ATFR - Finance Report FY19

Submit

ANNUAL TROOP FINANCE REPORT

SUBMITANNUALREPORTBYJUNE30th COMPLETE ALL SECTIONS OF THIS FORM

Fisca2l Y0e1ar5: -2016

SUBMITREPORTWHENDISBANDINGORRETIRING

SUBMIT REPORT VIA EMAIL: VOLUNTEERBANKING@

FAX: 877-512-7343 MAIL: 5601 6TH AVE SUITE 150 SEATTLE, WA 98108

Finance Report for the period

to

5/31/2019

Today's Date:

Beginning Date

Bank Statement Date

(ex: last year's ending report date)

Annual: All Troop/Groups are required to complete and

submit an annual finance report to Girl Scouts of Western Washington each membership year. If the report is not submitted, the Troop/Group bank account will be zeroed out on August 30th. Accounts will automatically close by the bank after 60 days of inactivity.

Disbanding/Retiring/Graduating: When a Troop/Group

disbands, a finance report and written or emailed notice must be submitted to a Troop Program Manager & Banking Coordinator.

Record Retention: The current volunteers of the Troop/Group must keep on file, for a minimum of 4 years, all itemized receipts

of purchases, bank receipts/deposits, and monthly bank statements. These documents may be requested at any time by any registered girl member or volunteer, parent or guardian of a girl member, or Girl Scouts of Western Washington staff. This also applies to Troops/Groups who are disbanding, retiring, or graduating. This is based on IRS record retention guidelines.

Troop # Service Unit #

# of registered members:

throughout the year

girls adults

Program Level: D B J C S A

Group Name*_

_

*Non-troops only (day camps, travel groups, etc.)

TRAVEL GRANT: If the troop received a travel grant during the time period of 10/01/2018-04/30/2019, you are required to

submit all receipts during travel with report.

BANK ACCOUNT & CASH INFORMATION (select only one) Bank Name:

None

KeyBank

Other

Last 5 Digits of Account #:_

_ Balance as of: 05/31/2019 Balance*: _

Bank statement date

* If the troop/group does not have an account, please provide the amount of cash held.

TROOP STATUS (select only one)

THIS TROOP WILL REGISTER AND CONTINUE INTO THE 2020 MEMBERSHIP YEAR

THIS TROOP MAY CONTINUE. PLEASE CHECK IN TO VERIFY OUR STATUS IN SEPTEMBER 2019

THIS TROOP IS DISBANDING. WE WILL CLOSE OUR BANK ACCOUNT AS OF

/

/

By selecting this box, I will have verified all the outstanding checks have cleared the bank account by this date. I understand any balance remaining in the account upon closure will be designated to the Girl Scouts of Western Washington Financial Assistance fund to support Girl Scout members in my region. **Please notify your Troop Program Manager**

To the best of my knowledge, this report reflects the current financial status of this account and this information was shared with all account signers, leaders and co-leaders of the troop.

Report Completed By (Print): _________________________

Signature:_________________________

Best contact method, for questions:

Date of completion:

LIST ALL ACCOUNT SIGNERS (signers must be registered members and have a criminal background check on file)

Name (Print)

Volunteer Position

Preferred Email

Name (Print)

Volunteer Position

Preferred Email

Name (Print)

Volunteer Position

Preferred Email

We do* / do not need to change signers on this Troop/Group's bank account.

* Submit the necessary change forms found on our website: Money Earning & Banking under "Make Changes to your Account."

04/15/19

pg. 1 of 2

ANNUALTROOP FINANCE REPORT

ACCOUNTING DETAILREPORT

Troop#

Finance Report Dates

to

05/31/2019

NOTE: The Finance Report Dates must match the first page of the Annual Troop Finance Report

1 Beginning balance, last year's ending computed balance Troop/Group Income

2 Troop/Group dues 3 Financial assistance received from GSWW to members 4 Fall Product Program net proceeds (from Trophy Nut) 5 Cookie Program net proceeds (from eBudde) 6 Gross income from troop money-earning activities 7 Other income - describe briefly:

8 Total Income (sum #2 through #7)

Troop/Group Expenses

Date:

Balance:

1

INCOME

2

3

4

5

6 7

8 EXPENSES

9 Program, Event, Camp, Membership, or Renewal Fees paid to Girl Scouts of WW

9

10 Programs & Event Fees Not Paid to Girl Scouts of WW(ex: field trips, Service Unit events, etc.)

10

11 Food and beverages

11

12 Troop Supplies & Equipment

12

13 Community service projects & donations to other organizations

13

14 Bank fees & charges

14

15 Other expenses - describe briefly:

15

16 Total Expenses (sum #9 through #15)

16

17 Net Income/Loss (#8 minus #16)

17

18 Ending Computed Balance (#1 plus #17), 22001186//22001197beginning balance

18

19 Ending Statement Balance from Bank Statement

Date:

5/31/2019

Balance:

19

20 Cash held outside of bank account

20

21 Difference (#18 minus #19 minus #20) - explain below if not zero

21

Explanation of difference (required if #21 is not $0.00):

Describe how and when remaining balance will be used (required):

List all gifts/ donations received and donor's name (*NOTE: Donations made to the troop are NOT tax deductible; Council will not contact the donor):

****This report must be shared with the girls, parents, and volunteers of the Troop/Group.****

Submit this report along with pg. 1 of the Annual Troop Finance Report. 004/0115//1169? Annual Troop Finance Report ? Finance

Submit

pg. 2 of 20

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download