BALTIMORE CITY PUBLIC SCHOOLS (CITY SCHOOLS

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´╗┐BALTIMORE CITY PUBLIC SCHOOLS (CITY SCHOOLS)

DEPARTMENT: EXTENDED LEARNING

SUBJECT:

PERSONNEL/STAFFING FOR 2019 SUMMER

PROGRAMS

I. PURPOSE: Explain the process for hiring and paying staff that support summer learning.

II. CITY SCHOOLS ESSENTIAL: Safe, Supportive Learning Environment that Promotes High Achievement for Every Student.

III. GOVERNING POLICY/REGULATORY IMPLICATIONS: Board approval of summer learning programs

IV. IMPLEMENTATION GUIDELINES:

A. Summer employment opportunities will be available for 10-month and 12 month intercession Baltimore City Public Schools (City Schools) teachers, paraprofessionals, and support staff. The 2019 summer employment period will be from June 21, 2019 through August 16, 2019. Any work or professional development activity between June 21, 2019 and August 16, 2019 for which a 10-month employee is to be paid by City Schools must be approved using the appropriate 2019 summer forms and processes. Educational Services Payment paper forms will not be accepted during the summer. All work and pay must be through established summer processes, procedures, and pay rates.

B. Positions in all 2019 summer programs and projects, both instructional and professional development must be approved via the Summer PSTAR system. All summer program conducted in June 2019 should be submitted by June 20, 2019. Summer Program personnel requests must be approved by your Executive Director, Budget and Office of Human Capital (HC) prior to hiring 10-month or 12 month intercession City Schools staff to work in the program. Program Coordinators will be notified when their summer program staffing request has been approved and their positions may be filled via email from the summer PSTAR system. If changes are needed to the number or type of positions authorized for the program after the program has been approved, please submit a PSTAR update for the program you need to change.

C. A Summer Employment Bulletin will be available via the Leadership Action Update that will provide a general overview of the major planned summer programs such as Elementary, Middle Schools and High School Review/Credit Recovery Programs. The bulletin will provide instructions to employees on applying for summer employment. Employees interested in working in grades K-6 or non-traditional site-based programs will be directed to complete and forward their applications by June 7, 2019 to the Principals of the schools where they would like to work during the summer. Principals are to review the applications submitted and identify the employees that they would like to select for their approved summer positions.

CITY SCHOOLS ? SUPPORTING GUIDANCE ? PERSONNEL/STAFFING FOR 2019 SUMMER PROGRAMS

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BALTIMORE CITY PUBLIC SCHOOLS (CITY SCHOOLS)

DEPARTMENT: EXTENDED LEARNING

SUBJECT:

PERSONNEL/STAFFING FOR 2019 SUMMER

PROGRAMS

Please be mindful of the employee eligibility criteria defined in Section F below when making selections. You will need information contained on the employee application to assign them

to your summer payroll.

D. Beginning June 10, 2019, Principal/Program Coordinators may select and assign 10-month or 12 month intercession staff for their programs via the web-based employee selection program called the Summer Employee Entry System. Instructions for accessing and using the Summer Employee Entry System will be communicated via the ERP portal page by June 10 , 2019. Just like last year, an Oracle Access ID is required to use the system. The selected employee name and identification number is also needed from the summer employment application form. The employee identification number is essential as there are a number of City Schools' employees with the same name.

E. The deadline for completing your summer staffing selections is June 20, 2019. Employees must be selected using the Summer Employee Entry System in order for them to appear on the summer program payroll. Please confirm that the summer program student enrollment supports the number of teachers being selected. Once selections have been made, the Principal/Program Coordinator must notify the selected employees and provide them with reporting instructions.

F. Summer Program Staff ? Eligibility:

1. 10-month or 12 month intercession City Schools' employees who have an active regular employment record in the Human Resources Management System (HRMS) for fiscal year 2019-2020 may be hired as summer employees for 2019 summer positions.

2. Teachers must have valid professional teaching certificates (RTC,SPC and APC) and a satisfactory performance evaluation for the 2018-2019 school year. Teachers providing instruction for promotion or credit recovery must be certified in the content area they are teaching. Paraprofessionals providing instructional support in the summer school classroom are expected to be current Paraeducators. HC will be checking employees selected by the Principal/Program Coordinator to ensure compliance with these eligibility criteria.

3. Substitutes and Temporary Employees are not eligible. Additionally, employees who resign, retire, are non-renewed, dismissed on or after June 30, 2019 or otherwise do not continue as a full-time city schools employee in FY20 are not eligible for 2019 summer employment.

CITY SCHOOLS ? SUPPORTING GUIDANCE ? PERSONNEL/STAFFING FOR 2019 SUMMER PROGRAMS

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BALTIMORE CITY PUBLIC SCHOOLS (CITY SCHOOLS)

DEPARTMENT: EXTENDED LEARNING

SUBJECT:

PERSONNEL/STAFFING FOR 2019 SUMMER

PROGRAMS

G. Summer Programs Positions ? Conditions of Employment

1. Summer employees may only work in one summer position at a time and may not be assigned to concurrent programs with the exception of participation in professional development programs that occur outside the normal instructional day.

