City Of Columbus FLSA: Nonexempt

[Pages:3]City Of Columbus Job Posting

Department:

Department of Administration, Human Resources

Title:

Benefits Coordinator

FLSA:

Nonexempt

Supervised By:

Human Resources Director and Assistant Director of Human Resources

Supervises:

None

Salary:

$28,744 - $41,063

Application Deadline: February 12, 2018

General Description:

Under the direction of the Director of Human Resources and the Assistant Director of Human Resources with additional reporting responsibilities to the Director of Operations, Finance and Risk, the Benefits Coordinator is responsible for administration of claims, processing and recordkeeping: Group, Health, Life, Workers' Compensation, other programs. Also responsible for processing City of Columbus job applications and job postings, coordination of meetings, claims, maintaining personnel, insurance and I-9 files. The Benefits Coordinator provides administrative support to Director & Assistant Director of Human Resources and communicates Human Resources policies and procedures to city employees and leaders.

A. RESPONSIBILITIES:

Helps the Insurance Review Committee develop policy and procedural recommendations

Coordinates annual departmental budget and insures department compliance with CTO policies

Serves as liaison to insurance brokers and insurance carriers regarding worker compensation

Maintain minutes and correspondence for the Insurance Review Committee Maintain employee records of insurance data, personnel data and I 9's, as well as

HIPAA compliance of health files for employees Process workers' compensation claims Serve as liaison between third party administrators, insurance carriers and brokers Coordinate, maintain and order the DOT/Safety Sensitive random drug program, as well

as the pre-employment, post-accident and reasonable suspicion testing Process job applications by assisting applicants in completing forms, entering data into

the computer on every application received. Forward applications to respective departments Pays approved claims for Human Resources and Maintenance Department Serves as receptionist for the office. Greets visitors, answers telephone calls, and

responds to requests for information from Personnel, Insurance and Risk Management,

and give referrals to incoming callers or suggests appropriate solution (high volume of calls, and requires frequent multi-tasking and working with employees and potential employees who are in stressful situations). Responsible for opening Personnel office in City Hall (at desk by 8 am; 7 am in the summer) and closing office at the end of the day, and managing phones at all times for effective service to community. Prepare payroll for Personnel, Board of Works, and City Council Coordinates and helps tabulate United Way. Also assists with other community programs as directed Provides Full and Part-Time new hire packets and updates information, as directed Schedules all Pre-Employment & CDL Physicals for employees. Orders supplies, use of desktop productions, filing and other office duties. Acts as liaison to local print shops, bookstores, office supply stores and office equipment suppliers. Problem-solves to ensure that office equipment is working properly and is repaired in a timely manner as necessary. Maintains inventory of office supplies and orders supplies when approved by the Director. Screening requests for assistance from the public and providing appropriate information and referral in response to those requests. Provides administrative support for internal administrative appeals processes by employees, and administrative support for Personnel's response to external agencies and reporting Accounting knowledge: Maintains up-to-date financial records, and records expenditures against budget. Prepares claim forms, payroll vouchers, and other financial forms for the approval by the Department of Administration Prepares, and composes as instructed, routine correspondence of the office Daily receives and dates incoming mail Other projects as assigned by the Director and Assistant Director In the absence of the Director and Assistant Director, maintains the office functions, in particular using good judgment to distinguish requests that must be deferred and those that he/she can handle before the return of the other staff

Job Qualifications:

Previous experience as an insurance/benefits coordinator and administrative assistant strongly preferred.

Good verbal and written communication skills in English. Ability to compose basic correspondence in English. Effective proofreading skills in English. Effective and efficient computer and basic accounting skills; Ability to relate diplomatically and courteously to a broad range of citizens.

Ability to effectively multi-task and manage frequent interruptions while balancing administrative duties and receptionist duties.

Either knowledge of, or ability to learn quickly, referral agencies in Columbus and the appropriate referral to meet the specific needs presented by each caller and visitor City Hall.

Knowledge of general clerical procedures, usage of office equipment e.g., computer, copier, fax, printers, digital recording equipment or ability to learn. Job requires good keyboard and transcription skills, and proficiency with computer software such as Word, Excel, Access, Publisher, Outlook. Proficiency in Excel and use of Pivot Tables strongly preferred.

Ability to prepare financial reports.

 Proven organizational skills, including a willingness to learn procedures which will increase office efficiency.

Ability to maintain confidentiality.

Working Conditions Typical office environment. Over-time is occasionally required, based on seasonal needs (due to coordination of employee benefits and insurance deadlines) and special projects.

This description is intended to describe the type and level of work being performed by the person assigned to this job. It is not an exhaustive list of all duties and responsibilities required by a person.

DATE ADOPTED: January 9, 2018 REVIEWED AND APPROVED: January 9, 2018 FORMATTED: January 9, 2018

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