NYRWA Water Supply Emergency Response Plan

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CONFIDENTIALDO NOT COPYWater Supply Emergency Response Plan for____________________________________Public Water System I.D. No.: _____________Population Served: ________Address: _________________ _________________ _________________Phone: _____________County: _____________Prepared by: __________________Title: ___________________Signature: ___________________________Date Completed: ____________TABLE OF CONTENTS TOC \o "1-3" \h \z Section I – Introduction PAGEREF _Toc330197017 \h 11. Purpose PAGEREF _Toc330197018 \h 12. Organization PAGEREF _Toc330197019 \h 1Section II - Description of the System PAGEREF _Toc330197020 \h 21. LOCATION OF PERTINENT INFORMATION PAGEREF _Toc330197021 \h 22.SOURCE INFORMATION PAGEREF _Toc330197022 \h 3A.Well Information PAGEREF _Toc330197023 \h 3B.Surface Water Sources PAGEREF _Toc330197024 \h 3C. Water Quality of the Source(s) PAGEREF _Toc330197025 \h 4D. Source Pump Information PAGEREF _Toc330197026 \h 4E. Emergency Sources PAGEREF _Toc330197027 \h 53. SYSTEM INFORMATION PAGEREF _Toc330197028 \h 5A.System Demand PAGEREF _Toc330197029 \h 5B. Infrastructure and Equipment PAGEREF _Toc330197030 \h 6C. Distribution System and Transmission Main(s) Information PAGEREF _Toc330197031 \h 6D. Interconnections/Critical Service Connections PAGEREF _Toc330197032 \h 7E. Other Pertinent System Information PAGEREF _Toc330197033 \h 74. TREATMENT INFORMATION PAGEREF _Toc330197034 \h 8A.Disinfection and Treatment PAGEREF _Toc330197035 \h 8B.Other Pertinent Disinfection and Treatment Information PAGEREF _Toc330197036 \h 8Section III – Emergency Response Actions PAGEREF _Toc330197037 \h 91. DESCRIPTION OF EMERGENCY RESPONSE ACTIONS PAGEREF _Toc330197038 \h 9A.Power Outage PAGEREF _Toc330197039 \h 9B.Prolonged Water Outage PAGEREF _Toc330197040 \h 10C.Transmission and/or Distribution System Failure PAGEREF _Toc330197041 \h 10D.Treatment Equipment Failure PAGEREF _Toc330197042 \h 11E.Pump Failure PAGEREF _Toc330197043 \h 11F.Loss of SCADA or Other Automated Controls PAGEREF _Toc330197044 \h 12G. Contamination of Supply PAGEREF _Toc330197045 \h 12H.Chemical Incident at Facility PAGEREF _Toc330197046 \h 13I.Drought PAGEREF _Toc330197047 \h 13J.Flood PAGEREF _Toc330197048 \h 14K.Severe Weather PAGEREF _Toc330197049 \h 14L.Earthquake PAGEREF _Toc330197050 \h 15M. Fire at Water Supply System Facility PAGEREF _Toc330197051 \h 15N.Fire in the Community PAGEREF _Toc330197052 \h 16O.Hazardous Material Release PAGEREF _Toc330197053 \h 16P. Terrorism or Vandalism PAGEREF _Toc330197054 \h 17R. (Other, specify) ___________________________________ PAGEREF _Toc330197055 \h 172. EMERGENCY CONTACTS AND PHONE NUMBERS PAGEREF _Toc330197056 \h 18A. Emergency Responders PAGEREF _Toc330197057 \h 18B. State and Local Agencies Notification List PAGEREF _Toc330197058 \h 19C.Local Contact Notification List PAGEREF _Toc330197059 \h 20D.Chemical Supplier Information PAGEREF _Toc330197060 \h 21E.System Equipment Repair and Supplies Contact Information PAGEREF _Toc330197061 \h 21F.Utilities Contact Information PAGEREF _Toc330197062 \h 22G.Bulk Water Suppliers PAGEREF _Toc330197063 \h 22H.Media Notification List PAGEREF _Toc330197064 \h 23Section IV Emergency Water Use Restrictions PAGEREF _Toc330197065 \h 241. EXPLANATION AND AUTHORITY PAGEREF _Toc330197066 \h 242. RESTRICTION STAGES PAGEREF _Toc330197067 \h 24Section V – Communications PAGEREF _Toc330197068 \h 25Section VI – Spare Parts and Equipment PAGEREF _Toc330197069 \h 261. WATER SUPPLY SPARE PARTS AVAILABLE ON SITE PAGEREF _Toc330197070 \h 262. WATER SUPPLY EMERGENCY EQUIPMENT PAGEREF _Toc330197071 \h 263. PORTABLE POWER SUPPLY(IES) PAGEREF _Toc330197072 \h 274. VEHICLES AND CONSTRUCTION EQUIPMENT PAGEREF _Toc330197073 \h 27A. Vehicles PAGEREF _Toc330197074 \h 27B. Construction Equipment PAGEREF _Toc330197075 \h 28Section I – Introduction1. PurposeThis emergency plan was developed as a guideline for the operators and administration in order to minimize disruption of normal services to its consumers and to provide public health protection and safety during an emergency. Emergency response planning should be a coordinated and planned process. Proper planning can lessen the impact of an emergency. This plan was designed to address various emergency hazards that may occur in rural and small water systems.2. OrganizationWater Department policies are set by_____________________.Large expenditures (over $_______) must be approved by_____________________. Smaller purchases can be made by_____________________.Emergency declarations and notification of the public, state, and local officials in accordance with 10 NYCRR 5-1.23 and 10 NYCRR 5-1.77-78 are the responsibility of_____________________________.During any type of emergency, the following persons will be in charge of the water system (contact in order indicated):NAMEPOSITIONPHONE (DAY) Phone (night)RADIO FREQUENCY (MHZ)E-MAIL?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????Section II - Description of the SystemThe following is a summary description of the system that should provide enough information about the system for use during an emergency. Use this worksheet to characterize and identify system assets. Describe your system here in details. Include and reference any diagrams or distribution system mapping in this report.1. LOCATION OF PERTINENT INFORMATIONITEMLOCATIONDistribution System MapOther Pertinent MapsDaily ReportsPermitsTechnical ManualsO&M PlanStart-Up/Shut-Down Procedures (SOPs) Public version ERPComputer/Paper FilesOther (specify)2.SOURCE INFORMATIONWell InformationNot Applicable ?WELL IDLOCATIONWELL DEPTHWELL YIELDCRITICAL WATER LEVEL** Based upon well and aquifer characteristics.Surface Water Sources Not Applicable ?SOURCELOCATIONINTAKE LOCATIONCAPACITYCRITICAL WATER LEVEL C. Water Quality of the Source(s)ANALYTE/PHYSICAL PROPERTYSOURCE NAME AND SAMPLING DATEAlkalinitymg/Lmg/Lmg/Lmg/Lmg/LpHSUSUSUSUSUHardnessmg/Lmg/Lmg/Lmg/Lmg/LIronml/Lml/Lml/Lml/Lml/LTurbidityNTUNTUNTUNTUNTUOdorTONTONTONTONTONColorSUSUSUSUSUStd Plate Ct/100mlColiform /100mlE. Coli PresenceD. Source Pump InformationSOURCEPUMP TYPEMANUFACTURERH.P.CAPACITY (GPM)PHASE, VOLTAGE E. Emergency Sources SOURCELOCATIONCAPACITYEQUIPMENT NEEDED*PROCEDURES NEEDED** Equipment/procedure needed to use the source3. SYSTEM INFORMATION A.System DemandAverage daily demand is the system’s average daily usage based upon operational records maintained during the past several years. Maximum daily demand is typically the highest daily demand experienced in recent years based upon operational records. System capacity is the daily amount of water that the system is approved to treat and distribute (refer to the system’s water supply permit/approved design capacity of treatment plant). Peak water demand is the maximum hourly demand that the system can sustain provided by storage or by production capability plus storage; and still meet average daily demand. Attach any available fire flow data for fire hydrants based upon guidelines published by the ISO (Insurance Services Office) Daily DemandMGDMaximum Daily DemandMGDSystem CapacityMGDPeak DemandGPHB. Infrastructure and EquipmentDescribe your water treatment plant, pump stations, process controls, finished water storage, etc.FACILITYLOCATIONCAPACITYONSITE BACKUP POWER(SPECIFY)BACKUP POWER CAPACITY(%)** Does backup power provide partial or full support (define in %)? C. Distribution System and Transmission Main(s) Information(Attach map if necessary, include exposed crossings and important appurtenances such as air relief valves) SIZELENGTHMATERIAL TYPEOTHER IMPORTANT