Ad Hoc Technology Committee Meeting Minutes



Instructional Technology Committee Meeting Minutes

Tuesday March 22, 2011, 10:00 a.m.

Library Conference Room

Members Present: T. Greer, D. Belcher, R. Farley, W. Beckman, M. Clayton, A. Burks, D. Robinson, N. McClain, J. Sanders, S. Sudak, A. Sayward, B. Petryshak, D. Pfeifer, S. Roberts, R. Short, M. Gower

Ex Officio Members: W. Harris, D. Edgar and M. Knox

Others Present: T. Wallace

1. The committee reviewed the minutes from the February 9, 2011 meeting and approved.

2. Question regarding overall aging of technology verses failing equipment and why these items are included on some of the proposal. It was noted that master classroom equipment is included in the replacement process, but not discipline specific. Also, there are times when the standard has changed and if a department wants to replace an item with a currently non-standard piece of equipment, examples would be a sympodium, then they would need this included on a master classroom proposal.

3. Discipline Specific Proposals: Each proposal was discussed with the notes on it below. Please note that the total allocated to this category is $954,000 and the amount requested overall is $2,346,134

• 1200 – Musical instruments are appropriate for discipline specific. These rooms set acoustics for different venues for the students to practice with. The construction costs on all proposals are place holders for the budget. Most are done by Watson as an estimate, but there are few that are specific amounts.

• 1201 – Fume Hoods – A similar proposal was funded last year. There are fourteen hoods that need to be replaced over the next three years for accreditation issues. The fume hoods were closed after an accident where the hood was exhausting in instead of out and onto students. One student was sent to the emergency room due to this issue. This is a personal safety issue. These hoods would still be used if the science building is built.

• 1203 – It was explained that the first portion of this proposal is to finish the interior of the new dance studio in Murphy Center (MC). In the process of moving publications and graphics to the Fairview building, the dance studio located there was moved into the MC handball courts, causing the handball courts to move outside MC. The whole projected needed to be under $100,000 causing the need for some discipline specific equipment that could not be funded. The proposal is really three separate items. The final item are new curtains for Tucker Theatre. This was not included in the capital project so that more infrastructure could be included in the capital project. This proposal was divided up so that the committee could fund a portion if they desired. This would need to be included in the rankings sheet for consideration.

• 1206 – The proposal for the Rosetta Stone says the software could be access anywhere on campus. If approved, ITD would want to look at this for cloud computing aspects. It was noted that proposals are approved by line item, not dollar amount and by purpose. Since this proposal requests the software, it may change how we purchase the software based on advances and changes in technology.

• 1210 – This proposal from Art is broken down by area. It was noted that the sculpture tools degrade due to the heat involved in the process. These pose as a safety issues to students. It was also noted that smokeless kilns are important to student safety as well. The committee asked if this proposal could be divided. The committee must feel very strongly about dividing a proposal and make sure it is clear in the ranking what they would/would not fund.

• 1215 – No comments

• 1216 - This proposal supports the Convergence Center that starts April 2011.

• 1217 – No comments

• 1220 – This proposal complements 1216 and is mainly for robotic television. The furniture on the proposal is appropriate since this is a new space and in order to use the technology, students would need somewhere to sit.

• 1225 – The committee inquired if a Nomad Master Classroom cart is appropriate on a discipline specific proposal. The committee was reminded that this is the first year for master classroom equipment to be included on discipline specific proposals when it will be used in conjunction with the discipline specific equipment.

• 1226 – No comments.

• 1227 – The committee asked if the replacement of consoles would also include an upgrade. It was noted that an upgrade component is included when purchasing newer and different technology. The items purchases are more appropriate for what a student would see in their jobs today versus the equipment from 2003. All items can be moved if Ezel were to come down, but the department is under the impression that it would not be destroyed unless there was another space on campus for these rooms to move to.

• 1229 – No comments

• 1232 – This proposal combines stimulus money with it to complete a renovation to PH 109 that will be allocated to Sociology in the fall. It will expand the current anthropology lab in PH 110 and removes the tiers currently in the classroom.

