Federal Finanacial Management System Requirements

Federal Finanacial Management System Requirements

OFFM - NO - 0105 February 2005

Table of Contents

Acronyms ..................................................................................................................................vii

Introduction ................................................................................................................................ 1

Federal Financial Management Framework .............................................................................. 3

Federal Financial Management System Requirements (FFMSR) Model ........................... 3

Framework Goals................................................................................................................ 4

Requirements Guidelines........................................................................................................... 5

Applicability ......................................................................................................................... 5

Management Controls......................................................................................................... 5

Requirements Testing......................................................................................................... 5

Requirements Interpretation ............................................................................................... 6

Core Financial System Requirements Overview ....................................................................... 7

System Overview ................................................................................................................ 7

Core Financial System Functional Requirements Summary .............................................. 9

System Management Function ................................................................................................ 11

Accounting Classification Management Process .............................................................. 11

Document and Transaction Control Process .................................................................... 14

Document Referencing and Modification Process ............................................................ 17

System-Generated Transactions Process ........................................................................ 18

Audit Trails Process .......................................................................................................... 20

General Ledger Management Function ................................................................................... 21

General Ledger Account Definition Process ..................................................................... 21

Transaction Definition Process ......................................................................................... 22

General Ledger Update and Editing Process ................................................................... 23

Upward/Downward Spending Adjustment Process .......................................................... 24

General Ledger Analysis and Reconciliation Process ...................................................... 25

Accounting Period Maintenance and Closing Process ..................................................... 26

Funds Management Function .................................................................................................. 28

Budget Planning Process.................................................................................................. 28

Budget Preparation Process ............................................................................................. 29

Budget Authority Process ................................................................................................. 31

Funds Distribution Process ............................................................................................... 32

Funds Control Process ..................................................................................................... 33

Funds Status Process....................................................................................................... 37

Payment Management Function .............................................................................................. 39

Payee Information Maintenance Process ......................................................................... 40

Accounts Payable Process ............................................................................................... 42

Core Financial System Requirements

iii

Table of Contents

Invoicing Process.............................................................................................................. 43

Disbursing Process ........................................................................................................... 46

Payment Follow-Up Process............................................................................................. 52

Receivable Management Function .......................................................................................... 57

Customer Information Maintenance Process.................................................................... 58

Receivable Establishment Process................................................................................... 59

Debt Management Process .............................................................................................. 62

Cost Management Function..................................................................................................... 67

Cost Setup and Accumulation Process............................................................................. 67

Cost Distribution Process.................................................................................................. 68

Cost Reporting Process .................................................................................................... 69

Fund Balance with Treasury Management Function ............................................................... 71

Treasury Information Maintenance Process ..................................................................... 71

Payment Confirmation Process ........................................................................................ 72

Reconciliation and Reporting Process .............................................................................. 73

Reporting Function................................................................................................................... 77

General Reporting Process............................................................................................... 77

Internal Reporting ............................................................................................................. 78

External Reporting ............................................................................................................ 82

Metric Tracking System Reporting .................................................................................... 83

Core Financial System Technical Requirements ..................................................................... 85

General Design/Architecture............................................................................................. 85

Infrastructure..................................................................................................................... 86

User Interfaces.................................................................................................................. 87

Interoperability .................................................................................................................. 88

Workflow/Messaging......................................................................................................... 90

Document Management.................................................................................................... 91

Internet Access ................................................................................................................. 92

Security ............................................................................................................................. 93

Operations ........................................................................................................................ 94

Ad Hoc Query ................................................................................................................... 96

Documentation.................................................................................................................. 97

System Performance ........................................................................................................ 99

Appendix A--References Appendix B--Glossary Appendix C--Summary of Standard External Reports from Core Financial Systems Appendix D--Requirement Drafting Guidelines

Core Financial System Requirements

iv

Illustrations

Table of Contents

Illustration 1: FFMSR Components ..................................................................................................4

Illustration 2: Core System Functions ..............................................................................................8

Illustration 3: Technical Requirement Groupings .............................................................................9

Core Financial System Requirements

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