PDF BROADMOOR BAPTIST CHURCH PERSONNEL POLICY MANUAL

Approved January 3, 2018

BROADMOOR BAPTIST CHURCH PERSONNEL POLICY MANUAL

UPDATED: January 3, 2018

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TABLE OF CONTENT TABLE OF CONTENT....................................................................................................................i WELCOME ....................................................................................................................................1 HISTORY ........................................................................................................................................2 VISION STATEMENT ...................................................................................................................2 MISSION STATEMENT ................................................................................................................2 MINISTRY VALUES .....................................................................................................................2 TEAM COVENANT .......................................................................................................................3 ROLE OF MANUAL ......................................................................................................................4 DEFINED TERMS .........................................................................................................................5 EMPLOYMENT MATTERS..........................................................................................................9

1.1 Nature of Employment ...............................................................................................9 1.2 Open Door Policy ........................................................................................................9 1.3 Equal Employment Opportunity ...............................................................................10 1.4 Disability Accommodation........................................................................................10 1.5 Hiring of Relatives.....................................................................................................11 1.6 Immigration Law Compliance ...................................................................................11 1.7 Conflicts of Interest ..................................................................................................12 1.8 Job Descriptions........................................................................................................12 1.9 Personnel Records ....................................................................................................13

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1.10 Outside Employment ................................................................................................14 1.11 Non-Disclosure .........................................................................................................14 1.12 Confidentiality ..........................................................................................................14 EMPLOYMENT STATUS AND RECORDS ..............................................................................16 2.1 Employment Categories............................................................................................16 2.2 Employment Application and Background Checks ...................................................17 2.3 Employment Verification ..........................................................................................17 2.4 Performance Evaluation ...........................................................................................17 2.5 Service Recognition ..................................................................................................18 2.6 Bonuses.....................................................................................................................18 EMPLOYEE BENEFITS ..............................................................................................................19 3.1 Paid Time Off (PTO) ..................................................................................................19 3.2 Holidays ....................................................................................................................21 3.3 Bereavement Leave .................................................................................................21 3.4 Jury Duty ...................................................................................................................22 3.5 Health Insurance.......................................................................................................22 3.6 Workers' Compensation Insurance ..........................................................................22 3.7 Benefits Continuation (COBRA) ................................................................................23 3.8 403(b)(9) ...................................................................................................................24 3.9 Life Insurance ...........................................................................................................24 3.10 Sabbaticals ...............................................................................................................24 3.11 Professional Development........................................................................................24 3.12 Transition Allowance ................................................................................................25

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TIMEKEEPING/PAYROLL .........................................................................................................26 4.1 Paydays and Payroll Deduction.................................................................................26 4.2 Employment Termination.........................................................................................26 4.3 Salary Administration ...............................................................................................27

WORK CONDITIONS/HOURS ...................................................................................................28 5.1 Safety ........................................................................................................................28 5.2 Workplace Violence ..................................................................................................28 5.3 Security .....................................................................................................................29 5.4 Work Schedules ........................................................................................................29 5.5 Alcohol / Tobacco / Drugs........................................................................................30 5.6 Overtime...................................................................................................................30 5.7 Use of Vehicle ...........................................................................................................31 5.8 Emergency Closings ..................................................................................................31 5.9 Business Travel Expense ..........................................................................................31 5.10 Mission Trip Travel Expense .....................................................................................33 5.11 Spending and Reimbursement Guidelines ................................................................33 5.12 Intellectual Property..................................................................................................34 5.13 Internal Investigations .............................................................................................35

LEAVES OF ABSENCE...............................................................................................................37 6.1 Family Medical Leave................................................................................................37 6.2 Military Leave ...........................................................................................................38

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EMPLOYEE CONDUCT/DISCIPLINARY ACTION.................................................................39 7.1 Employee Conduct and Work Rules..........................................................................39 7.2 Attendance and Punctuality .....................................................................................40 7.3 Personal Appearance................................................................................................40 7.4 Return of Property....................................................................................................40 7.5 Solicitation ................................................................................................................41 7.6 Communication with the Media ...............................................................................41 7.7 Discipline...................................................................................................................41 7.8 Social Media..............................................................................................................42 7.9 Computer and E-Mail Usage .....................................................................................42 7.10 Internet Usage ..........................................................................................................43 7.11 Use of Video/Audio Equipment ...............................................................................44 7.12 Church Manitained Online Forums ..........................................................................44 7.13 Commitment to Diversity .........................................................................................45 7.14 Harassment ..............................................................................................................45 7.15 Registration of Complaints ......................................................................................45 7.16 Protection of Minors and Special Needs .................................................................46 7.17 Contact With Minors and Special Needs ..................................................................47 Form of Employee Acknowledgement ...................................................................................48

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