Position Description



1 - POSITION DETAILS:Position Title:Accounts Receivable OfficerLocation:MelbourneReports to:National Project Accounting ManagerJob Family/Level:FinanceFTE:1.0 Full TimeContract Type:Full Time2 - POSITION DIMENSIONS:Budget Responsibilities:Turnover (2015/2016): n/an/aPayroll Budget:Signing/Authority:Support / Level 1n/aDirect Reports:NILIndirect Reports:03 - ROLE PURPOSE:Responsible for accurate processing of accounts receivable, creating invoices, preparation of credit notes and preparation of credit reports where required for the Victorian Branch.4 - MAJOR ACCOUNTABILITIESFinance: Preparation of monthly invoices and issuing to clients using the vision accounting system.Running Batches of Draft invoices and issuing to Engineers on a weekly basisAdjusting Billing schedules where required.Maintaining scheduled invoices report through the use of the Activities function in Vision and reviewing monthly for additions or removals.Adjustments of Contracts and Revenue in vision as required.Preparation of Attachments/Schedules to accompany invoices as required.Other general duties as required/delegated by Team Lead and Manager.Client:Maintaining professional relationships with both internal and external clients.Field/direct Client queries where necessary.Turn around corrections/credits within 24hrs of Client requests where appropriate.Business Process:Maintain and ensure compliance with internal and external financial policies and procedures.Continual review in regard to process efficiency improvements and engagement of process change.People:Perform work safely and complete tasks on time, on budget and in accordance with expectations;Display behaviour consistent with NDY values.Constructively question, debate and review with leaders and peers;Initiate performance reviews and development plan conversations with manager; andCommunicate findings/efficiencies within the wider NDY Finance team.5 - KEY WORKING RELATIONSHIPSInternalExternalTeam MembershipsProject Accounting ManagerCorporate LegalMajor Projects ManagerTeam LeadsProject Directors/LeadersPeersIT and internal workflow personnelIndustry AssociationsProfessional NetworksDebtorsCreditorsCommercial Finance Team6 - FREEDOM TO ACTThis position operates under the general direction of the National Project Accounting Manager within established policies, procedures and guidelines.7 - KEY CHALLENGESDealing with client complaints and queries.Dealing with a high volume of interactions and queries from Project Leaders (main client base)Meeting Corporate deadlines whilst relying on multiple stakeholders and information sources.Deliver high quality and accurate invoices/schedules and clearly communicate requirements/queries.Establishing effective, professional working relationships with Project Leaders,Engineers and External Clients.8 - QUALIFICATIONS, EXPERIENCE AND SKILLS:Key: essential (e), desirable (d), preferred (p), considered (c)QualificationsBook Keeping course or equivalent (d)ExperienceAccounts Receivable/Administration Role (e)Knowledge of ERP system - Deltek Vision (p)Skills & AttributesA self-starter, organised and attention-to-detail essential, with a positive and pro-active approach to work/tasksStrong verbal and written communication skills, with the ability to build solid relationships and good customer focusA desire to question and improve on the status quo Resilient and persistent; takes pride in and completes tasksDemonstrated commitment to customer service and delivering quality outcomesAbility to manage multiple stakeholders Approaches tasks in a positive and professional mannerBe calm and productive when under pressure from deadlines9-POTENTIAL CAREER PATHWAYSTeam Leads (vertical)Accounts Receivable Officer for other states (Horizontal)Commercial Analyst (Vertical)10- MANAGER APPROVALS:Name: Caroline WillsmerSignature:Date: 11- EMPLOYEE APPROVALS:Name: Signature:Date: ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download