, date of birth, title, percentage of business owned, and telephone number. If the business is incorporated, list all corporate officers. If the business is a partnership, list all partners. If the business is comprised of two corporations or other entities, list the officers/members/partners, etc. for each entity. Attach additional sheets if needed. 14. Describe Product(s) Sold or Service(s) Provided: Describe your business activities, goods, products, or services in the Bahamas that represent sales or revenues. Example: Retail sale of major appliances (refrigerators, stoves, washers, dryers & air conditioners). 17. Application in Respect of a Contract: Applicants must provide a copy of the contract and a copy of an addendum or change order and an extension approval document. 18. Application in Respect of Registered Insurers: There shall be payable in business licence taxes, within four weeks of the end of each quarter of a financial year. 19. Financial Information: Check the box which applies to your type of business followed by the amount. Turnover pertains to standard business operations. Gross Premiums relate to assessment for Insurance Taxes. Businesses are required to file financial information annually. 20. LETTER OF AUTHORISATION FOR THIRD PARTIES/ APPOINTED REPRESENTATIVES ? A` letter of authorization is required upon application authorising the third party/appointed representative (i.e. accountant, lawyer) to conduct business on their behalf. 21. Signature Instructions: Original signatures are required. Legal signatures include: sole proprietor-owner,

corporate officer, and managing member. The Regulations require that "Where a business has a turnover of one

million dollars per annum or more, submitted financial results shall be accompanied by a statement as to the

turnover of the business certified by a person who is qualified in accounting and who has no interest in the

business to which the certificate relates.'.

Prerequisites From Other Government or Regulatory Agencies To determine if your type of business requires additional government and regulatory approval please review the attached Guide for Requirements for Licence.

FAMILY ISLANDS Family Island Administrator Role

The Family Island Administrator shall be deemed an accounting officer or principal receiver of revenue in the relation to the district, for the purposes of the Financial Administrative and Audit Act. They are the representative of the Secretary for Revenue

Responsibility ? Collecting government revenue ? Accounting for government revenue ? Registering businesses within the community. ? Issuing and approving business licences.

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Council Role

The Council has oversight responsibility and is required to provide the prerequisite approval of matter under the purview of the listed government agencies. Responsibility 14. (1)(a) shall appoint boards which shall have and exercise, in relation to that district.The boards appointed exercise the powers of :

? Road Traffic Authority ? Port Authority ? Town Planning ? Hotels Licensing Board ? Building Control Officer

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