2. In accepting a summer position, the employee understands that orientation and/or training may be required and that he/she agrees to be present beyond the instructional work day for such purposes as faculty meetings and collaborative work with teachers and other coworkers, if necessary. Additionally, the employee understands that he/she is expected to work each day in the entire summer program and to ensure their vacation plans do not conflict with the summer program dates for the position.

3. By submitting an application, employees acknowledge they are aware that these employment opportunities are tentative and depend on the availability of funds and student enrollment. Therefore, employees may be released from summer positions at any time should the funding or enrollment not support the continuation of the position. As much advance notice as possible will be given. Your employment with Baltimore City Public Schools during systemic and non-systemic summer programs is as a temporary atwill-employee and subject to termination with or without cause.

4. Employees may also be reassigned to vacant positions in other programs should the need arise.

H. Summer School Staff ? Application & Selection Process

1. The Office of the Chief Academic Officer (CAO) will be asking those teachers interested in applying for middle and high school systemic summer school positions to apply directly through the i-Recruitment System and the CAO's office will follow up directly with those individuals who meet the selection criteria.

2. Those teachers who are interested in applying for summer school positions in grades K-6, high school prep, or any other site based summer programs should contact the program coordinator of the program for additional information. Individual Principals/Program Coordinators will be responsible for the selection of each summer school staff member with guidance from HC.

CITY SCHOOLS ? SUPPORTING GUIDANCE ? PERSONNEL/STAFFING FOR 2019 SUMMER PROGRAMS

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BALTIMORE CITY PUBLIC SCHOOLS (CITY SCHOOLS)

DEPARTMENT: EXTENDED LEARNING

SUBJECT:

PERSONNEL/STAFFING FOR 2019 SUMMER

PROGRAMS

I. SUMMER PROGRAM PAY

1. The following chart indicates the approved summer jobs and pay rates for 2019:

Job Title

Summer Program Bus Driver

Summer Program Cafeteria Management Summer Program Food Service Aide Summer Program Food Services Worker/Driver Summer Program Hall Monitor

Summer Program Paraprofessional

Summer Team Support Paraprofessional

Summer Program Lead Teacher Summer IEP Team Associate Summer Program Related Services Provider Summer Program Curriculum Writer Summer Program Teacher/Workshop Presenter Summer Program Substitute

Summer 2019 Hourly Rate

Current 10 month rate

$18.00 $10.00

$14.00

$11.75 Current 10 month

rate Current 10 month

rate $35.00 $35.00 $35.00 $30.00 $30.00 $30.00

Summer Program Workshop Participant

$20.00

H. SUMMER PROGRAM PAYROLL

1. Summer Payroll Record ? Employees must be selected via the Summer Employee Entry System in order for a summer assignment and payroll record to be created. Once the summer assignment and payroll record are created, the employee will appear on the summer sign-in sheets and summer payroll. Employees may not begin work without an approved summer assignment and payroll record. Educational Services Payment Orders will not be accepted during the summer. All work and pay must be through established summer processes, procedures, and pay rates.

2. Time Submission - Biweekly submission of time worked is required for summer employees to receive a paycheck. Please remember that only certified payroll contacts and approvers may handle the summer payroll. The person responsible for timekeeping

CITY SCHOOLS ? SUPPORTING GUIDANCE ? PERSONNEL/STAFFING FOR 2019 SUMMER PROGRAMS

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BALTIMORE CITY PUBLIC SCHOOLS (CITY SCHOOLS)

DEPARTMENT: EXTENDED LEARNING

SUBJECT:

PERSONNEL/STAFFING FOR 2019 SUMMER

PROGRAMS

for the program(s) at your location and the person responsible for approving time for employees at your location must be a trained and certified Time Entry/Payroll Contact or Payroll Approver. Contact Connie Bosse in the Payroll Office at 443-642-3880 for training and certification to do Payroll for the summer.

3. Employees with direct deposit during the school year will have their summer earnings paid by direct deposit. Those who receive their pay during the school year by paper check will receive their summer earnings by a check mailed to their home address. Any questions regarding time submission, payroll approval for the summer programs, or payments, are to be emailed to Connie Bosse, Payroll Manager at cabosse@bcps.k12.md.us.

V. CONTACT INFORMATION:

Name of Contact Person(s):

Jerome Fenwick, HCIS Analyst 443-396-8885

Alice Walker, HCIS Specialist 443-396-8885

E-mail Contact:

JFenwick@bcps.k12.md.us AWalker@bcps.k12.md.us

CITY SCHOOLS ? SUPPORTING GUIDANCE ? PERSONNEL/STAFFING FOR 2019 SUMMER PROGRAMS

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