INFOD. Interconnections/Critical Service ConnectionsINTER-CONNECTIONLOCATIONSIZE AND CAPACITYFLOW DIRECTIONEQUIPMENT/ PROCEDURES NEEDED*% OF SYSTEM SUPPORTED* Equipment/procedure needed to use the interconnection to receive water and to restrict/discontinue delivery of water to another system E. Other Pertinent System InformationOther information about the system that could be useful during an emergency (control system, SCADA,):4. TREATMENT INFORMATION A.Disinfection and TreatmentCHEMICAL(S) USEDTYPE OF CHEMICAL FEEDLOCATION OF DISINFECTION/ TREATMENT SYSTEMLOCATION OF CHEMICAL STORAGE B.Other Pertinent Disinfection and Treatment InformationOther information about disinfection and treatment that can be useful during emergency (normal dosage, normal residual and location measured, lab/sampling equipment and reagents, booster chlorinators, control systems, spare pumps, spare parts, etc.):Section III – Emergency Response Actions1. DESCRIPTION OF EMERGENCY RESPONSE ACTIONSA.Power OutageImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________B.Prolonged Water OutageImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________C.Transmission and/or Distribution System Failure (tanks, controls, piping, etc.)Immediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________D.Treatment Equipment FailureImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________E.Pump FailureImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________F.Loss of SCADA or Other Automated ControlsImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________ G. Contamination of Supply (including MCL violations)Immediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________H.Chemical Incident at FacilityImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________I.DroughtImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________J.FloodImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________K.Severe WeatherImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________L.EarthquakeImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________ M. Fire at Water Supply System FacilityImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________Fire in the CommunityImmediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________O.Hazardous Material Release (In Watershed or Recharge Area)Immediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________ P. Terrorism or Vandalism (actual or suspected)Immediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________ R. (Other, specify) ___________________________________Immediate actions:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Contact #’s:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Tools/equipment:________________________________________________________________________________________________________________________________________________________________________Follow-up actions/notifications:________________________________________________________________________________________________________________________________________________________________________2. EMERGENCY CONTACTS AND PHONE NUMBERSA. Emergency RespondersORGANIZATIONCONTACT NAMEPHONE (DAY) Phone (night)E-MAILFire DepartmentPolice DepartmentFBI Field Office (for terrorism or sabotage)Emergency Medical ServiceLocal Health DepartmentNational Spill Response Center24 Hour Hotline1 (800) 424-8802State (DEC) Spill Hotline24 Hour Hotline1 (800) 457-7362Local Hazmat TeamOther (specify)Other (specify)Other (specify)For Water System Operators/Managers see Section IB. State and Local Agencies Notification ListORGANIZATIONCONTACT NAMEPHONE (DAY) Phone (night)E-MAILDepartment of HealthOff Hour / Duty Officer(866) 881-2809Bureau of Water Supply Protection(518) 402-7650 (D)(866) 881-2809 (N)bpwsp@health.state.ny.usLocal County Dept. of HealthDepartment of