• 1236 - It was noted that a portable planetarium has been requested in the past and not funded.

• 1237 – no comments

• 1238 – It was noted that there are not a large amount of students currently enrolled in the program.

• 1240 – One member noted that they would have preferred three separate requests for each department instead of one large request from the college. It was noted that the three separate requests would have been small.

• 1241 – No comments.

• 1242 – This proposal is trying to separate the two rolls of MTSU students using ADA equipment and preparing K-12 future teachers how to teach with these types items.

4. Master Classrooms Proposals: Each proposal was discussed with the notes on it below. Please note that the total allocated to this category is $800,000 and the amount requested overall is $1,001,035.

• 1202 – It was noted that the standard cost of master classroom equipment is different in several proposals. This is due to a change in the standard configuration based on changes in ITD and yearly changes.

• 1205 – No comments

• 1207 – The committee wondered why the department would submit a proposal when these items are included in the replacement schedule. It was noted that the department is requesting a change from the Nova station to a new spectrum and this would not be included. The construction costs include a card swipe transmitter for the building and card swipe access to the classroom and an outside door of the building.

• 1208 – It was noted that these are a classroom (PH 204 and 206) vacated by PSY due to the opening of the COE building. The classrooms are new to Social Work and needed items for the rooms to work for them. ITD noted that $12,865 of networking would need to be included in the construction costs due to these upgrades. Upon review, it seems that this could be covered by the amount already estimated for construction in these rooms.

• 1209 – Items included in this proposal could also be included in the schedule replacement, but the department is wanting items that are no longer standard replacement and submitting a proposal would be the only way for this to occur.

• 1212 – The committee inquired if the room would be opened to standard scheduling if these proposal was approved. It was noted in the latest email from the college, they would keep it restricted. It was noted that the description did not include the number of students or courses using the space. The committee noted there was no software listed for the room.

• 1213 – Part of the Mass Comm convergence. ARRA money was used for the front part otherwise known as Phase I. This request is an attempt to fund Phase II. ITD noted that additional $12,500 network would be needed. W. Harris said that this should be included in the capital project.

• 1214 – The construction costs for this include building a wall to split the classroom and card swipes. The rooms would be to replace COMM 108 and 110 lost in the convergence center.

• 1218 – It was noted that 1223 was also a video conference center. For this proposal, faculty would be on MTSU campus and broadcast to Columbia state. The items included on the proposal could be moved to another location if needed in the future. ITD would like to know how we connect to the room. It was noted that if approved ITD may choose to be involved, where they have not been included in the past.

• 1221 – It was noted that some of this software could be considered discipline specific. These softwares are concurrent licenses for server use. The room is standard access and could be used by other departments.

• 1222 – The room was allocated to Political Science due to PSY vacating the space. PSY is taking the computers currently in the room to a new space because they need the CRT monitors. The department is happy with a laptop cart. ITD noted that the wireless in the building can handle the demand.

• 1223- This is the video conference room located in the BUS building. ITD worried that it may not work with current network in Shelbyville. It was noted that Shelbyville would not be the only area using the room and there are only two of these types of rooms on campus.

• 1224 – This is from a portion of the PSY faculty that moved into the Elementary Education department. The items are portable and it would also include the faculty practice portion.

• 1228 – The construction items include a card swipe for the door and minimum upgrades.

• 1231 – No comments

• 1233 – PSY department has priority in the COE after the college. This explains why they are requesting software purchased for another college’s computers.

• 1239 – It was noted that SPSS may be increasing in the next year and has the department looked at using SAS in its place. HHP students in this program are also taking PSY classes where SPSS is heavily used. HHP would change to SAS is PSY were to make the switch.

5. Open Computer Lab Proposals: The total allocated to this category is $300,000 and the amount requested overall is $233,096.

• Motion to approve all open computer lab proposals as a whole in the amount of $233,096 was approved.

6. Meeting adjourned at 11:35.

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