Environmental ConservationRegional Office24 Hour Spill Hotline(800) 457-7362NYS OEM (Office of Emergency Management)(518) 292-2200postmaster@dhses.Hazmat HotlineDEC’s 24 Hour Spill Hotline(800) 457-7362County Office of Emergency ManagementNew York Rural Water Association1-888-697-8725nyrwa@New York Water/Wastewater Agency Response Networkinfo@Other (specify)Other (specify)Other (specify)C.Local Contact Notification ListORGANIZATIONCONTACT NAMEPhone (day) Phone (night)E-MAILGovernment OfficialsHospitals PharmacyPriority Water Users(those are critically dependent upon water including schools, nursing homes, dialysis centers, institutions, Individuals, businesses, interconnected water systems, etc.)Others (specify)D.Chemical Supplier InformationChemicalSupplierContact NAMEPhone (day) phone (night)Email E.System Equipment Repair and Supplies Contact InformationORGANIZATIONCONTACT NAMEPHONE (DAY) Phone (night)E-MAILElectrician PlumberPump Specialist Soil Excavator/ Backhoe OperatorEquipment Rental (Power Generators)Equipment Rental (Chlorinators)Equipment Rental (Portable Fencing)Equipment RepairmanSCADA Repair ServicePump SupplierWell DrillersPipe SupplierLocal/Regional Analytical LaboratoryOthers (specify)F.Utilities Contact InformationORGANIZATIONCONTACT NAMEPHONE (DAY) Phone (night)E-MAILElectric Utility Company Gas Utility CompanySewer Utility CompanyTelephone Utility Company“Dig Safe”, UFPO or local equivalentDig Safely NY800-962-7962Neighboring Water SystemsOthers (specify)G.Bulk Water SuppliersORGANIZATIONCONTACT NAMEPHONE (DAY) Phone (night)E-MAILBulk Water HaulerBottled Water SourceH.Media Notification ListORGANIZATIONCONTACT NAMEPHONE (DAY) Phone (night)E-MAILDesignated Water System SpokespersonNewspaper - LocalNewspaper – Regional/StateRadioTelevisionOtherSection IV Emergency Water Use Restrictions1. EXPLANATION AND AUTHORITYDuring periods of a drought, a major leak, a system failure, or excessive consumption beyond the capacity of the system, etc., the water system must have the capability to conserve and restrict water usage. Does the water system have capability to conserve and restrict water usage?Yes ? No ?Which regulations allow water system to issue water conservation (local, State)?Who has local authority to issue public notice for water conservation?2. RESTRICTION STAGESFollowing are the levels or stages of restrictions that will be applied, the conditions that generally will trigger them, and the types of restrictions that are applied. The conditions that trigger various restriction stages could be based upon critical source water levels indicated in Section II-2 or other conditions such as imminent loss of water or pressure.RESTRICTIONSTAGESTAGE TRIGGER(S)RESTRICTIONSIIIIIISection V – CommunicationsEMERGENCY COMMUNICATIONS EQUIPMENTCB RADIOCELL PHONEOTHER (SPECIFY)Number of units available Location(s)In the event of an emergency, the primary line of communication will be (check one):Telephone ? Cell phone ?Radio system ?Other___________If the primary line of communication is not functional, the back-up line of communication will be (check one):Telephone ? Cell phone ?Radio system ?Other___________Other lines of communication include (specify):Specific Communication Instructions: Section VI – Spare Parts and Equipment1. WATER SUPPLY SPARE PARTS AVAILABLE ON SITEITEMLOCATION CONTACT NAME AND PHONE #2. WATER SUPPLY EMERGENCY EQUIPMENTITEMLOCATION CONTACT NAME AND PHONE #3. PORTABLE POWER SUPPLY(IES) MAKE/MODELPHASE/VOLTAGE/AMPSLOCATION OF STORAGELOCATION OF USECONTACT NAME AND PHONE #4. VEHICLES AND CONSTRUCTION EQUIPMENT A. VehiclesMAKE AND MODELCAPACITYLOCATION OF VEHICLE AND KEYSCONTACT NAME AND PHONE # B. Construction EquipmentEQUIPMENT(MAKE/MODEL)LOCATION OF EQUIPMENTCONTACT NAME AND PHONE # ................
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